2025_MIMA_Portable_Toilets_SOW.docx

United States Department of the Interior

National Park Service Minute Man National Historical Park 174 Liberty Street Concord, MA 01742

STATEMENT OF WORK

Portable Toilet Services Contract

DATE: January 14, 2025

PURCHASE ORDER PERIOD: April 17, 2025 to April 22, 2025

Table of Contents

Section 1.0 General Section 2.0 Requirements Section 3.0 Scope of Work Section 4.0 Government-Furnished Property Section 5.0 Security Section 6.0 Period of Performance Section 7.0 Contractor’s Use of Premises Section 8.0 Restrictions Section 9.0 Definitions

SECTION 1.0 GENERAL

1.1 Purpose of Contract: The selected Contractor shall furnish services, supplies, transportation, and supervision for portable toilet and hand wash station rental services at the Minute Man National Historical Park located in the towns of Concord, Lincoln and Lexington Massachusetts. The contract will be awarded for the upcoming 2025, Patriot’s Day events which take place in the park.

1.2 Applicable laws: All work of this Contract shall be performed in accordance with applicable laws, ordinances, rules, regulations and standards:

1.2.1 Selected Contractor shall be responsible for their own transportation to the Park and to locations within the Park. Contractor shall follow all local, state and Federal laws when operating motor vehicles and ensure vehicles are inspected and registered to operate on public roads.

1.2.2 Selected Contractor shall adhere to 20 CFR 1910 and any other Federal, State and local laws and regulations to fully comply with this requirement. Any and all applicable personal protective equipment shall be provided by the Contractor to contract employees consistent with Federal, State and local laws.

1.2.3 Disposal of all solid or liquid wastes that are collected in association with this contract shall be lawfully disposed of consistent with the health and safety laws of the Commonwealth of Massachusetts and the U.S. Office of Public Health. For clarification of any requirements made by the U.S. Office of Public Health, please consult the contract COR.

1.3 Description of Site: Minute Man National Historical Park is located in the towns of Concord, Lincoln and Lexington Massachusetts. The Park requires portable toilet rental and cleaning services to be provided at multiple locations throughout the Park. The locations of the events needing portable toilet rental and cleaning include:

1.3.1 – Minute Man Visitor Center Service Lot: 37 Marrett Street, Lexington

1.3.2 – Minute Man Visitor Center Lot: 250 North Great Road, Lincoln

1.3.3 – Paul Revere Capture Site: 180 & 190 North Great Road, Lincoln

1.3.4 – Hartwell Tavern West Lot: 100 North Great Road, Lincoln

1.3.5 – Lincoln North Lot: 55 Old Bedford Road, Lincoln

1.3.6 – Noah Brooks Tavern: 33 North Great Road, Lincoln

1.3.7 – Forbes Road Lot (OPTION 1): 1 Forbes Road, Lexington

1.3.8 - Minute Man Visitor Center NPS Staff Location (OPTION 2): 37 Marrett Street, Lexington

1.4 Submittals: The following information shall be submitted by the Contractor to the CO and COR following the award of the contract. The CO and COR shall review these submittals for conformance to the contract requirements and respond within 7 working days whether the submittal is either accepted or rejected. Any changes to the submittals at any point in the contract shall require a new submittal to the Government for review.

1.4.1 Names and phone numbers for drivers and service staff associated with this contract.

1.4.2 Names and phone numbers for primary and alternate decision-makers.

1.5 Bids & Payment: Bids and payment shall be submitted as follows:

1.5.1 Base Bid

2025 Patriots Day Events Toilets & Hand wash stations

1.5.2 Payment to the selected Contractor shall be provided upon satisfactory completion of the terms of this contract in a single, lump sum payment.

SECTION 2.0 REQUIREMENTS

2.1 Provision of Labor & Supplies: The contractor shall provide all labor and supplies necessary to complete the portable toilet and hand was station rental services at all the locations and dates specified in Section 3.0.

2.2 Insurance: Selected contractor shall be fully insured for damages during the contract period of performance. Damage to portable toilet units or hand wash stations are not reimbursable under the terms of this contract unless damage is caused by National Park Service personnel.

2.3 Quality Control: The contractor shall complete the delivery and stocking at each location specified to the satisfaction of the COR. If upon inspection by the COR the service is not satisfactorily completed, the contractor shall be notified either verbally or in writing of the deficiency and provided an opportunity to correct the deficiency. The deficiency shall be corrected within 24 hours of notification to the contractor. If the deficiency is not corrected within 24 hours following notification, the COR may request equitable adjustment in the form of a reduced payment to the contractor or withheld payment for services not completed.

2.4 Communication: Contractor’s central office or representative shall be available by phone and email weekdays, Monday through Friday 8:00 am to 4:30 pm.

2.5 Delivery & Placement: Contractor shall notify the COR of the planned delivery dates and times. The contractor shall work with the COR or his designee to correctly place all requested rental units at the locations requested for delivery.

SECTION 3.0 SCOPE OF WORK

3.1 April 19th Events: Events on April 19 require the rental of standard (117 total), ADA accessible (41 total) portable toilets and fully contained hand wash stations (29 total). Option 1 and 2 for an additional 2 locations to include the rental of standard (14 total), ADA accessible (6 total) portable toilets and fully contained hand wash stations (3 total) is requested as contract options 1 and 2. The toilets shall be clean, fully stocked with toilet paper, hand-sanitizer, delivered with holding tank chemicals and ready for use prior to April 19th. Hand wash stations shall be fully stocked with potable water, soap and paper towels and ready for use prior to April 19th. Hand wash stations shall be free-standing and self-contained, requiring no connections to water supply or sanitary sewers. Toilets and hand wash stations for this event may be picked up and removed from the park on or shortly after April 21st. Contractor shall be responsible for the proper disposal of all wastes collected in the rented units. Locations and quantities of rented units shall include:

3.1.1 Minute Man Visitor Center Service Lot – 25 Standard, 5 ADA accessible and 6 Handwash Stations

3.1.2 Minute Man Visitor Center Lot - 40 Standard, 10 ADA accessible and 10 Handwash Stations

3.1.3 Paul Revere Capture Site – 6 Standard, 6 ADA accessible and 1 Handwash Station

3.1.4 Hartwell Tavern West Lot – 40 Standard, 10 ADA accessible and 10 Handwash Stations

3.1.5 Lincoln North Lot – 6 Standard, 4 ADA accessible and 1 Handwash Stations

3.1.6 Noah Brooks Tavern - 6 ADA accessible and 1 Handwash Station

3.1.7 Forbes Road Lot (OPTION 1) - 10 Standard, 5 ADA accessible and 2 Handwash Stations

3.1.8 Minute Man Visitor Center NPS Staff Location (OPTION 2) - 4 Standard, 1 ADA accessible and 1 Handwash Station

SECTION 4.0 GOVERNMENT FURNISHED PROPERTY

4.1 Consumable Supplies: The Government shall furnish no consumable supplies associated with this contract.

4.2 Door Locks: The Government will be installing temporary locks on portable toilets to prevent public use before events. COR will ensure locks are removed prior to pick up.

SECTION 5.0 SECURITY

5.1 Public Safety: Contractor shall take necessary safety measures to ensure public safety while performing their duties. This includes preventing contractor equipment from creating trip hazards, leaving hazardous materials unsecured or operating motor vehicles on Park roads/trails. COR shall provide direction to the contractor if the need arises to clarify Park safety policies and protocols.

5.2 Vehicle Parking: Contractor will be allowed to park vehicles in areas designated by Park personnel. Contractor shall not park in access ways that are designated for firefighting equipment or that would impede evacuation from a facility in the event of an emergency.

SECTION 6.0 PERIOD OF PERFORMANCE

6.1 Base Year: The contract shall commence on 04/17/2025. The period of performance for the base year is 5 days ending on 04/22/2025.

SECTION 7.0 CONTRACTOR’S USE OF PREMISES

7.1 Hours: Portable toilets and hand wash stations shall be delivered or picked up between the hours of 6:00am and 5:00pm. All rental services shall be coordinated within these hours.

7.2 Accessing Facilities: Access to Park facilities and portable toilets/hand wash stations will be restricted during the peak of the special events. No services shall be scheduled on April 19th. All anticipated services shall be coordinated outside this date. All access and services shall be done outside this time frame to prevent navigating through large crowds, road closures or through police barricades. Difficulties encountered by the Contractor in gaining access to facilities by its employees and subcontractors shall not be an excuse for non-performance under the contract.

7.3 Scheduling Access: The Contractor shall be responsible for planning and scheduling its service with the COR.

7.4 Protecting Property: All work shall be completed in such a way as to create no damage and to protect the surrounding government property, and belongings etc. The contractor shall ask the COR for clarification if the need arises.

7.5 Utilities: Water and power are not available at all locations.

7.6 Use of Dumpsters: Contractor is responsible for disposal of all trash and recycling generated by the contract and shall dispose of all trash and recycling off site.

7.7 Vehicle Parking & Storage: The Contractor shall not park or otherwise store vehicles or trailers in the Park overnight or during periods when contract service is not being performed.

SECTION 8.0 RESTRICTIONS

8.1 Smoking Policy: Ensure that the Contractor’s employees adhere to Park’s ‘No Smoking Policy’. No smoking is allowed inside or within 50 feet of any Park facility.

SECTION 9.0 DEFINITIONS

9.1 Federal Holidays are as follows: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day; the preceding Friday when one of the above holidays falls on a Saturday; the following Monday when one of the above holidays falls on a Sunday.

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