2025 PWS Hood_Duct - Final.pdf

PERFORMANCE WORK

STATEMENT

FOR

HOOD & DUCT CLEANING

PREPARED BY:

66 CE/CEOES

17 June 2025

1. DESCRIPTION OF SERVICES:

1.1. Scope: The Contractor shall provide all labor, tools, equipment, hoses, gauges, test equipment, hearing protection, eye protection (including prescription safety glasses), materials, supplies, parts, transportation and other incidentals necessary to travel to Hanscom Air Force Base (HAFB), MA, to ensure that hood and duct cleaning and degreasing services are performed in a satisfactory manner. The Contractor shall be responsible for ensuring all services provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturers’ equipment specifications and this Performance Work Statement (PWS). Contractor shall clean and maintain hood and duct systems at the frequencies indicated in Appendix B or as modified, in accordance with National Fire Protection Association (NFPA) Standard 96.

1.2. Requested Service: The Contractor shall conduct the following: Clean hoods/ducts by covering all surrounding equipment with plastic. Clean hoods with Environmental Protection Agency (EPA) approved degreaser to include roof vents systems and filters. Flush and rinse areas with clean water, wipe down hoods to remove stains and dry surface areas. Remove plastic; mop and clean all working areas, wipe down hoods inside and out. Maintain hoods/duct systems identified in the table below. Services shall be accomplished in accordance with NFPA Standard 96 and other local, state, and federal rules and procedures. The Contractor shall submit a planned work schedule to the Contracting Officer Representative (COR) for approval no later than 7 calendar days after notice to proceed. The Contractor shall submit a documented report to the COR on all hood, duct, and exhaust system cleaning work, while noting discrepancies, system impairments and recommendations within 7 calendar days after each cleaning.

LOCATION COMPONENTS CLEANING FREQUENCY

1531 Bowling Center 1 hood/ 2 fans Quarterly 1721 Fire House 1 hood/1 fan Quarterly 1994 CDC 1 hood/1 fan Annual 1999 School Age 1 hood/1 fan Semiannual

1603 Chapel 1 hood/1 fan Annual

1.3. Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR is a representative of the Contracting Officer (CO) and will participate in the administration of this contract. Any matter concerning a change to the scope, price, terms or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor shall be subject to review by the CO or

COR.

1.4. Continuation of Essential Services during Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in Defense Federal Aacuisition Regulation Supplement (DFARS) Clause 252.237-7023.

1.5. Hours of Operation: The Contractor shall perform work Monday through Friday under this contract during the following hours: 06:00 a.m. until 4:00 p.m., excluding Federal Holidays. The building 1531 hood is required to be cleaned starting at 06:00. Work required to be performed outside of these hours shall only be done after approval from the Contracting Officer.

1.5.1 Federal Holidays:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday shall be observed. If these holidays fall on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the Contractor shall contact the COR, and shall be responsible for rescheduling services for the first day following the holiday observance.

1.6. Contractor Personnel: The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security and general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force (DAF), either military or civilian, unless such person seeks and receives approval according to the Department of Defense (DoD) 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the DAF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All Contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this PWS shall be the responsibility and prerogative of the contractor; however, the Contractor shall comply with the requirements set forth in this PWS and HAFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.7. Environmental Protection and Safety: The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws or regulation changes during the term of this contract. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials).

1.8. Hazardous Material (HAZMAT): The Contractor shall not store chemicals/HAZMAT on HAFB. All chemicals/HAZMAT shall be approved prior to being transported on base for use by any contractor. The Contractor shall prepare and submit to the COR, ten (10) calendar days after contract award date, one (1) each, Chemical/Hazardous Material Request Authorization Form (Air Force Form 3952) and Safety Data Sheets (SDS) for each chemical, material and substance proposed to be used in performance of this PWS. The COR will forward the completed AF Form 3952(s) and SDS to base Environmental Management (EM) (66 ABW/CEIE) for approval. The Contractor shall not transport or use any chemical, material or substance on HAFB before written approval is provided by 66 ABW/CEIE. Contractor shall maintain copies of SDS(s) for all chemicals. The SDS(s) shall correspond with the manufacturers of the chemicals on hand. Manufacturer, material, and SDS shall match. NOTE:

SDS refers to manufacturer SDS. Once material is approved for use, contractor shall contact the EM 66 ABW/CEIE office and provide a list of all material. 66 ABW/CEIE shall determine any additional material requirements based on the hazard code of the material. Compliance required in accordance with Hanscom Air Force Base Hazardous Materials Operation Plan (HMOP) Change 15, April 2023.

1.9. Hazardous Waste: Contractor shall dispose of any spent/processed chemical solutions and used rags in waste drums located in the shop/area where the work is being performed.

1.10. Discharges: Any discharges into industrial waste treatment plant (IWTP) or sanitary sewer shall be done in accordance with Hanscom Industrial Wastewater Discharge Permit as instructed by 66 ABW/CEIE. The Contractor shall maintain records of written authorization issued by 66 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.11. The subject tanks are used in industrial applications with non-potable water and varying levels of heavy metals. For discharges outside of HAFB, the Contractor shall ensure wastewater discharges, that may contain Resource Conservation and Recovery Act (RCRA) regulated metals resulting from any contracted service, go to a state/federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW).

1.12. Spills: Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident.

When possible, the contractor shall use a base telephone to receive help from HAFB 911. If using a cell phone, Contractor shall request HAFB 911. The Contractor shall report all environmental violations to the COR. The Contractor shall submit a typed or written report about the incident within four (4) clock hours of the occurrence of said incident. The Contractor shall provide five (5) copies of the written report. The Contractor shall provide one copy to the CO, two copies to the COR, a copy for the Unit Environment Coordinator (UEC) and a copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information.

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and the rate of discharge 6.) Any damages or injuries involved 7.) Extent of the area impacted 8.) Potential hazards 9.) Action taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment) and whether 911 was called and which agencies responded.

1.13. Environmental and Safety Training: The Contractor personnel shall have RCRA environmental and safety training required by the state and federal government. The training shall be in accordance with (IAW) the following regulations: RCRA 40 Code of Federal Regulation (CFR) 265.16 “Personal Training”, Occupational Safety and Health Administration (OSHA) Hazardous Waste Operations and Emergency Response Standard Title 29, CFR Part

1910.120 “Hazardous Waste Operations and Emergency Reponses”, Hazardous Waste Management Instruction, Section 13, and AFI 32-7042, “Solid and Hazardous Waste Compliance”, Section 2.The Contractor shall provide the environmental and safety training certificate for all employees to the CO and COR, 7 days before contract start date.

1.14. Housekeeping: The Contractor shall keep the work areas clean and neat in accordance with Industry Standards, OSHA, fire and safety standards and this PWS.

1.15. Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of Personally Owned Vechiles (POVs) on HAFB per AFI 31- 204 (in its entirety), Motor Vehicle Traffic supervision.

1.16. Visitor Pass: The Contractor shall comply with requirement and procedures IAW Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) 5352.242-9000, Contractor Access to Air Force Installations. Prior to coming to HAFB to perform any work, Contractor shall contact the Civil Engineering Government Representative to coordinate access to the base as well as to the building(s) where the work shall be performed. A list of the names of the workers shall be required to gain access, and passes shall be distributed at the visitor’s building at Vandenberg Gate. Workers shall have a REAL ID-compliant driver’s license, Real ID-compliant state identification card or valid passport. If bringing a vehicle on base, the Contractor will need proof of registration and insurance of that vehicle. Contractor employees must have identification that readily identifies them as contractors. During the contract, certain areas/sites may be restricted or closed to Contractor personnel. The Contractor shall comply with all requirements for entry. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays.

To maintain accountability once gaining access onto HAFB, the Contractor shall immediately sign the logs at Building 1810, indicating time and date of arrival. Before departure, Contractor shall again sign the logs indicating the departure time, as well as the work performed, and the buildings worked in. A copy of a signed work receipt on Contractor’s letterhead detailing work performed shall also be given to the Civil Engineering Government Representative or left in the logbook prior to departure

1.17. Foreign National(s): The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a United States Government facility.

1.18. Health and Safety on Government Installation: In performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety requirements established by this contract. The Contractor shall notify the COR of any injuries that occur to Contractor personnel while on the installation. The Contractor shall notify the COR of damage to Government property or equipment during the execution of the contract.

1.19. Emergency Procedures: Contractor employees shall follow the direction of Government employees regarding emergency evacuation procedures, i.e. fire, tornado, active shooter and bomb threats. It is the Contractors’ responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills, and at no additional cost to the government.

SECTION 2

PERFORMANCE ASSESSMENT

The Contractor shall be aware that the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following service summary requirements are accomplished.

2.1.

Performance

Objective

PWS

Para.

Performance Threshold

Method of Assessment

SS 1: Clean and maintain hoods in accordance with the established schedule

1.2 95% Compliance Visual inspection Customer Complaint

SECTION 3

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Property (GFP): Government Furnished Property is not applicable to the performance of this contract.

3.2. Reserved.

3.3. Government Furnished Services: Government Furnished Services are applicable during the performance of this contract.

3.3.1. Security Police: The Government will provide general on-base Security Forces service.

The Security Forces’ telephone number is 911 for emergencies, for crime in progress 781-225- 5613 and 781-225-5613 for non-emergency calls.

3.3.2. Fire and Emergency Services: The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the HAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters and/or calls to dispatch, call 781-225-3330.

Note: Calling 911 from a cell phone will be received by off base emergency 911 systems, causing a delay in response time by emergency personnel. When possible, use a base telephone to receive on base help.

3.3.3. Utilities: The Government will furnish utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of accomplishing this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide such services. Contractor shall use due care and diligence in efforts to conserve utilities in order to reduce utility costs.

3.3.4. Refuse Collection: The Government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract for Government provided facilities.

The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Government dumpsters shall not be used for collection of Contractor debris.

3.3.5. Workspace: The Government will provide adequate workspace around the equipment area.

4. APPENDICES

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

1 Quarterly cleaning service. Systems using high volumes of fast-food frying, charbroiling, or Asian cooking.

Systems:

1531, 1721

2 Semi-annual cleaning service. Systems using moderate-volume cooking operations.

System:

3 Annual cleaning service. Systems serving low-volume cooking operations, such as churches, day camps, seasonal businesses.

2 Systems:

1603, 1994

APPENDIX B

Frequency of Cleanings

Sep Oct Nov Dec Jan Feb Mar Apr May June July 1721 4 EA x x x x 1999 2 EA x x 1531 4 EA x x x x 1603 1 EA x 1994 1 EA x