2025-35 Addendum (2).pdf

ADDENDUM #2

RFP #2025-35 Beaumont Park Playground Equipment

RFP Due Date: November 4, 2025 by 2:00 PM (CDT)

This Addendum must be acknowledged on Form A – Submittal Checklist with your response.

The purpose of this addendum is to clarify questions received from vendors and notify vendors of changes made to the specifications on this bid. Vendors must acknowledge receipt of any and all addenda in the space provided in the bid documents. Failure to do so may result in rejection of the bid. All requirements of the proposal documents remain unchanged except as cited herein.

Information contained in this addendum will be included in any subsequent contractual agreement between the City and the successful bidder(s).

Questions & Answers, Clarifications, or Modifications Below.

NOTE: Additional clarifications (highlighted in blue) have been made in Addendum #2 specifically Question #6 & Question #8. Please acknowledge receipt of both Addendum #1 & Addendum #2 on Form A in your submitted response.

QUESTION 1

Requesting a scheduled site visit...?

Response:

This is a public park therefore a vendor can visit the site anytime.

QUESTION 2

If the turf pricing comes in under the max budget of $300,000 would we be allowed to use some of the excess money for the playground equipment and installation? Essentially making the project a not to exceed $500,000.00 but allowing a bit of freedom on how the money is broken down within the max budget.

Response:

No. The playground and artificial turf budgets are separate.

QUESTION 3

Do we anticipate that the contract will be given prior to the end of 2025, or would the contract be executed in 2026?

Response:

We are looking to award the RFP in 2025.

QUESTION 4

I know that ADA accessibility is required, and ramping is also desired. Is ramping highly desired, or just considered would be nice if you can make it work?

Response:

It is not considered highly desired but would be nice.

QUESTION 5

I know that the installation of the concrete curb will be taken care of by Green Bay Public School District, does that include the excavation of the 75' x 100' area? Or should we include the excavation of the area in our price?

Response:

Green Bay Public School district will perform the excavation.

QUESTION 6

Our artificial turf will have clear stone under the turf, and we will include that in pricing, but we also recommend drain tile to get the water out of the concrete area. Will the school staff install the drain tile within the playground space?

Response:

If drain tile is required for your system, include that within your proposal and fees. Green Bay Public Schools will make the connection from the storm sewer to inside the curb surrounding the playground area.

QUESTION 7

Do you have a completion date for the project?

Response:

The playground needs to be installed for the 2026 school year.

QUESTION 8

#17 on Form E – Will the City be doing the prep work?

Response:

Include prep work in your proposal. Green Bay Public School district will perform the excavation/prep work.

QUESTION 9

Anyone other from the City or school we should and can talk with?

Response:

Emma Browne is the Park Planner and is the contact, however all questions for the proposal needs to go through the Purchasing Department.

QUESTION 10

We reviewed the recent RFP posted for Beaumont Park Playground Equipment & Surfacing and have a quick question. If known, what is the anticipated schedule for construction of this project?

Response:

Construction of the playground needs to be done in mid-June 2026 – mid-August 2026 to not impact the school year.

***End of Addendum***