2025-20 RFP Safe Streets.pdf

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CITY OF GREEN BAY

REQUEST FOR PROPOSAL

RFP #: 2025-20

Title: Safe Streets SS4A

City Agency: City of Green Bay – COGB Econ Dev

Due Date: September 4, 2025

2:00 PM (CST)

REQUEST FOR

PROPOSALS

RFP # 2025-20

Page i

Table of Contents

1 NOTICE TO PROPOSAL

1.1 Summary

1.2 Important Dates

1.3 Format

1.4 Labeling

1.5 Delivery of Proposals

1.6 Appendix A: Standard Terms & Conditions

1.7 Appendix B: Sample Contract for Purchase of Services

1.8 Multiple Proposals

1.9 City of Green Bay Contact Information

1.10 Inquiries, Clarifications, and Exceptions

1.11 Addenda

1.12 Proposal Distribution Networks

1.13 Oral Presentations/Site Visits/Meetings

1.14 Acceptance/Rejection of Proposals

1.15 Withdrawal or Revision of Proposals

1.16 Subcontracting or Third-Party ayments

1.17 Non-Restrictive Specifications and Vendor Alternates

1.18 Non-Material and Material Variances

1.19 Public Records

1.20 Contract Quantities

1.21 Partial Award

1.22 Tax Exempt

1.23 Purchasing – Requirements

1.24 Appeals Process

1.25 Proposal Responsibility

2 DESCRIPTION OF SERVICES

2.1 Background

2.2 Pre-Proposal Conference/Site Visit

2.3 Operational Requirements

2.4 Quality of Services

2.5 Vendor Requirements

2.6 Insurance Requirements

2.7 Delivery

2.8 Warranty

2.9 Term

3 REQUIRED INFORMATION AND CONTENT FOR SUBMITTAL OF PROPOSALS

Form A: Signature Affidavit

Form B: Receipt of Forms and Submittal Checklist

Form C: Vendor Profile

Form D: Proposal Offer

Form E: References

Appendix A: Standard Terms & Conditions

Appendix B: Contract for Purchase of Services

Appendix C: Insurance Requirements

RFB # 2025-20

1 NOTICE TO PROPOSAL

1.1 Summary

The City of Green Bay (“City”) is soliciting Proposals from qualified vendors for SS4A Safe Streets.

Vendors submitting Proposals (“Proposal”) are required to read this Request for Proposals (“RFP”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver Proposals no later than the due date and time indicated below. The City will reject all late Proposals:

RFP Issue Date: 07/31/2025

Questions Due Date: 08/26/2025

Addendum Posted Date: 08/28/2025

Due Date: 09/4/2025, 2:00 PM (CST)

1.3 Format

The City will not consider illegible Proposals.

Elaborate Proposals (i.e., expensive artwork) beyond that sufficient to present a complete and effective Proposal, are not necessary or desired.

Complete and return Forms A through E and any mandatory forms to City of Green Bay Purchasing Department with your submittal.

Please include one paper copy of proposal and a USB copy of proposal information.

1.4 Labeling

All Proposals must be clearly labeled:

Proposal’s Name and Address

RFP #: 2025-20 SS4A Safe Streets

Title: SS4A Safe Streets

All email correspondence must include RFP #2025-20 in the subject line.

1.5 Delivery of Proposals

Delivery of hard copies via U.S.

Mail or Common Carrier – Delivery to:

City of Green Bay Purchasing Department

100 North Jefferson St. – Room 410

Green Bay, WI 54301

Delivery of hard copies to: City of Green Bay Purchasing Department

100 North Jefferson St. – Room 410

Green Bay, WI 54301

Proposals must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

Note: When mailing your response via a third-party delivery service, the outside of the packaging MUST be clearly marked with the RFP name and number. This ensures that the proposal can be delivered to the correct purchasing agent without having to open the proposal.

1.6 Appendix A: Standard Terms & Conditions

Proposal is responsible for reviewing this attachment prior to submission of their Proposals. City of Green Bay Standard Terms and Conditions are the minimum requirements for the submission of Proposals.

Terms and Conditions listed at the end of Document.

1.7 Appendix B: Sample Contract for Purchase of Services

Proposal is responsible for reviewing this attachment prior to submission of their Proposals. The Sample Contract for Purchase of Services shall serve as the basis of the contract resulting from this RFP. The terms of this template contract shall become contractual obligations following the award of the RFP. By submitting a Proposal, Proposal affirm their willingness to enter into a contract containing these terms.

(applicable only to proposals for services)

The City of Green Bay utilizes a web based electronic signature program (DocuSign) for the execution of contracts that do not require notarization. By submitting your proposal, you are agreeing to the use of this program to sign documents should you receive an award. There is no cost to the proposal associated with this process.

Insurance Requirements included in Document.

1.8 Multiple Proposals

Multiple Proposals from Proposal are permitted; however, each must fully conform to the requirements for submission. Proposal must sequentially label (e.g., Proposal #1, Proposal #2) and separately package each Proposal. Proposal may submit alternate pricing schemes without having to submit multiple Proposals.

1.9 City of Green Bay Contact Information

The City of Green Bay Purchasing Department administers the procurement function:

Thomas J. Walenski

City of Green Bay Purchasing Department

100 North Jefferson St. – Room 410

Green Bay, WI 54301

PH: (920) 448-3048

FAX: (920) 448-3050

purchasingag@greenbaywi.gov

Contacting City staff outside of the Purchasing Department regarding this RFP without written consent from the Purchasing Department may result in your proposal being rejected.

1.10 Inquiries, Clarifications, and Exceptions

Proposal is to raise any questions they have about the RFP document without delay. Direct all questions, in writing, to the Purchasing Department Buyer (see Section 1.9).

Proposal finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP document shall immediately notify the Buyer and request clarification. In the event that it is mailto:purchasingag@greenbaywi.gov necessary to provide additional clarification or revision to the RFP, the City will post addenda (see Section 1.11). Proposal is strongly encouraged to check for addenda regularly.

Proposals should be as responsive as possible to the provisions stated herein. A prospective vendor may take “exception” to proposal terms, conditions, specifications and dates stated within the proposal package. However, the City of Green Bay reserves the right to disqualify any and all proposals submitted which include exceptions, if deemed not in the City’s best interests.

1.11 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post addenda to its Proposals distribution websites (see Section 1.12). It is the Proposal responsibility to regularly monitor the websites for any such postings. Proposal must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

1.12 Proposal Distribution Networks

The City of Green Bay posts all Request for Proposals, addenda, tabulations, awards and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the Proposal responsibility to regularly monitor the proposal distribution network for any such postings. Proposal failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification.

Both sites offer free registration to City Proposal.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies proposal network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar: National proposal network – Free subscription is available to access Proposals from the City of Green Bay and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Home Page: www.demandstar.com

1.13 Oral Presentations/Site Visits/Meetings

Proposal may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFP process. Such presentations, meetings or site visits will be at the Proposal expense. Site Visits can be scheduled if required.

1.14 Acceptance/Rejection of Proposals

The City reserves the right to accept or reject any or all Proposals submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any Proposal responding to this request. The City expressly reserves the right to reject any and all Proposals responding to this invitation without indicating any reasons for such rejection(s). Any proposals submitted without all required forms as indicated shall be rejected.

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

1.15 Withdrawal or Revision of Proposals

Proposal may, without prejudice, withdraw Proposals submitted prior to the date and time specified for receipt of Proposals by requesting such withdrawal before the due time and date of the submission of Proposals. After the due http://vendornet.state.wi.us/vendornet http://www.demandstar.com/ date of submission of Proposals, no Proposals may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Proposal may modify their Proposals at any time prior to opening of Proposals.

1.16 Subcontracting or Third-Party Payments

All subcontracting shall be pre-approved upon award by the City before any work begins. Subcontractors must follow all terms and conditions of the proposal. The prime contractor shall be responsible for all subcontractor(s) work and payment.

1.17 Non-Restrictive Specifications and Vendor Alternates

Specifications are intended to define the general level of quality and performance of this purchase and not to restrict competition. Vendors may offer one or more alternates with lesser or greater features;

however the City reserves the right to make its selection based on the best interest of the City. Vendors offering alternates shall submit, with their quote, an itemized comparison with this specification, documenting equivalence for quality, performance, etc. Failure to identify exceptions or deviations in this manner may be a basis to declare the quote as non-responsive. If in your opinion, any of the specifications, terms and conditions of this RFP prevents you from offering a quote, consideration will be given to a Vendor’s request for change.

1.18 Non-Material and Material Variances

The City reserves the right to waive or permit cure of nonmaterial variances in the offer if, in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

1.19 Public Records

Proposal is hereby notified that all information submitted in response to this RFP may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret defined in The State of Wisconsin statutes may be held confidential.

Proposal shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a proposal in its entirety, price proposal information, or the entire contents of any resulting contract. The City will not provide advance notice to Proposal prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of Proposals from public view until such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all Proposals will be available for review in accordance with such laws.

1.20 Contract Quantities

The estimated budget amount is only based on historical data. The City does not guarantee to purchase any specific quantity or dollar amount. Proposals that state the City must guarantee a specific quantity or dollar amount or may be disqualified.

1.21 Partial Award

Unless otherwise noted, it will be assumed that Proposal will accept an order for all, or part of the items/services priced.

1.22 Tax Exempt

The City of Green Bay as a municipality is exempt from payment of federal excise taxes and State of Wisconsin taxes per Wisconsin statute 77.54(9a). Federal Tax ID #39-6005458. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be requested through the Purchasing Department. Our tax-exempt number is 008-0000428893-07.

1.23 Purchasing – Requirements

Proposal may choose to extend prices offered on proposals to other municipalities. Under Wisconsin Statutes, a municipality is defined as a county; city; village; town; school district; board of school directors; sewer district; drainage district; vocational, technical, and adult education district; or any other public or quasi- public corporation, officer, board or other body having the authority to award public contracts. This is known as “cooperative” or “piggyback” purchasing, a practice common amongst units of government. The City is not responsible for any contract resulting from a cooperative purchase using this RFP as a basis; they are made solely between the proposal and third party unit of government.

Infrastructure projects and demonstration activities are subject to the Build America, Buy America Act (Pub. L. No 117–58, div. G §§ 70901–70927) as clarified in OMB Memorandum M-22-11.31. Additional information on construction materials requirements can be found at the FHWA Construction Program Guide webpage. The Department does not expect to provide waivers related to domestic preference requirements for demonstration activities focused on piloting technologies.

A. Rules Governing Competitive Evaluation

1. Examination of Request for Proposals Applicants should carefully examine the entire RFP, any addenda, and all related materials and data referenced in the RFP. Applicants should become fully aware of the nature of the work and the conditions while performing the work. An electronic version of this RFP can be found at https://greenbaywi.gov/514/Planning

2. Contract Negotiations The highest-ranked applicant will enter into negotiations with the City. If an agreement cannot be met, the City will notify the applicant and stop negotiations. Then the second highest applicant will enter into negotiations. This process may continue until a successful negotiation(s) occurs. The City reserves the right to cease any negotiations with any applicant should it be in the City’s best interest.

3. Completeness, Addenda, Rejection, Cancellation, Preparation Cost This Request for Proposals (RFP) has been prepared by the City of Green Bay and does not purport to be all-inclusive or to contain all of the information a proposer may desire. No legal liability is assumed or shall be implied with respect to the accuracy or completeness of this RFP.

The City reserves the right to revise any part of this RFP by issuing an addendum at any time prior to the submittal deadline. The City reserves the right to accept or reject, in whole or part, all proposals submitted and/or to cancel this announcement if any such action is determined to be in the City’s best interest.

https://www.whitehouse.gov/wp-content/uploads/2022/04/M-22-11.pdf https://www.fhwa.dot.gov/construction/cqit/buyam.cfm https://www.fhwa.dot.gov/construction/cqit/buyam.cfm https://greenbaywi.gov/514/Planning

All materials submitted in response to this RFP become the property of the City of Green Bay.

The City will not be responsible for costs associated with preparing proposals. By submitting a proposal, each Proposer agrees to be bound in this respect and waives all claims regarding such costs and fees.

1.24 Appeals Process

Notices of intent to protest and protests must be made in writing. Protestors should make their protests as specific as possible and should identify Wisconsin Statutes or City of Green Bay ordinance provisions that are alleged to have been violated.

The written notice of protest must be filed with the Procurement Manager, Green Bay, WI, 100 North Jefferson St. Room 101, Green Bay, WI 54301, and received no later than 72 business hours after the intent to award notice is issued.

1.25 Proposal Responsibility

Proposal shall examine this RFP and shall exercise their judgment as to the nature and scope of the work required. No plea of ignorance concerning conditions or difficulties that exist or may hereafter arise in the execution of the work under the resulting contract, as a consequence of failure to make necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the Proposal to fulfill the requirements of the resulting contract.

2 DESCRIPTION OF SERVICES

2.1 Background

The City of Green Bay is looking for a vendor to provide Safe Streets Solution for the City of Green Bay.

Details of this service are explained in the scope of work.

Request For Proposals:

Safe Streets for All

Green Bay, WI

I. INTRODUCTION

The City of Green Bay, WI (City) is soliciting proposals from qualified planning firms or consultant teams to create and execute various projects associated with the Safe Streets for All grant (aka SS4A). This will support the development of a Comprehensive Safety Action Plan and any related supplemental planning activities, all of which will align with the Safe System Approach, taking key stakeholders into account and using data-driven strategies to reduce roadway fatalities and serious injuries. Existing corridor plans and studies can be found on the City’s website:

https://www.greenbaywi.gov/514/Planning.

The most desirable consultant will possess a substantial portfolio in transportation planning, experience developing a Comprehensive Safety Action Plan in accordance with the Safe System Approach, a track record with traffic safety processes, and the necessary staffing to complete and execute the project.

Project Goals and Objectives

The Safe Streets for All grant has the overarching objective of creating a Comprehensive Traffic Safety Plan to reduce the high number of fatal and serious injury crashes in the City of Green Bay and more equitably serve its residents living in underserved communities.

Supplemental Planning Activities will be completed to inform the safety action plan. These activities include, but are not limited to, Bicycle & Pedestrian Risk Assessments using proactive risk measures, Street Lighting Assessments to evaluate illuminance and identify possible improvements, Bike Share Feasibility Study for placement of potential bike share facilities, Road Safety Audits of High-Injury Network, Bike Trail Interconnectivity Assessment to identify needs, Micro Transit Planning Study on flexible transportation options, Traffic Studies on High-Injury Network to gain a better understanding of safety improvement feasibility, Near-Miss Analysis to proactivity assess safety, particularly in locations with bicycle and pedestrian activity, and a Speed Management Plan to create accountability for speed management in the city.

Demonstration Activities may also be used, not only to inform the Comprehensive Traffic Safety Plan, but also to engage, educate and inform the public. These pilot programs will include Traffic Calming Strategies, Real-Time Speed Management, Targeted Law Enforcement, and Targeted Education.

https://www.greenbaywi.gov/514/Planning

II. COMMUNITY OVERVIEW/BACKGROUND

The City of Green Bay was incorporated in 1854 and is the third-largest city in Wisconsin (population 107,083). Green Bay encompasses an area of approximately 56 square miles and is located in northeastern Wisconsin at the mouth of the Fox River and Lake

Michigan’s Green Bay. It is ideally situated approximately 90 miles from Milwaukee, 200 miles from Chicago, and 280 miles from

Minneapolis. Green Bay is the hub of Northeastern

Wisconsin, the county seat for Brown County, and the principal city of the Green Bay Metropolitan Statistical Area that has a combined population of over 300,000. US Interstate Highways 41 and 43 as well as US Highway 41/141 are the primary regional vehicular connections to the City. Green Bay is also served by the Port of Green

Bay as well as public and private marinas for water navigation/shipping and the Green Bay-Austin Straubel

International Airport for aviation and air travel.

The Green Bay Safe Walk & Bike Plan was approved in 2019, outlines future transportation investments, such as Rectangular Rapid-Flashing Beacons (RRFBs), shown to make motorists much more likely to yield to pedestrians. The city has installed 58 RRFBs, with 39 in 2025. These recent developments have demonstrated Green Bay’s commitment to creating a safer, more connected transportation system for all.

The implementation of the Green Bay Safe Walk & Bike Plan has also provided the City with an increase of over 17% to total bike lane miles in the City. A key connection between Downtown and Bay Beach was created with the installation of bike lanes along North Irwin Avenue and bike lanes and a multi-use path along North Webster Avenue.

2.2 Pre-Proposal Conference/Site Visit

Site Visits are not required but are allowed if requested.

2.3 Operational Requirements

All required Training and Certifications to maintain compliance for the program.

2.4 Quality of Services

Potential Vendor must have experience providing like services to municipalities.

2.5 Vendor Requirements

Proposal must be in the business for at least the past 3 years.

Proposal must supply references of 2 firms to which similar Services have been provided during the past 3 years to a comparable-sized institution or company. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Form E to list references.

2.6 Insurance Requirements

Awarded contractor must provide Purchasing a Certificate of Insurance and maintain the minimum limits specified for the term of the contract. All policies must be issued with a 30-day cancellation notice, by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A+, and signed by an authorized agent.

2.7 Delivery

Industry standards on training schedules

2.8 Warranty

Workmanship and quality are a requirement and rework may have to be done from time to time and this shall be done at the vendor’s expense if work does not meet standards.

2.9 Term

The term of this Contract will run until completion. Aligned with deliverables and agreed to Schedule.

3 REQUIRED INFORMATION AND CONTENT FOR SUBMITTAL OF PROPOSALS

a. Form A- Signature Affidavit

b. Form B- Receipt Forms and Submittal Checklist

c. Form C- Contractor Profile Information

d. Form D- Cost Proposal

e. Form E- References

RFB # 2024-07

Page

This form must be returned with your response.

In signing Proposals/Proposals, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise take any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit Proposals/Proposals, that Proposals/Proposals have been independently arrived at, without collusion with any other Proposers, competitor or potential competitor; that Proposals/Proposals have not been knowingly disclosed prior to the opening of Proposals/Proposals to any other Proposal/Proposers or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, submitting this Proposal/Proposal, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Proposals/Proposals, declares that the attached Proposals/Proposals and pricing are in conformity therewith, and attests to the truthfulness of all submissions in response to this solicitation.

Proposal/Proposers shall provide the information requested below. Include the legal name of the Proposal/Proposers and signature of the person(s) legally authorized to bind the Proposal/Proposers to a contract.

Has your Company ever been debarred / Yes or N o If, So Please Explain

COMPANY NAME

SIGNATURE DATE

PRINT NAME OF PERSON SIGNING

RFB # 2024-07

Proposers hereby acknowledge the receipt and/or submittal of the following forms:

Forms Initial to

Acknowledge

SUBMITTAL

Initial to Acknowledge

RECEIPT

Description of Services/Commodities N/A

N/A

Form C: Vendor Profile

Form D: Proposal Offer Form

Form E: References

Statement of Qualifications (SOQ) if necessary

Appendix A: Standard Terms & Conditions N/A

Appendix B: Sample Contract for Purchase of Services N/A

Appendix C: Insurance Requirements

Addendum #

RFB # 2024-07

Form C: Vendor Profile

COMPANY INFORMATION

COMPANY NAME (Make sure to use your complete, legal company name.)

FEIN (If FEIN is not applicable, SSN collected upon award)

CONTACT NAME (Able to answer questions about proposal.) TITLE

TELEPHONE NUMBER FAX NUMBER

EMAIL

ADDRESS CITY STATE ZIP

ORDERS/BILLING CONTACT

Address where City purchase orders/contracts are to be mailed and person the department contacts concerning orders and billing.

CONTACT NAME TITLE

TELEPHONE NUMBER FAX NUMBER

EMAIL

ADDRESS CITY STATE ZIP

CREDIT CARD

STATE IF COMPANY ACCEPTS PAYMENT BY CREDIT CARD:

The City does not pay service charges.

YES or NO

(check one)

Form D: Proposal Offer

Form RFP #: 2025-20

Scope of Work

A. Development of Project Work Plan

The Consultant, in collaboration with City staff, is expected to develop a project workplan based on the approved grant agreement and grant award. The project work plan will detail processes and timelines to achieve specific benchmarks associated with project stages.

B. Data Gathering and Analysis

Includes careful data collection and an analysis of present conditions. Collection and analysis of data should be focused on what is necessary to support the grant administration process. This item is anticipated to include:

• City-wide traffic and safety data collection, including but not limited to:

o Functional Classification of Roadways, including traffic counts o Speed Data o Crash Data o Bicycle, Pedestrian, Multi-Modal, and Transit Systems o Traffic Signal Timing Data o Roadway Condition Reports

• Reviewing internal and external planning and engineering documents for incorporation in this planning effort

• Researching Population Data related to Underserved Communities

• Gathering Information concerning existing enforcement and education programs

• GIS mapping

• Reviewing Comprehensive Plan 2050 public participation feedback

C. Identifying Issues and Opportunities

Involves minor public participation. Will also use recently collected public feedback from the Comprehensive Plan 2050 update. Issues and opportunities are identified by city staff, stakeholders, and residents. This item is anticipated to include:

• Creating educational resources to foster public participation such as interfaces on the City’s website and social media

• Interviews with city officials and staff to identify current policy objectives and solicit perceived issues and opportunities

D. Creating the Comprehensive Safety Action Plan

Carefully crafting objectives, policies, and recommendations that will realize the vision zero goal. This item is anticipated to include:

• Drafting a plan to identify and prioritize countermeasures aimed at reducing fatal and serious injury crashes

• Ensure underserved communities or neighborhoods are equally served by this plan

• Review of plan through City staff and the City’s Traffic, Bicycle and Pedestrian Commission and final review and approval by the City Council.

E. Supplemental Planning Activities

Use the Comprehensive Safety Action Plan and approved grant activities to complete supplemental planning actions. This item is anticipated to include:

• Bicycle & Pedestrian Risk Assessments using proactive risk measures

• Street Lighting Assessments to evaluate illuminance and identify possible improvements

• Bike Share Feasibility Study for placement of potential bike share facilities

• Road Safety Audits of High-Injury Network

• Bike Trails Interconnectivity Assessment to identify needs

• Micro Transit Planning Study on flexible transportation options

• Traffic Studies on High-Injury Network to gain a better understanding of safety improvement feasibility

• Near-Miss Analysis to proactivity assess safety, particularly in locations with bicycle and pedestrian activity

• Speed Management Plan to create accountability for speed management in the city

F. Demonstration Activities

Use the Comprehensive Safety Action Plan and approved grant activities to complete supplemental demonstration activities. This item is anticipated to include but is not limited to:

• Piloting Traffic Calming Strategies: the city has a Shared Vision Corridor Plan that identified numerous opportunities to implement temporary traffic calming measures such as temporary bump-outs, protected bike lanes, motor vehicle lane reductions, and roadway closures to motor vehicle traffic. The exact locations and strategies will be determined by a task force.

• Piloting Real-Time Speed Management: the system would include a to-be-determined number of speed devices in the field that would communicate to a software package that provides real-time speed information to law enforcement to identify locations where speeding is prevalent.

• Piloting Targeting Law Enforcement: to inform the safety action plan. The specific areas of enforcement will be determined by a task force that will use information gathered in the safety action plan development to identify the specific targeted enforcement strategies.

• Piloting Targeted Education: to inform the safety action plan. The specific areas of education will be determined by a task force that will use information gathered in the safety action plan development to identify the specific targeted education strategies

III. Timeline and Budget

The anticipated timeline for planning process completion is between 30-36 months from initiation. The City’s approved budget is as follows:

Personnel 42,188

Fringe Benefits 14,062

Travel 0.00

Equipment 0.00

Supplies 202,500

Contractual 881,250

Construction 0.00

Other 5,000

Total Direct Charges 1,145,000

Indirect Charges 0.00

TOTAL 1,145,000

IV. Proposal Requirements

A. Proposal Content and Organization

Proposals should be organized in the following order and contain all of the following information:

1. Title Page

Show the proposal title, the name of firm, address, telephone numbers, name of contact person, the date, and other relevant company information.

2. Cover Letter

Identify the project for which the proposal has been prepared. Briefly state your understanding of the services requested. Provide the names, titles, address, and contact information of the persons authorized to make representations for your firm. Also include a list and contact information for any sub-consultants and the work they will perform.

3. Proposal Narrative

a. Project Approach and Scope

Describe your approach to the project and your proposed scope of work. Identify specific planning and engineering tools and methods that will achieve the project goals and objectives. Provide a generalized project timeline indicating the distinct phases of the project and major milestones and what deliverables can be expected at each phase. Provide detail on how City staff will be involved.

b. Key Project Staff

Identify the designated project manager and key project staff, along with their availability, experiences, previous work with the City of Green Bay, and capacity to carry out the needs for this project. Include resumes for each of the individuals and identify any sub-consultants.

c. Experience and Project Examples

Describe your firm’s experience in similar areas of expertise and its adaptability to provide the required services for this project. Describe your firm’s past project success with the City of Green Bay, if applicable. Include examples for which your firm has supplied similar services and successfully executed similar projects for other municipalities. Provide client reference contact information.

d. Project and Community Understanding

Provide a brief written summary of your understanding of the work and the City’s expectations for the project.

e. Project Cost

Indicate the total cost of the proposed project approach and scope of services. Provide the billing rates for the individuals that are anticipated to be involved with the project. Detail any location or overhead efficiencies that may reduce total costs.

Form E:

References

Work Experience

REFERENCE #1 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

CONTRACT PERIOD YEAR COMPLETED TOTAL COST

DESCRIPTION OF THE PERFORMED WORK

REFERENCE #2 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

CONTRACT PERIOD YEAR COMPLETED TOTAL COST

DESCRIPTION OF THE PERFORMED WORK

Appendix A

City of Green Bay Solicitations

Standard Terms and Conditions

General. Throughout this document, "City of Green Bay," "City" and "Purchasing" shall be synonymous and mean the City of Green Bay. The words "proposal" and "proposal" are synonymous, as are the words "proposal," "proposer," “vendor,” and "contractor." The phrases "request for proposal," "request for proposals," “request for quotes,” “quote,” "request," "invitation," and "solicitation" shall also be synonymous.

As applied to the winning or selected proposal, the words "proposal," "proposal," and "contract" are synonymous.

Purchase Order. A City Purchase Order or other Contract may be issued to the awarded Vendor and shall constitute the entire agreement of the City and Vendor and no other terms and conditions, whether oral or written, shall be effective or binding unless expressly agreed to in writing by the City following issuance of the Purchase Order.

If a Purchase Order is not executed, this Request for Proposals Standard Terms and Conditions, the City’s published Request for Proposals, and the version of the Vendor’s proposal that was accepted by the City, shall constitute a contract and will be the entire agreement.

Proposal Selection. This Request for Proposals does not commit the City to award a contract, pay any costs incurred in preparation of proposals, or to procure or contract for services or equipment. The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this Request for Proposals at any time without prior notice. The City reserves the right to accept or reject any or all proposals submitted, without indicating any reasons for such rejections(s), in whole or in part, and to waive any informalities or technicalities which at the City’s discretion are determined to be in the best interests of the City. The City may require the Vendor to participate in negotiation and to submit such additional price or technical or other revisions to its proposals as may result from negotiation. The Vendor shall be responsible for all costs incurred as part of its participation in the pre-award process.

Addenda. Changes affecting the specifications will be made by addenda. Changes may include, or result in, a postponement in the proposal due date. Vendors are required to complete the Vendor Response Sheet, acknowledging receipt of all parts of the proposal, including all addenda.

Price Proposal. All Vendors are required to identify the proposed manufacturer and model, and to indicate the proposed delivery time on the attached Proposal Form. Failure to do so may cause the proposal to be considered not responsive. If desired, the Vendor may include product literature and specifications. The price quoted will remain firm throughout each contract period. If price escalation/de-escalation clause is required that will be negotiated into Contract Terms.

Price Inclusion. The price quoted in any proposal shall include all items of labor, materials, tools, equipment, and other costs necessary to fully complete the furnishing and delivery of equipment or services pursuant to the specifications attached thereof. Any items omitted from the specifications that are clearly necessary for the completion of the project shall be considered a portion of the specifications although not directly specified or called for in these specifications.

Pricing and Discount. Unit prices shown on the proposal/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea., etc.) as stated on the proposal/proposal or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price. If an apparent mistake exists in the extended price, the unit price shall govern in the proposal/proposal evaluation and contract administration.

In determination of award, discounts for early payment will only be considered when all other conditions are equal. Early payment is defined as payment within fifteen (15) days providing the discount terms are deemed favorable. All payment terms must allow the option of Net 30.

F.O.B. Destination Freight Prepaid. Proposal prices must include all handling, transportation and insurance charges. Failure to proposal FOB Destination Freight Prepaid may affect acceptance of submittals.

Award. The City will have sole discretion as to the methodology used in making the award. Where none is specified, the award will be made to the lowest responsible Vendor in compliance with the specifications and requirements of this solicitation. Award will be made to the responsible and responsive Vendor whose proposal is most advantageous to the City with price and other factors considered.

Responsiveness is defined as the Vendor’s conformance to the requirements of the solicitation. Being not responsive includes the failure to furnish information requested.

Responsibility is defined as the Vendor’s potential ability to perform successfully under the terms of the proposed Contract. A responsible Vendor has adequate financial resources or the ability to obtain said resources; can comply with required delivery considering other business commitments; has a satisfactory performance record; has a satisfactory record of integrity and business ethics; and has the necessary organization, experience, and technical skills.

The right is reserved to make a separate award of each item, group of items or all items, and to make an award in whole or in part, whichever is deemed in the best interest of the City.

The City reserves the right to refuse to accept any proposal from any person, firm, or corporation that is in arrears or is in default to the City or has failed to perform faithfully any previous contract with the City. If requested, the Vendor must present within five (5) working days, a Statement of Qualifications (SOQ), consisting of evidence satisfactory to the City of performance ability, possession of necessary facilities, financial resources, adequate insurance, and any other resources required to determine the Vendor’s ability to comply with the terms of this solicitation document.

Specifications.

All Vendors must be in compliance with all specifications and any drawings provided with this solicitation.

Exceptions taken to these specifications must be noted on your proposal. When specific manufacturer and model numbers are used, they are to establish a design, type, construction, quality, functional capability and/or performance level desired. When alternates are proposal/proposed, they must be identified by manufacturer, stock number, and the Vendor/proposer is responsible for providing sufficient information to establish equivalency. The City shall be the sole judge of equivalency. Vendors are cautioned to avoid proposal alternates that do not meet specifications, which may result in rejection of their proposal/proposal.

Warranty. Unless otherwise specifically stated by the Vendor, products shall be warranted against defects by the Vendor for one (1) year from the date of receipt. If Vendor or manufacturer offers warranty that exceeds one year, such warranty shall prevail.

Ownership of Printing Materials. All artwork, camera-ready copy, negative, dies, photos, digital files, and similar materials used to produce a printing job shall become the property of the City. Any furnished materials shall remain the property of the City. Failure to meet this requirement will disqualify your proposal.

Nonexclusive. Unless otherwise stated, the City reserves the right to purchase work or materials from multiple vendors.

Item Return Policy. Vendor will be required to accept return of products ordered in error for up to thirty (30) calendar days from date of receipt, with the City paying only the return shipping costs. Indicate in detail on the Vendor Response Sheet, your return policy.

Payment Terms and Invoicing.

Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order, including reference to purchase order and submittal to the correct address for processing.

Invoice payment processing address will be shown on the purchase order. Send invoices to Bill To address on the purchase order. Do not send invoices to ship to address. Vendor must state its ability to invoice within 60 days after the last day of service or after delivery.

Vendors shall include discounts for early payment as a percent reduction of invoice. Invoice discounts shall be determined where applicable, from the date of acceptance of goods and/or the receipt of invoice, whichever is later. Discounts for early payment terms stated on the proposal/proposal must be shown plainly on the invoice; discounts for early payment not shown on the invoice will be taken.

Tax Exemption. The City of Green Bay is exempt from the payment of Federal Excise Tax and State Sales Tax. The City Tax Exempt number is 008-0000428893-07. Any other sales tax, use tax, imposts, revenues, excise, or other taxes which are now, or which may hereafter be imposed by Congress, the State of Wisconsin, or any other political subdivision thereof and applicable to the sale of material delivered as a result of the Vendor’s proposal and which, by terms of the tax law, may be passed directly to the City, will be paid by the City.

Nondiscrimination. A Vendor must state that it will agree to the following statement: During the term of this Contract, the Vendor, and the employees, representatives, agents, and/or volunteers thereof, shall not discriminate against any person based on race, color, creed, religion, sex, national origin, age, ancestry, disability, sexual orientation, gender identity, gender non-conformity, gender expression, transgender status, pregnancy, or marital or parental status.

The City supports and encourages Minority Business Enterprises (MBE), veterans, and disadvantaged businesses to participate in City proposal processes.

Prevailing Wage. Where applicable under federal law, the Vendor warrants that prevailing wages will be paid to all trades and occupations.

Contractor Status. Vendor must identify in writing its status as state or federal contractor, including any previous actions, including but not limited to, debarment as a contractor or listing as an entity excluded from federal procurement and non-procurement contracts.

Indemnification. A Vendor must state that it will agree to an indemnification clause that will read:

Contractor hereby agrees to indemnify, defend and hold harmless the City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives and volunteers, and each of them, from and against any and all suits, actions, legal or administrative proceedings, claims, demands, damages, liabilities, interest, attorneys’ fees, costs and expenses of whatsoever kind or nature in any manner directly or indirectly caused, occasioned, or contributed to in whole or in part or claimed to be caused, occasioned, or contributed to in whole or in part, by reason of any act, omission, fault, or negligence, whether active or passive, of contractor or of anyone acting under its direction or control or on its behalf, even if liability is also sought to be imposed on City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives and volunteers. The obligation to indemnify, defend and hold harmless the City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives, and volunteers, and each of them, shall be applicable unless liability results from the sole negligence of the City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives, and volunteers.”

Contractor shall reimburse the City of Green Bay, its elected and appointed officials, officers, employees, agent or authorized representatives or volunteers for all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

If Contractor employs other persons, firms, corporations, or entities (sub-contractor) as part of the work covered by this Agreement, it shall be Contractor’s responsibility to require and confirm that each sub-contractor enters into an Indemnity Agreement in favor of the City of Green Bay, its elected and appointed officials, officers, employees, agents, representatives, and volunteers, which is identical to this Indemnity Agreement.

This indemnity provision shall survive the termination or expiration of this Agreement.

Open Records. Both parties understand that the City is bound by the Wisconsin Public Records Law, and as such, responses and other communications may be subject to public disclosure. The Vendor may request records be identified as trade secret pursuant to Wis. Stat. 19.36(5). The request for trade secret status must be made in writing at the time the record is submitted.

coverage must be kept in force for a period of six (6) years after the services have been accepted by the City.

Acceptability of Insurers. The above-required insurance is to be placed with insurers who have an A.M. Best rating of no less than A- (A minus) and a Financial Category rating of no less than VII.

Proof of Insurance, Approval. The Contractor shall provide the City with certificate(s) of insurance showing the type, amount, effective dates, and expiration dates of required policies prior to commencing work under this Contract. Contractor shall provide the certificate(s) to the City’s representative upon execution of the Contract, or sooner, for approval by the City Risk Manager. If any of the policies required above expire while this Contract is still in effect, Contractor shall provide renewal certificate(s) to the City for approval. Certificate Holder language should be listed as follows:

Appendix B

Sample - City of Green Bay

CONTRACT FOR PURCHASE OF SERVICES

1. PARTIES.

This is a Contract between the City of Green Bay, Wisconsin, hereafter referred to as the "City" and XX hereafter referred to as "Contractor."

The Contractor is a: Corporation Limited Liability Company General Partnership LLP Sole Proprietor Unincorporated Association Other: .

2. PURPOSE.

The purpose of this Contract is as set forth in Section 3.

3. SCOPE OF SERVICES AND SCHEDULE OF PAYMENTS.

Contractor will perform the following services and be paid according to the following schedule(s) or attachment(s):

Tree Removal Per Attached Quote

Order of Precedence: In the event of a conflict between the terms of this Contract for Purchase of Services and the terms of any document attached or incorporated herein, the terms of this Contract for Purchase of Services shall control and supersede any such conflicting term.

4. TERM AND EFFECTIVE DATE.

This Contract shall become effective upon execution by the Mayor, (or the Purchasing Agent, if authorized) on behalf of the City of Green Bay, unless another effective date is specified in the Attachment(s) incorporated in Section 3, however in no case shall work commence before execution by the City of Green Bay. The term of this Contract shall be Work Completion.

5. ENTIRE AGREEMENT.

This Contract for Purchase of Services, including any and all attachments, exhibits and other documents referenced in Section 3 (hereafter, “Agreement” or “Contract”) is the entire Agreement of the parties and supersedes any and all oral contracts and negotiations between the parties. If any document referenced in Section 3 includes a statement that expressly or implicitly disclaims the applicability of this Contract for Purchase of Services, or a statement that such other document is the “entire agreement,” such statement shall be deemed rejected and shall not apply to this Contract.

6. ASSIGNABILITY/SUBCONTRACTING.

Contractor shall not assign or subcontract any interest or obligation under this Contract without the City's prior written approval.