2025-12-10_-_Fresno_Station_Early_Works_IFB.pdf

Invitation for Bids for Construction of Fresno Station Early Works

IFB No. HSR25-12

December 10, 2025

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California High-Speed Rail Authority IFB No. HSR25-12

Page i of ii Invitation for Bids for Construction of Fresno Station Early Works

Notice To Bidders

IFB HSR25-12

December 10, 2025

You are invited to review and respond to this Invitation for Bids (IFB) entitled HSR25-12 Construction of Fresno Station Early Works. The California High-Speed Rail Authority (Authority) is issuing this IFB to seek competitive bids for the construction phase of a Design-Bid-Build project. This IFB is advertised in the California State Contracts Register through Cal eProcure.

Bidders are advised to check the California State Contracts Register website for addenda, modifications, and updates to the bid documents. The Authority is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on the California State Contracts Register.

Failure to periodically check the California State Contracts Register website will be at the bidder's sole risk.

Bids will be submitted exclusively through the Trimble Unity Construct (Trimble) Bid Portal website.

Please note that first time users must register with Trimble Unity Construct in order to access the bid page and submit a Bid. Instructions for how to register and submit bids are available in the Trimble Bid Portal User Guide, available on the State Contracts Register event page for this procurement.

In submitting your bid, you must comply with the instructions herein and in the Instructions to Bidders. A public bid opening will be conducted live via webinar.

Bids will be considered only if submitted for all the work required for the above project.

The work is defined in the Plans and Specifications, and includes but is not limited to the following principal features:

Renovating the historic Fresno Southern Pacific Railroad Depot (historic SPRR Depot);

Completing utility relocations and connections, demolition, and station multimodal parking and EV charging at the Downtown H Street station entrance; and

Completing utility relocations and connections, demolition, and station multimodal parking and EV charging at the Chinatown G Street station entrance.

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Quantities of work, materials, and equipment required for completion of the work are specified in the Plans and Specifications.

The contact person for this IFB is:

Gordon Miyauchi, P.E.

California High-Speed Rail Authority

Phone: (916) 324-1541 Email: FresnoStationEW@hsr.ca.gov mailto:

Please note that no verbal information given will be binding upon the Authority unless such information is issued in writing as an official addendum.

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Table of Contents

NOTICE TO BIDDERS ..................................................................................................................... I

INSTRUCTIONS TO BIDDERS

1. GENERAL BACKGROUND

2. PROCUREMENT OVERVIEW

3. PROJECT STATUS

3.1. ENVIRONMENTAL ANALYSIS

4. TERMINOLOGY

4.1. DEFINITIONS

4.2. ACRONYMS

5. PROCUREMENT SCHEDULE AND PROCESS

5.1. AUTHORITY’S DESIGNATED POINT OF CONTACT

5.2. BIDDER INQUIRIES

5.3. NOTIFICATION OF DISCREPANCIES

5.4. ADDENDA

5.5. RULES OF CONTACT

5.6. ORGANIZATIONAL CONFLICTS OF INTEREST

5.6.1. SUBCONTRACTORS

5.6.1.1. NON-EXCLUSIVENESS OF SUBCONTRACTORS

5.6.1.2. LISTING OF SUBCONTRACTORS

5.7. PRE-BID MEETINGS AND ACTIVITIES

5.7.1. OPTIONAL PRE-BID CONFERENCE

5.7.2. STATEMENTS AT PRE-BID MEETINGS AND ACTIVITIES

5.8. NON-COMMITMENT OF AUTHORITY

5.9. BIDDER LICENSE REQUIREMENTS

5.10. BIDDER’S SECURITY

5.11. SMALL BUSINESS PROGRAM GOALS

5.12. PREVAILING WAGE AND LABOR COMPLIANCE

5.13. COMMUNITY BENEFITS AGREEMENT

5.14. EQUAL EMPLOYMENT OPPORTUNITY AND NONDISCRIMINATION

5.15. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

5.16. EXECUTIVE ORDER N-12-23 – GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI)

5.17. THE CALIFORNIA ENVIRONMENTAL QUALITY ACT

5.18. FEDERAL REQUIREMENTS

5.19. BUY AMERICA REQUIREMENTS

5.19.1.1. OVERVIEW

5.19.1.2. PART I: BUY AMERICA CERTIFICATION

5.19.1.2.1. WRITTEN JUSTIFICATION FOR WAIVER

5.19.1.3. PART II – BUY AMERICA AUDITS

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6. BID SUBMISSION REQUIREMENTS

6.1. SUBMISSION OF BID

6.2. BID FORM

6.3. REQUIRED BID DOCUMENTS

6.3.1. REQUIRED FORMS

6.3.2. REQUIRED CERTIFICATIONS

6.3.3. OTHER REQUIRED DOCUMENTS

6.4. ESCROWED BID DOCUMENTS

7. BID OPENING AND EVALUATION

7.1. BID OPENING

7.2. EVALUATION AND SELECTION

7.2.1. PAST PERFORMANCE REVIEW ..............................ERROR! BOOKMARK NOT DEFINED.

7.2.2. BID ALTERNATES

7.2.3. BID PREFERENCE(S)

7.2.4. DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION INCENTIVE

7.2.5. TIEBREAKERS

7.3. DISPOSITION OF BIDS

7.4. NOTICE OF PROPOSED AWARD

8. CONTRACT AWARD AND EXECUTION

8.1. BID VALIDITY PERIOD

8.2. NOTICE OF CONTRACT AWARD

8.3. CONTRACT EXECUTION

8.4. NO CONTRACT UNTIL SIGNED AND APPROVED

9. PROTEST PROCEDURES

9.1. GROUNDS FOR PROTEST

9.2. EARLY COMMUNICATION FOR CERTAIN PROTESTS

9.3. DEADLINES FOR PROTESTS

9.4. CONTENT OF PROTEST

9.5. FILING OF PROTEST

9.6. DECISION ON PROTEST

9.7. LIMITATION ON THE AUTHORITY’S LIABILITY

FORMS AND CERTIFICATIONS

ATTACHMENTS

List of Forms and Certifications

Forms

Form A: Bid Certification

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Form B: Information about Bidders

Form C: Subcontractor List Declaration

Form D: Disabled Veteran Business Enterprise Declaration

Form E: Organizational Conflicts of Interest Disclosure Statement

Form F: Bidder General Questionnaire

Form G: Bidder Safety Questionnaire

Form H: Past Performance Certification

Form I: Public Entity Questionnaire

Certifications

Cert. 1: Debarment, Suspension, Ineligibility, and Voluntary Exclusion Certification

Cert. 2: Non-Collusion Affidavit

Cert. 3: California Civil Rights Laws Certification

Cert. 4: Equal Employment Opportunity Certification

Cert. 5: Non-Discrimination Certification

Cert. 6: Certification Regarding Lobbying

Cert. 7: Drug Free Workplace Program Certification

Cert. 8: Buy America Compliance or Non-Compliance Certifications

Cert. 9: Iran Contracting Certification

Cert. 10: Darfur Contracting Act Certification

Cert. 11: Certification Regarding Miscellaneous State Requirements

Cert. 12: Bidder’s Small Business Program Goals Commitment Affidavit

Cert. 13: CCC 04/2017 and STD 204

Cert. 14: Escrowed Bid Documents Certification

List of Attachments

Attachment A: Required Bid Documents Checklist

Attachment B: Bid Item List

Attachment C: Past Performance Review

Attachment D: Bidder’s Bond

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Instructions To Bidders

1. General Background

The California High-Speed Rail Authority (Authority) is responsible for planning, designing, building, and operating the first high-speed rail system in the nation.

California high-speed rail will connect the mega-regions of the state, contribute to economic development and a cleaner environment, create jobs, and preserve agricultural and protected lands.

The Authority may enter into contracts with private and public entities for the design, construction, and operation of high-speed rail trains including all tasks and segments thereof pursuant to California Public Utilities Code section 185036.

This procurement is funded with State of California and federal funds, including, but not limited to, funds provided by the Federal Railroad Administration (FRA) and funds made available through the various federal funding grant programs and, therefore, requires compliance with certain federal provisions..

2. Procurement Overview

A. The Authority is issuing this IFB to seek competitive bids for the construction phase of a Design-Bid-Build (DBB) project which includes, accessibility improvements, hazardous materials abatement/removal, and the seismic retrofit of the historic Fresno Southern Pacific Railroad Depot (historic SPRR Depot); utility upgrades, relocations and connections to service the historic SPRR Depot and future Fresno station structure; build-out of plazas servicing the two future Fresno station entrances located in downtown and Chinatown; transit and vehicle electric charging in a resilient mobility hub; solar power generation capacity; bicycle and scooter parking; restored tree canopy and new shade structures; improved stormwater management; park and plaza space for public activities; lease space opportunities;

and improved fencing and perimeter security. The Fresno Southern Pacific Railroad Depot, which includes the Passenger Depot, Freight Depot, and Pullman Shed buildings that collectively are a National Register of Historic Places (NRHP)-listed historic property, although the Pullman Shed is not part of the Work. Full details on the Work are set forth in the Plans and Specifications.

B. The Authority will use a one-step procurement process to select the responsible and responsive Bidder offering the lowest Bid to deliver Work per the requirements.

C. The term of the Contract resulting from this IFB will be 505 Working Days. No Work may begin prior to the receipt of a Notice to Proceed (NTP).

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D. The estimated cost of the Work is $50 million. Executing a Contract is not a guarantee of Work; the actual amount of Work requested by the Authority under a Contract resulting from this IFB may be less. Funding amounts are subject to change.

E. The procurement described herein is not exclusive, and the Authority reserves the right to enter into other contracts/agreements covering the same or similar services, or to perform the same or similar services itself or through its agents.

F. This IFB incorporates by reference the Authority’s Small Business Program Plan (SB Program Plan), enacted November 2023, which, among other requirements, establishes a 25 percent Small Business (SB) utilization goal, inclusive of a 3 percent carve out for microbusiness (applied to state funded Contract value) as well as separate 10 percent Disadvantaged Business Enterprise (DBE) and 3 percent Disabled Veteran Business Enterprises (DVBE) goals (applied to entire Contract value). Further details about the Authority’s small business goals and specific requirements under its SB/DVBE/DBE program may be found at the website for the HSR SB HSR SB Policy & Program Plan .

G. This IFB will be available in electronic format on the California State Contracts Register website (Cal eProcure). Bids and required documents will be submitted via the [Trimble Unity Construct (Trimble) Bid Portal website]. Instructions for registration and bid submission can be found in the Trimble Bid Portal User Reference Guide-, provided separately on the State Contracts Register event page for this bid solicitation.

H. Fresno Station Early Works Invitation for Bids Documents

The IFB documents are organized as follows:

a. Part A, Project Manual:

i. Book 1: General Conditions and Division 01 General Requirements.

ii. Book 2: Depot Divisions 02 and up Specifications.

iii. Book 3: Plaza Divisions 02 and up Specifications.

iv. Contract, including STD 213.

b. Part B, Project Planss.

c. Part C, Supplemental Contract Requirements.

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d. IFB (Bidding Requirements, including the Notice to Bidders, Instructions to Bidders, Forms, Certifications, and Attachments.

d. Reference Materials

The Bidding Requirements, including the Notice to Bidders, Instructions to Bidders, and Reference Materials are not Contract documents. The Bidding Requirements provide instructions to be followed by Bidders in their responses to this IFB.

I. Reference Materials

The following Reference Materials will be provided electronically on Box at https://hsra.box.com/v/HSR2512FSEWReferenceMaterials.

RM.1 Trimble Bid Portal User Guide

RM.2 Owner Controlled Insurance Program (OCIP) Manual, Draft

RM.3 Environmental Documents

RM.3.a Merced to Fresno Section EIR/EIS Volume I-IV

RM.3.b FRA Record of Decision Merced to Fresno Section

RM.3.c MMRP Merced to Fresno Section, Revision 2

RM.3.d MMEP Merced to Fresno Section, Revision 1

RM.3.e CDFW Incidental Take Permit No. 2081-2013-025-04

RM.3.f USFWS Biological Opinion Merced to Fresno Section

RM.3.g Finding of Effect Fresno SPRR Depot Rehabilitation

RM.3.h Fresno SPRR Depot Rehabilitation PRC Sections 5024 &

5024.5 Compliance Report

RM.3.i Fresno Historic Southern Pacific Railroad Depot Rehabilitation CEQA/NEPA Reexamination

RM.3.j Fresno Station Plaza Decision Memo

RM.4 Design Criteria Manual Revisions 7.0

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RM.5 Plaza Geotechnical Engineering Repot

RM.6 Historical Fresno Station Geotechnical Engineering Report

RM.7 Phase I Environmental Site Assessment – Plazas

RM.8 Pre-renovation Hazardous Materials Survey Report – Depot

RM.9 Asset Information Standard, Revision 2.0

RM.10 BIM Manual, Revision 2

RM.11 CADD Manual, Revision 5.0

RM.12 GIS Requirements Manual, Revision 4.0

RM.13 Plan Preparation Manual, Revision 4.0

RM.14 Document and Drawing Manual – August 2025 – Draft

RM.15 Program Submittal Review Management Plan – November 2025

The Reference Materials are not Contract documents. The Reference Materials are included in the IFB for the purpose of providing information to Bidders that is in the Authority's possession. The Authority has not determined whether the Reference Materials are accurate, complete or pertinent, or of any value to the Bidders. The Authority makes no representation, warranty or guarantee as to the accuracy, completeness, pertinence or fitness of the Reference Materials. The Authority takes no responsibility for the Reference Materials and shall not be responsible for any conclusions drawn therefrom, except to the extent the Contract documents expressly allow the Contractor to rely on such documents.

3. Project Status

The status of significant Project activities is detailed in the following subsections.

3.1. Environmental Analysis

The Work is addressed in the Authority’s environmental documents. These include:

- The Merced to Fresno California High-Speed Train Project Final Environmental Impact Report/Environmental Impact Statement (EIR/EIS).

The Authority Board certified the Final EIR/EIS on May 3, 2012 and the

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Notice of Determination (NOD) was filed with the State Clearinghouse on May 4, 2012. FRA issued its Record of Decision (ROD) on September 18, 2012.

- The Fresno Historic Southern Pacific Railroad Depot Rehabilitation Reexamination of the Merced to Fresno EIR/EIS. The Authority Environmental Services Branch approved the reexamination on August 7, 2025.

The Contractor’s actions under the Contract to deliver the Work must be consistent with the descriptions and assumptions in these environmental documents.

3.2. Existing Hazardous Material Information

A. An existing asbestos report for Project, prepared by Terracon Consultants, Inc., dated December 28, 2022, is included as RM.8.

B. An existing lead report for Project, prepared by Terracon Consultants, Inc., dated December 28, 2022, is included as RM.8.

C. An existing PCB (Polychlorinate Biphenyl) information report for Project, prepared by Terracon Consultants, Inc., dated December 28, 2022, is included as RM.8.

D. An existing Pre-renovation Hazardous Materials Survey, prepared by Terracon Consultants, Inc., dated December 28, 2022, is included as RM.8.

3.3. Geotechnical Data

A. Because subsurface conditions indicated by the soil borings are a sampling in relation to the entire construction area, and for other reasons, the Authority does not warranty the conditions below the depths of the borings or that the strata logged from the borings are necessarily typical of the entire site. Any party using the information described in the soil borings and geotechnical report shall accept full responsibility for its use.

B. A geotechnical engineering report for Project, prepared by Foster+Partners/Arup, dated 7/25/2025, is included as RM.5.

C. A geotechnical engineering investigation for Project, prepared by BSK Associates for P&T, dated 7/2/2024, is included as RM.6.

D. The opinions expressed in this report are those of a geotechnical engineer and represent interpretations of subsoil conditions, tests, and results of analyses

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Page 6 of xxix conducted by a geotechnical engineer. The Contractor is responsible for verifying the provided information.

E. Any party using information described in the geotechnical report shall make additional test borings and conduct other exploratory operations that may be required to determine the character of subsurface materials that may be encountered.

F. Based on field conditions and geotechnical report, difficult excavation is expected due to over consolidation of substrata in the plazas, man-made structures buried at the project sites. Contractors shall considered this in their Bids.

4. Terminology

Capitalized terms and acronyms used in this document without definition shall have the meaning ascribed to them in this Section 4. Additional defined terms are included in the General Conditions.

4.1. Definitions

Addendum: A revised version of these solicitation documents that supersedes all prior versions.

Authority: The California High-Speed Rail Authority, which may include the Authority’s authorized representatives.

Authority Board: The California High-Speed Rail Authority Board of Directors.

Authority’s Designated Point of Contact: The representative of the Authority identified in Section 5.1.

Bid: The offer of a Bidder to perform the Work in accordance with the Contract for the price provided for each Bid Item and as a whole.

Bid Item: Work unit for which the Bidder provides a price.

Bid Documents: The documents that comprise all required submittals by a Bidder for the Authority to consider a Bid for this procurement.

Bidder: A person or entity that submits a Bid in response to this procurement.

Bidder Team: Collectively, the Bidder and its members and Subcontractors.

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Business Day: Monday through Friday, except for federal or State of California holidays, between the hours of 8:00 a.m. and 5:00 p.m., Pacific Time. Lists of federal and State of California holidays can be found at the U.S.

Office of Personnel Management and California Department of Human Resources websites, respectively.

Commercially Useful Function: The Authority will uniformly apply best practices standards in collective consideration of Commercially Useful Function (CUF) standards set forth by 49 C.F.R. Part 26.55 (c)-(d), Government Code section 14837, California Code of Regulations title 2 section 1896.4(h), and Military and Veterans Code section 999(b)(5). A Small Business (SB), Small Business for the Purpose of Public Works (SB-PW), Disabled Veteran Business Enterprise (DVBE), or Microbusiness (MB) is deemed to perform a CUF if the business meets applicable CUF standards as required by law and the State of California (see the California Department of General Services (DGS) Commercially Useful Function for Certified Firms webpage for more information). A Disadvantaged Business Enterprise (DBE) is deemed to perform a CUF if the business meets the CUF standards at 49 C.F.R. Part 26.55 (c)-(d).

Contract: The written agreement between the Authority and the successful Bidder (Contractor) executed as a result of this procurement.

Contractor: The successful Bidder that executes the Contract with the Authority as a result of this procurement.

Day or day: Calendar Day, unless otherwise noted.

Disabled Veteran Business Enterprise: A for-profit business concern that meets the certification requirements set forth in California Military and Veterans Code section 999(b)(7), including, but not limited to, at least 51 percent ownership by a veteran of the United States Military who has at least a 10 percent service-connected disability. To be counted towards meeting the goals of the SB Program, a Disabled Veteran Business Enterprise must: (1) Be certified by DGS’ Office of Small Business and Disabled Veteran Business Enterprise Services, and (2) Perform a CUF, as defined herein, in providing services or goods that contribute to the fulfillment of the contract requirements for this procurement.

Disadvantaged Business Enterprise: A for-profit business concern that meets the requirements of Title 49, Part 26.61 through 26.73 inclusive of the Code of Federal Regulations, including, but not limited to, at least 51 percent owned by individuals who are both socially and economically disadvantaged.

To be counted towards meeting the goals of the SB Program, a

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Disadvantaged Business Enterprise must be certified as such by the California Unified Certification Program.

Equity Member: any Person having an ownership interest in the entity that is the Bidder, including any joint venture member, general partner, or member thereof, if the Bidder is a joint venture, partnership, or limited liability company.

Grant/Cooperative Agreements: Any federal agreements between the Authority, the Federal Railroad Administration (FRA), the United States Department of Transportation (U.S. DOT), and/or any other federal agency providing terms for expenditure of federal funds, including but not necessarily limited to, FRA Grant Cooperative Agreement numbers FR-HSR-0118-12, as amended (FY 10 Grant), FR-HSR-0009‐10‐01‐07, as amended (ARRA Grant), and Federal Railroad Administration Grant Cooperative Agreement No. 69A36524521070FSPCA (FSP Grant).

Microbusiness: A for-profit small business concern that meets the certification requirements set forth in California Government Code section 14837(d) and California Code of Regulations, title 2 sections 1896.4 (Definitions) and 1896.12 (Eligibility), including but not limited to, its principal office is located in California, its owners reside in California, it is not dominant in its field, and it has an average gross revenue of $6 million or less over the previous three tax years. To be counted towards meeting the goals of the SB Program, a Microbusiness must be certified as such by DGS.

Open Government Laws: Collectively, the California Public Records Act (Government Code sections 7920.000, et seq.), the Bagley-Keene Open Meeting Act (Gov. Code section 11120 et seq.), and the Freedom of Information Act (FOIA) (5 U.S.C. section 552, as amended by Public Law No.

104-231, 110 Stat. 3048), and other applicable State and federal open records laws.

Person: Any individual or entity, including corporation, limited liability company, sole proprietorship, joint venture, partnership, trust, voluntary association, unincorporated organization, or governmental agency including the Authority.

Project: Historic SPRR Depot building seismic, accessibility and hazardous materials improvements; relocated utilities to service the historic depot and future Fresno station structure; build-out of plazas servicing the two future Fresno station entrances located in downtown and Chinatown; transit and vehicle electric charging in a resilient mobility hub; solar power generation capacity; bicycle and scooter parking; restored tree canopy and new shade

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Page 9 of xxix structures; improved stormwater management; park and plaza space for public activities; lease space opportunities; and improved fencing and perimeter security.

Public Records Act: The California Public Records Act, Government Code sections 7920.000, et seq.

SB Program: The Authority’s High-Speed Rail Business Program Plan (Revised November 2023). A program that sets forth the Authority's requirements for Small Business Participation, Disabled Veteran Business Enterprises, and Disadvantaged Business Entities. See Policy & Program Plan - California High Speed Rail.

Small Business: A for-profit business concern that meets the certification requirements set forth in the California Small Business Procurement and Contract Act in California Government Code section 14837(d) and Title 2 California Code of Regulations sections 1896.4 (Definitions) and 1896.12 (Eligibility), including, but not limited to, that its principal office is located in California, its owners reside in California, it is not dominant in its field, and it has average gross annual revenue of $18 million or less over the previous three tax years. To be counted towards meeting the goals of the SB Program, a SB must be certified as such by DGS.

Small Business for the Purpose of Public Works (SB-PW): A for-profit small business that is independently owned and operated, with its principal office located in California, and with owners, officers, members/managers, partners living in California, has an average of $43 million or less in gross annual receipts over the previous three (3) tax years, is not dominant in its field of operations and has 200 or fewer employees. To be counted towards meeting the goals of the SB Program, a SB-PW must be certified as such by

DGS.

Subcontractor: Any Person with whom Contractor has entered into any Subcontract and any other Person with whom any Subcontractor has further subcontracted any part of the Work, at any tier.

System: The entire high-speed rail system as described in California Proposition 1A (2008), including Phase 1, which shall run from the San Francisco Bay Area to the Los Angeles basin, and Phase 2, which shall run from Sacramento to San Diego.

Work: All tasks required under the Contract resulting from this IFB.

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4.2. Acronyms

CalSTA California State Transportation Agency Caltrans California Department of Transportation CBA Community Benefits Agreement CCR California Code of Regulations CEO Chief Executive Officer or Executive Director CEQA California Environmental Quality Act of 1970 C.F.R. Code of Federal Regulations CSLB Contractors State License Board CUF Commercially Useful Function DBE Disadvantaged Business Enterprise DGS California Department of General Services DIR Department of Industrial Relations DVBE Disabled Veteran Business Enterprise EIR Environmental Impact Report EIS Environmental Impact Statement ESG Environmental, Social, and Governance FOIA Freedom of Information Act FRA Federal Railroad Administration GenAI Generative Artificial Intelligence ICCTA Interstate Commerce Commission Termination Act of 1995 IFB Invitation for Bids MB Microbusiness MVC Military and Veterans Code NEPA National Environmental Policy Act of 1969 NRHP National Register of Historic Places NTHI National Targeted Hiring Initiative OSDS Office of Small Business and DVBE Services PCC Public Contract Code SB Small Business SB-PW Small Business for the Purpose of Public Works SPRR Southern Pacific Railroad U.S. DOT United States Department of Transportation

5. Procurement Schedule and Process

This schedule is subject to modification at the sole discretion of the Authority.

Bidders will be notified of any change in the IFB Schedule by an addendum to this IFB. Dates subsequent to the Bidding Deadline may be modified at the discretion of

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Page 11 of xxix the Authority without issuing an addendum. Unless otherwise indicated, all Bidder deadlines are 12:00 p.m. Pacific Time.

Table 1: Procurement Schedule

Key Dates Activity Description

Wednesday, December 10, IFB available to prospective bidders

Thursday, December 18, Optional pre-bid conference / small business workshop / job walk Time: 9:00 am In-person location: 1111 H Street, Fresno, CA 93721 Pre-bid conference registration and Zoom meeting link (virtual option) at: https://hsr-ca-gov.zoom.us/webinar/register/WN_V- J1_OtBQgqfhljtZmfcVQ Register for Small Business Workshop at: here

Friday, December 26, 2025 Bidder Inquiries are due from prospective bidders

Thursday, January 15, Written responses to Bidder Inquiries released

Monday, February 9, 2026 Final date and time for bid submission (Bidding Deadline) by 12:00 pm Pacific Time

Monday, February 9, 2026 Date of Bid Opening at 2:00 pm Pacific Time

Thursday, February 12, Escrowed Bid Documents Due

March 2026 Anticipated issuance of NTP

April 2026 Anticipated first Working Day

5.1. Authority’s Designated Point of Contact

The Authority’s Designated Point of Contact for communications concerning this IFB shall be as follows:

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Gordon Miyauchi, P.E.

California High-Speed Rail Authority

770 L Street, Suite 620 Sacramento, CA 95814 Phone: (916) 324-1541

Email: FresnoStationEW@hsr.ca.gov

Persons intending to submit Bids in response to this IFB shall not contact or discuss any items related to this process with any Authority Board member or Authority staff other than the Authority’s Designated Point of Contact listed above either directly or through intermediaries. Failure to comply with this communication prohibition may result in disqualification. See Section 5.5, Rules of Contact, for more information.

5.2. Bidder Inquiries

Submit all bidder inquiries via email to the Authority’s Designated Point of Contact identified in Section 5.1 of these Instructions to Bidders no later than the date and time specified in Section 5, Table 1, Procurement Schedule. All such emails should use the subject line: HSR25-12 Construction of Fresno Station Early Works and should clearly indicate in the body of the message the part, section, and page number about which the inquiry is regarding. If multiple questions are submitted, each question should be clearly numbered and have the relevant part, section, and page number indicated at the start of the inquiry. Responses to bidder inquiries will be posted on the California State Contracts Register for the benefit of all Bidders.

Note that Bidders should not submit their inquiries using the Trimble Unity Construct Bid Portal. Questions submitted through the Trimble Unity Construct Bid Portal will not be considered or responded to.

5.3. Notification of Discrepancies

If a Bidder discovers ambiguities, conflicts, discrepancies, omissions, or errors in the Contract, the Bidder shall immediately notify the Authority in writing and request modification or clarification. If needed, such modifications or clarifications will be made by addenda.

If the Bidder who is awarded the Contract has failed to notify the Authority of any discrepancy known prior to the date and time of the Bid Opening, no additional compensation or time shall be allowed by reason of the discrepancy or its later correction.

Where applicable, Bidders shall carefully examine work sites, contract drawings, and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No

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Page 13 of xxix Invitation for Bids for Construction of Fresno Station Early Works

Table of Contents additions or increases to the Contract amount shall be made due to a lack of careful examination of work sites and specifications.

5.4. Addenda

The Authority reserves the right to revise this IFB at any time before the Bidding Deadline. Such revisions, if any, will be announced by addenda to this IFB. The Authority will post all addenda on the State Contracts Register. Bidders shall be solely responsible for monitoring the State Contracts Register and for examining, with appropriate care and diligence, the IFB, any addenda issued, any material posted on the State Contracts Register, and the contents of the Bid Form on the Trimble Unity Construct Bid Portal website. Any failure of Bidder to so examine and inform itself shall be at Bidder’s sole risk, and no relief for error or omission will be provided by the Authority.

5.5. Rules of Contact

For purposes of this section, the definitions of Bidder and Bidder Team shall include potential Bidders and potential Bidder Teams as this section specifically applies to all interested parties from the date of issuance of the IFB. The following rules of contact shall apply during this procurement that began upon the date of issuance of this IFB and will be completed with either the execution of the Contract resulting from this procurement, or the cancellation of the procurement. These rules are designed to promote a fair and unbiased procurement process. Contact includes, but is not limited to, face-to-face, telephone, web-based meeting platforms (including viewing/sharing information on screen), text message/SMS, facsimile, email, electronic messaging of any kind or formal written communication. Contact and communications include direct contact or direct communication and those made through an intermediary.

The specific rules of contact are as follows:

1. No Bidder, or any of its team members, may communicate with another Bidder or its team members with regard to the IFB or any other team’s Bid with the exception of Subcontractors that are shared between two or more Bidder Teams. In such cases, those Subcontractors may communicate with their respective team members so long as those Bidders establish a protocol to ensure that the Subcontractor will not act as a conduit of information between the teams. Contact among Bidder organizations is allowed during Authority sponsored informational meetings. Protocols established to ensure that Subcontractors do not act as conduits of information between teams are subject to Authority review and approval, at the Authority’s discretion.

2. Bidders shall correspond with the Authority regarding the IFB only through the Authority’s Designated Point of Contact.

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3. Except for communications expressly permitted by the IFB or approved in advance by the Authority’s Chief Counsel in their sole discretion, no Bidder or representative thereof shall have any ex parte communications regarding the IFB or the procurement described herein with any member of the Authority Board or with any Authority staff. This includes any of the Authority’s advisors, contractors, or consultants (and their respective affiliates) that are involved with the procurement.

4. Bidders shall not contact the entities listed below, including any employees, representatives, and members regarding this IFB:

a) Federal Railroad Administration (FRA);

b) California State Transportation Agency (CalSTA);

c) California Department of Transportation (Caltrans);

d) California Department of General Services (DGS);

e) California High-Speed Rail Authority, including the Authority Board, except as provided in this IFB; and,

f) Firms subject to Bidder Ex Parte Communications prohibitions during this procurement (Table 2).

If there is any question about whether communications with a particular firm or individual are prohibited, a written request for clarification should be issued to the Authority in advance of any communication at FresnoStationEW@hsr.ca.gov.

5. The foregoing restrictions shall not, however, preclude or restrict communications with regard to matters unrelated to the IFB, or the procurement, or from participating in public meetings with the Authority or any Authority workshop related to this IFB.

6. Any communication determined to be improper, at the sole discretion of the Authority, may result in disqualification.

7. The Authority will not be responsible for any oral exchange or any other information or exchange that occurs outside the official IFB process.

Table 2: Firms Subject to Bidder Ex Parte Communications Prohibitions During this Solicitation

Firms

AECOM-Fluor Joint Venture (i.e. Program Delivery Support services)

Cordoba Corporation

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Foster and Partners

Arup

Page & Turnbull

SmithGroup, Inc.

The Design Collaborative

Leland Saylor Associates

Any and all subcontractors of the above-named parties that performed Procurement Services for this IFB procurement process, including the development of the Plans, Specifications, Estimate and Bid documents

5.6. Organizational Conflicts of Interest

The use of the term “Bidder” in this section specifically applies to all interested parties from the date of issuance of the IFB including but not limited to Bidders, potential Bidders, and subcontractors. The Authority has adopted an Organizational Conflicts of Interest Policy (Policy) that will apply to this procurement and the resulting Contract, in addition to the Authority’s Conflict of Interest Code and other applicable requirements. The Policy can be found on the Authority’s website.

Bidders are advised to carefully review the Policy, and to have their team members review the Policy, since it includes provisions that may:

1. Preclude certain firms from participation in this procurement; and,

2. Affect the ability of a Bidder, its subcontractors, and their Affiliates (as defined in the Policy) to contract with the Authority.

Failure to comply with the Policy in any respect, including the failure to disclose any actual, perceived, or potential organizational conflict of interest, may result in serious consequences as described in section V(2) of the Policy.

An organizational conflict of interest is a circumstance arising out of a Bidder or Contractor’s existing or past activities (including projects outside of the Authority’s program), business or financial interest, familial relationships, contractual relationships, and/or organizational structure (i.e., parent entities, subsidiaries, Affiliates, etc.) that results in or would result in the following:

i. Impairment or potential impairments of a Bidder to the Authority or of its objectivity in performing work for the Authority;

ii. An unfair competitive advantage for any Bidder submitting a Bid on an Authority procurement; or

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iii. A perception or appearance of impropriety with respect to any of the Authority’s procurements or contracts, or a perception or appearance of unfair competitive advantage with respect to a procurement by the Authority (regardless of whether any such perception is accurate).

If an organizational conflict of interest is found to exist, the Authority may:

A. Disqualify the Bidder; or B. Determine that the Authority may contract with such Bidder if it is appropriate and possible to mitigate, neutralize, or avoid such conflict, which may include the addition of mitigation provisions to in the Contract awarded.

Each Bidder shall fully disclose any actual, perceived, or potential organizational conflicts of interest in its Bid using Form F, Organizational Conflicts of Interest Disclosure Statement. Form F shall be filled out and signed, under penalty of perjury, by the Bidder, including a separate Form F for all members if bidding as a joint venture. A separate Form F shall also be filled out and signed, under penalty of perjury, by each Bidder Team member, including all subcontractors. Form F requires a statement, signed under penalty of perjury by the company’s executive that the company considered the Policy and performed conflicts checks prior to submitting its Bid. The refusal to provide the required disclosure, or any additional information required, may result in disqualification of the Bidder. If nondisclosure or misrepresentation is discovered after award of the Contract resulting from this procurement process, the Contract may be terminated.

Note that business relationships on projects other than the California High-Speed Rail project may require disclosure if they involve consultants or contractors working on the California High-Speed Rail project.

By submitting its Bid, each Bidder agrees that, if an organizational conflict of interest is discovered following submittal of the Bid, including after any contract award arising out of this IFB process, the Bidder will make an immediate and full written disclosure to the Authority that includes a description of the action taken, or proposed to be taken, to avoid or mitigate such conflicts. To the extent applicable, the Contractor is required to self-certify annually that all required organizational conflict mitigations are in place, and Authority Contract Managers will enforce and provide oversight for required conflict mitigations.

If a Bidder requires an organizational conflict of interest determination related to this procurement, please immediately consult the Policy and provide the required information to the Authority’s Chief Counsel at Legal@hsr.ca.gov with a copy to Lisa.Crowfoot@hsr.ca.gov. The determination may take between two to four weeks from receipt of all required information and/or documents in the checklist below. To

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Page 17 of xxix expedite the determination process, the requestor is asked to provide the following information with the request:

Organizational Conflict of Interest Checklist:

(1) A summary of each of your company’s current and former contracts with the Authority, either as a contractor or subcontractor (include project section(s), if applicable, and the current status).

(2) A brief description of the scopes of work for the above-identified contracts, including tasks, deliverables, and key roles of personnel, if applicable.

(3) A brief description of the work, tasks, deliverables, and any key roles that your company expects to perform relative to the contract resulting from this procurement. (If not yet final, please be as detailed as possible.)

(4) A statement about whether your company or principals/employees of your company had any role in the development of this procurement or scope of work.

(5) A statement about whether your company or principals/employees of your company have learned, received, or were privy to any non-public information regarding the scope of work, content, or development of this procurement.

(6) Information regarding the type of entity and/or corporate make-up of your company (for example, an LLC, sole proprietorship, corporation, etc.). If applicable, include whether it is a subsidiary of another company and/or if it is owned, in whole or in part, by another contractor working on the project.

(7) If your company is planning to seek work related to other Authority procurements, provide information regarding the procurement and the scope of work your company would likely perform.

(8) Any other information and/or documents that you believe are relevant to this analysis, including information regarding other public projects your company is a part of that may impact the Authority.

Please note that the Policy does not address all applicable requirements that may affect persons and entities wishing to enter into contracts with the Authority.

Examples of such requirements include but are not limited to: (a) the California Political Reform Act and regulations promulgated by the California Fair Political Practices Commission; (b) restrictions in Public Contract Code section 10365.5 with respect to certain contractors engaged to perform consulting services; and (c) applicable rules of conduct established by the California Board for Professional Engineers, Land Surveyors, and Geologists.

5.6.1. Subcontractors

5.6.1.1. Non-Exclusiveness of Subcontractors

Subcontractors are not precluded from being on more than one Bidder Team, subject to the provisions of Section 5.5, Rules of Contact. There is no prohibition

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Page 18 of xxix against Subcontractors being exclusive to one Bidder, however, exclusivity is strongly discouraged for SB/DBE/DVBE Subcontractors.

5.6.1.2. Listing of Subcontractors

The Subletting and Subcontracting Fair Practices Act, section 4100, et seq. of the California Public Contract Code (Subcontracting Act) requires persons bidding on public works contracts to identify certain Subcontractors as part of their Bids.

Bidders are encouraged to review the provisions of the Subcontracting Act related to the imposition of penalties for a failure to observe its provisions by using unauthorized Subcontractors or by making unauthorized substitutions as such provisions will apply to this solicitation, the Work, and the Contract.

All Subcontractors listed on Form C: Subcontractor List Declaration must be registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5 as applicable.

5.7. Pre-Bid Meetings and Activities

5.7.1. Optional Pre-Bid Conference

An optional pre-bid conference and site inspection/job walk is scheduled at the location, date, and time indicated in Section 5, Table 1, Procurement Schedule.

5.7.2. Statements at Pre-Bid Meetings and Activities

Nothing stated at any pre-bid meeting, site inspection/job walk or included in a written record or summary of a meeting will modify the IFB unless it is incorporated in an addendum issued pursuant to Section 5.4.

5.8. Non-Commitment of Authority

This IFB does not commit the Authority to award a contract, to pay any costs incurred in the preparation of a Bid in response to this request, or to procure or contract for services or supplies. In connection with this procurement, the Authority reserves to itself all rights, which may be exercised by the Authority in its sole discretion, available to it under applicable law, including without limitation, with or without cause and with or without notice, the right to the following:

1. Cancel this IFB in whole or in part at any time prior to the execution of a contract without incurring any cost obligations or liabilities.

2. Accept or reject any or all Bids and all required submittals received as a result of this IFB.

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3. Negotiate with any qualified Bidder selected for award.

4. Modify the IFB, in whole or in part.

5. Waive informalities, immaterialities, irregularities, mistakes, and deficiencies in a Bid; and/or permit clarifications related to such.

6. Issue a new IFB after cancellation of this IFB.

5.9. Bidder License Requirements

The Bidder shall possess a valid Class A General Engineering Contractor license and/or Class B General Building Contractor license issued by the California Department of Consumer Affairs, Contractors State License Board (CSLB). If the Bidder does not possess both a Class A and Class B license, it may meet this requirement if the Bidder possesses a valid Class A or Class B license and another member of the Bidder Team possesses a valid Class A or Class B license (whichever the Bidder does not possess). Note that the Bidder Team shall possess all applicable licenses required for the Work performed by the Contractor under the Contract, whether or not that license is listed herein. All subcontractors that the Bidder intends to utilize to perform work under the Contract shall possess all applicable licenses for the work they will perform under the Contract. The Bidder’s contractor license number(s) shall be indicated on the Bid Certification Sheet (Form A). The names of all subcontractors that the Bidder intends to utilize, and their contractor license number (if applicable) shall be indicated on the Subcontractor List Declaration (Form C). All Bidder and subcontractor contractor licenses shall remain current and active from the time of the bid opening through the entire term of the Contract.

The Bidder, and any Subcontractor that the Bidder intends to use to perform portions of the Work, shall be in good standing, or equivalent, and qualified to do business in the State of California.

5.10. Bidder’s Security

Bidder shall submit one of the following forms of bidder security (equal to 10% of the total bid amount) at the time of bid submittal:

(1). Bid bond executed by an admitted surety insurer and made payable to the Authority. Utilize the Bidder’s Bond form in Attachment D; or

(2). Cash; or

(3). Cashier’s check; or

(4). Certified check.

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If a Bidder plans on using cash, cashier’s check, or certified check to meet this requirement, the Bidder shall notify the Authority’s Designated Point of Contact no later than five Business Days prior to the Bidding Deadline to arrange for the submittal of its Bidder’s Security.

5.11. Small Business Program Goals

The Authority’s HSR Small Business Program Plan, November 2, 2023 (HSR SB Program Plan) is in compliance with the Best Practices of 49 C.F.R. Part 26, Government Code §§ 4532-4535, 11148.5, 12098.4, and 14835-14846, California Executive Orders S-02-06 and D-43-01, Military and Veterans Code 999, Title VI of the Civil Rights Act of 1964, and related statutes. This Contract is anticipated to be funded with blended state and federal funds. For contracts with blended funds, the HSR SB Program Plan establishes a 25 percent Small Business (SB) goal on the state portion of the contract, which includes a 3 percent Microbusiness (MB) goal; a separate 10 percent Disadvantaged Business Enterprise (DBE) goal, which will be applied across the total contract value; and a separate 3 percent Disabled Veteran Business Enterprise (DVBE) goal, which will be applied across the total contract value. For this Contract, the estimated construction cost is $50 million. Of that, the anticipated proportions of federal to state funding are 69 percent federal and 31 percent state.

On October 3, 2025, the U.S. Department of Transportation (U.S. DOT) issued an Interim Final Rule (IFR) making changes to its DBE program (49 CFR Part 26), effective immediately. Pursuant to 49 CFR 26.55(i) and 49 CFR 26.52(h), the Authority will not count DBE participation towards the above-referenced 10 percent DBE goal and will not apply the 10 percent DBE goal until the applicable Uniform Certification Program(s) have completed the 49 CFR 26.111 reevaluation process for a business. During the pendency of the 49 CFR 26.111 reevaluation period, the Authority will not enforce contractual DBE goals. Remaining portions of the U.S.

DOT DBE program and the HSR SB Program Plan remain in effect, including but not limited to the 25 percent SB goal, inclusive of the 3 percent MB goal, and the 3 percent DVBE goal.