2025 CDBG PER Requirements.pdf
PDF 74 KB Posted
- Attached to
- 2026 CDBG Crawfordville
- Solicitation number
- PE-66743-NONST-2026-000000003
- Issued by
- Wilcox County, Georgia
About this file
This document is a guidelines template for Preliminary Engineering Reports required for Community Development Block Grant (CDBG) funding applications, issued by the State of Georgia in coordination with the Georgia Department of Transportation (GaDOT). The report outlines the comprehensive contents and structure that applicants must include when submitting preliminary planning and engineering documentation for infrastructure projects. Required sections include an Executive Summary describing project area needs and recommendations, an Introduction addressing purpose, scope, authorization, and previous studies, and a Background section detailing target area characteristics, existing conditions, population data, and infrastructure specifications. Applicants must also provide an Evaluation of Alternatives that compares cost estimates for capital, operation, maintenance, and user fees across different approaches, with specific guidance for street and road projects to address curb-and-gutter versus shoulder-and-ditch alternatives. The Description of Proposed Project section requires identification of applicable design standards, drainage calculations where applicable, required permits, operation and maintenance responsibilities, and quality-of-life impact narratives supported by detailed infrastructure maps.
The Detailed Project Budget component must itemize construction and material costs, design and oversight fees, grant administration expenses, and funding sources, along with projected operating revenues and user fees as applicable. All preliminary engineering reports must include a detailed Project Schedule and bear an original professional engineer's signature and stamp, with points potentially deducted from feasibility scoring for missing these credentials. For drainage projects specifically, applicants must provide site-specific hydrologic and hydraulic calculations for each drainage shed, describe project outfalls and downstream impacts, and ensure fire hydrants comply with Georgia's Rules of Safety Fire Commissioner Rule 120-3-3-.04. Existing and proposed fire coverage maps must be submitted as separate documents rather than overlaid on a single map. This comprehensive framework ensures that CDBG applicants demonstrate thorough planning, environmental stewardship, and technical competency before project funding consideration.
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Other files
| File | Type | Posted |
|---|---|---|
| Engineering Statement of Qualifications.pdf | ||
| 2026 cdbg Memo.pdf | ||
| CDBG Section 3 Packet.pdf |
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Text version
Contents of Preliminary Engineering Reports Preliminary planning and engineering reports generally include, but are not limited to, the following:
Executive Summary
• Brief description of Project Area needs, Conclusions and Recommendations
Introduction
• Purpose and Scope (project objectives and methodology of evaluation)
• Authorization
• Previous Studies
Background
• Target Area description
• Plans and photos of Target Area
• Population density
• Population projections (if available)
• Narrative describing existing conditions including description of needs to be addressed
• Map of existing conditions, particularly of existing conditions to be addressed with CDBG funds, including pipe sizes and other relevant measures of existing infrastructure
Evaluation of Alternatives
• Descriptions of alternatives considered, including cost estimates of each alternative (capital, operation and maintenance & user fees)
• Street and road projects should include the advantages and disadvantages of alternative typical sections (curb and gutter versus shoulder and ditch section)
• Assessment of impacts on Target Area residents & property owners (land, right-of-way and easement acquisition requirements)
Description of Proposed Project
• Identification of applicable federal, state and local design standards
• DOT standards identify a 25-year flood design standard for local road drainage improvements.
Standards greater or less than 25 years must be explained and justified in the CDBG application.
• Drainage projects should include site specific preliminary hydrologic and hydraulic calculations for each drainage shed
• Drainage projects should include a description of project outfall(s) and consideration of downstream impacts
• Required Permits
• Operation and maintenance requirements, responsible party (Grantee, GaDOT, other) and operation and maintenance capability (available staff, equipment and expertise)
• Narrative describing the proposed improvements including a description of the impact of the proposed improvements on the quality of life of target area residents
• Map of proposed improvements, including pipe sizes and other relevant measures of proposed infrastructure
• Fire Coverage Maps (existing and proposed maps should be two separate maps as opposed to including two fire coverage color rings on one map), when applicable
• All projects inclusive of hydrants are required to hydrants to match Rule 120-3-3-.04 Georgia’s Rules of Safety Fire Commissioner
Detailed Project Budget
• Construction and material costs
• Design and oversight fees
• Grant Administration
• Funding sources
• Projected Operating Revenues and Expenses (if applicable)
• Projected User Fees (if applicable)
Project Schedule
All Preliminary Engineering Reports should include an original signature and an engineering stamp. Points may be deducted for feasibility without these required features.
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