2025-06-04_TYS Fire Protection Services Agent RFQ.pdf

Request for Qualifications

For

Continuing Services Agent for Fire Protection Systems and

Related Work at

McGhee Tyson Airport

Alcoa, TN

Issue Date:

June 22, 2025

Due Date:

August 4, 2025

METROPOLITAN KNOXVILLE AIRPORT AUHTORITY

Knoxville, TN 37901

Phone: (865) 342-3001

REQUEST FOR QUALIFICATIONS – CONTINUING SERVICES AGENT FOR FIRE PROTECTION SYSTEMS AND RELATED WORK

Table of Contents

SECTION 1.0 – PROVSIONS AND NOTIFICATIONS…………………………………………………………………………..…1

1.1 Public Notice………………………………………………………………………………………………………………………………………….……………..…1

1.2 Title VI Solicitation Notice……………………………………………………………………………………………………………………….……………….3

1.3 Agreement Terms……………………………………………………………………………………………………………………………….……………………3

SECTION 2.0 – INTRODUCTION AND BACKGROUND……………………………….……………………………………….4

2.1 Campus Description…………………………………………………………………………………………………………………………..……………….…..4

SECTION 3.0 – SCOPE OF SERVICES…………………………………………………………………………………………..…..11

3.1 Fire Suppression Services………………………………………………………………………………………………………………………………..…….11

3.2 Fire Alarm and Mass Notification Systems……………………………………………………………………………………………………………..12

3.3 Emergency Generators and Fuel Oil Systems………………………………………………………………………………………………………

3.4 Elevator Call Boxes and Ancillary Equipment………………………………………………………………………………………………………….13

3.5 Fire and Smoke Protective Openings…………………………………………………………………………………………………………………...…13

3.6 Aircraft Hangars…………………………………………………………………………………………..……….………..……………………………………..13

SECTION 4.0 – PRE-SUBMITTAL CONFERENCE AND SITE TOUR…………………………………………………….…13

4.1 Pre-Submittal Conference Communication………………………………………………………………………………….………………………….13

4.2 Attendees………………………………………………………………………………………………………………………………………………………….……13

4.3 Conference Purpose……………………………………………………………………………………………………………………………………………….13

4.4 Oral Declarations……………………………………………………………………………………………………………………………………………………13

SECTION 5.0 – STATEMENT SUBMITTAL REQUIREMENTS……………………………………………………………….14

5.1 General Submittal Requirements…………………………………………………………………………………………………………………………..14

5.2 Cover Letter………………………………………………………………………………………………………………………………………………………..…14

5.3 Licensure, Certifications, and Proof of Experience………………………………………………………………………………………………….14

5.4 Fire Suppression Services………………………………………………………………..…………………………………………………….……..……….15

5.5 Fire Alarm and Mass Notification Services……………………………………………………………………………………………………………..15

5.6 Emergency Generators and Fuel Oil Systems………………………………………………………………………………………………………….15

5.7 Elevator Call Boxes and Ancillary Equipment………………………………………………………………………………………………………….15

5.8 Fire and Smoke Protective Openings……………………………………………………………………………………………………………………...15

5.9 Aircraft Hangars……………………………………………………………………………………………………………………………………………………..15

5.10 Insurance Coverage Requirements……………………………………………………………………………………………………………………….15

5.11 List of Expectations………………………………………………………………………………………………………………………………………………15

SECTION 6.0 – SOQ AND SELECTION PROCESS………………………………………………………………………….……16

6.1 RFQ Schedule…………………………………………………………………………………………………………………………………………………………16

6.1A Milestones and Deadlines……………………………………………………………………………………………………………………...16

6.1B SOQ Submission…………………………………………………………………………………………………………………………………..…17

6.1C SOQ Format………………………………………………………………………………………………………………………………..………….17

6.1D Rubric…………………………………………………………………………………………………………………………………………………….18

SECTION 7.0 – OPERATIONS…………………………………………………………………………………………………….…….21

7.1 On Site Requirements…………………………………………………………………………………………………………………………………………….21

7.2 Employees……………………………………………………………………………………………………………………………………………………………..21

7.3 Facilities…………………………………………………………………………………………………………………………………………………………………23

7.4 Other Provisions………………………………………………………………………………………………………………………………..…………..……..23

7.5 Reporting………………………………………………………………………………………………………………………………………….…………………..24

Exhibits

Exhibit A – Contract Requirements

Exhibit B – Civil Rights Requirements

1 PROVISIONS AND NOTIFICATIONS

1.1 PUBLIC NOTICE

A. This Request for Qualifications (“RFQ”) is issued by the Metropolitan Knoxville Airport Authority (“MKAA”), the Owner and operator of the McGhee Tyson Airport to acquire the continuing services agent at Risk (“Vendor”) for the campus Fire Protection systems and Related Work (“Project”).

B. The MKAA is accepting Statements of Qualifications (“SOQ”) from Vendors whose combination of experience and personnel will provide timely and effective services for Inspection, Testing, and Maintenance (“ITM”) on all Fire Protection systems campus wide. This includes Fire Suppression and Fire Alarm. The objective of this RFQ is to solicit responses that will provide MKAA with information that will allow MKAA to determine which Vendor will provide ITM services that best support the goals of the airport and best address the areas defined within this RFQ. MKAA expects to enter into a 60-month agreement with the Vendor with options to extend if necessary. MKAA reserves the right to negotiate with one or several Vendors and reserves the right to reject all responses received.

C. The MKAA will receive bids for the continuing services agent at Risk for the campus Fire Protection systems and Related Work at McGhee Tyson Airport (TYS) herein referred to as the “Project” by the stated deadline for submission until 2:00 PM EST, Monday, August 4, 2025. The work includes, but is not limited to, the furnishing of all labor, materials, equipment, incidentals, and tools, and miscellaneous services required for the completion of the Project; and submission of material submittals, forms, applications, equipment warranties/registration and other documents, as required by applicable regulatory authorities .

A Bid Package can be obtained online at www.flyknoxville.com under the “Airport Business” “Procurement” tab (https://flyknoxville.com/airport-authority/procurement/).

All Vendors and/or Potential Bidders are required to “Register as a Vendor to View Open Solicitations” at no cost at:

https://www.bidnetdirect.com/tennessee/metropolitanknoxvilleairportauthority

Please contact BidNet's Vendor Support Department for any assistance at 800-835-4603, Option 2. By registering, vendors and Bidders will be able to review and download all Bid Documents, receive bid solicitation notices, addendum, etc. A complete set of bid documents for this RFQ will be available for viewing and download in electronic format on Sunday, June 22, 2025.

D. The Request for Qualifications will only be accessible via the on-line portal, BidNet Direct, and all bids will be securely received only electronically via the BidNet Direct (www.bidnetdirect.com) portal. All Bids submitted shall include a Bid Form with the required accompanying documents, and additional technical and performance as mandated for evaluation of each proposal. Any Bid not accompanied by the required items shall be deemed non-responsive and no further action taken. Bids received after the stated deadline for submission will not be accepted. All Bids received will be recorded for authenticity of timely receipt. Each electronically submitted Bid meeting the prescriptive requirements to be considered at the time of receipt for Bids will be posted to www.bidnetdirect.com, following the indicated day and time for submission of Bid for review by those having access to www.bidnetdirect.com.

http://www.flyknoxville.com/ https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fflyknoxville.com%2Fairport-authority%2Fprocurement%2F&data=05%7C02%7Csherry.self%40tys.org%7C941b6e7e6ea44df5fae708dd582f567f%7C6eef98984e0145ac8fbd32d9a9bdd744%7C0%7C0%7C638763682886747440%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=WpXshYASlOHU0Y0HjNR4j%2By7AJaqXQheGqXt7ZwoOCo%3D&reserved=0 https://www.bidnetdirect.com/tennessee/metropolitanknoxvilleairportauthority https://nam11.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.bidnetdirect.com%2F&data=05%7C02%7Cpaul.green%40greshamsmith.com%7C6ea1e00a8a5d411deb4708dd6d55c879%7Cfa24c029a9214cbeaebec64b8f24a6c7%7C0%7C0%7C638786937713728415%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=c6I%2FBeXd9MnAVrL%2BMCqXN%2BKtCXLbMMyF7sLQNJCNgas%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.bidnetdirect.com%2F&data=05%7C02%7Cpaul.green%40greshamsmith.com%7C6ea1e00a8a5d411deb4708dd6d55c879%7Cfa24c029a9214cbeaebec64b8f24a6c7%7C0%7C0%7C638786937713728415%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=c6I%2FBeXd9MnAVrL%2BMCqXN%2BKtCXLbMMyF7sLQNJCNgas%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.bidnetdirect.com%2F&data=05%7C02%7Cpaul.green%40greshamsmith.com%7C6ea1e00a8a5d411deb4708dd6d55c879%7Cfa24c029a9214cbeaebec64b8f24a6c7%7C0%7C0%7C638786937713728415%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=c6I%2FBeXd9MnAVrL%2BMCqXN%2BKtCXLbMMyF7sLQNJCNgas%3D&reserved=0

Those Bidder’s unable to access www.bidnetdirect.com may contact the MKAA Mr. Michael N. Giles, CM, CPP Procurement Manager, Email: michael.giles@tys.org with subject line - “TYS Continuing Services Agent for Fire Protection Systems and Related Work – Request for Bid Results” to formally request copy of Bid results.

E. The Owner reserves the right to refuse to issue a Bid Proposal Form and Bidding Document to a prospective Bidder should Bidder be in default for any of the following reasons:

i. Failure to comply with any pre-qualification regulations of the Owner, if such regulations are cited or otherwise included in the proposal as a requirement for submitting a Proposal.

ii. Failure to pay, or satisfactorily settle, all bills due for labor and materials on former contracts in force (with the Owner) at the time the Owner issues the proposal to a prospective Proposer.

iii. Contractor default under previous contracts with the Owner.

iv. Unsatisfactory work on previous contracts with the Owner.

F. The Owner reserves the right to: reject any or all Bids; waive any informalities in connection herewith;

accept any Bids, either in part or in full, deemed advantageous to it; and reject any or all Bids or to award or refrain from awarding the contracts for the work, whichever is deemed to be in the Owner's best interests.

The Owner reserves the right to reject any Bids submitted by a Contractor which has claims or litigation pending against the Owner, or in which a contractor which has claims or litigation pending against the Owner is named as a potential subcontractor.

G. All entities submitting a Bid for consideration shall be licensed contractors as required by the "CONTRACTOR'S LICENSING ACT OF 1994", Tennessee Code Annotated (TCA), Section 62-6-101, et seq.

Bidder’s attention is directed to section 62-6-119, Tennessee Code Annotated (TCA). Bids received that are not in compliance with TCA will not be considered.

H. The selected Vendor shall be required to comply with the provisions of the Tennessee Code Annotated § 12-4-119 Non-Boycott of Israel. The selected Vendor shall certify that it is not currently engaged in and will not for the duration of this Agreement engage in, a boycott of Israel as defined by this section of Tennessee Code. This provision shall not apply to contractors with less than ten (10) employees. Refer to Exhibit A for Tennessee Code Annotated § 12-4-119 Non-Boycott of Israel.

I. No Bid may be withdrawn, and all pricing shall remain open after closing time for the receipt of Bids for a period of one hundred eighty (180) calendar days. A contract will be awarded to the most responsive, and responsible Bidder evaluated to be in the best interest of the Metropolitan Knoxville Airport Authority. Award of a contract is dependent on the funds available for the Project.

J. The Project shall be Substantially Complete within the contractually bound consecutive calendar days outlined in this RFQ and initiated by the issuance of the Notice-to-Proceed to the Vendor from the Owner.

https://nam11.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.bidnetdirect.com%2F&data=05%7C02%7Cpaul.green%40greshamsmith.com%7C6ea1e00a8a5d411deb4708dd6d55c879%7Cfa24c029a9214cbeaebec64b8f24a6c7%7C0%7C0%7C638786937713728415%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=c6I%2FBeXd9MnAVrL%2BMCqXN%2BKtCXLbMMyF7sLQNJCNgas%3D&reserved=0 mailto:michael.giles@tys.org

1.2 TITLE VI SOLICITATION NOTICE

The Metropolitan Knoxville Airport Authority, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

MKAA places an exceedingly high priority on diversity and inclusion, not just for the Airport itself, but for all companies that the MKAA does business with as well. The MKAA strongly encourages all companies to maximize minority, women owner, and disadvantaged business enterprise participation wherever possible. This includes the maximum opportunity to compete and perform under any contract associated with this Agreement. The successful bidder shall not discriminate based on race, color, national origin, or sex, in the award and performance of contracts. No part of the project is Federally funded in part or whole. Davis-Bacon Wage Rates are not required for this Project.

1.3 AGREEMENT TERMS

The terms and conditions of the anticipated Agreement by and between the MKAA and the selected Vendor are set forth herein. The following highlights the basic terms of the proposed Agreement:

A. Definitions: The words defined herein are intended to help dictate the means, methods, and expectations of services to be rendered by the selected Vendor per the agreed scope of work.

i. Inspection: As defined under the appropriate NFPA Standard(s), “Visual examination of a system or portion thereof to verify that it appears to be in operating condition and is free of physical damage.”

ii. Testing: As defined under the appropriate NFPA Standard(s), “A procedure used to determine the operational status of a component or system by conducting periodic physical tasks.”

iii. Maintenance: As defined under the appropriate NFPA Standard(s), “Work performed to keep equipment operable.” Maintenance may also include repair or replacement of system components based upon damage, reduced loss of function, or end of life expectancy.

B. Term: The MKAA intends to execute an Agreement for Fire Protection Inspection, Testing, and

Maintenance (ITM) with a term of sixty (60) months, with a month-to-month extension of up to another twelve (12) months at MKAA’s discretion. It is anticipated the contract will commence on August 29, 2025.

C. Scope of Work: Vendor will provide all necessary vehicles, materials, staff, expertise, and services to carry out the required Scope of Services outlined in this RFQ. This scope of work includes but is not limited to the Inspection, Testing, and Maintenance of TYS campus Fire Protection systems and related work.

D. Compensation: As compensation for services rendered, the MKAA will pay the Vendor an agreed-upon flat rate monthly fee for the ITM services provided. If annual service adjustments greater than 25% are needed, the MKAA may renegotiate the agreement with the selected Vendor. The MKAA will also reimburse the Vendor for the cost of materials related to ITM retrofits, repairs, and labor. Costs of materials should be provided as a Rough Order of Magnitude by the Vendor to be initially approved by the MKAA for commencement of purchase and labor.

E. Capital Improvements: During the Term, certain capital improvements projects may occur that are originated and financed by MKAA. These capital improvements may have a direct impact on campus fire protection systems and their operation. The Vendor may be required to adjust staffing and/or ITM methodologies to accommodate these types of projects from time to time during the Term.

F. Performance Bond: If the selected Vendor is requested to perform a task during its term that exceeds $100,000 in fee, the Vendor will be required to post a performance bond that guarantees compensation to MKAA if the Vendor fails to fulfill the contract.

G. Insurance Requirements: The selected Vendor will acquire the specific insurances outlined by MKAA.

i. Worker’s Compensation: Minimum per state requirements

ii. Auto Liability: $5,000,000.00 minimum

iii. Commercial GL: $10,000,000.00 minimum for each occurrence

iv. Metropolitan Knoxville Airport Authority, its commissions, officers and employees are named as additional insureds (additional insured status be primary and non-contributory and include completed operations)

H. Civil Rights Provisions: The selected Vendor will comply with the Civil Rights provisions outlined in Exhibit B.

I. MKAA ACDBE Goals: The selected Vendor shall adhere to the MKAA approved DBE Program (available at www.flyknoxville.com) to ensure disadvantaged business enterprises (as defined in 49 CFR Part 26) have the maximum opportunity to participate in the performance of contracts and subcontracts . No parties shall be discriminated against based on race, color, national origin, disability, or sex in the award and performance of DOT assisted contracts or other contracts defined by MKAA.

J. McGhee Tyson Airport Fire Life Protection ITM Agreement for Services: The Agreement provided by the MKAA will include the requirements of this RFQ document and any amendments to this RFQ mutually agreed to by the Owner and Vendor.

2. INTRODUCTION AND BACKGROUND

2.1 CAMPUS DESCRIPTION

The MKAA property includes buildings which are owned and either maintained or monitored by the MKAA authorities. These buildings include the airport terminal for commercial travelers, charter and private aircraft hangars, vehicular garages, maintenance bays, storage, and operational facilities for on-site staff. Fire extinguishers are provided at all locations and fire department vehicles in accordance with 2022 NFPA 10.

There are currently over 60 fire hydrants located throughout the entire TYS campus. These hydrants are also normally inspected, tested, and maintained by the MKAA staff. A campus wide fire alarm monitoring system is provided via Honeywell software. The Honeywell front-end interface can be found at the campus Emergency Dispatch center within Building 206. The Emergency Dispatch center is manned and operated 24 hours a day and 7 days a week.

The following is a list of buildings which are owned and operated/monitored by the MKAA:

http://www.flyknoxville.com/

A. BUILDING 6005 LIGHTING VAULT

The lighting vault facility is located on the southwest end of the airport runway airfield. The facility provides lighting for the entire airfield. Fire suppression system for the Lighting Vault consists of an FM-200 Clean Agent System. The fire alarm system is Honeywell Notifier and includes a Fire Alarm Control Panel, DACT communicator, and annunciator. An emergency generator is housed outside of the facility in a separate enclosure.

Image 1: Building 6005 Lighting Vault

B. BUILDING 300 EXISTING PARKING GARAGE

The existing parking garage provides long and short-term car parking for travelers and airport guests. It is located just east of the terminal building. The garage is served by a wet pipe sprinkler system which is drained annually in the fall prior to the arrival of freezing temperatures. The elevator equipment room is also home to the building Honeywell Notifier fire alarm control panel and elevator capture system. Select electrical functions for the garage are served by a dedicated emergency generator.

Image 2: Building 300 Existing Parking Garage

C. NEW PARKING GARAGE EXPANSION

A new 6 level parking garage is proposed to provide more vehicular space for travelers. The garage is currently under construction and is anticipated to be operable by early 2027. It will reside just to the northeast of the existing garage shown above under 2.1.B. The parking garage’s suppression system will consist of both wet and dry pipe suppression, with the wet pipe protected via electric resistance heat tracing for freezing temperatures. A fire pump and jockey pump are to be provided, along with an air compressor for the dry pipe systems. A GreenEx Aerosol clean agent system is proposed for the garage’s IT room located in the southeast quadrant of the first level. Fire alarm system will consist of two Honeywell fire alarm control panels which will communicate back to an existing FACP at the airport terminal.

D. BUILDINGS FN-702 UPS, FN-703 FEDEX, FN-704 VACANT WAREHOUSE

There are three warehouses on the northwest side of the property intended to be used for regional shipping and receiving. Two buildings are currently occupied by tenants with the third currently vacant. All three buildings include the following fire protection systems:

− Single-zoned wet pipe sprinkler systems with flow and tamper switches, post indicator valves, and FDC’s.

− Honeywell Notifier fire alarm system with FACP.

Image 3: Buildings FN-702, FN-703, FN-704

E. BUILDING FN-800 PSA/AMERICAN AIRLINES MAINTENANCE HANGAR

Building FN-800 is found to the north of the airfield runway. Fire suppression for this building includes a combination of wet and dry pipe water-based fire sprinkler systems. Storage areas are provided with in-rack sprinklers. The facility was previously served by an AFFF Foam Suppression system; this Foam system was taken offline with the foam, piping, and accessories fully removed. The existing foam tanks have since been isolated, flushed, and abandoned in place, awaiting proper disposal. While the building has a post indicator valve, it does not have an FDC. Water is provided by two 215,000-gallon storage tanks as a storage facility due north on the other side of Callahan Rd. The fire alarm system is Honeywell Notifier and includes a Fire Alarm Control Panel and annunciators. An emergency generator can be found outside the facility on the northwest side near the loading dock.

Just to the south of the warehouse is a hazardous storage prefabricated enclosure. The enclosure is fed by wet pipe fire sprinklers, with a standalone alarm strobe to indicate sprinkler discharge.

Image 4: Building FN-800

F. BUILDING FN-810 NORTH STORAGE TANK FACILITY

The north storage tank facility provides water to serve the FN-800 warehouse/hangar fire suppression system. The facility includes two 215,000-gallon water storage tanks. The facility pump house contains four diesel fire pumps which serve the system fed by the storage tanks. Each pump’s diesel storage tank is installed next to its respective tank. The pump house itself is fed by a wet pipe sprinkler system. A test header is installed on the north face of the building. The fire alarm system is Honeywell Notifier and includes a Fire Alarm Control Panel. An outdoor emergency generator provides emergency power to the facility and resides near the pump house’s front entrance.

Image 5: Building FN-810

G. JET FUEL FILL STATION

The jet fuel fill station is manned and operated by others. However, an emergency phone dialer can be found adjacent to the fill station which provides direct contact to the MKAA Dispatch Center.

Image 6: Jet Fuel Fill Station

H. CHARTER AIRCRAFT HANGARS

The fire alarm systems for each charter aircraft hangar (located east of the main terminal building) are primarily maintained by their individual tenants. However, the fire alarm dialers at each location are maintained by the MKAA. One hangar, currently occupied by Signature Aviation, contains a wet sprinkler fire suppression as a requirement for exceeding 12,000 ft2 per 2022 NFPA 409.

I. BUILDING FN-100 TERMINAL BUILDING

The terminal building is home to all commercial related air traffic and sees most of the occupancy on the TYS grounds. The building is primarily served by a multi-zoned wet pipe sprinkler system. This system is served by an electric fire pump located beneath the terminal. A test header and post indicator valve are located outside near the fire pump room. Individual sprinkler heads exposed to ambient temperatures are dry type heads, with the wet pipes protected from freezing conditions. Site piping serving the terminal is a 12” piping loop which fully surrounds the terminal.

Additional fire suppression for the building includes an Inergen Gas system for an Access Control and Security room and six GreenEx Aerosol systems for individual IT rooms. A commercial sized kitchen hood is used at the Ruby Tuesday tenant space. While maintained by the tenant, the hood is tied to the TYS fire alarm system for alarm monitoring.

Emergency power is provided by a diesel generator. The fire alarm system is Honeywell Notifier and includes an FACP, DACT communicators, annunciators, and a mass notification system. FireLite control panels are dedicated to serving the GreenEx suppression systems. The terminal also contains hydraulic type elevators with individual control panels and emergency call.

J. BUILDING FN-206 ARFF SAFETY DEPARTMENT

Building FN-206 is home to the TYS campus’ police department, fire department, emergency control center, and dispatch unit. The water-based fire suppression system is a combination of wet pipe sprinklers for the normally occupied areas and dry pipe sprinklers for the vehicular garage. An Inergen Gas system is used to serve the building’s IT room. The fire alarm system is a Honeywell Notifier and includes a Fire Alarm Control Panel and annunciators. The dispatch unit contains the front-end interface workstation for the campus Honeywell fire alarm system. An emergency generator and its associated fuel storage tank are located to the southwest side of the building.

Image 7: Building FN-206

K. BUILDING FN-7510 ENDEAVOR AIR AND DELTA MAINTENANCE HANGAR

The south storage tank facility provides fire service water to serve the Endeavor Air storage warehouse and maintenance hangar. The tanks are 115,000-gallons, are intended only for fire service, and connect to three diesel fire pumps. Each pump’s diesel storage tank is installed next to its respective pump. A test header is installed at the north face of the building. An indicator valve can be found at the end of a capped 16” pipe tee. Piping from the tee can be extended for future installations. The system provides water to a 3-zone AFFF foam suppression system for the maintenance hangar. The fire alarm system is Honeywell Notifier and includes a FACP.

Due east of the Endeavor Air building is the West Development Communications Vault (Building FN-7101), which contains an Inergen Gas system and Honeywell Fire Alarm system.

Image 8: Building FN-7510

L. BUILDING FN-101 TYSON CENTER

The Tyson Center is a two-story business occupancy building on the south end of the airport campus. Fire protection systems include a zoned wet pipe sprinkler systems with flow/tamper switches, post indicator valve, and FDC. The fire alarm system is a Honeywell Notifier based fire alarm system with FACP. An elevator shunt and call systems reside in the building’s elevator machine room.

Image 9: Building FN-101

M. BUILDING FN-510 AIRFIELD OPERATIONS CENTER

This building is the primary operations center for the TYS campus and acts as the garage for MKAA campus vehicles. The building is served by a combination of dry and wet pipe sprinkler zones. An Inergen gas system serves an IT communications room. The vehicular repair facility includes sensors for smoke, carbon monoxide, and nitrous oxides. The fire alarm system is a Honeywell Notifier based fire alarm system with FACP, cellular communicators, and annunciators. An emergency generator and its associated fuel storage tank are located to the south side of the building.

Image 10: Building FN-510

N. BUILDING FN-650 CARGO AND MAINTENANCE BUILDING

Building FN-650 is a vehicular maintenance center and storage facility. It is partially occupied by Delta. The building includes a Honeywell Notifier alarm system (FACP and annunciators) and smoke/CO/NOx sensors for the vehicular garage.

3. SCOPE OF SERVICES

The purpose of this project is to provide continuous services for Inspection, Testing, and Maintenance of all Fire Suppression and Fire Alarm related systems throughout the Knoxville Airport campus. This scope shall include all buildings owned and operated by the MKAA.

3.1 FIRE SUPPRESSION SERVICES

The Vendor shall provide all necessary levels of inspection, testing, and maintenance of all campus-wide fire suppression systems as required by the MKAA. At a minimum, proper procedure and regularity of ITM tasks will adhere to all requirements and levels of frequency set forth by NFPA standards.

A. EXTINGUISHERS

ITM requirements and frequency levels for fire extinguishers shall adhere to the minimum standards set under 2022 NFPA 10, “Standard for Portable Fire Extinguishers.”

B. WATER-BASED FIRE SUPPRESSION SYSTEMS (WET/DRY/STANDPIPES)

ITM requirements and frequency levels for water-based fire suppression systems shall adhere to the minimum standards set under 2023 NFPA 25, “Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems,” Chapters 5 and 6.

C. PRIVATE FIRE SERVICE MAINS

ITM requirements and frequency levels for private fire service mains and fire hydrants shall adhere to the minimum standards set under 2023 NFPA 25, “Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems,” Chapter 7.

D. FIRE PUMPS

ITM requirements and frequency levels for fire pumps and associated equipment shall adhere to the minimum standards set under 2023 NFPA 25, “Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems,” Chapter 8.

E. WATER STORAGE TANKS

ITM requirements and frequency levels for fire water storage tanks shall adhere to the minimum standards set under 2023 NFPA 25, “Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems,” Chapter 9.

F. FOAM SYSTEMS

ITM requirements and frequency levels for foam fire suppression systems shall adhere to the minimum standards set under 2023 NFPA 25, “Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems,” Chapter 11.

G. VALVES, VALVE COMPONENTS, TRIM

ITM requirements and frequency levels for valves, valve components, and trim shall adhere to the minimum standards set under 2023 NFPA 25, “Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems,” Chapter 13.

H. INERT GAS SYSTEMS

ITM requirements and frequency levels for inert gas and aerosol suppression systems shall adhere to the minimum standards set under 2022 NFPA 2001, “Standard on Clean Agent Fire Extinguishing Systems.”

3.2 FIRE ALARM AND MASS NOTIFICATION SYSTEMS

ITM requirements and frequency levels for fire alarm and mass emergency communications systems shall adhere to the minimum requirement of 2022 version NFPA 72, “National Fire Alarm and Signaling Code.” This includes the emergency call box located at the jet fueling station. Fire alarm system control and systems integration shall be coordinated with other standards within this document.

3.3 EMERGENCY GENERATORS AND FUEL OIL SYSTEMS

ITM requirements and frequency levels for emergency generators and related fuel oil systems shall adhere to the minimum standards set under 2021 NFPA 37, “Standard for the Installation and Use of Stationary Combustion Engines and Gas Turbines.” Emergency generators and fuel oil systems may or may not be applicable. This will be determined by the MKAA.

3.4 ELEVATOR CALL BOXES AND ANCILLARY EQUIPMENT

ITM requirements for elevator equipment shall comply with ASME A17.3-2023 and 2022 NFPA 72, “National Fire Alarm and Signaling Code.” Elevator call boxes and ancillary equipment may or may not be applicable. This will be determined by the MKAA.

3.5 FIRE AND SMOKE PROTECTIVE OPENINGS

ITM requirements and frequency levels for fire and smoke protective openings shall adhere to the minimum standards set under 2022 NFPA 80, “Standard for Fire Doors and Other Opening Protectives,” and 2022 NFPA 105, “Standard for Smoke Door Assemblies and Other Opening Protectives.” Fire and smoke protective openings may or may not be applicable. This will be determined by the MKAA.

3.6 AIRCRAFT HANGARS

ITM requirements and frequency levels for fire protection systems serving Aircraft Hangars shall adhere to the most stringent standards and annual inspections set under sections 3.1 thru 3.9 above as well as 2022 NFPA 409, “Standard on Aircraft Hangars.”

4. PRE-SUBMITTAL CONFERENCE AND SITE TOUR

A mandatory Pre-bid Conference will be held Wednesday, July 16, 2025, at 2:00 pm EST. The pre-bid may be in person or attended virtually. A mandatory site visit will immediately follow the pre-bid. An alternative site visit will be available on Thursday, July 17, 2025, at 2:00 pm EST for anyone unable to attend on July 16 and must be coordinated with MKAA no later than July 9, 2025. Valid government issued ID’s must be provided to Michael.Giles@tys.org 3 days prior to a scheduled site visit.

The following items pertain to the conference criteria:

4.1 Qualified Vendors wishing to attend the pre-submittal conference should communicate their intentions, via e-mail, to Michael Giles at Michael.Giles@tys.org by 5:00 pm EST July 9, 2025. Copy Joshua Rose of Gresham Smith: Joshua.Rose@GreshamSmith.com. Please provide contact information for those attendees for them to become registered participants eligible for future correspondence and documentation including the addenda.

4.2 We cordially request that Vendors limit the number of attendees at the conference to two (2) persons.

4.3 The purpose of the conference is to discuss RFQ requirements as defined herein, and to familiarize each Vendor with the site.

4.4 Vendors should not rely upon oral declarations made by the MKAA, and/or Gresham Smith during the conference.

mailto:Michael.Giles@tys.org mailto:Michael.Giles@tys.org mailto:Joshua.Rose@GreshamSmith.com

5. STATEMENT SUBMITTAL REQUIREMENTS

No-Contact Policy:

The Chairman of the Board of Commissioners of the MKAA has imposed a no-contact policy on the selection process. The no-contact policy is intended to prohibit any potential proposer from engaging in any direct or indirect lobbying of any MKAA commissioners or staff member, other persons, or organization who may be involved in the solicitation for submittal process. The no-contact policy is effective between the date the request for qualifications is issued and the date of the approval of the resulting agreement by the Board of Commissioners or authorized representative or cancellation of the request for qualifications process. Questions submitted in writing for clarifications of the information contained in the RFQs are not prohibited by the policy.

Cost Incurred in Responding:

All costs directly or indirectly related to the preparation of a response to this request for qualifications or any requirement to supplement and/or clarify the SOQ shall be the sole responsibility of and shall be borne by the proposer. Each firm submitting its SOQ waives any claim for liability against the MKAA as to loss, injury and costs or expenses, which may be incurred due to its response to this request for qualifications.

5.1 GENERAL SUBMITTAL REQUIREMENTS

The MKAA seeks a qualified firm that has the experience, staff, and financial resources to perform the full range of Fire Protection and Life Protection ITM services in a first-class manner described in this RFQ. Only Vendors that demonstrate that they have the required years of experience in these services, with the size and volume commensurate with service needed at TYS will be considered qualified. These requirements will be met with the understanding that subcontractors may be acceptable to sufficiently inspect, test, and maintain all factions of the Fire Protection systems listed for every building under the scope of this request. Vendors are required to submit an SOQ answering all questions and requests for information included on the Forms provided including, but not limited to the following:

5.2 COVER LETTER

The cover letter will contain a commitment to provide the services described herein, as well as the name and signature of the Vendor’s Representative authorized to negotiate an Agreement with the MKAA.

5.3 LICENSURE, CERTIFICATIONS, AND PROOF OF EXPERIENCE

Vendor shall provide proof of all licensure and certifications that will validate levels of expertise and concerning inspection, testing, and maintenance of Fire Protection systems described herein. Provide documentation expressing a minimum of 5 years of experience on previous works of ITM for these systems.

Vendor shall provide comprehensive evidence of company history and experience, show how the team has worked collectively, and highlight any experience that would be relevant/beneficial to their SOQ.

Requirements for licensure, certifications and proof of experience shall be adhered to by all parties in relation to the Vendor, including all subcontractors included in the SOQ.

5.4 FIRE SUPPRESSION SERVICES

The Vendor shall provide an explanation regarding capability of providing services solicited under Section 3.1 of this RFQ.

5.5 FIRE ALARM AND MASS NOTIFICATION SERVICES

The Vendor shall provide an explanation regarding capability of providing services solicited under Section 3.2 of

5.6 EMERGENCY GENERATORS AND FUEL OIL SYSTEMS

The Vendor shall provide an explanation regarding capability of providing services solicited under Section 3.3 of

5.7 ELEVATOR CALL BOXES AND ANCILLARY EQUIPMENT

The Vendor shall provide an explanation regarding capability of providing services solicited under Section 3.4 of

5.8 FIRE AND SMOKE PROTECTIVE OPENINGS

The Vendor shall provide an explanation regarding capability of providing services solicited under Section 3.5 of

5.9 AIRCRAFT HANGARS

The Vendor shall provide an explanation regarding capability of providing services solicited under Section 3.6 of

5.10 INSURANCE COVERAGE REQUIREMENTS

The Vendor shall provide insurance coverage as required by MKAA and outlined in Section 1.3G of this RFQ.

5.11 LIST OF EXCEPTIONS

Vendor must state whether their SOQ does or does not fully comply with the requirements as defined in this solicitation and will provide a detailed list of exceptions to the Scope of Services, sample insurance coverages or other RFQ requirements including all appendices and addenda. The exception list will be in table form and identify the page, section number, provision and the specific exception, non-conformance and/or substitute language proposed. Failure to identify specific items of non-compliance will result in the MKAA assuming compliance.

6. SOQ AND SELECTION PROCESS

6.1 RFQ SCHEDULE.

Provided below is the schedule for the RFQ. The MKAA reserves the right to adjust the RFQ schedule and add or remove specific events to meet the needs of the MKAA and this Project. Any such changes to the RFQ schedule will be explained in an addendum posted to the MKAA website.

The MKAA will only receive electronic submittals via secure online network BidNet Direct (www.bidnetdirect.com), TYS Fire Protection Systems Services, no later than 2:00 PM EST on August 4, 2025.

Any submittals received after the specified time and date will not be considered. Each entity submitting an SOQ must include an email contact for inclusion into the Microsoft Teams call. Due to the nature of the SOQ submittal requirements and basis of award, the public acknowledgement will be limited to identifying participating businesses without going into additional detail on submittal contents.

Any questions pertaining to the Request for Qualifications must be submitted in writing via BidNet Direct (www.bidnetdirect.com), no later than July 23, 2025 at 2:00PM EST. Questions by phone will not be accepted.

The questions and answers will be compiled and noted in an Addendum. The Addendum will be published on May 23, 2025. The MKAA is not responsible for any electronic communication failures or material delivery delays.

The MKAA reserves the right to reject all submittals without cause.

A. MILESTONES AND DEADLINES

i. Release of RFQ: June 22, 2025

ii. Pre-RFQ Submittal Conference and Site Visit*: July 16 & 17, 2025

iii. Deadline for Questions: July 23, 2025

iv. Addendum responding to questions will be issued: July 28, 2025

v. Due Date & Time for Statements of Qualifications: August 4, 2025

vi. Completion of SOQ Evaluation by MKAA: August 29, 2025

vii. Notification of Vendors to be interviewed if necessary: TBD

xi. Notification of potential award with selected Vendor: September 5, 2025

xii. Board Approval, if necessary: September 17, 2025

*The Pre-RFQ Submittal Conference and Site Visit will be conducted in person at:

TYS Airport Operations Center

100 Cirrus Landing

Alcoa, TN 37701 https://nam11.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.bidnetdirect.com%2F&data=05%7C02%7Cpaul.green%40greshamsmith.com%7C6ea1e00a8a5d411deb4708dd6d55c879%7Cfa24c029a9214cbeaebec64b8f24a6c7%7C0%7C0%7C638786937713744404%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ts3t52PSjJLzhukJuczB07RtLU0zhAH5pEmRBKc3g34%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.bidnetdirect.com%2F&data=05%7C02%7Cpaul.green%40greshamsmith.com%7C6ea1e00a8a5d411deb4708dd6d55c879%7Cfa24c029a9214cbeaebec64b8f24a6c7%7C0%7C0%7C638786937713765124%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=mKGoB6Ja%2BD9Oggi2JW9ouST%2FNf%2FnMSfDUWViXI35Moc%3D&reserved=0

B. SOQ SUBMISSION. SOQs shall be delivered in Portable Document Format (.pdf) via BidNet as follows:

i. Address to: Procurement Manager: Michael Giles

ii. Maximum permissible file size 20MB

iii. The name of the submitting Vendor shall be included in the name of the e-mailed PDF file.

iv. Vendor will not secure, password protect or lock uploaded files. MKAA must be able to open and view the contents of uploaded files.

v. Vendor will not disable or restrict the ability of MKAA to print the contents of the submitted electronic file.

vi. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading and interpreting the words, drawings, images or sketches.

vii. It is the Vendor’s responsibility to ensure the PDF file is not corrupt.

viii. All items required for a responsive SOQ shall be included. It is the responsibility of the Vendor to ensure that the SOQ package is complete. SOQs that are incomplete will not be considered.

ix. The delivery of the response to the Authority prior to the deadline is solely and strictly the responsibility of the Vendor.

x. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties.

xi. SOQs submitted by other means will not be accepted.

C. SOQ FORMAT

i. Vendors must submit a digital copy of the complete SOQ package in PDF format.

ii. The SOQ is limited to a maximum of pages, if printed on two sides (one sheet of paper equals two pages), as indicated in each section below.

iii. The SOQ should allow the PDF to be printed on 8-1/2” X 11” paper, however, pages with organizational charts, matrices, or diagrams may be printed on 11” X 17” sheets maximum size as indicated in each section below. If 11” X 17” pages are introduced they will count as four 8-1/2” X 11” pages, assuming double sided printing.

iv. Type size should be no smaller than 11 points for narrative sections, but may be reduced for captions, footnotes, etc. while maintaining legibility. Non-conforming submissions may be removed from consideration.

v. Each SOQ must contain the following sections, separated by tabs, to be considered responsive:

a. SOQ Cover Sheet

b. Introduction letter (maximum 2 pages)

c. Table of Contents (maximum 2 pages)

d. Statement of Qualifications:

1. Criteria 1-7 listed below (note that some or all criteria may have a maximum page count identified)

2. List of Exceptions

3. Acknowledgement of Addenda (one page per addendum)

D. RUBRIC

Respondents may be selected for interviews and presentations by an MKAA selection committee based upon review of the proposals provided in response to the RFQ. In evaluating each bidder, consideration shall be made utilizing the following criteria. Deficiency in any of the areas listed below may be adequate cause for bid rejection.

Criteria 1 (Pass/Fail)

The following minimum qualifications have been established as a basis for determining the eligibility of the Vendor. Vendors will demonstrate that they meet the below minimum qualifications. A response will be considered non-responsive and will not receive further consideration unless sufficient documentation is provided to determine whether the Vendor meets the following minimum qualifications:

i. Provide written evidence from a Surety of Vendor’s bonding capacity of not less than $175,000,000.

(no page limit)

ii. Provide evidence of a current Vendor’s license in the state of Tennessee pursuant to the Contractors Licensing Act of 1994. (Tenn. Code Ann. § 62-6-101, et seq.). (no page limit)

iii. Provide evidence of the ability to obtain the insurance coverages and limits as required by MKAA. (no page limit)

iv. Provide evidence of the Vendor’s bonding and litigation history over the last 10 years including bond claims, or instances of proven negligence, fraud, or intentional misrepresentation or claims. (no page limit)

a. Describe any cases of litigation in the last 10 years for the Vendor, a Related Entity, or key individuals on the proposed team, where negligence, fraud, or intentional misrepresentation were alleged, or any judgments were assessed. Describe any unresolved claims or disputes with any department or agency of MKAA. For purposes of this information, the term “Related Entity” means any parent, subsidiary, affiliate or guarantor of the Vendor.

b. State whether there are any cases pending against the Vendor, a Related Entity, or officer of either, that, if adversely resolved, would pose a material risk of insolvency to either the Vendor or Guarantor, or materially affect the Vendor’s ability to perform their obligations. Describe if the Vendor or any related entity has a history of bankruptcy or termination of contracts for cause.

Criteria 2 (0-30 points)

i. Organization and Experience: Provide a brief description of the Vendor’s company size and corporate organizational structure. Include a discussion of the Vendor’s financial stability, capacity, resources and bonding capabilities. (maximum 2 pages)

a. Describe at least 3 projects of similar size and complexity in the last 5 years where the Vendor has provided Fire Protection ITM or similar services and provide letters from Owner providing reference addressing the Vendor’s performance for each project and success in meeting established ITM schedule and budget. At least 1 of the 3 projects identified must be an airport or similar project. All provided reference letters should be dated, current, and include current contact information including telephone number and email address. (maximum 12 pages)

Criteria 3 (0-30 points)

i. Project Team: The following are considered “Key Individuals” in the Vendors proposed team:

Project Director, who serves as the single lead for the selected Vendor and acts as the primary point of contact with the Authority. Responsible for the overall management and delivery of the Program.

Shift Manager, responsible for on-site staff members for each shift of ITM service and MKAA’s point of contact during the shift.

a. Describe the experience of the Vendor’s proposed Key Individual team members that illustrates successful experience providing ITM services on two similar projects and provide two satisfactory references for everyone (provide reference name, telephone number and email) related to the individual experience including experience on at least one Airport project or project of similar scope.

(maximum 5 pages)

b. Location & Workload: Identify addresses of the proposed daily working office(s) during proposed daily working office of Key Individuals. As a consideration of the Vendor’s recent, current, and projected workloads, the Vendor must also state the commitment and availability of all key Individuals listed. The Authority will evaluate these criteria to determine how the Vendor’s personnel locations will provide the best value to the Program. (maximum 1 page)

c. Include a project organization chart of key team members, including any subcontractors to be assigned specifically to this project. Identify the individual who will be empowered to act on behalf of the Vendor. (maximum 1 page – can be 11x17 and reverse side left blank)

d. Provide a resume for each proposed key team member. (Resumes limited to two (2) pages per person)

Criteria 4 (0-15 points)

i. Schedule Adherence:

a. Describe the Vendor and key individuals past success in meeting established schedules for ITM contracts of similar size and complexity.

b. Describe the methods and procedures used to maintain the ITM schedules. (Maximum 6 pages)

Criteria 5 (0-15 points)

i. Project Approach: Vendor demonstrates an understanding of the contract scope, the constraints that apply to the project and outlines ideas, approaches and strategies that can result in a successful project under those conditions. The Vendor needs to provide high levels of quality and customer satisfaction through proper compliance to NFPA ITM requirements and levels of frequency.