Department of Community Services and Development Request for Qualifications: 2025-RFQ-125 Environmental Services Cultural Assessment

ENVIRONMENTAL SERVICES CULTURAL ASSESSMENT REVIEW FOR

WEATHERIZATION PROJECTS STATEWIDE

REQUEST FOR QUALIFICATIONS

2025-RFQ-125

STATE OF CALIFORNIA

DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT

2389 Gateway Oaks Drive, Suite 100 Sacramento, California 95833-4246

Department of Community Services & Development

Environmental Services Cultural Assessment

TABLE OF CONTENTS

Section Page

1. PURPOSE AND DESCRIPTION OF PROGRAMS 4

A. Overview 4 B. Purpose 5 C. Contract Term and Available Funding 5 D. Key Action Dates 5 E. Written Questions and Protest Requirements 6 F. Respondent’s Library 6 G. Contact Information 7

2. SCOPE OF WORK 7

3. FIRM QUALIFICATIONS 8

4. STATEMENT OF QUALIFICATIONS 9

5. SUBMISSION REQUIREMENTS 9

A. Required Format 9 B. Submission Instructions 10

6. EVALUATION PROCESS 12

A. Selection Process 12 B. Selection Criteria 13 C. Final Score and Preferences Programs 14 D. Award Procedures 15 E. Protest Procedures 15 F. Negotiation Process 16 G. Agreement Execution and Performance 17

7. ADMINISTATION 17

8. REQUIRED ATTACHMENTS 23

Attachment 1, Required Attachments Checklist 23 Attachment 2, Firm Certification Sheet Qualifications 24 Attachment 3, Written Firm’s Statement of Qualifications 26 Attachment 4, License Number or Copy of License 27 Attachment 5, Key Personnel Resumes 28 Attachment 6, Organization Chart 29 Attachment 7, Architect – Engineer Qualifications Standard Form, Part I 30 Attachment 8, Architect – Engineer Qualifications Standard Form, Part II 31 Attachment 9, Respondent’s Declaration 32 Attachment 10 Payee Data Record 33 Attachment 11, Contractor Certification Clauses (CCC307) 34 Attachment 12, Darfur Contracting Act Certification 35 Attachment 13, Iran Contracting Act Certification 36 Attachment 14, California Civil Rights Certification 38

Environmental Services Cultural Assessment

Attachment 15, Commercially Useful Function Documentation 39 Attachment 16, General Terms and Conditions 41 Attachment 17, Special Terms and Conditions 42 Attachment 18, Section 106 Compliance Report Template 55 Attachment 19, Section 106 Compliance Non- Architectural Report Template 59

Environmental Services Cultural Assessment

1. OVERVIEW

A. Background

The mission of the Department of Community Services and Development (CSD) is to improve the economic security of vulnerable Californians through programs and partnerships that support the state’s diverse communities.

As a department under the umbrella of the California Health and Human Services Agency (CalHHS), CSD works with community-based partners dedicated to helping vulnerable Californians achieve and maintain economic security, pay their energy bills, and meet their home energy needs through home weatherization services.

CSD manages three (3) federally funded statewide energy-saving weatherization programs for low-income households through a network of over forty (40) contracted LSPs. The programs are described below:

Low Income Home Energy Assistance Program (LIHEAP)

The U.S. Department of Health and Human Services (HHS) funded Low Income Home Energy Assistance Program (LIHEAP) provides financial assistance to eligible households to offset the costs of heating and/or cooling of residential dwellings, and the Energy Crisis Intervention Program (ECIP) provides payments for supply shortage and weather-related or energy-related emergencies. In conjunction with financial energy assistance, LIHEAP provides free weatherization services to reduce heating and cooling costs and improve the energy efficiency of homes, including attic insulation, weather-stripping, minor home repairs, caulking, water heater blankets, refrigerator replacement, water heater repair or replacement, heating and cooling system repair or replacement, LED lamps, programmable and smart thermostats, and related energy conservation measures. CSD strategically leverages its LIHEAP weatherization funding with the U.S. Department of Energy (DOE) Weatherization Assistance Program (WAP) to extend the use and service impact of federal weatherization program resources within the state.

Department of Energy Weatherization Assistance Program (DOE WAP)

DOE WAP provides assistance to eligible low-income households with services designed to improve the energy efficiency of their homes, reducing energy usage and costs while safeguarding the health and safety of the households.

Households are also educated on basic energy efficiency practices and instructed on the proper use and maintenance of the measures installed. Typical weatherization measures may include weather-stripping, minor home repairs, caulking, water heater blankets, water heater repair or replacement, heating and cooling system repair or replacement, LED lamps, programmable and smart thermostats, and related energy conservation measures.

Environmental Services Cultural Assessment

Department of Energy Infrastructure Investment and Jobs Act (IIJA) Enacted in 2021, the federal Infrastructure Investment and Jobs Act (IIJA) appropriated $3.5 billion to expand DOE WAP services and funding. IIJA is considered a supplementary funding source, also focusing on improving the energy efficiency, health, safety, and comfort of housing occupied by eligible low-income households. Households are also educated on basic energy efficiency practices and instructed on the proper use and maintenance of the measures installed. Typical weatherization measures may include weather-stripping, minor home repairs, caulking, water heater blankets, water heater repair or replacement, heating and cooling system repair or replacement, LED lamps, programmable and smart thermostats, and related energy conservation measures.

B. Purpose

CSD’s LIHEAP, DOE WAP, and DOE IIJA weatherization programs are federally funded and must follow environmental laws, including the National Historic Preservation Act (NHPA). CSD seeks to identify a highly qualified Environmental Services Contractor (“Contractor”) to perform professional cultural resource services for residential weatherization projects throughout the State of California to support CSD’s Local Service Provider Network.

C. Contract Term and Available Funding

CSD will award one million nine-hundred-thousand dollars ($1,900,000) for a five-year term. The contract term is from approximately July 1, 2026, to June 30, 2031.

D. Key Action Dates

It is recognized that time is of the essence. All firms are hereby advised of the following schedule and will be expected to adhere to the required dates and times:

DATE KEY ACTION

March 18, 2026 Request for Qualification (RFQ) Made Available March 25, 2026 Deadline for Intent to Respond (Optional) March 27, 2026 Deadline for Written Question Submission, if any

April 3, 2026 (Estimate) Responses to Written Questions Posted on Cal eProcure, if any

April 7, 2026 Deadline for Protest of Requirements, if any

April 10, 2026 (Estimate) Responses to Protest of Requirements Posted on Cal eProcure, if any

Thursday, April 16, 2026, 4:00 p.m. (PST) Deadline for Response Submission

May 1, 2026 (Estimate) Notice of Selection Posted on Cal eProcure and CSD Website https://caleprocure.ca.gov/pages/index.aspx https://caleprocure.ca.gov/pages/index.aspx https://caleprocure.ca.gov/pages/index.aspx https://caleprocure.ca.gov/pages/index.aspx https://www.csd.ca.gov/Pages/contractopportunities.aspx https://www.csd.ca.gov/Pages/contractopportunities.aspx

Environmental Services Cultural Assessment

Within 14 Days from Notice of Selection Date Contract Negotiations

July 1, 2026 (Estimate) Contract Execution

E. Written Questions and Protest Requirements

Written Questions Submission

During the RFQ process, written questions must be directed to CSD’s Procurement Services Unit in writing via email to PSU@csd.ca.gov by the date listed in Section 1.D, Key Action Dates.

At its discretion, CSD reserves the right to contact a firm to seek clarification on their submitted question. If a firm fails to report a known or suspected problem with this RFQ or fails to seek clarification and/or correction of the RFQ, the firm submits a response at their own risk.

Protest Requirements

The RFQ includes a number of requirements for submittal, including format, qualifications, technical requirements, key action dates and other content. Firms may request changes to the requirements of the RFQ if they believe the requirements are inappropriate or unduly limit competition. Firms may submit requests for requirement changes via email to CSD’s Procurement Services Unit at PSU@csd.ca.gov by the date and time shown in Section 1.D, Key Action Dates. Requests shall be evaluated on a case‐by‐case basis to determine the best interest of the State.

At its discretion, CSD reserves the right to contact a firm to seek clarification on their submitted protest of requirements. If a firm fails to report a known or suspected problem with this RFQ or fails to seek clarification and/or correction of the RFQ, the applicant submits an application at their own risk.

F. Respondent’s Library

The RFQ references and incorporates program documents contained within the Respondent’s Library, available upon request for access as instructed on CSD’s Contracting Opportunities webpage. The Respondent’s Library will be made available at the time the RFQ is released. Please contact CSD at PSU@CSD.ca.gov for access to the Respondent’s Library. The following is a list of documents included in the Respondent’s Library:

• Sec. 106 Compliance Reporting Template

• Sec. 106 Non-Architectural Reporting Template

• General Terms and Conditions

• Historic Preservation Office CSD Database Screenshot mailto:PSU@csd.ca.gov mailto:PSU@csd.ca.gov mailto:PSU@CSD.ca.gov

Environmental Services Cultural Assessment

G. Contact Information

All communications, unless otherwise specified, should be directed to the following:

CSD Procurement Services Unit Department of Community Services and Development 2389 Gateway Oaks Drive, Suite 100 Sacramento, CA 95833 Email: PSU@csd.ca.gov

2. SCOPE OF WORK

A. The Contractor shall provide cultural assessment reviews for single family and multi-family dwellings statewide which are 45 years or older. The Contractor must have proven ability to quickly analyze and conduct evaluations to comply with Section 106 of the National Historic Preservation Act to determine if the dwelling is potentially historic or in a historic district, and if weatherization activities will have any impact on character defining features of potentially historic dwellings.

B. The Contractor shall interface with CSD’s Historic Preservation Online (HPO) database to complete remote desktop Section 106 reviews based on data entered by weatherization service providers around the state, photographs and written descriptions regarding the weatherization measures being installed. As part of the review, the Contractor will evaluate the property for historical significance, check with appropriate government agencies and local historic district registries and review the California Historical Resource Inventory System maintained by the California State Historic Preservation Office. The anticipated number of reviews will vary but are estimated at approximately thirty to fifty (30 -

50) per month.

C. The Contractor shall have a qualified architectural historian(s) meeting the Secretary of Interior Professional Qualifications Standards (36 CFR Part 61) on staff, who has experience consulting with the California State Office of Historic Preservation.

D. The Contractor will have demonstrated ability to quickly review projects located statewide to approve, conditionally approve, or deny weatherization measure installation work for each residence submitted. Conditional approval may require a collaborative effort to develop acceptable alternatives to ensure the continued preservation of potentially historic dwellings. The response time for submitted reviews should average 3 business days.

E. The Contractor will be responsible for generating detailed quarterly reports summarizing the results of all reviews to be submitted to the California State Historic Preservation Office on behalf of CSD. The Contractor will be expected to

Environmental Services Cultural Assessment provide professional quality status reports for scope, schedule and budget on a regular basis.

F. The Contractor shall provide assistance to CSD with customer appeals and Local Service Provider guidance, as needed, regarding the determination of conditional approval or denial of weatherization measures.

G. The Contractor shall participate in virtual meetings, as needed, to coordinate project activities at the request of CSD.

H. The Contractor shall provide assistance to CSD, as needed, with consultations reports, and ad hoc reporting on related projects to support our program needs.

I. The Contractor should have knowledge and experience with integrating large database files into production environments; server-side scripting languages

J. The Contractor shall consult with the California State Historic Preservation Office as needed.

3. FIRM QUALIFICATIONS

3.1 MINIMUM QUALIFICATIONS

The firm will need to have a qualified architectural historian(s) meeting the Secretary of Interior Professional Qualifications Standards (36 CFR Part 61) on staff, who has experience consulting with the California State Office of Historic Preservation.

3.2 DESIRABLE QUALIFICATIONS AND EXPERTISE

The Statement of Qualifications (SOQ) should clearly delineate and address the firm’s relevant experience in providing environmental services for similar projects.

CSD is seeking a cultural assessment firm that is prepared to provide a highly qualified team experienced in environmental assessment and analysis. Experience and expertise that is of importance in the selection of a firm to provide environmental services includes, but is not limited to, the following technical areas:

A. Availability, Schedule, and Project Management

The firm’s plans must represent the capacity to begin work immediately on this time-sensitive project, so the availability of firm’s staff and/or subcontractors on this project will be an important selection factor. The State recommends that the SOQ clearly delineate the person(s) that will be responsible for managing the environmental services and specify the ability and resources to complete projects under constrained schedules.

Environmental Services Cultural Assessment

B. Cultural Resource Analysis

The firm should demonstrate experience in preparation of historic studies for residential projects. This includes the ability to conduct full cultural resource evaluations and provide supporting documentation, to prepare historic structures reports, and to provide recordation of historic materials. The firm should have knowledge of relevant State and federal laws, regulations, and related protocols such as those for the consultation process for the California State Office of Historic Preservation and federal historic preservation agencies, the Secretary of Interior Standards, Section 106 of the Historic Preservation Act, and the Historic American Building Survey/Historic American Engineering Record procedures.

4. STATEMENT OF QUALIFICATIONS

Firms who are interested in providing professional services for this contracting opportunity shall submit the following information.

A. Written SOQ that is responsive to the SOQ Selection Criteria, section 6. B. Firms shall respond in writing indicating how they believe their qualifications and experience fulfill the requirements of these criteria. The SOQ may also include additional materials in 8-1/2 x 11 format illustrating plans, sketches, environmental documents, photographs of recent relevant projects, published materials, and awards.

B. License number or copy of license for all state-licensed professionals that may be part of Contractor team including subcontractors.

C. Key personnel resumes.

D. Organizational chart.

E. Federal Form 330 Parts I & II for the firm and Federal Form 330 Part II for any proposed subcontractors.

5. SUBMISSION REQUIREMENTS

A. Required Format

Firms are expected to submit via electronic mail to PSU@csd.ca.gov with one (1) searchable PDF document (not to exceed 35MB) to include:

1. Cover Letter:

o Your cover letter must include the name of your organization, the year your organization was established, the location of offices, and the name, position, email, and phone number for of your designated main point of contact.

Environmental Services Cultural Assessment

2. Response Content:

o Required Attachments:

Attachment 1: Required Attachments Checklist Attachment 2: Firm Certification Sheet Attachment 3: Written Firm’s Statement of Qualifications Attachment 4: License Number or Copy of License Attachment 5: Key Personnel Resumes Attachment 6: Organizational Chart Attachment 7: Architect-Engineer Qualifications Standard Form Federal

Form 330 Parts 1 and II for Firm Attachment 8: Architect-Engineer Qualifications Standard Form Federal

Form 330 Part 1 for Subcontractors, if applicable Attachment 9: Respondent’s Declaration Attachment 10: Payee Data Record (STD 204) Attachment 11: Contractor Certification Clauses (CCC 04/2017) Attachment 12: Darfur Contracting Act Certification Attachment 13 Iran Contracting Act Certification Attachment 14: California Civil Rights Certification Attachment 15: Commercially Useful Function Documentation Attachment 16: General Terms and Conditions Attachment 17: Special Terms and Conditions Attachment 18: Section 106 Compliance Report Template Attachment 19: Section 106 Compliance Non-Architectural Report

Template

B. Submission Instructions

1. Electronic Submission via Email: PSU@csd.ca.gov

A complete written response must be submitted as indicated in Section 1.D, Key Action Dates, or the response will be rejected. All submissions should adhere to the following:

A. Firms must submit one (1) PDF in a searchable format, containing all the required elements of the RFQ. Responses must be in 12-point font with standard 1-inch margins. PDF not to exceed (35MB).

B. All documents contained in the response must have electronic signatures and must be signed by a person who is authorized to bind the responding firm.

Responses not submitted electronically by the due date will be rejected. The PDF submission naming convention must be as follows:

a. Request for Qualification 2025-RFQ-125 ([Firm’s Organization Name])

Environmental Services Cultural Assessment

C. All SOQs shall include the documents identified in Attachment 1, Required Attachments Checklist. SOQs not including the proper required attachments shall be deemed nonresponsive. A nonresponsive SOQ is one that does not meet the basic SOQ requirements.

D. SOQ must be submitted for the performance of all the services described herein. Any deviation from the work shall be deemed nonresponsive.

E. An individual who is authorized to bind the proposing firm contractually shall sign Attachment 2, Firm Certification Sheet. The signature must indicate the title or position that the individual holds in the firm. An unsigned SOQ may be rejected.

F. A Firm may modify a SOQ after its submission by withdrawing its original SOQ and resubmitting a new SOQ prior to the SOQ submission deadline as set forth in the Key Actions Dates. SOQ modifications offered in any other manner, oral or written, will not be considered.

G. A Firm may withdraw its SOQ by submitting a written withdrawal request to the State, signed by the Firm or an agent authorized in accordance with above. A Firm may thereafter submit a new SOQ prior to the SOQ submission deadline. SOQ may not be withdrawn without cause subsequent to SOQ submission deadline.

H. As the awarding department, CSD may modify the RFQ prior to the submission date of SOQ by the issuance of an addendum to the original posting of the RFQ. Notice shall be given to all known prospective Firms.

I. CSD reserves the right to reject all SOQ for the entire procurement or for particular project tasks. The agency is not required to award an agreement.

J. Before submitting a response to this solicitation, Firms should review their responses, correct all errors, and confirm compliance with the RFQ requirements.

K. Where applicable, Firms should carefully review the Scope of Work contained in this RFQ. No additions or increases to the agreement amount will be made due to a lack of careful examination of work and specifications.

2. Multiple Submissions

Multiple submissions will not be considered under the terms of this RFQ.

• Firms shall only submit one (1) response to this RFQ.

• Firms who submit and/or appear in more than one submission shall be required to designate the one (1) response to be considered or be disqualified.

Environmental Services Cultural Assessment

6. EVALUATION PROCESS

A. Selection Process

The selection method for this procurement will be based on qualifications as outlined in the Request for Qualification (RFQ). The evaluation process consists of three distinct phases, with scoring criteria designed to identify the most qualified and capable firms.

Phase I

In Phase I (Administrative Review), all submitted responses undergo an initial screening process. During this phase, responses are reviewed for minimum qualifications, submission requirements, and verification of all required attachments and certifications.

This phase operates on a pass/fail basis, and responses must successfully pass this review to advance to Phase II. No points are awarded during this initial screening phase.

Phase II

Each responsive SOQ will be scored by a panel of reviewers, first individually and then collaboratively. Reviewers will be CSD employees. Reviewers will review each SOQ and jointly assign a point value based on the scoring criteria listed below.

Optional Interview

An optional interview may be conducted with firms. These virtual interviews allow up to two principal staff members, including either the organization head or designated project manager, to present their response's strengths and respond to panel questions. The interview panel may include both scoring panel members and additional CSD management staff. Notably, firms may be disqualified if the panel determines they have grossly misrepresented their experience or capabilities during this phase.

Final Scoring

The firm selection will be based on the Phase II panel scoring. Additional consideration is given through preference programs, including the Small Business (SB) Preference (five percent of the highest non-small business score).

Final firm selection will be based on the total scores after combining Phase II score, and any applicable preference points. CSD will select the firm receiving the highest total score. CSD reserves the right to select multiple firms if deemed in the State’s best interest. All scoring decisions made by the evaluation panel are final and not subject to appeal.

Environmental Services Cultural Assessment

B. Selection Criteria

The Statement of Qualifications submitted for this proposed professional contract service will be scored on the following criteria:

MAXIMUM

POINTS

1. Capability of Firm

The firm demonstrates experience and knowledge in preparation of historic studies for residential projects.

This includes:

• The ability to conduct full cultural resource evaluations and provide supporting documentation, to prepare historic structures reports, and to provide recordation of historic materials.

• The knowledge of relevant State and federal laws, regulations, and related protocols such as those for the consultation process for the California State Office of Historic Preservation and federal historic preservation agencies, the Secretary of Interior Standards, Section 106 of the Historic Preservation Act, and the Historic American Building Survey/Historic American Engineering Record procedures.

2. Capability of Staff

The staff demonstrates experience in preparation of historic studies for residential projects. This includes:

• The ability to conduct full cultural resource evaluations and provide supporting documentation, to prepare historic structures reports, and to provide recordation of historic materials.

• The knowledge of relevant State and federal laws, regulations, and related protocols such as those for the consultation process for the California State Office of Historic Preservation

Environmental Services Cultural Assessment and federal historic preservation agencies, the Secretary of Interior Standards, Section 106 of the Historic Preservation Act, and the Historic American Building Survey/Historic American Engineering Record procedures.

3. Workplan

The firm’s plans to begin work immediately on this time-sensitive project, include:

• Staff availability, including subcontractors if applicable, to immediately begin work on this project.

• The key personnel that will be responsible for managing the environmental services.

• The ability and resources to complete projects under constrained schedules.

TOTAL POSSIBLE POINTS BEFORE PREFERENCES 100

C. Final Score and Preferences Programs

Small Business Certification Preference Program

The small business preference shall apply to firms that are certified small or micro businesses or organizations that are not certified that have committed to subcontracting at least 25 percent of the total contract value to certified small businesses. The small business preference calculation shall be applied as follows.

1. Identify the highest ranked firm (the responsive firm with the highest total score) not eligible for the SB preference (CCR Section 1896.8(b)). If the highest ranked firm is eligible for the SB preference, the preference is not applied.

2. Multiply the total score of the highest ranked firm by 5 percent to determine the preference amount (per Government Code Section 14838(b)(2)).

3. Add the preference amount to the total score of responsive firms eligible to receive the preference.

https://govt.westlaw.com/calregs/Document/I537E1F335A0A11EC8227000D3A7C4BC3?viewType=FullText&originationContext=documenttoc&transitionType=CategoryPageItem&contextData=(sc.Default) https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=14838.5.&lawCode=GOV

Environmental Services Cultural Assessment

Preference Calculation

FIRM A FIRM B FIRM C

Responsive & responsible Yes Yes Yes Eligible preference None None SB Example Criteria 1 400 450 450 Example Criteria 2 1200 1140 1100 Total Score 1600 1590 1550 Rank 1 2 3 Preference Amount 80 Final Score 1600 1590 1630 Final Rank 2 3 1

The preference calculation is performed as follows:

1. Identify the total score of the #1 ranked firm (Firm A at 1600).

2. Determine the preference amount (1600 X .05 = 80).

3. Add the preference amount to the total score of firms eligible to receive the SB preference (Firm C: 1,550 + 80 = 1,630).

The award is to Firm C.

Tie between Suppliers

After application of the SB preference, in the event of a precise tie: the award shall first go to a certified SB, secondly to a non-SB using eligible SB subcontracting, last to a firm not eligible for the SB preference.

D. Selection Procedures

One firm is expected to be selected as the highest-scoring firm through this RFQ process. CSD reserves the right to select multiple firms if deemed in the State's best interest.

A Notice of Intent to Select shall be posted in a public place at the Department of Community Services and Development, 2389 Gateway Oaks Drive, Suite 100, Sacramento, 95833, Cal eProcure and on CSD’s Internet site at www.csd.ca.gov for five (5) working days prior to awarding the contract.

California law does not require a protest or appeal process against selection decisions made through the RFQ method. Respondents submitting a response to this RFQ may not protest or appeal the selection.

E. Negotiation Process

1) CSD will provide the selected firm with written instructions for the fee negotiations to allow the fee negotiations to proceed in an orderly fashion.

https://www.csd.ca.gov/

Environmental Services Cultural Assessment

Negotiations will begin within 14 days after the successful firm has been notified of its selection or upon receipt of the cost proposal. The selected firm will be notified if additional time is necessary to begin fee negotiations.

2) Upon the completion of fee negotiations, CSD and the firm will proceed to execute a contract so that the contract may be completed by CSD within 45 days. The Contractor will be notified if additional time is necessary to complete the contract. CSD and firm will work together to ensure the successful delivery of the requested services in a timely fashion.

3) If CSD is unable to negotiate a satisfactory contract with the firm considered to be the most qualified, negotiations with that firm shall be terminated and fee negotiations shall be undertaken with the second most qualified firm (and then the third most qualified, if necessary). If CSD is unable to negotiate a satisfactory contract with any of the top three most qualified firms, CSD shall have exclusive right to revisit previous negotiations or select additional firms in order of their competence and qualification and continue fee negotiations until an agreement is reached.

F. Agreement Execution and Performance

1) The firm shall have current staff available to begin work immediately on this time-sensitive project, so the availability of the firm’s staff and subcontractors on this project will be an important selection factor. CSD recommends that the SOQ clearly delineate the person(s) that will be responsible for managing the services and specify the ability and resources to complete projects under constrained schedules.

2) Should the firm fail to commence work at the agreed-upon time, the awarding agency, upon five days’ written notice to the firm, reserves the right to terminate the agreement. In addition, the firm shall be liable to the State for the difference between firm’s SOQ price and the actual cost of performing work by the second lowest firm or by another contractor.

3) All performance under the agreement shall be completed on or before the termination date of the agreement.

4) The State does not accept alternate contract language from a prospective contractor. A SOQ with such language will be considered a counter SOQ and will be rejected. The State's General Terms and Conditions (GTC) are not negotiable.

5) The firm shall maintain required general liability, automobile liability, workers’ compensation and professional liability insurance which remain active for the term of this Agreement. The State’s insurance requirements are not negotiable.

6) No oral understanding or agreement shall be binding on either party.

Environmental Services Cultural Assessment

7. ADMINISTRATION

This section provides the firm with information on administrative procedures, legally required documents or legal information, and other details relevant to the solicitation process. These are standard for most solicitations, but additional sections may be added on a case-by-case basis.

A. Cost of Developing RFQ

The firm is responsible for the cost of developing a proposal and this cost cannot be charged to the State.

B. Confidential Information

CSD shall not accept or retain any responses in their entirety that are marked confidential either in part or in whole. Any responses or part of a response marked confidential shall be deemed non-compliant.

C. Unique Entity Identifier (UEI)

As a recipient of Federal grant dollars, CSD is required to check SAM.gov using the Unique Entity ID (UEI) to ensure subrecipients and subcontractors are not debarred, suspended, or ineligible. The UEI is a 12-character alphanumeric ID assigned by SAM.gov. Entities doing business with the Federal government, including subrecipients and subcontractors must register for a UEI.

D. Darfur Contracting Act of 2008

Effective January 1, 2009, all solicitations must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.).

The Act was passed by the California Legislature and signed into law by the Governor to preclude state agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a state agency for goods or services.

(Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478(a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a state agency. (See Option #1 on Attachment 12).

A scrutinized company may still, however, submit a bid or proposal for a contract with a state agency for goods or services if the company first obtains permission http://SAM.gov http://SAM.gov

Environmental Services Cultural Assessment from the Department of General Services according to the criteria set forth in Public Contract Code section 10477(b). (See Option #2 on Attachment 12).

For further information regarding the Darfur Contracting Act, please refer to the following link: https://www.dgs.ca.gov/PD/Resources/SCM/TOC/6/6-7

E. Iran Contracting Act

Pursuant to the Iran Contracting Act of 2010 (Public Contract Code, Sections 2200 through 2208 are “the Act”), bidder are ineligible to bid on, submit a proposal for, enter into, or renew any contract with the State for goods or services of one million dollars ($1,000,000) or more if the bidder engages in investment activities in the energy sector of Iran, as defined in the Act. The Act requires that DGS establish and periodically update a list of ineligible bidders.

Also, pursuant to the Act, financial institutions are ineligible to bid on, submit a proposal for, enter into, or renew any contract with the State for goods or services of one million dollars ($1,000,000) or more if the financial institution extends credit, as defined in the Act, to a business identified on DGS list of ineligible bidders that will use the credit to provide goods or services in the energy sector in Iran.

Prior to submitting a bid or proposal and prior to executing any state contract or renewal for goods or services of one million dollars ($1,000,000) or more, a bidder must certify that it is not on the list of ineligible bidders prohibited from doing business with the State of California. During the bid evaluation, it is CSD’s responsibility to check the list of ineligible bidders to confirm that the bidder is not on that list. Also, financial institutions must certify that they are not extending credit to an ineligible bidder as described in the Act. This certification requirement applies regardless of the procurement approach, method, or solicitation format used, including, but not limited to Request for Proposals, Invitation for Bids, and non-competitive awards. (See Attachment 13).

F. Economic Sanctions in Response to Russia’s Actions in Ukraine (EO N-6-22)

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine the Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

For further information regarding the executive order issued by the Governor, please refer to the following link: https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://www.dgs.ca.gov/PD/Resources/SCM/TOC/6/6-7 https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

Environmental Services Cultural Assessment

G. GenAI Technology Use & Reporting

The State of California seeks to realize the potential benefits of generative artificial intelligence (GenAI), through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

The firm must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a state system, (ii) risk to the State, or (iii) contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a firm of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject firms that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

H. Tax Delinquencies Contract Ban

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This prohibition applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the Board of Equalization (BOE) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting July 1, 2012, prior to executing contracts, state agencies must check the FTB and BOE lists to ensure the selected firm is not on either list.

I. RFQ Cancellation and Amendments

If it is in the State’s best interest, CSD reserves the right to do any of the following:

• Cancel this RFQ

• Amend this RFQ as needed; or

• Reject any or all submissions received in response to this RFQ.

If the RFQ is amended, CSD will send an addendum to all parties who requested the RFQ and will post it on Cal eProcure.

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J. Errors

If a firm discovers any ambiguity, conflict, omission, or other error in the RFQ, the firm shall immediately notify CSD of such error in writing and request modification or clarification of the RFQ. Modifications or clarifications shall be addressed by written notice to all parties who requested the RFQ and will be posted on Cal eProcure, without divulging the source of the request for clarification.

An error in the final submission may cause the rejection of that response; however, CSD may at its sole option retain the response and make certain corrections. In determining if a correction will be made, CSD will consider the conformance of the response to the format and content required by the RFQ, and any unusual complexity of the format and content required by the RFQ.

1. If the firm’s intent is clearly established based on review of the complete final response submittal, CSD may at its sole option correct an error based on that established intent.

2. CSD may at its sole option correct obvious clerical errors.

3. If the re-computations or interpretations, as applied in accordance with this section, result in significant changes in the amount of money to be paid to the firm (if awarded the contract) or in a requirement of the firm to supply a major item at no cost, the firm will be given the opportunity to promptly establish the grounds legally justifying relief from its response.

4. It is essential that the firm carefully reviews the qualification elements in their final response, since they will not have the option to correct errors after the time for submittal of the final responses.

5. CSD may request clarification of items in the firm’s response if the meaning is not clear to CSD. Responses to requests for clarification must be confirmed in writing by the firm as instructed by CSD’s procurement official at the time of the request.

6. At CSD’s sole discretion, it may declare the final submission to be a draft response in the event that CSD determines that final responses from all firms contain material deviations. Firms may not dispute CSD’s determination that all responses have material deviations. If all responses are declared noncompliant, CSD may issue an addendum to the solicitation. Should this occur, CSD may hold confidential discussions with participating firms who are interested in continuing to be considered. Each participating firm will be notified of the due date for the submission of a new final response to CSD. This submission must conform to the requirements of the original solicitation as amended by any subsequent addenda. The new final responses will be evaluated as required by Section 7, Scoring Process.

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K. Modifying or Withdrawing

A firm may, by electronic mail to the Procurement Services Unit at CSD, PSU@csd.ca.gov, withdraw or modify a submitted response before the submission deadline. Responses cannot be changed after the deadline to submit.

L. Immaterial Defect

CSD may waive any immaterial defect or deviation contained in a firm’s response.

CSD’s waiver shall in no way modify the response or excuse the successful firm from full compliance.

M. Disposition of Submission

Upon the posting of the Notice of Selection, all documents submitted in response to this RFQ will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code Section 7920 et seq.) and subject to review by the public.

N. Rejection of Responses

Deviation, whether or not intentional, may cause a response to be non-compliant and not considered for selection. CSD may reject any or all responses and may waive any immaterial deviation or defect in a response. CSD’s waiver of any immaterial deviation or defect shall in no way modify the RFQ documents or excuse the firm from full compliance with the RFQ specifications if selected. Final responses not received by the date and time specified in Section 1.D, Key Action Dates, will be rejected.

O. Invoicing

The Contractor shall submit monthly invoices no later than the tenth (10th) day of the following month. Supporting documentation shall include Monthly Activity Reports and other records that substantiate billed costs, as requested by CSD. Monthly invoices must contain the following:

• Invoice Number: Unique identifier for the invoice.

• Invoice Date: The date the invoice was issued.

• Billing Period: Specifies the timeframe the invoice covers.

• Contract Number: CSD contract number.

• Recipient Information: Name, address, and contact details of the billing party.

• Itemized Services/Products: Contractual task number and summary of tasks, activities, or services rendered.

• Rates and Quantities: Details such as hours worked, unit rates, personnel who performed the described work, and quantities delivered.

• Subtotal and Total Amount: Costs itemized and totaled, including any

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• Forecast: Provides a forecast of and activities for the month ahead.

• Billing Summary: Provides the contract amount, previously billed amount, and total billed this period, total billed to date and remaining budget.

• Authorized Signatures: Verification and approval by relevant personnel.

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8. REQUIRED ATTACHMENTS

ATTACHMENT 1 – REQUIRED ATTACHMENTS CHECKLIST

A complete SOQ package will consist of the items identified below. Complete this checklist to confirm the items in your response. Place a check mark or “X” next to each item that you are submitting to the State. For your SOQ to be responsive, all required attachments must be returned. This checklist should be returned with your SOQ package also.

Attachment 1 Required Attachments Checklist

Attachment 2 Firm Certification Sheet

Attachment 3 Written Firm’s Statement of Qualifications

Attachment 4 License Number or Copy of License

Attachment 5 Key Personnel Resumes

Attachment 6 Organization Chart

Attachment 7 Architect-Engineer Qualifications Standard Federal Form 330 Parts 1 and II for Firm

Attachment 8 Architect-Engineer Qualifications Standard Form Federal Form 330 Parts 1 for Subcontractor(s), if applicable

Attachment 9 Respondent Declaration (GSPD-05-105)

Attachment 10 Payee Data Record (STD 204)

Attachment 11 Contractor Certification Clauses (CCC 04/2017)

Attachment 12 Darfur Contracting Act Certification

Attachment 13 Iran Contracting Act Certification

Attachment 14 California Civil Rights Certification

Attachment 15 Commercially Useful Function Documentation*

Attachment 16 General Terms and Conditions**

Attachment 17 Special Terms and Conditions**

Attachment 18 Section 106 Compliance Report Template

Attachment 19 Section 106 Compliance Non-Architectural Report Template

* If applicable ** Informational only

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ATTACHMENT 2 – FIRM CERTIFICATION SHEET

This Firm Certification Sheet must be signed and returned along with all the "required attachments" with electronic signatures. Proxy signatures are prohibited. The proposal must be summitted electronically in accordance with RFQ instructions.

1) Place required attachments 3-23 behind this certification sheet.

2) The signature affixed hereon and dated certifies compliance with all the requirements of this proposal document. The signature below authorizes the verification of this certification.

3) The signature below certifies to the best of your knowledge that the information provided on this document is true and complete.

An Incomplete or Unsigned Firm Certification Sheet May Be Cause For Rejection.

1. Company Name 2. Telephone Number 2a. Fax

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Firm’s Name (Print): 11. Title:

12. Signature 13. Date:

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Completion Instructions for Firm Certification Sheet

Complete the numbered items on the Firm Certification Sheet by following the instructions below.

Item

Numbers Instructions

1, 2, 2a, 3 Must be completed. These items are self-explanatory.

4 Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

5 Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them, in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

6 Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your federal employee tax identification number.

8 Enter your corporation number assigned by the California Secretary of State Office.

This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

9 Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11

12, 13

Must be completed. These items are self-explanatory.

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ATTACHMENT 3 – WRITTEN FIRM’S STATEMENT OF QUALIFICATIONS

Provide a written SOQ that is responsive to the SOQ Selection Criteria. Firms shall respond in writing indicating how they believe their qualifications and experience fulfill the requirements of this criteria. The SOQ may also include additional materials in 8-1/2 x 11 format illustrating plans, sketches, environmental documents, photographs of recent relevant projects, published materials, and awards.

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ATTACHMENT 4 – LICENSE NUMBER OR COPY OF LICENSE

Provide the license number for each state-licensed professional working on this project or provide a copy of the license for each state-licensed professional working on this project.

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ATTACHMENT 5 – KEY PERSONNEL RESUMES

Resumes for all key personnel must be provided, showcasing their relevant work experience in relation to proposed project.

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ATTACHMENT 6 – ORGANIZATION CHART

Provide an organization chart that clearly illustrates the proposed relationships between the lead project manager, key personnel, and support staff that are expected to participate in the…