2025 SE Rees-Goad Way Extension Project - Bid Documents.pdf

CITY OF PENDLETON

SE Rees-Goad Way Extension

Project

Expires: 6/30/2026

Stamped: 10/27/2025

October 2025 Engineering Department

500 SW Dorion Avenue

Pendleton, OR 97801 www.pendleton.or.us

Office (541) 966-0203

Fax (541) 966-0251

TABLE OF CONTENTS

INVITATION TO BID ....................................................................................................................... 1.00

INFORMATION FOR BIDDERS

PREQUALIFICATION ....................................................................................................................... 2.00

BID PROPOSAL ................................................................................................................................. 3.00

BID BOND/SECURITY ..................................................................................................................... 4.00

STATUTORY PUBLIC WORKS BOND .......................................................................................... 5.00

CONTRACT ......................................................................................................................................... 6.00

ASSIGNMENT OF ANTITRUST RIGHTS ...................................................................................... 7.00

NON-COLLUSION AFFIDAVIT ....................................................................................................... 8.00

PERFORMANCE/PAYMENT BOND.............................................................................................. 9.00

CERTIFICATE OF INSURANCE ....... ............................................................................................ 10.00

SPECIAL CONDITIONS .................................................................................................................. 11.00

IRS FORM W-9 (Taxpayer ID number and certification) ................................................. 12.00

SPECIAL SPECIFICATIONS ........................................................................................................... 13.00

DRAWINGS ....................................................................................................................................... 14.00

Invitation to Bid – Page 1 of 2

1.00

INVITATION TO BID

Sealed bids for the SE Rees-Goad Way Extension Project will be received by the City of Pendleton c/o Tim Simons, Community Development Director, 500 SW Dorion Avenue, Pendleton, OR 97801 until 2:00 pm local time on the 20th day of November 2025, plainly marked “SE Rees-Goad Way Extension Project”. All bid documents shall be submitted in hard copy. Electronic or e-mailed submissions shall be rejected. Bids submitted after the above-specified date and time shall not be opened.

Public bid opening will be available via Zoom or at the Community Development Department at City Hall, same address as above, at 2:00 pm local time, Thursday, November 20, 2025. Contact the Community Development Department at 541 966-0203 or keri.standley@pendletonor.gov, 541 966-0240, for the Zoom link.

Bid documents may be obtained for a non-refundable fee of $25.00 from the Community Development Department located at the same address as above or by calling (541) 966-0203. A copy is also available online on the City of Pendleton’s website: www.pendleton.or.us/rfps or on the OregonBuys website:

https://oregonbuys.gov/bso/view/login/login.xhtml. For the nearest location of a review copy, also contact the Community Development Department. Bid documents will be available until 5:00 pm, November 19, 2025.

The Oregon Standard Specifications for Construction (ODOT/APWA) latest revision, excluding Sections 00100 and 00745.95, and the City of Pendleton Standard Specifications will apply to all construction work not noted in the Special Specifications. It is the Contractor’s responsibility to obtain the latest revisions made to these specifications (latest revisions to City Standard Specifications, January 2001 with minor revisions 2001, 2004, 2005, 2006, 2012 and 2019).

All bidders must be prequalified for the class of work included in this bid document in accordance with the laws of the State of Oregon, and all prequalification applications must be submitted to the City by 1:00 pm Wednesday, November 19, 2025, the day before the bid opening. (See Section 2.00)

The City of Pendleton will not mail notice of Addenda, but will post notice of any Addenda on the OregonBuys website and the City’s website (www.pendleton.or.us/rfps). Addenda may be downloaded off these websites and will be faxed or emailed to all bidders who have requested to be on the City’s Planholders List. Contact keri.standley@pendletonor.gov to be added to the City’s list. Bidders should frequently check the websites until bid closing.

Each Bid Proposal must be submitted on the prescribed form (Section 3.00) accompanied by a certified or cashier check drawn from an Oregon Bank in good standing, or banks doing business in Oregon in good standing, or a Bid Bond issued by a surety company authorized to issue such bonds in the State of Oregon, payable to the City of Pendleton, Oregon, in an amount not less than five percent (5%) of the total amount of the Bid submitted.

All bidders must comply with ORS Chapter 279C and pay applicable prevailing wage rates in effect on July 5, 2025, including any amendments, as stated in the Prevailing Wage Rates for Public Works Contracts in Oregon published by the Oregon Bureau of Labor and Industries (see www.oregon.gov/boli).

The successful bidder will be required to furnish a bond for faithful performance of the contract in the full amount of the contract price. In addition to required performance bonds which may be used for unpaid wages, all contractors, subcontractors and non-construction companies working on public works projects, with a contract price that exceeds $100,000, subject to the Prevailing Wage Rate law, must file a $30,000 Public Works Bond with the Construction Contractor’s Board before starting work on the project, unless exempt, to be used exclusively for unpaid wages determined to be due by BOLI .{ORS 279C.830 and ORS 279C.836} (See forms included in Section 5.00)

Each bidder must identify whether they are a resident bidder as defined in ORS 279A.120. (Preference for Oregon goods and services)

Nonresident Bidders: ORS 279A.120(3) states: "When a public contract is awarded to a nonresident bidder and the contract price exceeds $10,000, the bidder shall promptly report to the Department of Revenue (DOR) on forms to be provided by the department the total contract price, terms of payment, length of contract and such other information as the department may require before the bidder may receive final payment on the public contract. The contracting agency shall satisfy itself that the requirement of this subsection has been complied with before the contracting agency issues a final payment on a public contract." See form attached to the end of Special Conditions (Section 11.00). For information about DOR requirements, contact:

http://www.oregon.gov/DOR

The Contractor shall, within two (2) working hours of the advertised bid opening, submit the first-tier subcontractor disclosure form. This form is to notify the Community Development Director in writing the names of the first-tier subcontractors. The disclosure form is attached to the end of the Special Conditions (Section 11.00). If no subcontractors need to be disclosed, enter "NONE" on the form and submit it

The Contractor, its subcontractors, if any, and all employers working under this Contract are subject employers under the Oregon Workers' Compensation law and shall comply with ORS Chapter 656, which requires them to provide workers' compensation coverage for all their subject workers.

The City reserves the right to accept that proposal which is in the best interest of the City of Pendleton, Oregon and to postpone the award of the Contract for a period not to exceed thirty (30) calendar days.

The deadline for filing a protest by the second responsible bidder is seven (7) calendar days after the Notice of Intent to Award has been issued. Protest must be in written form and received by 5:00 pm on the 7th day from the date of the letter of intent to award issued by the Community Development Director. Once the Notice oflntent to Award has been issued, bid submittal information will be available for public review.

Dated this 27th day of October, 2025.

Timothy M. Simons, Community Development Director

Invitation to Bid- Page 2 of2

INFORMATION FOR BIDDERS

City of Pendleton, hereby referred to as OWNER, will be completing work under one contract for the SE Rees- Goad Way Extension Project. Bids are expected to be opened at 2:00 pm local time, Thursday, November 20, 2025. Bid award, with seven (7) calendar day notice of intent declaration, will likely take place on Tuesday, December 2, 2025, at the regularly scheduled City Council meeting, 7:00 pm, City Hall, 500 SW Dorion Avenue, Pendleton, Oregon. Virtual meeting attendance is available by visiting City of Pendleton website: www.pendleton.or.us

This Project shall include the construction of approximately 7,000 LF of City standard curb and gutter, 38,500 SF of sidewalk, 4,750 TONS of asphalt, 2,600 LF for storm sewer pipe, 16 catch basins, 7 storm sewer manholes, 2 storm water detention ponds, 4,500 LF of utility conduit, 3 transformer vaults, 8 street light bases, 95 LF of 12” water main and 6” fire hydrant assembly with associated valves, and other associated work. Earthwork has been estimated at 2,250 CY of fill.

The HMAC for this Project shall be 1/2-inch Dense Level 3 with PG 64-28 grade oil. HMAC shall be placed in one 2.5-inch lift and one 2-inch lift.

Contractor to note that this is an extension of an existing road and will not be open to public traffic during construction. However, there will be a development under construction directly adjacent to the east end of the project site. Some coordination may be required with the developer’s contractor.

The above information is a general outline of principal features of the work. It does not in any way limit the responsibility of the CONTRACTOR(s) to perform all work and furnish all equipment, labor and materials required by the specifications and drawings. The drawings and specifications shall be considered and used together. Anything appearing as a requirement of either shall be accepted as applicable to both even though not so stated therein or shown.

Engineer’s estimate: $2,950,000

Bidders must submit the following completed documents with their bids by the due date (November 20, 2025) and time (2:00 pm local time) indicated on the Invitation to Bid (Section 1.00) or as stated on any addendum(s) stating otherwise. Bids not containing the following items may be considered non-responsive:

Bid Proposal – signed by company representative having authority to submit bids – see Section 3.00

Bid Bond/Security (5%) in form of certified or cashier’s check drawn from an Oregon Bank or banks doing business in Oregon in good standing – see Section 4.00

Acknowledgement of ALL Addenda Non-Collusion Affidavit (signed by company representative and notarized) – see Section 8.00

Bidder shall, within two (2) working hours of the advertised bid opening, submit the first-tier subcontractor disclosure form – see end of Section 11.00

Upon award of contract the SUCCESSFUL BIDDER must be prepared to submit the following completed documents within ten (10) business days of contract award:

Three original signed contracts (provided by City) Copy of Statutory Public Works Bond Performance and Payment Bond Certificate of Liability Insurance Oregon Nonresident Bidder Form (if applicable) IRS Form W-9 Application and payment for City Business License (Contractor and any subcontractors) Signed copy of Special Conditions (provided by City - Section 11.00) BOLI Wage Rate Worksheet (indicating BOLI Wage Rates used for the project) o Example worksheet attached Construction Schedule

Prequalification - Page 1 of 1

2.00

PREQUALIFICATION

PUBLIC WORKS DEPARTMENT

PENDLETON, OREGON

Oregon Law requires a statement as to financial ability, equipment and experience to be completed and submitted by prospective contractors bidding on contracts for public improvements, the estimated cost of which is $10,000 or over. No contractor is eligible to bid until this statement has been submitted.

Bidders must be prequalified for the class of work included in the bid documents. The City of Pendleton no longer accepts a copy of a bidder’s approved Oregon Department of Transportation’s prequalification application or approval letter. The City requires their own application to be completed and filed with the City Engineering Department. All prequalification applications must be submitted to the City by 1:00 pm the day before the bid opening.

Upon request, this application is available to you through this office at 541 966-0203 or online https://pendletonor.gov/cdev/page/prequalification-application-2024 for your use in prequalification for this work.

Proposal - Page 1 of 7

3.00

PROPOSAL

Honorable Mayor and City Council City Hall Pendleton, Oregon 97801

The undersigned, hereinafter called the Bidder, declares that the only persons or parties interested in this Proposal are those named herein, that the Proposal is in all respects fair and without fraud, but it is made without collusion with any official or employee of the City of Pendleton, Oregon, and that the Proposal is made without any connection or collusion with any person making another Proposal on this Contract.

The Bidder further declares that they have carefully examined the Contract Documents for the construction of the proposed improvements, and they have personally inspected the site, and they have satisfied themselves as to the quantities of the materials, items of equipment, and conditions of work involved, including the fact that the description of the work and materials, as included herein, is brief and is intended only to indicate the general nature of such items and to identify the said quantities with the detailed requirements of the Contract Documents, and that this Proposal is made according to the provisions and under the terms of the Contract Documents, which Documents are hereto attached and are hereby made a part of this Proposal.

The Bidder agrees that if this Proposal is accepted, they will, within ten (10) calendar days after notification of acceptance, execute the Contract with the City of Pendleton, Oregon, in the form of Contract annexed thereto, and will, at the time of execution of the Contract, deliver to the City of Pendleton, the Performance Bond required herein, and will to the extent of their Proposal, furnish all machinery, tools, and apparatus and other means of construction and do all the work and furnish all the materials necessary to complete the work in the manner and in the time and according to the methods as specified in the Contract Documents and required by the Engineer there under.

The Bidder agrees to complete the work identified for each schedule of work at the option of the City of Pendleton. The City, at its sole discretion, will identify and select the schedules of work that best fit the City’s budget for this work. The City does not intend to award schedules separately.

In the event the Bidder is awarded the Contract and shall fail to complete the work within the time limit or extended time limit agreed upon, as more particularly set forth in the Contract Documents, liquidated damages shall be paid to the City of Pendleton, Oregon, at the rate of one percent (1%) per day of total cost of work not yet completed for each of the contract schedules (or bid items), or $500 per calendar day for each schedule, whichever is greater for all work not yet completed by the contract deadline, June 26, 2026. Sundays and legal holidays shall be excluded in determining days of default.

The Bidder further proposes to accept as full payment for the work proposed herein the amount computed under the provisions of the Contract Documents and based on the following unit price amounts, it being expressly understood that the unit prices are independent of the exact quantities involved, that they represent a true measure of the labor and material required to perform the work, including all allowances for overhead and profit for each type and unit of work called for in these Contract Documents.

The Contract will be awarded based on bids. City reserves the right to award or reject the bids that are in the best interest of the City.

Bidders must submit the following completed documents with their bids by the bid due date (November 20, 2025) and time (2:00 pm) indicated on the Invitation to Bid (Section 1.00) or as stated on any addendum(s) stating otherwise.

Bids not containing the following items may be considered non-responsive:

Bid Proposal form (dated and signed by company representative having authority to do so) – Section 3.00 Bid Bond or Security (5%) in form of certified or cashier’s check drawn from an Oregon Bank Bid – Section

4.00 Acknowledgement of all Addenda, if any Non-Collusion Affidavit (signed by company representative and notarized) – Section 8.00

Proposal - Page 2 of 7

The following instructions outline the procedure for preparing and submitting Bids. Bidders must fulfill all requirements as specified in this Contract Document:

Prequalification must be submitted by 1:00 pm the day before the bid opening date (bid opening November 20, 2025).

A bid amount shall be submitted in the appropriate place for each item on the proposal as well as a grand total bid for the complete project.

Bid will be awarded based on grand total bid amount, calculated from the summation of the extended totals, which are to be calculated from the unit price multiplied by the approximate quantities.

Bidders shall use only the Bid Proposal form provided in this Contract Document. All blank spaces in the Bid Proposal form must be filled in completely where required. No changes shall be made in the phraseology of the forms.

The Bid Proposal form may be submitted separately from the remainder of these Contract Documents. It must be submitted in a sealed envelope and marked clearly to indicate its contents without being opened.

The Bidder shall acknowledge receipt of all Addenda to the Bid. Bids received without acknowledgement or without the Addenda enclosed may be considered nonconforming. Notice of Addenda will not be mailed but will be posted on City’s website (https://pendletonor.gov/rfps) and the OregonBuys website (https://oregonbuys.gov/bso/view/login/login.xhtml). Addenda may be downloaded off website and will be faxed or emailed to all bidders who have notified City to request their firm be placed on the Planholders list. Bidders should frequently check the websites until bid closing.

Any taxes required by the laws and statutes of the State of Oregon and its political subdivisions shall be paid by the Contractor.

Owner will pay all permit expenses with the exception of temporary permits related to construction work. The successful Bidder must pay all temporary permit expenses, including, but not limited to, Oregon DEQ ESC 1200C Permit, if required.

All Bids must be submitted no later than the prescribed time, place, and manner set forth in the Contract Documents.

Bids without sufficient data to provide a complete evaluation may not be considered.

Any Bidder may modify its Bid by telegraphic or written communication at any time prior to the scheduled closing time for receipt of the Bids, provided the Owner receives such communication prior to the closing time. The telegraphic or written communication should not reveal the Bid Amount; however, it should state the addition, subtraction, or other modification so that the final amount or terms will not be known to the Owner until the sealed Bid is opened.

Bids cannot be modified at any time following the deadline for receipt of the Bids.

Bids must be accompanied by a certified or cashier check drawn from an Oregon Bank in good standing, or banks doing business in Oregon in good standing, or a Bid Bond issued by a surety company authorized to issue such bonds in the State of Oregon, in an amount not less than five percent (5%) of the total amount of the Bid submitted and attached to the completed form herein (See Section 4.00). This check or Bid Bond shall be given as guarantee that if awarded the Contract, the successful Bidder will execute the Contract within the time specified. See Standard Specifications for the City of Pendleton – Section 1:06 – Bid Security for more information.

Non-Collusion Affidavit must be completed and submitted with the Bid; otherwise, the Bid may be considered non-responsive. (See Section 8.00)

First-Tier Subcontractor Disclosure Form must be submitted by the date and time designated in the Invitation to Bid. This Form must be submitted separately for each Schedule, even if there are no Subcontractors that need to be disclosed; otherwise, the Bid will be considered non-responsive. See Special Conditions (Section 11.00) for more information and a copy of the Disclosure Form.

Proposal - Page 3 of 7

The Owner will make the award of work based on the best interests of the City of Pendleton. The Owner also reserves the right to reject any or all bids and to postpone the award of the work for a period not to exceed thirty

(30) calendar days with time extensions for completion date. The Owner, at its sole discretion, reserves the right to select the bid(s) most beneficial to the City of Pendleton.

Proposal - Page 4 of 7

SE Rees-Goad Way Extension Project

Time of Completion: No later than June 26, 2026

SE Rees-Goad Way Extension

Item Approx. Extended No. Quantity Item with Unit Price Bid Unit Price Total

1. LS Mobilization

2. LS Erosion and Sediment Control

3. 80 LF Asphalt Saw Cutting

4. 2,250 CY General Earthwork (Embankment)

5. 80 CY Rock Excavation

6. 15 EA Storm Catch Basins, Installed

7. 3 EA Storm Sewer Manhole, Installed, Under 7’ Deep

8. 3 EA Storm Sewer Manhole, Installed, Over 7’ Deep

9. 450 LF 8” PVC or HDPE Storm Pipe, Installed

10. 800 LF 12” PVC or HDPE Storm Pipe, Installed, Under 5’ Deep

11. 820 LF 12” PVC or HDPE Storm Pipe, Installed, Over 5’ Deep

12. 100 LF 18” PVC or HDPE Storm Pipe, Installed, Under 5’ Deep

13. 430 LF 18” PVC or HDPE Storm Pipe, Installed, Over 5’ Deep

14. 18,000 SY Geotextile Fabric

15. 5,000 TON Aggregate Base (3/4” – 0”)

Proposal - Page 5 of 7

16. 10,000 TON Aggregate Base (2” – 0” OR 3/4” – 0”)

17. 7,000 LF Concrete Curb and Gutter

18. 38,500 SF Concrete Sidewalk

19. 4 EA ADA Curb Ramp

20. 13 EA Monument Boxes

21. 6 EA Storm Manhole Adjustments

22. 10 EA Water Valve Adjustments

23. 4,750 TON Asphalt Concrete Pavement

24. LS Storm Detention Pond A (Grading & Construction)

25. LS Storm Detention Pond B (Grading & Construction)

26. LS Permanent Striping

27. 8 EA Permanent Signage, Installed

28. 1 EA Permanent Barricade, Installed

29. 900 LF Joint Use Utility Trenching

30. 1,800 LF 2” Utility Conduit

31. 900 LF 4” Utility Conduit

32. 1,800 LF 6” Power Conduit, Schedule 40

Proposal - Page 6 of 7

33. 1 EA Switchgear Vaults, Installed

34. 2 EA Sectionalizer Cabinet Vaults, Installed

35. 8 EA Street Light Pole Bases, Including Conduit to Transformers, Installed

36. 95 LF 12” C-900 or Class 52 DI Water Main, Installed

37. 235 LF 6” C-900 or Class 52 DI Hydrant Lateral, Installed

38. 1 EA 12” x 18” Tee, Installed (Hot Tap)

39. 4 EA 6” x 12” Tee, Installed

40. 1 EA 6” x 18” Tee, Installed (Hot Tap)

41. 1 EA 12” Gate Valve, Installed

42. 5 EA 6” Gate Valve, Installed

43. 5 EA 6” Fire Hydrant Assembly, Installed

44. LS Restorative Landscaping (Incl. Hydroseeding)

GRAND TOTAL BID AMOUNT:

Proposal - Page 7 of 7

It is agreed that if the Bidder is awarded the Contract for the work proposed herein, and shall fail or refuse to execute the Contract and furnish the specified Performance and Payment Bond within ten (10) days after the receipt of the Notification of Acceptance of his Bid Proposal, then, in that case, the bid security deposited herewith by the said Bidder, according to the conditions of the Invitation to Bid and Information for Bidders, shall be retained by the City of Pendleton, Oregon, in accordance with the terms of the Bond as specified in the Information for Bidders.

The Bidder has examined and carefully studied the Contract Documents, the other related data identified in the Contract Documents, and the following Addenda, receipt of all which is hereby acknowledged:

Addendum Number: Addendum Date:

The name of the Bidder who is submitting this Proposal is doing business at (Street) (City) (State) (Zip) which is the address to which all communication concerned with this Proposal and with the Contract shall be sent.

The name of the principal officers of the corporation submitting this Proposal, of the partnership, or of all persons interested in this Proposal as principals are as follows:

Print Name Print Name

Signature Signature

Dated this day of __________________, 2025.

Signature of Bidder

Title

Bid Bond/Security - Page 1 of 2

4.00

BID BOND/SECURITY

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, as

Principal, and , as Surety, are hereby held and firmly bound unto

, as Owner penal sum of for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.

Signed, this day of , 2025.

The condition of the above obligation is such that whereas the Principal has submitted to the City of

Pendleton a certain BID, attached hereto and hereby made a part hereof to enter into a Contract in writing for the

SE Rees-Goad Way Extension Project.

NOW THEREFORE,

(A) If said BID shall be rejected, or

(B) If said BID is accepted and the Principal executes and delivers contract in the Form of Contract attached hereto

(properly completed in accordance with said BID) and furnishes a BOND for the faithful performance of said

Contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and in all other respects perform the agreement created by the Acceptance of said BID, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall be in no way impaired or affected by any extension of the time within which the Owner may accept such BID;

and said Surety does hereby waive notice of any such extension.

Bid Bond/Security - Page 2 of 2

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

L.S.

Principal

Surety

By:

Attorney-in-Fact

IMPORTANT -- Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the project is located.

5.00

Contract - Page 1 of 2

6.00

Contract No. _________

CONTRACT FOR CONSTRUCTION

THIS CONTRACT, made and entered into this day of , 2025, by and between the City of Pendleton, Oregon, a municipal corporation hereinafter called the "Owner" and __________________________________ hereinafter called the "Contractor".

WITNESSETH:

Said Contractor, in consideration of the sum in the amount of $______________________________ to be paid them by the Owner and of the covenants and agreements herein contained, hereby agrees at their own proper cost and expense to do all the work and furnish all the materials, tools, and labor for the construction of SE Rees-Goad Way Extension Project.

Contract Documents shall be referred to as Invitation to Bid, Information for Bidders, Prequalification, Bid Proposal, Bid Bond/Security, Statutory Public Works Bond, Contract, Assignment of Antitrust Rights, Non- Collusion Affidavit, Performance/Payment Bond, Certificate of Insurance, Special Conditions, IRS Form W-9, Special Specifications, Drawings, any Addendum, and the contents of the latest revision of the Oregon Standards Specifications for Construction (ODOT/APWA), excluding Sections 00100 and 00745.95 and the City of Pendleton Standard Specifications, and are all hereby made a part of this Contract by specific reference as fully and completely as if the same were fully set forth herein.

In the consideration of the faithful performance of the work herein embraced, as set forth in these Contract Documents, and in accordance with the direction of the Community Development Director (CDD) and to his satisfaction to the extent provided in the Contract Documents, the Owner agrees to pay to the Contractor the amount bid as adjusted in accordance with the proposals as determined by the Contract Documents, or as otherwise herein provided, and based on the said Proposal made by the Contractor, and to make such payments in the manner and at the times provided in the Contract Documents.

The Contractor agrees to indemnify and save harmless the Owner from any and all defects appearing or developing in the workmanship or materials performed or furnished under this Contract for a period of one (1) year after the acceptance by the Owner.

It is agreed that the time limit for the completion of the Contract, based upon the Proposal, is no later than June 26th, 2026.

In the event that the Contractor shall fail to complete the work within the time limit or the extended time limit agreed upon, as more particularly set forth in the Contract Documents, liquidated damages shall be computed at the rate of one percent (1%) per calendar day of the total price of contract work not yet completed, or $500.00 per calendar day, whichever is greater. Sundays and legal holidays excluded in determining days of default.

The Contractor shall not discriminate against any employee or applicant for employment because of sex, race, creed, color, or national origin.

Contract - Page 2 of 2

IN WITNESS WHEREOF, we the parties hereto, each herewith subscribe the same this day of , 2025.

By John H. Turner, Mayor

Donna Biggerstaff, City Recorder

(Contractor)

(Signature)

Title:

Approved as to Form:

Nancy Kerns, City Attorney

Contractor’s Registration #

Contractor's Tax Identification #

Assignment of Antitrust Rights - Page 1 of 1

7.00

ASSIGNMENT OF ANTITRUST RIGHTS

By entering into a contract, the Contractor, for consideration paid to the Contractor under the contract, does irrevocably assign to the City of Pendleton any claim for relief or cause of action which the Contractor now has or which may accrue to the Contractor in the future, including, at the City's option, the right to further assign any claim for relief or consideration and to control any such litigation on such claim for relief or counsel action, by reason of any violation of 15 USC 1-15 or ORS 646.725 or ORS 646.730, in connection with any goods or services provided to the Contractor by any person, which goods or services are used, in whole or in part, for the purpose of carrying out the Contractor's obligations under this contract.

In the event the Contractor hires subcontractors to perform any of the Contractor's duties under the contract, the

Contractor shall require the subcontractor to irrevocably assign to the City of Pendleton, as a third party beneficiary any right, title or interest that has accrued or may accrue to the subcontractor by reason of any violation of 15 USC 1-15, ORS 646.725 or ORS 646.730, including, at the City's option, the rights to further assess any claim for relief or Counsel action and to control any litigation arising there under, in connection with any goods or services provided to the subcontractor's obligations as agreed to by the Contractor in pursuance of the completion of the contract.

In connection with this assignment, it is an express obligation of the Contractor that it will take no action which will in any way diminish the value of the rights conveyed or assigned hereunder to the City of Pendleton. It is an express obligation of the Contractor to advise the City of Pendleton of Oregon:

1. In advance, of its intention to commence any action on its own behalf regarding such claims for relief or causes of action;

2. Immediately upon becoming aware of the fact that an action has been commenced on its own behalf by some other person or persons, of the pendency of such action; and

3. The date on which it notified the obligator(s) of any such claims for relief or cause of action of the fact of its assignment to the City of Pendleton.

Furthermore, it is understood or agreed that in the event that any payment under any such claim is made to the

Contractor, it shall promptly pay to the City of Pendleton its proportionate share thereof, if any, assigned to the

State hereunder.

Non-Collusion Affidavit – Page 1 of 2

8.00

NON-COLLUSION AFFIDAVIT

1) This Non-Collusion Affidavit is material to any Contract awarded pursuant to the bid. According to the

Oregon Public Contracts and Purchasing Laws, a public contracting agency may reject any or all bids upon the finding by the agency that it is in the public interest to do so (ORS 279.035). This public contracting agency finds that it is in the public interest to require the completion of this Affidavit by potential Contractors.

2) This Non-Collusion Affidavit must be executed by the member, officer, or employee of the Bidder who makes the final decision for price(s) and the amount(s) quoted in the bid.

3) Bid rigging and other efforts to restrain competition and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure themselves that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the Bidder with responsibilities for the preparation, approval, or submission of the bid.

4) In the case of a bid submitted by joint venture, each party to the venture must be identified in the bid documents, and an Affidavit must be submitted separately on behalf of each party.

5) The term “complementary bid” as used in the Affidavit has the meaning commonly associated with that term in the bid process and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or non-competitive bid, and any other form of bid submitted for the purpose of giving a false appearance of competition.

6) Failure to file an Affidavit in compliance with these instructions may result in disqualification of the bid.

Non-Collusion Affidavit – Page 2 of 2

STATE OF )

County of )

I state that I am , Print/Type – Name Print/Type – Position Title with Firm/Company representing Print/Type – Name of Firm/Company and that I am authorized to make this Affidavit on behalf of my Firm/Company, and its owners, directors, and/or officers. I am the person responsible in my Firm/Company for the price(s) and the amount(s) provided in this Proposal.

I state that:

1) The price(s) and the amount(s) provided in this bid have been arrived at independently and without consultation, communication, or agreement with any other Contractor, Bidder, or potential Bidder, except as disclosed on the attached appendix to this Non-Collusion Affidavit.

2) Neither the price(s) nor the amount(s) provided in this bid, and neither the approximate price(s) nor approximate amount(s) provided in this bid, have been disclosed to any other Firm/Company or person who is a Bidder or potential Bidder, and they will not be disclosed before the bid opening.

3) No attempt has been made or will be made to induce any Firm/Company or person to refrain from

Bidding on this contract, or to submit a bid with price(s) and/or amount(s) higher than this bid, or submit any intentionally high or noncompetitive price(s) and/or amount(s) in a bid or other form of complementary bid.

4) The price(s) and/or amount(s) provided in this bid on behalf of my Firm/Company is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any Firm/Company or person to submit a complementary or other non-competitive bid.

5) My Firm/Company, its affiliates, subsidiaries, officers, directors, and/or employees are not currently under investigation by a governmental agency. They have not in the last four years been convicted of or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to Bidding on any public contract, except as described on the attached appendix to this Non-Collusion Affidavit.

I state that my Firm/Company understands and acknowledges that the representations are material and important and will be relied on by the City of Pendleton in awarding the Contract(s) for which this Bid is submitted.

I understand, and my Firm/Company understands, that any misstatement in this Affidavit is and shall be treated as fraudulent concealment from the City of Pendleton of the true facts relating to the submission of the Bid for this Contract(s).

Signature – Name

This instrument was acknowledged before me this day of , 2025.

Notary Public for

My Commission Expires:

Performance/Payment Bond – Page 1 of 2

9.00

PERFORMANCE/PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS, that we, (The official name, form of organization, and address of the Contractor, and, if partnership, name of partners.)

as Principal, and (Name and Address of the Surety)

, a corporation, duly authorized to do a general surety business in the State of

Oregon as Surety, are jointly and severally held and bound unto City of Pendleton in the sum of

(the basic contract price, in words and figures) for the payment of which we jointly and severally bind ourselves, our heirs, executors, successors, and assigns, firmly by these presents.

THE CONDITIONS OF THIS BOND ARE SUCH THAT

WHEREAS the Principal herein on the day of

, 2025, entered into a Contract with the City of Pendleton, the obligee herein, which Contract consists of:

Invitation to Bid, Information for Bidders, Prequalification, Bid Proposal, Bid Bond/Security, Statutory Public Works Bond, Contract, Assignment of

Antitrust Rights, Non-Collusion Affidavit, Performance/Payment Bond, Certificate of Insurance, Special Conditions, IRS Form W-9, Special Specifications, Drawings, any Addendum, Oregon Standard Specifications for Construction (ODOT/APWA) latest revision, excluding Sections 00100 and 00745.95, and the City of Pendleton

Standard Specifications

All as hereto attached and made a part hereof, whereby said Principal undertakes to do all labor, furnish all plant and equipment, and furnish all material in accordance with all the terms and conditions set forth in said Contract

Documents; and promptly to make payment for all labor, services, and material and pay sums due the City of Pendleton and the United States required to be paid by employers and to save harmless the obligee from any claims for damages or injury to property or persons arising by reason of said work, as set out more fully in said Contract Documents; and to do and perform all things in said Contract Documents required, in the time and manner and under the terms and conditions therein set forth; and in conformity with all laws, state and national.

NOW THEREFORE, if said Principal herein shall promptly pay all persons, furnishing labor, services, material or insurance to said Principal, or to his subcontractors, or to their assigns, on or about said work; and shall save harmless the Obligee, its officers and agents, from all claims therefore, or from any claim for damages of injury to property or persons arising by reason of said work; and shall in the time and manner, and under the terms and conditions prescribed, will and faithfully do, perform and furnish all material and things as by them in said contract undertaken, and as by law, state, and federal prescribed, then this obligation shall be void, but otherwise it shall remain in full force and effect.

Performance/Payment Bond – Page 2 of 2

PROVIDED, HOWEVER, that this bond is subject to the following further conditions:

(a) All material, workmen, and all persons who shall supply such laborers, mechanics or subcontractors with material, supplies, or provisions for carrying on such work shall have a direct right of action against the

Principal and Surety on this bond, second only to the right of the Obligee under this bond, which right of action shall be asserted in proceedings instituted in the appropriate court of the State of Oregon, and insofar as permitted by the laws of Oregon, such right of action shall be asserted in a proceeding instituted in the name of the Obligee to the use and benefit of the person, firm or corporation instituting such action and of all persons, firms, or corporations having claims hereunder shall have the right to be made a party to such proceeding (but not later than six months after the complete performance of said contract and final settlement and judgment rendered thereon).

(b) In no event shall the Surety be liable for a greater sum than the amount of this bond, or subject to any suit, action, or proceeding thereon that is instituted later than twelve (12) months after the complete performance of said contract and final settlement thereof.

(c) Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the contract or to the work to be performed thereunder or the specifications and accompanying the same shall in any way affect its obligations on this bond. It does hereby waive notice of such change, extension of time, alteration, or addition to the terms of the contract or to the work or to the specifications.

IN WITNESS WHEREOF, the parties hereto have caused this Bond to be executed in this day of , 2025.

(SEAL)

(Principal)

WITNESSES:

COUNTERSIGNED:

BY:

(Resident Agent)

10.00

ISSUE DATE

C E R T I F I C A T E O F I N S U R A N C E

This is to certify to the CITY OF PENDLETON that a CERTIFICATE OF INSURANCE is issued co-insuring the City of Pendleton as described below and that the insurer agrees that it shall notify the City in writing, of material change, or any expiration or of any cancellation of the below described policies not less than thirty (30) days prior to such change, expiration, or cancellation may become effective and that such notice shall be made by certified mail, return receipt requested, to the City of Pendleton at the following address: 500 S. W. Dorion Avenue, Pendleton, Oregon 97801.

COMPANIES AFFORDING COVERAGE

Insured Company Letter A

Company Letter B Company Letter C Company Letter D Company Letter E

COVERAGES

THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, THE INSURANCE AFFORDED BY THE POLICY DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH POLICIES EXCEPT WHERE, A CONTRACT BETWEEN THE INSURED AND THE CITY OF

PENDLETON REQUIRES OTHERWISE.

TYPE OF INSURANCE (Check One) POLICY NUMBER POLICY POLICY LIABILITY LIMITS IN THOUSANDS Claims Made EFFECTIVE EXPIRATION EACH AGGREGATE Occurrence DATE DATE OCCURRENCE

GENERAL LIABILITY BODILY $ $

COMPREHENSIVE FORM INJURY

PREMISES/OPERATIONS

UNDERGROUND PROPERTY $ $

EXPLOSION & COLLAPSE DAMAGE

__ PRODUCTS/COMPLETED OPERATIONS

CONTRACTUAL BI & PD $ $

INDEPENDENT CONTRACTORS COMBINED

BROAD FORM PROPERTY DAMAGE

PERSONAL INJURY PERSONAL INJ. $ $

AUTOMOBILE LIABILITY BODILY INJURY

ANY AUTO (PER PERSON) $

ALL OWNED AUTOS (PRIV. PASS.)

ALL OWNED AUTOS (OTHER THAN

PRIV. PASS) BODILY INJURY

(PER ACCIDENT)$

HIRED AUTOS PROPERTY $

NON-OWNED AUTOS DAMAGE

GARAGE LIABILITY

BI & PD $

COMBINED

EXCESS LIABILITY

UMBRELLA FORM BI & PD $

OTHER THAN UMBRELLA FORM COMBINED

STATUTORY

WORKER’S COMPENSATION $ (each accident) AND $ (disease policy limit) EMPLOYERS’ LIABILITY $ (disease-each employee)

OTHER

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS

SPECIAL INSTRUCTIONS INDICATE WITH RESPECT TO EACH OF THE GENERAL CATEGORIES OF INSURANCE, IE. GENERAL LIABILITY, AUTO LIABILITY, EXCESS LIABILITY AND THE LIKE, WHETHER OR NOT THEY COVER THE BOXES ABOVE. SPECIFICALLY, THE CITY WANTS TO KNOW WHETHER BY CHECKING ONE OF THE BROAD COVERAGES ALL THE COVERAGES LISTED ARE ALSO INCLUDED. IN ADDITION, WITH RESPECT TO AGGREGATE LIMITS PLEASE INDICATE WHETHER THE AGGREGATES ARE FOR ONE OCCURRENCE OR

AGGREGATE DURING THE LIFE OF THE POLICY WITH RESPECT TO EACH.

CERTIFICATE HOLDER CANCELLATION

This is to certify to the CITY OF PENDLETON that a CERTIFICATE OF INSURANCE is issued co-insuring the City of Pendleton as described below and that the insurer agrees that it shall notify the City in writing, of material change, of any expiration, of any cancellation of the below described policies not less than thirty (30) days prior to such change, expiration, or cancellation may become effective and that such notice shall be made by certified mail, return receipt requested, to the City of Pendleton at the following address: 500 SW Dorion Avenue, Pendleton, OR 97801.

AUTHORIZED REPRESENTATIVE

Special Conditions - Page 1 of 7

11.00

SPECIAL CONDITIONS

1. In the case of a difference or conflict in specifications and/or drawings, the Special Conditions, followed by the Special Specifications, followed by the City’s Standard Specifications, and then followed by ODOT/APWA Specifications shall govern or prevail.

2. The Contractor shall make payment promptly, as due, to all persons supplying to such Contractor labor or materials for the prosecution of the work provided in the Contract.

3. The Contractor shall provide workers' compensation insurance coverage for all individuals, others than those exempt under ORS 656.027, who perform labor under the Contract before labor under the Contract commences.

Contractor shall pay all contributions or amounts due for Workers' Compensation coverage from the Contractor incurred in the performance of the Contract.

A copy of each insurance policy, or certificate thereof, issued by a responsible and solvent insurance corporation or association authorized to issue such policy or policies under the laws of the State of Oregon shall be delivered to the City within a reasonable period of time after the same is issued by the company or companies or associations issuing such policy or policies. All said policies or certificates shall provide for a minimum of thirty (30) days notice to the City in the event of cancellation or material change in the terms.

4. The Contractor will not permit any lien or claim to be filed or prosecuted against the City on account of any material or labor furnished to the Contractor.

5. The Contractor will pay to the Oregon Department of Revenue all sums withheld from employees pursuant to Oregon Statutes.

6. The Contractor shall demonstrate that an employee drug testing program is in place.

7. If the Contractor fails, neglects, or refuses to make prompt payment of any claim for labor or services furnished to the Contractor or a subcontractor by any person in connection with this Contract as such claim shall become due, the proper officer or officers representing the City may pay such claim to the person furnishing the labor or service and charge the amount of the payment against funds due or to become due to the Contractor by reason of this Contract. The payment of a claim in this manner authorized by this paragraph shall not relieve the Contractor or the Contractor's surety from obligation with respect to any unpaid claim. (ORS 279C.515)

8. The Contractor shall, within two (2) working hours after the advertised bid closing date and time, notify the Community Development Director in writing of the names of the first-tier sub-contractors on the disclosure form attached to the end of these Special Conditions. Submission of the first-tier sub-contractors disclosure form only applies to public contracts for public improvements with a contract value of more than $100,000 (ORS 279C.370).

Contractors are required to disclose information about certain first-tier subcontractors. Specifically, when the contract amount of a first-tier subcontractor furnishing labor or labor and materials would be greater than or equal to: (i) 5% of the total project bid, but at least $15,000; whichever is greater; or (ii) $350,000 regardless of the percentage of the total project bid. If no subcontractors need to be disclosed, enter “NONE” on the form and submit it.

9. In addition to required payment and performance bonds which may be used for unpaid wages, all contractors, subcontractors and non-construction companies who work on public works projects, with a contract price that exceeds $100,000, subject to the Prevailing Wage Rate law shall file a $30,000 Statutory Public Works Bond with the Construction Contractor’s Board (CCB) before starting work on the project, unless exempt, to be used exclusively for unpaid wages determined to be due by BOLI {ORS 279C.830 and ORS 279C.836}. (See forms included in Section 5.00) This bond applies to ALL CCB licensed and non-CCB licensed subcontractors. Contractors must include in every subcontract a provision requiring the subcontractor to have a Public Works Bond filed with the CCB and must verify that subcontractors have filed a Public Works Bond before permitting subcontractor to start work on a project, unless exempt. For more information regarding this requirement, contact the Construction Contractor’s Board at (503) 378- 4621.

10. If the Contractor fails, neglects or refuses to pay promptly a person’s claim for labor or services that the person provides to the Contractor or a Subcontractor in connection with the public improvement contract as the claim becomes due, the proper officer that represents the municipality (Owner) may pay the amount of the claim to the person that provides the labor or…