2025_Vision_RFP_Census_Data.xlsx

This is a census data file containing demographic information for 1,000+ individuals enrolled in a vision benefits plan administered by the County of Orange, California, in connection with a Request for Proposal (RFP) for Vision Services. The file includes individual records with age, gender, home state, zip code, and coverage tier classifications (You Only, You + 1 Dependent, You + 2 or More Dependents, or No Coverage). The data reflects a service population primarily concentrated in Southern California, particularly Orange County and surrounding regions, with a small number of records from Texas and Arizona. The RFP seeks a qualified vendor to administer vision benefits for 2,589 eligible county employees, with 2,516 currently enrolled. The proposal submission deadline is February 6, 2025, at 4:00 PM Pacific Time, with potential oral presentations scheduled for March 13, 2025, and final contract submission to the Board of Supervisors on May 21, 2025. The contract term is three years with two optional one-year renewal terms.

The current vision services are provided by Vision Service Plan (VSP), and the annual gross premium totals $350,050.83 with an average claim amount of $146.46 per member and a 12% administrative retention rate. Current premium rates range from $7.41 for employee-only coverage to $26.53 for family coverage. The county uses Alight Solutions LLC as its Benefits Administrator, indicating existing technological infrastructure with which a new vendor must integrate. The demographic data reveals a diverse age range among enrollees and multiple coverage tier options, with the majority of the service population located in Orange County. Vendors must demonstrate comprehensive capabilities including full-service vision care administration, eye examinations, frames, lenses, contact lenses, retinal screening, low vision services, robust customer service, cybersecurity, claims administration, reporting systems, and access to an extensive provider network capable of serving the Southern California population.