20250224_RO_Citation_Issuance_&_Mobile_LPR_Pricing_Workbook.xlsx
XLSX spreadsheet 27 KB Posted
- Attached to
- Citation Issuance & Mobile LPR
- Solicitation number
- RFP-RO-2025-021
- Issued by
- Oakland County, Michigan
About this file
The file is an Excel pricing workbook for a Citation Issuance & Mobile License Plate Recognition (LPR) contract opportunity issued by the City of Royal Oak, Michigan. The electronic proposal solicitation will be open until 1:00 pm on Wednesday, April 2, 2025, with proposals to be submitted exclusively through the city's procurement portal at https://procurement.opengov.com/portal/romi. The city reserves the right to reject any or all proposals and select the most favorable option for its interests.
Specific details about pricing, quantities, and technical specifications are contained within the Excel workbook, though the provided excerpt does not include the internal document contents. The procurement process emphasizes electronic submission, explicitly stating that mailed, faxed, and emailed proposals will not be considered. Award results will be made available through the procurement portal after proposal evaluations are completed. In cases of mathematical errors in proposal pricing, the unit prices will be used to determine the correct calculation.
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Other files
| File | Type | Posted |
|---|---|---|
| Citation_Issuance_&_Mobile_LPR_(Addendum_#1_Revision).pdf | ||
| 20250224_RO_Citation_Issuance_&_Mobile_LPR_SOW_FINAL.docx | DOCX document | |
| RO_Attachment_B_UD-8_Supplemental_field_information.doc | DOC document | |
| 20250224_RO_Citation_Issuance_&_Mobile_LPR_RFP_Items_FINAL.docx | DOCX document | |
| 20250224_RO_Citation_Issuance_&_Mobile_LPR_TCM.xlsx | XLSX spreadsheet | |
| RO_Attachment_A_TKTDATAP-UD8_field_layout_positions.doc | DOC document |
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Instructions
| Proposer: |
| Instructions |
| For submittal, save and submit the Fee Proposal document as an Excel file. |
| Proposers shall complete cells highlighted in yellow for each tab. |
| All prices should be in US dollars. |
| Specified quantities are for pricing comparisons only and are not a commitment or guarantee of the City. |
| Proposals must be for a fixed price solution. |
| All costs for every component referred to in the Proposal, including options, must be included. |
| Costs must be unbundled and separately listed. Proposals that do not detail specific costs on the provided forms will be considered non-responsive. |
| The Proposer shall bear the onus of any errors made in pricing the services (e.g., omitting a component of the services). |
| Should the Proposer have failed to either include in the price, or to deliver to the City, any component necessary to perform the functionality or provide services as proposed in the RFP, the Proposer shall be required to provide the same at the Proposer’s own expense. |
| All fees to support the System as described in the RFP must be included within the provided categories on this tab. Any additional fees to meet the scope of work as provided in the RFP and TCM must be rolled up by the Proposer into one of the designated categories on the pricing workbook. Additional lines, columns, and entries to this tab are not permitted and will disqualify the entirety of the Proposal submitted. |
| Proposers shall describe any value add, optional services or enhanced services and features that are available to the City currently or in the near future in the designated tab “OptionalEnhancedServices”. This section is not to be used to itemize any costs or fees for services required in the Scope of Services in the RFP. All Proposer costs and fees required to meet the Scope of Services MUST be provided in the associated categories. |
1 CitationIssuanceDevices&Softw 1 Citation Issuance Devices & Software Proposer:
All fees to support Section 1 Citation Issuance Devices & Software must be included in the below catagories.
| Item | Approximate # of Units | One-time Cost | One-Time Total |
| Handheld citation issuance device | 5 | $ - 0 | |
| Citation issuance device printer | 5 | $ - 0 |
| Item | Up to # of Units (Monthly) | Monthly Cost | Annual Total |
| Subscription fee to support all* requirements in the RFP up to 5,000 citations issued per month. | 5,000 | $ - 0 | |
| Subscription fee to support all* requirements in the RFP up to 10,000 citations issued per month. | 10,000 | $ - 0 | |
| Subscription fee to support all* requirements in the RFP up to 20,000 citations issued per month. | 20,000 | $ - 0 |
*This includes but is not limited to: data/cellular plan for the handhelds, citation paper stock, citation issuance software, Data Management System access, reporting, manual citation entry, daily Court batch files, obtaining out-of-state registered owner information, system and security requirements, integrations, warranty and support services, and training. Refer to the Scope of Services for comprehensive list of requirements.
Please indicate payment terms: Prompt Payment Discount ___% ___ days (not less than 30 days); Net ___ days (not less than 30 days). Pricing proposal shall not reflect any such discounts.
Proposer Name: ___________________________________________
Authorized Signature: ____________________________________
Printed Name: ___________________________________________
Date: _______________
2 Mobile LPR 2 Mobile License Plate Recognition System Proposer:
All fees to support Section 2 Mobile License Plate Recognition System (LPR) must be included in the below catagories. Proposers must provide pricing for the Purchase and Lease options.
| Pricing Proposal #1: Purchase | |||
| Item - Hardware | Per Unit Cost (1 unit) | ||
| Complete in-vehicle LPR units | |||
| Item - Fees* | Quantity of Measurement (e.g., per LPR unit, per system, per client) | Unit of Measurement (e.g., one-time, annually, per month) | Cost |
| Pricing Proposal #2: Lease | ||||
| Item | Monthly Cost: 36-Month Lease (1 unit) | Monthly Cost: 36-Month Lease (2 units) | Monthly Cost: 60-Month Lease (1 unit) | Monthly Cost: 60-Month Lease (2 unit) |
| Complete in-vehicle LPR units that include the camera equipment, GPS technology, and any software necessary to support the requested services, all associated mounting hardware, cables, installation, shipping, training, and all fees for the duration of the lease agreement. |
*All pricing options must include the requirements identified in the Scope of Work.
Please indicate payment terms: Prompt Payment Discount ___% ___ days (not less than 30 days); Net ___ days (not less than 30 days). Pricing proposal shall not reflect any such discounts.
Proposer Name: ___________________________________________
Authorized Signature: ____________________________________
Printed Name: ___________________________________________
Date: _______________
OptionalServices Optional or Enhanced Services Proposer:
Use the below sections to highlight any optional, enhanced, or value-add services available to the City. All pricing required to meet the requirements of the RFP must be identified in their associated tabs/sections.
| Citation Issuance Devices & Software | |||
| Description | Qty/Unit of Measure (ex. Monthly, annual, per transaction… etc.) | Unit Price | Currently Available or Date of Availability |
| Mobile License Plate Recognition System | |||
| Description | Qty/Unit of Measure (ex. Monthly, annual, per transaction… etc.) | Unit Price | Currently Available or Date of Availability |
Please indicate payment terms: Prompt Payment Discount ___% ___ days (not less than 30 days); Net ___ days (not less than 30 days). Pricing proposal shall not reflect any such discounts.
Proposer Name: ___________________________________________
Authorized Signature: ____________________________________
Printed Name: ___________________________________________
Date: _______________
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