2025 Tierney Park Improvements-SPECIFICATIONS IFB.pdf

Contract Drawings and Specifications for:

Tierney Park Improvements Project Village of Lexington, Michigan

3/26/2025

Issued for Bid

Contents:

Village of Lexington Front-End Specifications

Technical Specifications

Contract Drawings

Attachments for Reference:

A – Geotechnical Report

Owner: Engineer:

Village of Lexington EDGEWATER RESOURCES, LLC 7227 Huron Avenue, Suite 100 518 Broad Street, Suite 200 Lexington, MI 48450 St. Joseph, MI 49085

(810) 359-8631 (269) 408-6387 http://www.cityofholland.com/

VILLAGE OF LEXINGTON

TIERNEY PARK RENOVATION

SITE SPECIFICATIONS

00 00 20 Invitation to Bid/Request for Proposal 00 00 30 Contractor Requirement Checklist 00 04 00 Bid Form 00 05 20 Form of Contract 00 07 00 General Conditions 00 10 00 Contract Specifications

DIVISION 01: GENERAL REQUIREMENTS

01 00 00 General Requirements 01 55 26 Traffic Control 01 92 00 Operation and Maintenance Data

DIVISION 02: EXISTING CONDITIONS

02 01 00 Site Conditions 02 01 10 Site Access and Restoration 02 01 20 Tree Protection 02 31 00 Soil Preparation and Fine Grading 02 41 00 Site Demolition and Removals 02 51 00 Excavating, Backfilling, and Compaction

DIVISION 03: CONCRETE

03 30 00 Cast-in-Place Concrete 03 30 10 Exposed Aggregate Concrete 03 30 20 Integral Colored Concrete

DIVISION 05: METALS

05 52 00 Steel Railing

DIVISION 06: WOOD

06 90 00 Timber Carpentry 06 91 00 Exterior Timber Staircase and Deck Assemblies 06 92 00 Exterior Timber Boardwalk Assemblies

DIVISION 12: FURNISHINGS

12 93 00 Site Furnishings

DIVISION 31: EARTHWORK

31 00 00 Topsoil 31 22 13 Machine Grading Modified 31 25 00 Soil Erosion and Sedimentation Control 31 62 29 Driven Timber Piles

DIVISION 32: EXTERIOR IMPROVEMENTS

32 11 23 Aggregate Base, Modified 32 12 16 Bituminous Paving 32 14 13 Crushed Stone Paving 32 14 20 Reinforced Turf Rings 32 84 00 Irrigation System, Complete 32 92 00 Seed, Fertilizer, and Mulch 32 92 10 Slope Restoration 32 92 20 Shoreline Seed 32 93 00 Plant Materials 32 93 10 Planting Trees and Shrubs 32 93 12 Rain Garden and Bioswale

DIVISION 33: UTILIITES

33 00 00 Upland Utilities 33 00 10 Utility Conduit 33 00 40 Light Foundation 33 12 10 Water Service 33 13 00 Sanitary Sewer 33 13 10 Sanitary Sewer Leads and Cleanouts 33 13 20 Sanitary Manhole 33 15 00 Site Electrical System, Complete 33 20 00 Marine Fuel System, Demolition 33 20 10 Marine Fuel System, Complete

ARCHITECTURE: MECHANICAL, ELECTRICAL, PLUMBING

22 00 00 Plumbing General Provisions 22 01 00 Basic Materials and Methods - Plumbing 22 07 00 Plumbing Insulation

23 00 00 Mechanical General Provisions 23 05 93 Testing, Adjusting and Balancing 23 31 00 Ductwork and Ductwork Accessories 23 34 00 Fans and Power Ventilators 23 82 30 Terminal Heat Transfer Units

26 05 00 Electrical General Provisions 26 05 19 Electrical Conductors 26 05 26 Grounding and Bonding 26 05 29 Hangers and Supports for Electrical Systems 26 05 33 Conduit 26 05 34 Electrical Boxes 26 05 53 Electrical Identification 26 09 23 Lighting Controls 26 24 16 Panelboards 26 27 26 Wiring Devices 26 28 13 Fuses 26 28 16 Motor & Circuit Disconnects 26 28 17 Circuit Breakers 26 43 13 Surge Protection Devices 26 51 00 Lighting

7227 Huron Avenue

Lexington, Michigan 48450

(810) 359-8631

Version: VLHP: 25-001

INVITATION TO BID / REQUEST FOR PROPOSAL

ITEM: Village of Lexington Harbor Redevelopment Project (the “Project”)

BID SUBMISSION DEADLINE: April 23, 2025 at 1:00PM

BID OPENING: April 23, 2025 at 2PM

Village of Lexington Village Hall

7227 Huron Ave

Lexington, Michigan 48450

1. SCOPE OF WORK – The project includes complete renovation of the Village of

Lexington’s Tierney Public Park at the Lexington Harbor waterfront. The park of approximately 6.2 acres is located on Lake Huron between the main downtown connector of Huron Avenue to the south, and Simons Street to the north, and is directly adjacent to the Lexington State Harbor marina and Boaters Services facility. The park improvements include improved roadways and drop-off zones, improved parking for both park users and boaters, new restroom facility, new pavilion for picnic and entertainment use, a network of pathways including waterfront boardwalk, site utilities, lighting, native planting, and site furniture. Also included is removal of the existing marine fuel tanks, addition of new marine fuel system, and connection to existing marina fuel system. The marina is scheduled for renovation under separate contract, with anticipated schedule to follow Tierney Park improvements.

2. OWNER – The Owner of the project is the Village of Lexington, 7227 Huron Ave., Lexington, MI 48450

3. DESIGN PROFESSIONAL – The OWNER has contracted Edgewater Resources, LLC to be the Landscape Architect/Engineer/Professional for the project.

4. SUBMISSION AND RECEIPT OF BIDS

To be considered bids must be received prior to the specified deadline as designated on the bid form. The Village of Lexington (the “Village”) reserves, in its sole discretion, the right to postpone the bid opening for its own convenience. Bidders shall use the bid documents furnished and no other may be accepted. Bids are considered received when in the possession of the Village of Lexington.

The bid shall be a total price to complete the Tierney Park Improvements Project consistent with the specifications detailed in the bid documents. The bid shall include a schedule of values for each area of work as outlined in 00 04 00 Bid Form, attached.

Plans, detailed specifications, and proposal forms are available for download at www.BidNetDirect.com. Reference # 0000380827. Copies of bid documents obtained from any other source are not considered authorized copies. Only those bidders who

Lexington, Michigan 48450 obtain bid documents through BidNet Direct are guaranteed access to receive addendum information, if such information is issued.

Bids will be received either digitally through BidNet Direct or as hard copies submitted by sealed envelope. The envelope shall contain one (1) electronic (thumb drive or similar) and three (3) complete hard copies of the bid and required bid information. Bids shall be sealed when submitted. Separate bids shall be submitted on each bid number and bids shall be typewritten in ink and legibly prepared. Bids having erasures or corrections thereon may be rejected unless explained or initialed by the bidder. All Bids shall be labeled:

“Sealed Bid - Village of Lexington, Tierney Park Improvements Project” as well as the aforementioned bid opening date/time on the outside of the envelope.

If you are submitting a “No bid”, do not follow the above directions but send a letter to the Village of Lexington indicating the same.

Bids shall be mailed or delivered to Village of Lexington, Attn: Village Clerk, 7227 Huron

Ave., Lexington, Michigan 48450 and must be in the Village’s possession before the stated deadline. Faxed bids will not be accepted.

5. RESPONSIVE BIDS

All pages and the information requested herein shall be furnished completely in compliance with instructions. The manner and format of submission is essential to permit prompt evaluation of all bids on a fair and uniform basis. Unless otherwise specified, the

Village of Lexington reserves the right to accept or reject any individual item in the bid.

Bidders may submit on any item or group of items, provided however, that the unit prices are shown as required. Accordingly, the Village reserves the right to declare as non-responsive and reject any incomplete bid if material information requested is not furnished, or where indirect or incomplete answers or information is provided.

Alterations to the written requirements will negate any response.

6. BIDDER’S RESPONSIBILITY

It is mandatory that each bidder attend the pre-bid meeting, in person, at to be held at

Tierney Park Restroom Building, on April 8, 2025 at 1pm to view the site, discuss the proposed work and fully acquaint themselves with conditions relating to construction and labor so that it may fully understand the facilities, difficulties and restrictions attending the execution of the work under the proposed contract. Bids submitted by bidders that do not attend the pre-bid meeting shall be rejected. Bidders shall thoroughly examine and be familiar with the drawings and contract documents related to the Project prior to bidding. Any apparent omissions, errors or discrepancies in plans or specifications shall be reported to the

Village in ample time before the deadline to submit bids. The failure or omission of any bidder to receive and examine any form, instrument, addendum or other document, or to visit the site and acquaint himself with the conditions there existing, shall in no way relieve any bidder from any obligation with respect to its bid, or to the contract. The submission of a bid

Lexington, Michigan 48450 shall be taken as prima facie evidence that the bidder is familiar with the Project’s specifications, contract documents, site conditions, facilities, restrictions and difficulties as well as any other items or information presented at the pre bid meeting.

7. PRICES BID

The prices bid shall cover the costs of any nature, incident to and growing out of the work, in explanation, but not in limitation thereof, the prices stated in the proposal by the bidder, shall include the cost of everything necessary for the performance and completion of the items bid in the manner and time prescribed, including the furnishing of all material, tools, equipment, transportation, labor, supervision, all costs on account of loss by damage or destruction of the work, unforeseen difficulties encountered, for settlement of damages, for replacement of defective work and materials, and for all else necessary therefore and incidental thereto.

8. NAME, ADDRESS, and LEGAL STATUS of the BIDDER

The name and legal status of the bidder, whether corporation, partnership, limited liability company, or individual, shall be stated in the bid. A corporation bidder shall give the state in which incorporated, a partnership bidder shall give all the names of the partners. A limited liability company shall give the state in which it is organized and shall give the names of all members holding an interest of 10% or more in the company. Partnership and individual bidders will be required to state in the proposal the names of all persons interested therein.

The place of residence of each bidder, or the office address in the case of a firm or company, with county and state must be given after his signature.

All bid documents shall be signed by an individual authorized to bind the bidder and witnessed by two witnesses who shall also sign. All bid documents shall be signed by the bidder, as follows:

A. Sole Proprietorship: Signature of sole proprietor in the presence of witnesses who shall also sign. Insert the words "Sole Proprietor" under the signature.

B. Partnership: Signature of all partners in the presence of witnesses who shall also sign. Insert the word "Partner" under each signature.

C. Corporation: Signature of a duly authorized signing officer(s) in their normal signatures in the presence of witnesses who shall also sign. Insert the officer's capacity in which the signing officer acts, under each signature. If the bid is signed by officials other than the President and Secretary of the company, or the

President/Secretary/Treasurer of the company, a copy of the by law or resolution of the Board of Directors authorizing them to do so must also be submitted with the bid in the sealed bid envelope.

Lexington, Michigan 48450

D. Limited liability company: Signature of a duly authorized manager or member of the company in their normal signatures in the presence of witnesses who shall also sign. Insert the signor’s capacity in which the signing officer acts, under each signature. A copy of the articles of organization or operating agreement that confirms the authority of the signor to sign for the company shall also be provided.

9. QUALIFICATIONS OF BIDDER

The Village may make such investigations as it deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Village all such information and data for this purpose as the Village may request. Such information may include past performance records, list of available personnel, plant and equipment, description of work to be done simultaneously with the Village’s Project, financial statement, or any other pertinent information. The Village reserves the right to reject any bid if the evidence submitted by, or investigation of such bidder, fails to satisfy the Village that such bidder is properly qualified and able to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted.

10. OFFICIAL DOCUMENTS

The Village of Lexington shall accept NO CHANGES to the bid document made by the bidder unless those changes are set out in the “Exceptions” provision of the authorized version of the bid document. It is the bidder’s responsibility to acquire knowledge of any change, modifications or additions to the authorized version of the bid document. Any bidder who submits a bid and later claims it had no knowledge of any change, modifications or additions made by the Village to the authorized version of the bid document, shall be bound by the bid, including any changes, modifications or additions made by the Village to the authorized version of the bid, and if that Bidder fails to accept the bid award, the Village may pursue costs and expenses to re-bid the item from that bidder.

11. INTERPRETATION OF BID AND/OR CONTRACT DOCUMENTS

Any interpretation to a bidder regarding the bid and/or contract documents or any part thereof is valid only if given in writing by Edgewater Resources. Any information given orally, given by departmental contacts or others is not official and shall not be relied upon by the bidder. Explanations desired by bidders shall be requested from the Professional in writing to sfromson@edgewaterresources.com. If the Village determines explanations are necessary, a reply will be made in the form of a written addendum, which may be provided to other bidders. All addenda issued to bidders prior to date of receipt of proposals shall become a part of these specifications and all proposals are to include the work therein described. Each proposal submitted shall list all addenda by numbers which have been received prior to time scheduled for receipt of proposals. All inquiries shall be made within reasonable time prior to the stated deadline in order that a written response in the form of an addendum, if required, can be processed before bids are opened. Inquiries received that are not made in a timely fashion may or may not be considered.

Lexington, Michigan 48450

12. CHANGES AND ADDENDA TO BID DOCUMENTS

Each change or addendum issued in relation to this bid will be on file with BidNet Direct.

It shall be the bidder’s responsibility to make inquiry as to the changes or addenda issued.

All such changes or addenda shall become part of the contract and all bidders shall be bound by such changes or addenda.

13. SPECIFICATIONS

Unless otherwise stated by bidder, the bids will be considered as being in strict accordance with the Village’s applicable standard specifications, and any special specifications outlined in the bid document. Reference to a particular trade name, manufacturer’s catalogue, or model number are made for descriptive purposes to guide the bidder in interpreting the requirements of the Village, and should not be construed as excluding bids on other types or materials, equipment and supplies unless otherwise stated. However, the bidder, if awarded the contract, will be required to furnish the particular item referred to in the specifications or description unless departure or substitution is clearly noted and described in the bid. The Village reserves the right to determine if equipment/product or service being bid is equal to the specified equipment/product or service requested.

14. ALTERNATE BIDS

Bidders are cautioned that any alternate bid, unless requested by the Village, or any changes, insertions, or omissions to the terms and conditions, specifications, or any other requirements of this bid, may be considered non-responsive, and at the opinion of the

Village, may result in rejection of the bid.

15. PRICING

Prices shall be stated in units of quantity where unit pricing is specified in the bid documents. In case of a discrepancy in computing the amount of the bid, the unit price bid will govern. All prices stated in the bid must be plainly written in legible figures.

Illegibility of any figure or word in the bid may be sufficient cause for rejection of the proposal by the owner. Erasures or changes in the bid must be initialed by the bidder.

16. QUANTITIES

All quantities stated, unless indicated otherwise are estimates and the Village reserves the right to increase or decrease the quantity at the unit price bid as best fits its needs. If a contract item will need to be increased by more than 10%, a change order will need to be agreed upon before the work can proceed.

17. DELIVERY (if applicable)

Bids shall include all charges for delivery, packing, crating, installation, etc., unless otherwise stated in the bid document. All deliveries will be FOB: Delivered. General delivery hours are 8:00 a.m. to 4:00 p.m. Monday-Friday.

Lexington, Michigan 48450

18. TAXES, TERMS AND CONDITIONS

The Village is exempt from Federal Excise, State Sales Tax, and Personal Property Tax.

Please review The State of Michigan’s REVENUE ADMINISTRATIVE BULLETIN 1999 – 2 for clarification http://www.treas.state.mi.us/lawrules/rabs/1999/rab9902.htm

The Village’s tax number is 38-6007186. The payment terms shall be 30 days after the

Village has reviewed and accepted monthly pay applications.

19. AWARD

The bid will be awarded to that responsible, responsive bidder whose bid, conforming to this solicitation, will be most advantageous and in the best interests of the Village, price, completion date and other factors considered as determined in the sole discretion of the

Village. The Village reserves the right, in its sole discretion, to accept or reject any or all bids, in part or whole, and to waive informalities and minor irregularities in bids received.

Unless otherwise specified in the bid document the Village reserves the right to accept any item in the bid on an individual basis. Bidders may submit bids on any item or groups of items provided unit prices are clearly shown and a notation is made on the bid document clearly indicating Bidder’s intent.

The Village reserves the right to not award a contract to the low bidder. The Village reserves the right to not award a contract in response to this invitation to bid. The Village reserves the right to re bid all or parts of the Project. The Village prefers to have the project completed by June 30, 2026 and will have higher award criteria for this element of the work. The Contractor will need to enter the completion date which they believe the contract can be completed.

20. WITHDRAWAL OF BIDS

Bids may be withdrawn in person by a bidder, or authorized representative, provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is made prior to the stated bid deadline. No bid may be withdrawn for at least 90 days after bid opening except the successful company whose prices shall remain firm for the entire contract period. In case of error by the bidder in making up a bid, the Village may, by discretion, reject such a bid upon presentation of a letter by the bidder which sets forth the error, the cause thereof, and sufficient evidence to substantiate the claim.

21. DEFAULT CONDITIONS

In case of default by the bidder awarded a contract, the Village may procure the articles or services from other sources and hold the bidder responsible for any excess cost occasioned thereby. In case of error by the bidder relating to a contract, the Village may, by discretion, upon presentation of a written explanation by the bidder substantiating the error, reject the Contract and award to the next qualified bidder; such error may be subject to default conditions.

22. INFRINGEMENTS AND INDEMNIFICATIONS

The bidder, if awarded a contract, agrees to protect, defend and save the Village of

Lexington, its officials, employees, insurers, departments and agents harmless against; any demand for payment for the use of any patented material, process, or device that may

Lexington, Michigan 48450 enter into the manufacture, construction, or from a part of the work covered by either order or contract; and from suits or a charge of every nature and description (including attorney fees) brought against it or incurred by it, arising in any way out of any injuries or damages received or sustained by the parties by or from any of the facts of the contractor, the contractor’s employees, or agents; from all liability claims, demands, judgments and expenses to persons or property occasioned, wholly, or in part, by the acts or omissions of the bidder, contractor, agents or employee.

23. INSURANCE REQUIREMENTS

The successful bidder (i.e. contractor) shall be required to provide proof of insurance coverage which is reasonably acceptable to the Village which shall, at a minimum, include the following:

Workers’ Compensation Insurance: The contractor shall procure and maintain during the life of the contract, Workers’ Compensation Insurance, including Employers’ Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

Commercial General Liability Insurance: The contractor shall procure and maintain during the life of the proposed contract, Commercial General

Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000.00 per occurrence and $3,000,000.00 aggregate combined limit for Personal Injury, Bodily Injury and Property Damage.

Coverage shall include the following extensions: (A) Contractual Liability;

(B) Products and Completed Operations; (C) Independent Contractors

Coverage; (D) Broad Form General Liability Extensions or equivalent, if not already included; (E) Deletion of all Explosion, Collapse and Underground

Exclusions, if applicable.

Motor Vehicle Liability: The contractor shall procure and maintain during the life of this contract Motor Vehicle Liability Insurance, including Michigan

No-Fault Coverages, with limits of liability not less than $3,000,000.00 per occurrence combined single limit for Personal Injury, Bodily Injury and

Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles and all hired vehicles.

Additional Insured: Commercial General Liability and Motor Vehicle

Liability, as described above, shall include an endorsement stating that the following shall be Additional Insureds: The Village of Lexington and all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof. It is understood and agreed by naming the Village of Lexington as additional insured, coverage afforded is considered to be primary and any other insurance the Village may have in effect shall be considered secondary and/or excess.

Lexington, Michigan 48450

Fuel System: The Fuel Handling System sub-contractor is required to provide Pollution Liability Insurance with limits not less than One million

Dollars per occurrence and all other insurance AND CERTIFICATIONS that are required by the State of Michigan, Department of Environment, Great Lakes and Energy (EGLE) where required. Any Fuel Handling System sub-contractor hired, in addition to listing the Village as an additional insured to any insurance policy shall also list “the State of Michigan, its departments, divisions, agencies, offices, commissions, officers, employees, and agents” as an additional insured.

Cancellation Notice

Workers’ Compensation Insurance, Commercial General Liability Insurance, and

Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating that it is understood and agreed that Thirty (30) days

Advance Written Notice of Cancellation, Ten (10) days for non-payment of premium, Non-Renewal, Reduction, and/or Material Change shall be sent to:

Village of Lexington, Attn: Village Manager, 7227 Huron Ave., Lexington, Michigan

48450.

If any of the above coverages expire during the term of the contract, the contractor shall deliver renewal certificates and/or policies to the Village of

Lexington at least Ten (10) days prior to the expiration date.

Proof of Insurance Coverage

The contractor shall provide the Village of Lexington at the time of execution of the contracts, copies of certificates and policies as listed below:

Certificate of Insurance for Workers’ Compensation Insurance;

Certificate of Insurance for Commercial General Liability Insurance;

Certificate of Insurance for Vehicle Liability Insurance;

Original policy, or binder pending issuance of policy, for Owners’ &

Contractors’ Protective Liability Insurance;

Certified Copies of all policies mentioned above.

24. GENERAL INFORMATION

The Village of Lexington is accepting bids for its Habor Redevelopment Project.

Public Act 517 of 2012

Lexington, Michigan 48450

Public Act 517 of 2012 states that all public entities must require all companies submitting a bid on an request for proposals to certify that the company is not an Iran-linked business. Iran-linked businesses may not bid on the contract and each proposer must provide certification that they are not an Iran-linked business.

25. INSTALLATION

All items will be shipped via the bidder’s delivery system. No items will be dropped shipped to the Village. The bidder will provide complete installation. The work site will be maintained in a clean and safe manner during installation. The bidder will remove all shipping containers, packaging.

26. SPECIFICATIONS AND PRICING

Bidder will provide assistance in all re-design if possible value add to best suit the needs of the Village. Note – ALL DESIGN, DELIVERY AND INSTALLATION WILL BE DONE

BY THE SUCCESSFUL BIDDER AT ZERO (0) ADDITIONAL COST TO THE

VILLAGE.

27. BID REQUIREMENTS AND SPECIFICATIONS

All bids shall comply with this invitation to bid, to all documents referenced herein, to all information and specifications presented at the pre bid meeting, and all addenda to any of the aforementioned documents. Please refer to the attached Village of Lexington

Harbor Redevelopment Project Scope of Work for Project specifications.

28. FIRM PRICE GUARANTEE

All bid pricing will remain firm for at least 90 days after the bid opening. Pricing detailed by a successful bidder shall remain firm for the length of the project and until work is completed.

29. BONDS.

All bidders must include a 5% bid bond with their bid or other acceptable security for the bid. The successful bidder will be required to provide, at its cost, a performance bond and labor/material bond in the full amount of the bid from a licensed surety which is acceptable to the Village in the full amount of the bid and in conformance with the requirements of Michigan Public Act 213 of 1963. The Village may, in its sole discretion, consider other acceptable security such as a letter of credit.

26. GENERAL CONDITIONS.

The General Conditions for the contract for the Construction shall be A.I.A. Document

00 07 00 as revised by the Village and as attached hereto.

30. CONTRACT.

Lexington, Michigan 48450

The form contract used will be the AIA 00 04 00 as revised by the Village and as attached.

The chosen method of dispute resolution will be through the Sanilac County Courts.

28. GUARANTEE

All labor and materials are fully guaranteed for _________ years (minimum 3).

29. REFERENCES (Provide at least 3)

Company Contact Person Phone #

30. CONTRACT TERMINATION

The Village reserves the right, upon thirty days written notice, to terminate the contract for a subject bid award for failure of bidder to comply with terms and conditions set forth herein. Nonperformance on the part of the bidder shall constitute breach of contract and shall nullify any and all contractual obligations between the seller and the purchaser.

Lexington, Michigan 48450

31. APPROVAL ACCEPTANCE/ACCEPTANCE OF SPECIFICATIONS

The undersigned herein submits this proposal and agrees to enter into an agreement, if awarded the contract, with the Village in accordance with the contract documents. In submitting this completed and signed proposal, it is understood that the right is reserved by the Village to reject any or all bids and to make such award that, in the opinion of the

Village, is in the best interest of the Village.

NAME OF BIDDER: ______________________________________________________

BUSINESS ADDRESS OF BIDDER: ____________________________________________

BUSINESS TELEPHONE # OF BIDDER: _______________________________________

AUTHORIZED SIGNATURE: _______________________________________________

TITLE OF SIGNER: ________________________________________________________

DATE OF SIGNATURE: ____/____/____ FAX # ______________________________

EMAIL: _________________________________________________________________

Please contact Suzanne Fromson, PLA, Edgewater Resources with any questions regarding this document at sfromson@edgewaterresources.com, or by phone at 269-408-6387

32. PROPOSAL TIMELINE AND SCHEDULE

ACTIVITY ANTICIPATED DATE

RFP Issuance 3/26/25

Mandatory Pre-Bid Meeting 4/8/25, 1:00PM

Questions Due 4/11/25, 5:00PM

Proposal Due Date 4/23/25, 1:00PM

Bid Opening 4/23/25, 2:00PM

Target Date for Vendor Selection On or about 5/8/25

Target Date of Pre-Construction Meeting On or about 9/2/25

Target Date for Construction Mobilization On or about 9/15/25

Marina and MDNR Facility Closed for Season 10/1/25

Target Date to Finalize Construction On or about 6/30/26

Lexington, Michigan 48450

33. PRE-BID MEETING

There will be a MANDATORY in-person pre-bid meeting on site at the time listed above with Village staff and Suzanne Fromson, Edgewater Resources.

Location: Existing Park Restroom at Tierney Park (not DNR Boater Services Restroom)

5451 Dallas St, Lexington, MI 48450

34. QUESTIONS

All correspondence, questions and additional information regarding this RFP shall be submitted, via e-mail, by deadline listed above, to project Professional: Suzanne Fromson, Edgewater Resources, LLC sfromson@edgewaterresources.com

35. EXAMINATION AND/OR PROCUREMENT OF CONTRACT DOCUMENTS

The contract documents are on file for inspection at Edgewater Resources. Copies of the contract documents may be obtained via e-mail free of charge or in hard copy format by personal pick-up at Edgewater Resources for a non-refundable fee of $500.00 for each set of contract documents. To request a digital copy of the Contract Documents, Bid Form

Excel Spreadsheet, or CAD file, send an email to project Professional: Suzanne Fromson, Edgewater Resources, LLC sfromson@edgewaterresources.com

Lexington, Michigan 48450

THIS PAGE MUST BE SIGNED AND MUST ACCOMPANY THE BIDDER BID.

CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner, or authorized officer of the below-named company (the

“Company”), pursuant to the compliance certification requirement provided in the Village of

Lexington’s Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the

Company (which includes its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the

“Act”), and that in the event the Company is awarded a contract by the Village of Lexington as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked

Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Village of Lexington’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

Date

VILLAGE OF LEXINGTON, MICHIGAN

INCLUDE THIS SHEET IN YOUR PROPOSAL. Bidder Initials ____________- 00400-1

TIERNEY PARK IMPROVEMENTS PROJECT

SECTION 00 04 00 – BID FORM

I. ARTICLE(S) and SERVICE

Having carefully examined the bid specifications contained herein; having carefully read the

"REQUEST FOR PROPOSAL, GENERAL CONDITIONS, INSTRUCTIONS, AND

INFORMATION: The Bidder proposes to provide the specified material(s), article(s), good(s), and service(s) at the prices listed in this proposal subject to all instructions, conditions, specifications and all attachments hereto.

Variances

II. BID PRICES

The proposal shall contain a completed price schedule and all information requested within this Request for Proposals, including any project variances. The contract will be awarded based on the criteria listed in the specifications, the variances, and the results of the completed price schedule.

Unit prices must be provided for the following (Contractor is responsible for verifying quantities):

BASE BID Unit Price Work

Item Description Unit Estimated

Quantity Unit Price Extended Price

013100.01 Mobilization, Max 4% LS 1 $ $

013100.02 General Conditions LS 1 $ $

015526.01 Traffic Control LS 1 $ $

020120.01 Tree Protection FT 1,135 $ $

024100.01 Sidewalk Removal SYD 1,384 $ $

00400-2

024100.02 Curb and Gutter, Rem FT 2,870 $ $

024100.03 Restroom Removal, Complete LS 1 $ $

024100.04 Timber Stairs, Rem EA 2 $ $

024100.05 Boardwalk, Rem (FUTURE: NIC) LS 1 $ --- $ ---

024100.06 Steel Grate Path, Rem (FUTURE:

NIC)

LS 1 $ --- $ ---

024100.07 Timber Sidewalk, Rem SYD 170 $ $

024100.08 Electrical Boxes, Rem LS 1 $ $

024100.09 Light: Pedestrian, Rem EA 7

024100.10 Light: Bollard, Rem EA 3 $ $

024100.11 Irrigation System, Rem LS 1 $ $

024100.12 Regulatory Signs, Rem LS 1 $ $

024100.13 Dumpster Enclosure, Rem (Salvage doors)

EA 1 $ $

024100.14 Fence, Rem FT 30 $ $

024100.15 Footwash, Rem EA 1 $ $

024100.16 HMA Surface Mill, Rem SYD 3,808 $ $

024100.17 HMA, Rem SYD 5,416 $ $

024100.18 Sanitary Line, Abandon LS 1 $ $

024100.19 Structure, Rem EA 2 $ $

024100.20 DR Structure Cover, Adj, Case 1 EA 4 $ $

024100.21 Steel Sculpture, Relocate EA 1 $ $

024100.22 Tierney Bust, Relocate EA 1 $ $

00400-3

024100.23 Flagpoles, Relocate EA 3 $ $

024100.24 Landscape Boulders, Relocate LS 1 $ $

024100.25 Tree, Rem 6 inch to 18 Inch EA 25 $ $

024100.26 Tree, Rem 19 Inch to 30 Inch EA 23 $ $

024100.27 Stump, Rem 6 inch to 18 Inch EA 25 $ $

024100.28 Stump, Rem 19 Inch to 30 Inch EA 23 $ $

024100.29 Topsoil Surface, Salv, 5 Inch (Approx 3,245 cyds)

LS 1 $ $

033000.01 Curb and Gutter, Conc, Det F3 FT 2,725 $ $

033000.02 Curb and Gutter, Conc, Det D1 FT 393 $ $

033000.03 Sidewalk, Conc, 4 Inch SF 8,812 $ $

033000.04 Conc Pavt, Reinf, 6 Inch SF 23,912 $ $

033000.05 Conc Pavt, Reinf, 6 Inch - Color with Exposed Agg

SF 3,325 $ $

033000.06 Sidewalk ADA Ramp Conc, 6 Inch EA 9 $ $

033000.07 Detectable Warning Surface EA 9 $ $

033000.08 Concrete Ramp at West Pavilion EA 1 $ $

033000.09 Concrete Stairs at East Pavilion EA 1 $ $

033000.10 Trench Drain FT 102 $ $

033000.11 Footwash Drain EA 2 $ $

055200.01 Steel Railing – Ramp at Pavilion, West

LS 1 $ $

055200.02 Steel Railing – Stairs at Pavilion, East LS 1 $ $

069100.01 Timber Staircase LS 1 $ $

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069100.04 Boardwalk Landing at Breakwater Connection (FUTURE: NIC)

SF 1,035 $ ---- $ ---

129300.01 Bench, New EA 6 $ $

129300.02 Bench, Relocated (stored by Village) EA 15 $ $

129300.03 Swing Bench EA 4 $ $

129300.04 Picnic Table, Fixed EA 6 $ $

129300.05 Picnic Table, Free-standing EA 4 $ $

129300.06 Litter Receptacle EA 6 $ $

129300.07 Grill EA 6 $ $

129300.08 Ash Urn EA 2 $ $

129300.09 Bike Rack EA 8 $ $

129300.10 Dog Bag Dispenser EA 2 $ $

129300.11 Dumpster Enclosure LS 1 $ $

129300.12 Wheel Stop EA 105 $ $

129300.13 ADA Parking Sign and Post EA 9 $ $

129300.14 Regulatory Signs EA 16 $ $

129300.15 Bollard EA 8 $ $

129300.16 RV Pedestal EA 4 $ $

129300.17 Bollard Lights EA 16 $ $

129300.18 Bollard Lights w/120V power EA 6 $ $

129300.19 Flagpole Uplight EA 3 $ $

310000.01 Topsoil, 4 Inch SYD 8,200 $ $

00400-5

312213.01 Machine Grading, Modified LS 1 $ $

312500.01 Soil Erosion and Sediment Control LS 1 $ $

321123.01 Aggregate Base, 8” depth SYD 7,960 $ $

321216.01 HMA, 5E, 1 ½ Inch TON 667 $ $

321216.02 HMA, 3E, 2 ½ Inch TON 1,098 $ $

321216.03 Parking Lot Striping FT 5,000 $ $

321216.04 Crosswalk EA 6 $ $

321413.01 Crushed Stone Paving SF 1,465 $ $

321420.01 Reinforced Turf Rings SF 710 $ $

328400.01 Irrigation System, Complete LS 1 $ $

329200.01 Seed, Fertilizer and Mulch SYD 4,549 $ $

329210.01 Slope Restoration SYD 450 $ $

329220.01 Shoreline Seed SF 5,800 $ $

329300..01 Trees: 3” Caliper EA 18 $ $

329300.02 Trees: Ornamental EA 13 $ $

329300.03 Shrubs EA 78 $ $

329300.04 Container Plants:

Perennials/Ornamental Grasses

EA 1,440 $ $

329300.05 Mulch SYD 91 $ $

329312.01 Rain Garden SF 13,200 $ $

329312.02 Bio-Swale FT 288 $ $

330010.01 Utility Conduit LS 1 $ $

00400-6

330040.01 Bollard Lights, Foundation EA 16 $ $

330040.02 Bollard Lights w/120V Power, Foundation

EA 6 $ $

331100.01 Site Electrical System, Complete LS 1 $ $

331220.01 Water Service, 2 Inch FT 390 $ $

331210.02 Water Service Connection, 2 Inch EA 1 $ $

333000.01 8” Sanitary Sewer FT 364 $ $

331310.01 Sanitary Sewer Leads and Cleanouts FT 57 $ $

331320.01 Sanitary Manhole w/ Frame & Cover EA 1 $ $

331320.02 Sanitary Manhole, Patch EA 1 $ $

331320.03 Core and Seal, Sanitary Manhole EA 1 $ $

331500.01 Restroom Building, Complete (includes Footwash and Footwash w Shower)

LS 1 $ $

331600.01 Pavilion Building, Complete LS 1 $ $

332000.01 Marine Fuel Landside System Demolition

LS 1 $ $

332010.01 Marine Fuel System, Complete LS 1 $ $

332010.02 Marine Fuel Connector, Complete LS 1 $ $

Contingency Allowance LS 1 $75,000.00 $75,000.00

TOTAL Base Bid Price (subject to final adjustment based on actual quantities) $

00400-7

ALTERNATE #1 Unit Price Work

Estimated

Quantity Unit Price Extended Price

069200.01 Timber Boardwalk, Complete LS 1 $ $

TOTAL Alternate #1 Bid Price (subject to final adjustment based on actual quantities) $

ALTERNATE #2 Unit Price Work

Estimated

Quantity Unit Price Extended Price

129300.20 Play Zone Trees LS 1 $ $

129300.21 Play Zone EWF Fall Surface CY 30 $ $

129300.22 Play Zone Concrete Curb LF 160 $ $

TOTAL Alternate #2 Bid Price (subject to final adjustment based on actual quantities) $

The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. As provided in Paragraph 5.01 of the Agreement Stipulated Price, estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by Engineer.

00400-8

III. SIGNATURE PAGE

The undersigned, having familiarized themselves with the local conditions and the Contract Documents, agrees to enter into an agreement with the Village of Lexington to provide the services required for the Village of Lexington’s Construction Project as describe herein and as noted in the Contract Documents including the plans, specifications and permits, including:

Addendum No. ________, Dated ________ Addendum No. ________, Dated ________ Addendum No. ________, Dated ________ Addendum No. ________, Dated ________

TOTAL BID $

(Numerals) (Words)

Base Bid Project Start and Duration If awarded the contract on or before May 15, 2025, the BIDDER agrees to achieve Substantial Completion by June 30, 2026 as described in the Instructions to Bidders. If Contractor cannot complete project by this date, please fill in an alternate date here ______________________.

Signature Date Company Name

Print Name Company Address

Title City State Zip

Telephone # Fax # Purchase Order Email Address

Federal Tax ID #

The above individual is authorized to sign on behalf of the company submitting proposal. This bid is valid for 90 days from the date of the above signature.

EJCDC® C-520, Agreement Between Owner and Contractor for Construction Contract (Stipulated Price).

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 18

FORM OF CONTRACT:

AGREEMENT BETWEEN OWNER AND CONTRACTOR

FOR CONSTRUCTION CONTRACT (STIPULATED PRICE)

THIS AGREEMENT is by and between Village of Lexington (“Owner”) and

(“Contractor”).

Owner and Contractor hereby agree as follows:

ARTICLE 1 – WORK

1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows:

A. Remove existing parking lots.

B. Remove existing restroom/pavilion building.

C. Install storm water system.

D. Update utilities.

E. Construct new buildings.

F. Install proposed pavement for parking and roads.

G. Install new lighting.

H. Install new landscaping.

I. Install site amenities.

J. Remove existing fuel tanks and install new fuel system.

ARTICLE 2 – THE PROJECT

2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as follows: Village of Lexington, Tierney Park Improvements – SESC, Site clearing, Remove Building and Structures, Remove Bollard Lighting, Remove Landscaping, Install New Buildings, Install New Lighting Foundations and Landscape Lighting, Install New Storm Sewer System, Update Utilities, Install New Landscaping, Install New Pavement for Parking and Roads and associated site improvements. Install new marine fuel system and connections.

ARTICLE 3 – ENGINEER

3.01 The Project has been designed by Edgewater Resources, LLC.

3.02 The Owner has retained Edgewater Resources, LLC (“Engineer”) to act as Owner’s representative, assume all duties and responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 of 18

ARTICLE 4 – CONTRACT TIMES

4.01 Time of the Essence

A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

4.02 Contract Times: Dates

1. The Base Bid Work will be substantially completed on or before June 30, 2026, and is subject to equipment availability, weather, workload and timing of stone from the vendor. The timelines for the project, will be discussed at the pre-construction meeting.

4.03 Liquidated Damages

A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with the Contract. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty):

1. Substantial Completion: Contractor shall pay Owner $1,000 for each day that expires after the time (as duly adjusted pursuant to the Contract) specified in Paragraph 4.02.B above for Substantial Completion until the Work is substantially complete. Businesses can operate with safe access and parking.

2. Liquidated damages for failing to timely attain Substantial Completion and final completion are not additive and will not be imposed concurrently.

4.04 Special Damages

A. In addition to the amount provided for liquidated damages, Contractor shall reimburse Owner

(1) for any fines or penalties imposed on Owner as a direct result of the Contractor’s failure to attain Substantial Completion according to the Contract Times, and (2) for the actual costs reasonably incurred by Owner for engineering, construction observation, inspection, and administrative services needed after the time specified in Paragraph 4.02 for Substantial Completion (as duly adjusted pursuant to the Contract), until the Work is substantially complete.

B. After Contractor achieves Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times, Contractor shall reimburse Owner for the actual costs reasonably incurred by Owner for engineering, construction observation, inspection, and administrative services needed after the time specified in Paragraph 4.02 for Work to be completed and ready for final payment (as duly adjusted pursuant to the Contract), until the Work is completed and ready for final payment.

ARTICLE 5 – CONTRACT PRICE

5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents the amounts that follow, subject to adjustment under the Contract:

A. For all Unit Price Work, an amount equal to the sum of the extended prices (established for each separately identified item of Unit Price Work by multiplying the unit price times the actual quantity of that item):

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 of 18

Unit Price Work

Item No.

Description Unit Estimated Quantity

Unit Price

Extended Price

Contractor shall fill out Bid Forms

– Section 00 04 00

Total of all Extended Prices for Unit Price Work (subject to final adjustment based on actual quantities)

The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. As provided in the following paragraph, estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by Engineer.

Unit Price Work

▪ Where the Contract Documents provide that all or part of the Work is to be Unit Price Work, initially the Contract Price will be deemed to include for all Unit Price Work an amount equal to the sum of the unit price for each separately identified item of Unit Price Work times the estimated quantity of each item as indicated in the Agreement.

▪ The estimated quantities of items of Unit Price Work are not guaranteed and are solely for the purpose of comparison of Bids and determining an initial Contract Price. Payments to Contractor for Unit Price Work will be based on actual quantities.

▪ Each unit price will be deemed to include an amount considered by Contractor to be adequate to cover Contractor’s overhead and profit for each separately identified item.

▪ Engineer will determine the actual quantities and classifications of Unit Price Work performed by Contractor. The Engineer will review with Contractor the Engineer’s preliminary determinations on such matters before rendering a written decision thereon (by recommendation of an Application for Payment or otherwise). Engineer’s written decision thereon will be final and binding (except as modified by Engineer to reflect changed factual conditions or more accurate data) upon Owner and Contractor, subject to the provisions of the following paragraph.

▪ Within 30 days of Engineer’s written decision under the preceding paragraph, Contractor may submit a Change Proposal, or Owner may file a Claim, seeking an adjustment in the Contract Price if:

• the quantity of any item of Unit Price Work performed by Contractor differs materially and significantly (10% or more) from the estimated quantity of such an item indicated in the Agreement;

• there is no corresponding adjustment with respect to any other item of Work; and

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 of 18

• Contractor believes that it is entitled to an increase in Contract Price as a result of having incurred additional expense or Owner believes that Owner is entitled to a decrease in Contract Price, and the parties are unable to agree as to the amount of any such increase or decrease

ARTICLE 6 – PAYMENT PROCEDURES

6.01 Submittal and Processing of Payments

A. Contractor shall submit Applications for Payment in accordance with the following conditions.

Applications for Payment will be processed by Engineer as provided below.

6.02 Progress Payments

A. Basis for Progress Payments: The Schedule of Values established as provided in Article 2 will serve as the basis for progress payments and will be incorporated into a form of Application for Payment acceptable to Engineer. Progress payments on account of Unit Price Work will be based on the number of units completed during the pay period, as determined under the provisions of the noted Unit Price Work. Progress payments for cost-based Work will be based on Cost of the Work completed by Contractor during the pay period.

B. Applications for Payments:

1. At least 20 days before the date established in the Agreement for each progress payment (but not more often than once a month), Contractor shall submit to Engineer for review an Application for Payment filled out and signed by Contractor covering the Work completed as of the date of the Application and accompanied by such supporting documentation as is required by the Contract Documents.