2025-2026 BIDS DPW 4-9-25.pdf

LEGAL NOTICE

TOWN OF TIVERTON, RHODE ISLAND

INVITATION TO BID

PUBLIC WORKS LABOR & MATERIALS

The Town of Tiverton, Rhode Island is soliciting bids from qualified vendors and contractors for public works labor, materials and equipment, each as appropriate for the following:

1. PVC & HDPE Pipe

2. Concrete Block Catch Basin Structures

3. Catch Basin Frames and Grates

4. Unleaded Gasoline, Clear Ultra Sulfur Diesel Fuel

5. Septic Tank Pumping

6. Onsite Wastewater Treatment System Inspections

Bid documents including specifications and instructions for each of the above are available on the Town of Tiverton website, www.tiverton.ri.gov/onlinedocuments, or at the Town Clerk’s office in

Town Hall, 343 Highland Road during regular Town Hall hours Monday thru Friday, or as specified in individual bid documentation. Any questions should be referred to the DPW Director @ 401-625-

6760.

Sealed envelopes containing Bids must be marked with the Bid Item Number & Title on the outside and received at the Office of the Town Clerk, 343 Highland Road, Tiverton, RI 02878 no later than 2:00 p.m. on Wednesday, May 14, 2025 at which time bids will be opened and publicly read by the Town Administrator or his representative in the Town Council Chambers.

The Town of Tiverton is an Equal Opportunity Employer (EEO/AA)

Joan Chabot, Town Clerk

TOWN OF TIVERTON

INVITATION FOR BIDS

INSTRUCTION TO BIDDERS

All bidders, by the submission of their bid, covenant to be bound hereby and to perform in accordance with these instructions and conditions, as well as the invitation for bids and the specifications.

1. Any guarantee and/or warranties should be stated in the bid.

2. Bids shall be filed in a sealed envelope, clearly labeled, bearing the number and title of the matter bid upon. Bids must be signed in the name of the bidding company by its duly authorized representative.

3. Whenever an item is named or described, an item “equal” thereto may be furnished if it is approved by the Director of Public Works.

4. Payments shall be made by the awarding authority within thirty (30) days of delivery and acceptance.

5. Estimated quantities are shown for the initial contract period. Estimated quantities will be used as a basis for determining the low bidder and are not expressed or implied to be guaranteed.

6. The contracts shall be awarded to the responsible and responsive bidders who offer the best price, provided that the awarding authority may reject any and all bids, if it is in the public interest to do so. Contracts under this invitation for bid will be awarded to the bidder offering the lowest price for each item or separate line item as listed in the legal notice and specifications or as specified in individual bid documentation. The Town reserves the right to waive minor informalities or irregularities’ in any bid and to make an award in any manner consistent with law or to accept the bid it deems to be in the best interest of the Town.

7. Determination of Responsibility

a. The Towns in considering each proposal, shall, prior to any determination and subsequent award, investigate and evaluate the contractor to determine whether the contractor is responsible. Consideration may be given to references and other available information indicating the contractor’s prior experience in providing similar services, the financial and organizational status of the contractor, and the contractor’s prior compliance with applicable laws, ordinances, rules and regulations. No contract will be awarded to any contractor who, as determined by the Town, is not qualified to perform satisfactory service due to an unsatisfactory record or inadequate experience, or who lacks the necessary capital, organization, or equipment to conduct and complete the services in strict accordance with the specifications.

b. After the opening of sealed proposals, but before the award is made, the Town may require additional information, either technical or general, from any of the qualified contractors in order to determine the award. The information shall be supplemental in nature and may not add to, detract from, or conflict with the contents of the original sealed proposal.

c. No provision in this request for proposals should be construed to require an award to a contractor who submitted background information, when investigated and verified by the awarding authority, raises significant questions as to its ability to successfully provide the services required.

8. Purchases made by the Town of Tiverton are exempt from payment of Federal Excise Taxes and Rhode Island Tax on Retail Sales.

9. Performance and Payment Bonds:

a. The successful Contractor(s) must, simultaneously with execution of the Contract, provide the Towns with payment and performance bonds, a certified check, or other security approved by the Town Administrator in a penal sum equal to the estimated cost of the materials to be provided during the first year of the Contract, based on the estimates provided by the Towns, and conditioned upon performance by the Contractor of all undertakings, covenants, terms, conditions, and agreements of the Contract documents and upon the prompt payment by the

Contractor to all persons supplying labor and materials for the contract work. Such a bond shall be endorsed by a surety company licensed or granted a certificate of authority by the

State of Rhode Island and acceptable to the Town. Said performance bond or other approved security shall remain in full effect until the expiration of the contract term and any extension thereof.

b. The Contractor must fulfill all obligations, terms, conditions, and prices set forth herein in order to meet the Contract in full, and in submitting a bid, acknowledges that if it fails to do so, it may forfeit some or all of its bond or other approved security.

c. A Performance and Payment Bond will be required for those items for which the estimated contract value equals or exceeds $30,000. Estimated contract values will be determined by the

Towns by multiplying the unit cost by the estimated quantity for each item.

d. The Performance and Payment Bonds shall name the Town of Tiverton as Obligee.

10. The successful Contractor(s) must maintain at no additional cost to the Towns the following insurance coverage’s until the termination of the contract or as otherwise provided below:

a. Worker’s compensation coverage’s that meets or exceeds the legal requirements.

b. Motor vehicle liability coverage with a minimum combined single limit of liability of

Five Hundred Thousand Dollars ($500,000.00); and

c. General liability insurance coverage with minimum limits of One Million Dollars

($1,000,000.00) per claim and / or occurrence.

11. The Contractor is required and shall be assumed to comply with all the requirements of the

State of Rhode Island minimum wage and prevailing wage laws.

12. All materials to be delivered at such times and such places as may be directed. Prompt service is required.

13. Unless specified differently in individual bid documentation, the contract shall be for an initial period from July 1, 2025 until June 30, 2026. By mutual agreement (with or without price modifications) between the Town and the contractor, the Town shall have the option to extend the contract for up to two additional one (1) year periods, commencing July 1, 2026 and July 1, 2027, said options to be exercised in writing by the Town, at least thirty (30) days before the date of which the contract would otherwise expire.

Item 1

PIPE - POLYVINYL CHLORIDE (PVC) & HIGH DENSITY POLYETHYLENE PIPE (HDPE)

BID FORM

All materials to conform to Rhode Island Department of Transportation “Standard Specifications for Road and Bridge Construction” 2004 Edition as amended.

ITEM Quantity Unit Cost per Each or Linear Foot as applicable SUBTOTAL

PVC

Solid Pipe Delivered

4” x 10’ length 30 ea x ________________________ = _____________________________

6” x 10’ length 30 ea x ________________________ = ______________________________

Perforated Pipe Delivered

4” x 10’ length 30 ea x ________________________ = _____________________________

6” x 10’ length 30 ea x ________________________ = ______________________________

HDPE Quantity Unit Cost per Lineal Foot or each as applicable

Smooth Bore Pipe Corrugated (Solid or Perforated) Delivered

12” x 300lf x ________________________ = _____________________________

15” x 200lf x ________________________ = ______________________________

18” x 100lf x ________________________= ______________________________

24” x 100lf x ________________________= ______________________________

30” x 100lf ________________________ = ______________________________

HDPE Unit Cost for Each

Collars and Ties (additional) Delivered

12” x 5 ea x ________________________ = ______________________________

15” x 3 ea x ________________________ = ______________________________

18” x 2 ea x ________________________ = ______________________________

HDPE Unit Cost for Each

Flared ends (Corrugated) Delivered

12” x 1 ea x _______________________ = ________________________________

15” x 1 ea x _______________________ = ________________________________

18” x 1 ea x _______________________ = ________________________________

24” x 2 ea x _______________________ = ________________________________

30” x 2 ea x _______________________ = ________________________________

HDPE Unit Cost for Each

Tubing in rolls (Corrugated) Delivered

4” x 200lf x _______________________ = ________________________________

6” x 400lf x _______________________ = ________________________________

TOTAL BID = ___________________________

Item 1

Company Authorized Representative Signature

Address Authorized Representative Printed Name

City, State, Zip Title

Telephone Email Address

Date

A bid award will be made to one company for all items. Award will be made to a responsible company submitting the lowest bid which will be computed by multiplying the per unit cost by the estimated quantity and adding the fifteen (15) items together for the total bid.

Item 2

TOWN OF TIVERTON

CONCRETE BLOCK CATCH BASIN STRUCTURES

BID FORM

Concrete block catch basin structures shall consist of 6 inch block capable of supporting an AASHTO

H-20 loading. The components of each structure shall consist of the following:

Description Number

Barrel Blocks 84

Pie Plate Blocks 10

No. 1 Blocks 12

No. 2 Blocks 12

Adjusting Blocks 12

Square Ring Row Blocks 8

The minimum strength of the concrete shall be 5,000 psi.

BASED ON 5 STRUCTURES DELIVERED AS NEEDED TO TOWN OF TIVERTON DPW

MINIMUM DELIVERY WILL BE FIVE (5) CATCH BASINS PER LOAD

$ _________________________ PER STRUCTURE X 5 = $ _________________________ TOTAL

Item 3

TOWN OF TIVERTON

CATCH BASIN FRAMES & GRATES

Catch basin frames shall conform to Rhode Island Department of Transportation Standard Details. They shall provide for a clear opening of approximately 22 inches square. Catch basin frames (3 flange) shall have a minimum weight of 265 pounds. Catch basin frames (4 flange) shall have a minimum weight of 285 pounds.

BASED ON CATCH BASIN FRAMES 8” IN HEIGHT

5 – A $ __________________________ per frame (3 Flange) x 5 = $ _______________________________ Subtotal

5 – B $ __________________________ per frame (4 Flange) x 5 = $ _______________________________ Subtotal

Catch basin frames shall conform to Rhode Island Department of Transportation on Standard Details. They shall provide for a clear opening of approximately 22 inches square. Catch basin frames (3 flange) shall have a minimum weight of 199 pounds. Catch basin frames (4 flange) shall have a minimum weight of 210 pounds.

BASED ON CATCH BASIN FRAMES 4” IN HEIGHT

5 – C $ ___________________________ per frame (3 Flange) x 2 = $ _______________________________ Subtotal

5 – D $ ___________________________ per frame (4 Flange) x 2 = $ _______________________________ Subtotal

Catch basin grates shall be of the R.I. Standard 5.17 Bicycle Safe type and shall have a minimum weight of 215 pounds.

5 – E BASED ON $ _________________ PER GRATE X 5 = $ __________________________________ SUBTOTAL

Catch basin grates shall be of the R.I. Standard – Off Set Cascade type and shall have a minimum weight of 215 pounds.

5 – F BASED ON $ __________________ PER GRATE X 5 = $ _________________________________ SUBTOTAL

TOTAL BID FOB = $ ___________________________

Item 3

A bid award will be made to one company for all items. Award will be made to a responsible company submitting the lowest bid which will be computed by multiplying the per unit cost by the estimated quantity and adding the six (6) items together for the total bid.

Item 4

TOWN OF TIVERTON

UNLEADED GASOLINE, CLEAR ULTRA SULFUR DIESEL

Sealed proposals are hereby requested for the following fuels:

1. Approximately 40,000 gallons of Unleaded Gasoline (Minimum Octane 87)

2. Approximately 20,000 gallons of Clear Ultra Sulfur Diesel Fuel

These fuels are to be delivered as needed to the following locations, Tank sizes are listed.

LOCATIONS AND ESTIMATED QUANTITES

LOCATION TANK CAPACITY GALLONS ESTIMATED ANNUAL

GALLONS

Unleaded Gasoline 87 Octane

Public Works Garage 1 – 4,000 40,000

50 Industrial Way

Clear Ultra Sulfur Diesel Fuel

Public Works Garage 1 – 4,000 20,000

50 Industrial Way

The quantities bid are approximate and are used as basis of comparison for all bids.

The estimated total quantities are 40,000 gallons of Unleaded Gasoline, 20,000 gallons of Clear Ultra

Sulfur Diesel Fuel. These are not guaranteed quantities and the actual amount purchased may vary to a higher or lesser degree.

Gasoline price and Diesel price shall be quoted on the Journal of Commerce “Providence” listed low posting on the day of delivery. For bidding purposes, the bidder shall base the bid price on the lowest prices as of May 5, 2025.

The gasoline and diesel prices will be increased or decreased by the same amount as the increase or decrease of the posted prices.

Contractor shall give notice of any increase or decrease in fuel price to the Town of Tiverton by attaching evidence of the change in price by the contractor’s supplier, to the applicable invoice(s).

Prices shall be F.O.B. delivered at each location specified herein as required.

Requests for increases to compensate for other costs shall not be considered.

Pricing shall be based on Net 30 Days payment.

The Town is exempt from Federal Fuel Tax and State Tax and is not exempt from applicable Motor

Fuel Tax.

Bidders may be requested to specify source of fuel supply.

Unleaded gasoline shall have a minimum rating of eighty seven (87) octane.

Fuel shall be free from excessive amounts of solid and foreign material.

The Contractor shall print all fuel delivery receipts on metered tickets at the time of delivery, in duplicate. The receipts shall be signed by a responsible employee of the Town upon delivery of fuel with one of such receipt being retained by the Town employee.

In the event of the contractor failing to deliver sufficient fuel, the Town Administrator may purchase such fuel as is required at the market rates prevailing at the time and any excess in the cost of such fuel shall be charged against the contractor and the whole or part of any sums of money due the

Contractor may be applied to meet such excess cost.

Contractor shall be responsible for any spillage and costs related thereto.

Contractor shall be liable of damages to equipment due to inferior gasoline or diesel.

Deliveries are to be made between the hours of 8:00 am and 3:00 pm Monday through Friday for the

DPW.

Successful bidder must be covered by all insurance required by law for gasoline delivery.

All bids and any approved contract are subject to any applicable Federal, State and Local Laws including allocations and amendments thereto.

Between November 1 and March 1 diesel fuel shall be treated with an additive to prevent fuel jelling to -15 F.

Item 4

6 – A UNLEADED GASOLINE

BASIS: LOWEST POSTED PRICE, 5/5/25 $ _______________________

PRICE PER GALLON – BULK DELVERY, INCLUDING

RHODE ISLAND MOTOR FUEL TAX AND OTHER

MANDATORY TAXES. $ _______________________

PRICE PER GALLON $ ___________ X 40,000 GAL. $ _______________________

6 –B CLEAR ULTRA SULFUR DIESEL FUEL

BASIS: LOWEST POSTED PRICE, 5/5/25 $ _______________________

PRICE PER GALLON – BULK DELIVERY, INCLUDING

RHODE ISLAND MOTOR FUEL TAX AND OTHER

MANDATORY TAXES. $ _______________________

PRICE PER GALLON $ ___________ X 20,000 GAL. $ _______________________

Item 5

SEPTIC TANK PUMPING

The pumping is for septic or holding tanks on Town properties or related to Town work.

Successful bidders must follow RIDEM Standards which are available on the RIDEM website.

Town septic or holding tanks may vary between 1,000 to 5,000 gallons in size.

$_______________________________ up to 500 gallons

$_______________________________ from 501 up to 1,000 gallons

$_______________________________ from 1,001 up to 1,250 gallons

$_______________________________ from 1,251 up to 1,500 gallons

$_______________________________ from 1,501 up to 2,000 gallons

$_______________________________ from 2,001 up to 3,000 gallons

$_______________________________ from 3,001 up to 3,500 gallons

$_______________________________ from 3,501 up to 5,000 gallons

A bid award may be made to one or more company(ies), depending on bids received for each line item.

City, State, Zip Code Title

Item 6

ONSITE WASTEWATER TREATMENT SYSTEM INSPECTIONS

The OWTS inspections are for OWTSs located on Town properties or related to

Town work. The successful bidder must follow RIDEM Standards that are available on the RIDEM website and Tiverton Wastewater District specifications & reporting requirements.

$___________________________ per OWTS inspection

City, State, Zip Code Title