2025-13_TOF_Fiber_Locating_Emergency_Restoration_and_Maintenance_Services_Addendum_1.pdf

Town of Farragut

Addendum 1

RFP# 2025-13

Fiber Locating, Emergency Restoration and Maintenance Services 02/28/25

The proposer acknowledges this addendum shall modify and become a part of the original solicitation document. The Proposer further acknowledges that should it be determined at the time of the bid opening that the Proposer has failed to acknowledge receipt of ALL issued addenda; the Proposer’s Bid submission shall be rejected. The Proposer understands that any verbal representation made or assumed to be made during any oral discussion held between

Proposer’s representatives and any Town personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

The due date and time for submitting proposals has changed to March 12th, 2025. All proposals must be delivered to the Town of Farragut, 239 Jamestowne Blvd, Farragut, TN

37934 by 10:00am.

Q1. Would you please provide feedback for the following questions for the above project?

• Please clarify proposal cost form items:

o 1.1 as to how to account for materials o 1.2 as to how to account for materials o 2.1 please create two items from this: one for 1 conduit and another for 2 conduits o 3.5 please clarify this item.

• What is the distinction between items 1.1 and 1.2 regarding hourly rates?

o Can material be excluded and paid for as needed at a set markup percentage?

• For item 2.1 (New Build), is the "per foot price" for labor only or includes materials?

o What typical size conduit is required?

• For splicing items (2.2-2.4), how do we cover new splice enclosures?

• What specific inspection tasks are required for item 6.0 "Network inspection and maintenance"?

• How will emergency work be billed - time and materials or per established unit rates?

Can the following proposal items be added?

• Hourly Fiber Technician o Regular rate o Overtime rate o Emergency rate

• Hourly Locator Technician rate o Regular rate o Overtime rate o Emergency rate

• Operator o Regular rate o Overtime rate o Emergency rate

• Skilled Laborer o Regular rate o Overtime rate o Emergency rate

• Service Truck Equipment Rates o Regular rate o Overtime rate o Emergency rate

• Bucket Truck o Regular rate o Overtime rate o Emergency rate

• Excavator o Regular rate o Overtime rate o Emergency rate

• Hydro excavation/Locate Utilities per Hour

• An item for material mark up

• An item for mark up on subcontractor services

• Horizontal directional drilling (per foot – one 2” conduit) o Dirt Bore per LF o Rock Bore per LF

• Trenching (per foot) o Dirt o Rock

• Pull box installation by size (each)

• Traffic control setup (per day)

• Standard mobilization fee

• Emergency mobilization fee

A1. Please see attached updated Proposal Cost Form.

Q2. Cost for emergency response resources (equipment, materials, and labor) standing by for emergencies (per incident). Do we need to price this as hourly or daily rates? I see you have indicated per incident, but we wouldn’t know if this would take 4 hours or 10 hours.

Just some clarity here would be helpful.

A2. Please see attached updated Proposal Cost Form.

Q3. What type of report is required in the event of a utility strike of the Town of Farragut’s infrastructure by a contractor?

A3. TN811 guidance should be following with regard to reporting. Section 2.2 (P) of RFP#2025-13 also gives guidance.

Q4. I do not see a line item for Traffic Control, do we need to blend this cost in with our other rates?

A4. Please see attached updated Proposal Cost Form.

Q5. In the event we encounter an unlocatable line while locating, what is the process to get this resolved?

A5. The proposer would document with photo evidence, run tracer wire, utilizing the labor rate on the proposal cost form

All communications regarding this RFP must be submitted via email to the Finance Department representative identified below:

Anissa Pratte, Staff Accountant apratte@townoffarragut.org

The Staff Accountant will be the sole point of contact for this RFP.

mailto:apratte@townoffarragut.org

RFP# 2025-13 The Town of Farragut Fiber Locating, Emergency Restoration and Maintenance Services

Proposal Cost Form

Category

Hourly Fiber Technician Regular Rate $

After Hours Rate $

Emergency Rate (2-hour response time)

Hourly Locator Technician Rate Regular Rate $

After Hours Rate $

Emergency Rate (2-hour response time)

Hourly Equipment Operator Regular Rate $

After Hours Rate $

Emergency Rate (2-hour response time)

Hourly Skilled Laborer Regular Rate $

After Hours Rate $

Emergency Rate (2-hour response time)

Service Truck Equipment Rates Per Hour Rate $

Bucket Truck Per Hour Rate $

Excavator Per Hour Rate $

Cable to Cable Splice (butt splice) (Price per Strand) Price per Strand: $

Termination Splice (Price per Stand) Price per Strand: $

Mid-span splice (Price per Strand) Price per Strand: $

Fiber testing and troubleshooting (Per Hour) Per Hour: $

Hydro excavation/Locate Utilities (per Hour) $

Material Mark-up (percent) %

Standard Mobilization Fee (Standard Restoration Svc) *Includes Traffic

Control*

Emergency Mobilization Fee (Emergency Restoration Svc) *Includes Traffic control*

RFP# 2025-13 The Town of Farragut Fiber Locating, Emergency Restoration and Maintenance Services

Proposal Cost Form

Category

Horizontal Directional Drilling (Per Foot – one 2” conduit) Dirt Bore per LF $

Rock Bore Per LF $

Trenching (Per Foot) Dirt $

Rock $

Utility Field Marking, cost per ticket (single price) Normal Hours S

After Hours $

Emergency Hours $

Network inspection and maintenance cost per year (single price) Annual Cost (Single Price): $