2025 JANITORIAL SUPPLIES BID DOCS.pdf

KRISTIN E. EILERS

Clinton County Purchasing Agent Clinton County Government Center 137 Margaret Street, Suite 208 Plattsburgh, New York 12901 Phone: 518-565-4607 Fax: 518.565-4616 E-mail: kristin.eilers@clintoncountyny.gov

^®81 ®®^

OS&tt-

DATE: August 27, 2024

To Whom It May Concern

Notice is hereby given that sealed proposals are sought and requested for the following:

BID OPENING INFORMATION

NAME:

OPENING DATE:

TIME:

PLACE:

JANITORIAL SUPPLIES- SHERIFF'S DEPARTMENT

Thursday, September 12, 2024

2:30 PM

Clinton County Purchasing Agent 137 Margaret Street, Suite 208 Plattsburgh, NY 12901

BID PROCEDURE INFORMATION

Bids shall be submitted in sealed envelopes addressed to:

Clinton County Purchasing Agent County Government Center 137 Margaret Street, Suite 208 Plattsburgh, New York 12901

On the face of said envelope, the following information shall be included:

1. ) NAME AND ADDRESS OF BIDDER AND

"BID FOR JANITORIAL SUPPLIES"

No contractor to whom this contract is let, granted or awarded, shall assign, transfer, convey, sublet, or otherwise dispose of same, or of his right, title, and interest herein, including the performance of this contract or the right to receive monies due or to become due, or of his power to execute this without the prior written consent of the Clinton County Purchasing Agent. In the event that the contractor shall without prior written consent assign, transfer, convey, sublet or otherwise dispose of this contract or of his right, title and interest herein, including the performance of this contract or the right to receive monies due or to become due, or his power to execute such contract to any other person or corporations, or upon receipt by Clinton County of an attachment against the contractor, the County shall be relieved and discharged from any and all liability and obligation growing out of such contract to such contractor, and the person or corporation to which such contract shall have been assigned, his assignees, transferees or sublease shall forfeit and lose all monies theretofore earned under this contract, except so much as may be required to pay his employees.

It is the bidder's responsibility to read the attached GENERAL CONDITIONS which outline bidding rules of the Clinton County Purchasing Department.

Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS.

Bidders must complete attached Clinton County forms which include Non- Collusion Bidding Certification, Certificate of Compliance with the Iranian Divestment Act, Bidder's Statement on Sexual Harassment, Information Sheet, and Vendor Reference Sheet. If Bidder is a Corporation, an authorizing resolution of the Board of Directors must accompany the bidder's signature page. These forms must be ro erl executed and submitted with the ro osal.

Sincerely, )fn^n<t. <:al-o??- Kristin E. Filers

Purchasing Agent

KEE

enc.

JANITORIAL SUPPLIES

SPECIAL CONDITIONS

This bid is put out to stock the Clinton County Sheriff/Jail Department. This is an estimate of the quantities needed for January 1, 2025 - December 31, 2025.

PLEASE MAKE NOTE OF ANY DEVIATION FROM THE BID

SPECIFICATIONS SUCH AS BRAND NAME OR PACKAGING. WE WILL

NOT ACCEPT ITEMS DELIVERED THAT ARE NOT AS PER BID

SPECIFICATIONS.

Winning bids will be determined for each individual item. Therefore, several vendors are expected to be awarded a portion of the bid. Samples of products may be requested before an award is made. All bid prices must be valid through the 2025 year.

Depending on bid pricing, certain items may not be awarded.

The contract, if awarded, will be to the lowest responsive/responsible bidder (s) in part or in whole who meet (s) all the terms of the specifications. Clinton County guarantees no minimum or maximum purchases or contracts as a result of award of this bid. Clinton County reserves the right to allow all municipal and not for profit organizations authorized under the General Municipal Laws of the State of New York to purchase any goods and/or services awarded by the Clinton County Legislature as a result of this bid in accordance with the latest amendments to NYS GML 100 through 104.

However, it is understood that the extension of such contracts are at the sole discretion of the vendor and the vendor is only bound to any contract between Clinton County and the vendor. Vendor may not look to Clinton County for payment in the event another municipality or authorized entity piggybacks on a Clinton County awarded bid and orders equipment, materials or supplies, but fails to pay for them. Additionally, Clinton County reserves the right to purchase any goods or services included as a part of this bid from any means legally available to it at any time.

The purchase orders for this bid will be placed quarterly. Delivery is to be provided on a weekly basis for all orders placed.

The Clinton County Sheriff/Jail Department is equipped with a loading dock, however, all shipments must be unloaded by driver, and pallet deliveries will not be accepted. Delivery hours are as follows:

Monday through Friday from 8:00 a.m. to 4:00 p. m.

All deliveries will be made to the following address:

Clinton Coimty Sheriff/Jail Department 25 Mccarthy Drive Plattsburgh, NY 12901

CLINTON COUNTY SHERIFF'S DEPARTMENT

Descri tion

Bag, Grocery, 16 Ib., Min. 500/Bail Bleach, liquid, 6-1 Gal/Case Bottles, Plastic spray, 24 oz., 1/ea Broom handle, Wood, 60", metal ti , 12/Case Brooms, push, 24", woodblock, s lit-tip ed, synthetic, 12/Case Cleaner, Sani-Sure detergenVdisinfect 1/2 oz, 180/Case ( re-measured eazy acks) Counter brush, 8", 12/Case

C stal water softner salt, 50 Ib bags, 49 bags/ allet Disenfecting Wi es 8x7/ Min. 75/Canister / Case Cu , PAPER, Souffle, 1 oz., Min. 2500 or 5,000 / case (s ecify) Cup, Plastic, Translucent, Cold Cu , 5 oz, Min. 25/100/Case Cu s. Pa er Coffee lOoz., Min. 1000/Case Dust mo frame, 36", 1/ea Dust mo handle, 60", 12/Case Dust mop, 36" x 5, 12/Case Dust an Rubber, 12", 12/Case Enmotion Towels White, 6/800 ft./Case Feminine Na kins, Maxithins, min. 250/Case

Finish, Hi Traffic floor wax, 55 gal. /Drum Foil, Heavy Duty, 18x500/Box Food containers, Pa er, hinged lid, 3 com artment 1 , 9"x9" er/Case Fork, Plastic, Medium Wei t, Min. 1M CT/Case Glove, Latex, Large, Yellow, 12/Case Glove, Vin l, Food, Lar e, Min. 10/100/Case Glvoe, Vin 1, Food, Xlarge, Min. 10/100/Case Glove, Nitrile, Powder Free, Medium, Min. 10/100/case, Non Sterile Glove, Nitrile, Powder Free, Large Min. 10/100/case - non sterile Glove, Nitrile, Powder Free X Lar e Min. lO/lOO/case - non sterile Beard Net Brown or Black Netted, Min. 10/144/Case

Hairnet, L ., Dark Brown or Black - Netted, Min. 10/144/Case Ice Melt, 40 Ib ba s / ba Liner, Clear, 24x23, 500 or 1000/Case Min. 5 mic.

Item Number UOM EstQty Bail 10 Case 8 Each 36

Case 2

Case 2 Case 125

Case 1

Pallet 10 Case 1 Case 25

Case 30 Case 60

Each 12 Case 1

Case 2

Case 1 Case 4

Case 40

Drum 2 Box 4

Case 4

Case 30

Case 1

Case 25

Case 75 Case 5

Case 25

Case 50 Case 2

Case 4

Unit Price

Each

Case

Total

Liner, Clear, 24x32, 500 or 1000/Case Min. 5 Mic.

Liner, Clear, 40x48, 250 or 500/Case Min. 9 Mic.

Brown Paper Towel 1 ply, 800ft. x8in., 6/case, Y PATTERN Bucket/wringer, combo, institutional, funnel sha e wringer, 35 t. yellow BuckeVwringer, combo, downward ressure wringer, 35 t. yellow Mo handle fiber lass, 60" ad'ustment knob, 12/Case

Mop Head (wax), Fasttrack Finish, 6-PLY, BluAVht Loo Mo Head, Loo Medium (cotton), 12/Case

Motel Soap, .05 oz, Min. Im/cs Pad, Floor Stri ing, 20", Black, 5/Case Pad, Floor Buffing, 20", Red, 5/Case Pads, White Floor Polishin 20", 5/Case Pads, Scour, 6X9, GRN, Hvy, S ecify # /Case Plate, 6", Paper, White, Min. 1000/Case Plate, 9", Pa er, Medium Wei t, Min. 1000/Case Polish, Furniture, S ecify #/Case, Oz. Per Can Polish, Stainless Steel, USDA A roved, S eci # Cans/Case, Ozs. /Can

Soa , Micrell Antibacterial Lotion, 1-Liter, Amber, 8/Case Soa , Anti-bacterial with lotion, 1-Gal, #/Case S oon, Teaspoon, Plastic, 1M CT/Case - Medium w .

S ra tri er, standard, tube for 24oz Bottle., 1/ea Stripper, Wax, 5Gallon pail Tarn ons. Re , Vend S Ie, Min. 500/Case Tissue, Toilet, 2- 1 .minimum 80 rolls orlOOOSheeVRoll/case Toilet brush. White lastic handle round head,, #/Case Towel, Kitchen, 2-PLY, 30 Roll/Case Wrap, Plastic Film, 24x2000'/Box lOoz. Cu Lids er Case

Case

Case

Case

Each

Each

Case

Each

Case Case

Case

Case

Case

Case

Case

Case

Case

Case

Case

Case

Case Each

Pail Case

Case

Case

Case

Box Case s s

THE CLINTON COUNF^ SHERIFF'S

DEPARTMENT RESPECTFULLY REQUESTS

THAT THE BID SUBMISSION SHEETS BE

TYPEWRITTEN TO AVOID ANY

DISCREPANCIES IN HANDWRITTEN

INFORMATION.

SEPARATE EDITABLE FILES ARE

AVAILABLE IN ADDITION TO THE

ORIGINAL BID DOCUMENT FOR THIS

PURPOSE.

Thank you.

DATE: BID NAME: JANITORIAL SUPPLIES

SHERIFF'S DEPARTMENT

BID NUMBER: 29 - 2024

INFORMATION SHEET

NAME OF BIDDER:

ADDRESS:

E-Mail Address:

TYPE OF ENTITY: Corp. Partnership If a non publicly owned Corporation:

Individual

NAME OF CORPORATION:

List Principal Stockholders (holding over 5% of outstanding shares)

LIST OFFICERS:

LIST DIRECTORS:

DATE OF ORGANIZATION:

If a partnership:

PARTNERS:

NAME OF PARTNERSHIP:

DATE OF ORGANIZATION:

*If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York General Business Law must be attached.

NON-COLLUSION BIDDING CERTIFICATE

(a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any other competitor; and

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to the opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made by the bidder or will be made to induce any other persons, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

SIGNATURE TITLE

NAME OF FIRM/COMPANY/CORP AREA CODE & TELEPHONE NO.

STREET ADDRESS DATE

CITi'/STATE/ZIPCODE

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

As a result of the Iran Divestment Act of 2012 (the "Act"), Chapter 1 of the 2012 Laws of New York, a new provision has been added to State Finance Law (SFL) § 165-a and New York General Municipal Law §103-g, both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of "persons" who are engaged in "investment activities in Iran" (both are defined terms in the law) (the "Prohibited Entities List"). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act's effective date at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the Prohibited Entities List is posted on the OGS website, that to the best of its knowledge and belief, that each Bidder/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL § 165-a(3)(b).

Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS website, any Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to this solicitation must certify at the time the Contract is renewed, extended or assigned that it is not included on the Prohibited Entities List.

During the term of the Contract, should the County receive information that a Bidder/Contractor is in violation of the above-referenced certification, the County will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the County shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Bidder/Contractor in default.

The County reserves the right to reject any bid or request for assignment for a Bidder/Contractor that appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears on the Prohibited Entities List.

I, he/she is the being duly sworn, deposes and says that of the

Corporation and that neither the Bidder/Contractor nor any proposed subcontractor is identified on the Prohibited Entities List.

SIGNED

SWORN to before me this day of

20_

Notary Public:

BIDDER'S STATEMENT ON SEXUAL HARASSMENT

IN ACCORDANCE WITH NEW YORK STATE FINANCE LAW 139-1

In accordance with State Finance Law §139-1, which generally prohibits the County from entering into contracts pursuant to the bid process with persons who fail to submit a certification affirming compliance with New York Labor Law §201-g, the bidder submits the following certification under the penalty of perjury:

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of Section 201-g of the Labor Law.

Dated: , 20_

Name of Bidder

Signature of Authorized Official

Printed or Typed Name of Official and Title

Sworn to before me this day of , 20_

RESOLUTION

FOR CORPORATE BIDDERS (INCLUDING LIMITED LIABILITY

COMPANIES)

Resolved that be (Individual) authorized to sign and submit the bid or proposal of this corporation for the following project and to include in such bid or proposal the certificate as to non-collusion required by Section 103-D of the General

Municipal Law as the act and deed of such corporation and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury

The foregoing is a true and correct copy of the resolution adopted by

Corporation at a meeting of its Board of Directors held on the day of , 20 _ and is still in force and effect on this _ day of

20_.

Secretary

(Seal of Corporation)

REFERENCE SHEET

All bidders will be required to complete this form providing three references of past performance. References should involve project and/or service situations of similar size and scope to this bid. References must have had dealings with the Bidder within the last thirty-six months. The County reserves the right to contact any or all of the references supplied for an evaluation of past performance in order to establish the responsibility of the Bidder before the actual award of the bid and/or contract. Completion of the reference form is required.

If references have been filed with the Clinton County Purchasing Department during the last 12 months, it will not be necessary to complete this form. Indicate filing date on the line provided.

BIDDER'S NAME:

DATE FILED:

Reference's Name:

Address:

Telephone: Contact Person:

Reference's Name:

Address:

Telephone: Contact Person:

Reference's Name:

Address:

Telephone: Contact Person:

Reference's Name:

Address:

Telephone: Contact Person: