2025-022 - Seguin Office Reroofing.pdf

REQUEST FOR PROPOSALS

REROOFING - SEGUIN OFFICE

PROCUREMENT #2025-022

RETURN PROPOSAL ELECTRONICALLY:

Via BidNetDirect at https://www.bidnetdirect.com/texas/guadalupeblancoriverau

The Guadalupe Blanco River Authority (“GBRA” or “Owner”) is soliciting a Request for Proposal (“RFP”) to solicit firms for reroofing a portion of GBRA’s Seguin main office building. GBRA’s procurement policy provides for open, fair, and competitive procurement practices with equal opportunity for all vendors.

GBRA particularly encourages qualified Small, Minority, and Women-owned businesses to submit proposals in response to the RFP.

Proposals shall be received no later than:

Tuesday, September 9, 2025 at 2:00 PM Central Time via https://www.bidnetdirect.com/texas/guadalupeblancoriverau

A non-mandatory pre-proposal meeting will be conducted at GBRA’s Seguin office located at 933 East Court Street, Seguin, Texas 78155 on Thursday, August 21, 2025 at 10:00 AM Central Time.

Proposer shall sign and date the proposal acknowledgment in Attachment B. Proposals which are not signed and dated shall be rejected.

GBRA appreciates your time and effort in preparing a proposal. Please note that all proposals must be received at the designated location by the deadline. Proposals received after the deadline will not be considered for the award of the contract, and shall be considered void.

GBRA is aware of the time and effort you expend in preparing and submitting proposals. Please let us know of any proposal requirements which are causing you difficulty in responding to our request for proposals. We want to make the process as easy and painless as possible, so that all potential vendors can compete for GBRA’s business.

Questions must be submitted via BidNetDirect at https://www.bidnetdirect.com/texas/guadalupeblancoriverau by Thursday, August 28, 2025 at 5:00 PM Central Time. Responses will be posted to Bidnet. Any questions received after the deadline may or may not be answered.

https://www.bidnetdirect.com/texas/guadalupeblancoriverau

GUADALUPE-BLANCO RIVER AUTHORITY

REQUEST FOR PROPOSALS

INSTRUCTIONS/TERMS OF CONTRACT

GBRA will be receiving proposals for the following:

- reroofing a portion of GBRA’s Seguin main office building

IT IS UNDERSTOOD that GBRA reserves the sole and exclusive right to reject any or all proposals for any or all products and/or services covered in this proposal request and to waive informalities or defects in proposals or to accept such proposals as it shall deem to be in the best interests of GBRA. GBRA retains the right to reject proposals for any reason, including without limitation: (1) proposals which don’t comply with the requirements set forth herein; and (2) the information provided by the references required below or any third party not associated with proposer is not satisfactory to GBRA.

DISQUALIFICATION OF PROPOSERS: The following events, in GBRA’s sole discretion, shall be grounds for the disqualification of a proposer and rejection of the proposal:

a. More than one proposal for the same work from an individual, firm, partnership, or corporation;

b. Evidence of collusion among proposers;

c. Poor performance in the execution of work under previous contracts; and

d. Being in arrears on existing contracts, in litigation with Owner or having defaulted on a previous contract.

PROPOSALS MUST be submitted via BidNetDirect at https://www.bidnetdirect.com/texas/guadalupeblancoriverau by Tuesday, September 9, 2025 at 2:00 PM Central Time. ANY OTHER MEANS OF TRANSMISSION WILL NOT BE ACCEPTED.

ALL PROPOSALS MUST BE RECEIVED BY GBRA BEFORE THE OPENING DATE AND

TIME SPECIFIED HEREIN.

CHECKLIST OF REQUIRED SUBMISSION DOCUMENTS

The following information must be submitted to be considered during the evaluation process.

1. Attachment B – Firm Questionnaire & Acknowledgement

2. Proposal providing background on firm and qualifications for the project scope addressing items in the Basis of Selection section below

3. Attachment D – Cost Proposal

BASIS OF SELECTION

The response should not exceed 10 pages (including cover letter) or it may be disqualified. Attachment B (Firm Questionnaire & Acknowledgement) will not count toward the 10-page limitation.

GBRA will utilize the following criteria to assist with the scoring of responses to this RFP:

1. Responding firm’s experience and qualifications in completing work of similar size and scope;

2. Project approach and schedule;

3. Overall understanding of project deliverables and expectations; and

3. Cost proposal.

In addition to the submitted RFP, GBRA may schedule interviews with select proposers.

FUNDING: Funds for payment will be provided by GBRA through its normal operational budget.

LATE PROPOSALS: Proposals received by GBRA after the submission deadline will be considered void and unacceptable. GBRA is not responsible for any technological or other errors that proposer may experience which result in the required documentation not being submitted within the time set forth herein.

The time of receipt shall be recorded in the BidNet Direct online system.

ALTERING PROPOSALS: Proposals cannot be altered or amended after submission deadline. Any interlineation, alteration, or erasure made before opening time must be initialed by the signer of the proposal, guaranteeing authenticity.

WITHDRAWAL OF PROPOSAL: A proposal may not be withdrawn or canceled by the proposer without the permission of GBRA for a period of ninety (90) days following the date designated for the receipt of proposals, and proposer so agrees upon submittal of their proposal.

SALES TAX: GBRA is exempt by law from payment of Texas Sales Tax and Federal Excise Tax.

PROPOSAL AWARD: GBRA reserves the right to award proposals in the best interest of GBRA.

DEBARMENT AND SUSPENSION: In awards involving federal funds, before an award may be given, GBRA is required to verify the selected proposer in the System of Award Management (SAM) system to ensure it is not suspended or debarred from conducting business with the federal government as an agent or representative of other proposers or of participants in federal assistance programs, or as an individual surety to other government contractors.

CONTRACT: This RFP outlines the criteria for proposals and will inform all subsequent agreements between GBRA and the successful proposer, which will commence upon execution by both parties. This RFP outlines the criteria for proposal that will be used to create a contract, which will commence upon execution by both parties. Upon execution, the agreement shall contain all governing terms and conditions.

Proposer shall not proceed with any portion of the work associated with its proposal submitted in accordance with this RFP until both GBRA and proposer have fully executed an agreement regarding the subject of the proposal hereunder.

CHANGE ORDERS: No oral statement of any person shall modify or otherwise change or affect the terms, conditions, or specifications stated in any resulting contract or agreement.

DELIVERY: All delivery and freight charges (FOB GBRA designated location) are to be included in the proposal price.

CONFLICT OF INTEREST: No public official shall have an interest in this contract, except in accordance with Texas Local Government Code, Chapter 171 and Texas Government Code, Chapter 572.

Additionally, pursuant to Texas Local Government Code, Chapter 176, et seq., a person or business, (including its or their agents, as applicable), who seeks to contract or enter into an agreement with GBRA, may be required to file a conflict of interest questionnaire (FORM CIQ) with the Texas Ethics Commission on the following website: www.ethics.state.tx.us. The specific “vendor” requirements, as that term is defined by the statute, are set forth in Texas Local Government Code, Section 176.006. A list of GBRA officers, required by Section 176.0065, can be found on GBRA’s Purchasing and Procurement webpage at www.gbra.org/about/purchasingandprocurement.

ETHICS: The proposer shall not offer or accept gifts or anything of value, nor enter into any business arrangement with any employee, official, representative, or agent of GBRA.

http://www.ethics.state.tx.us/ http://www.gbra.org/about/purchasingandprocurement

ADDENDA: Any interpretations, corrections, or changes to this RFP, specifications, or instructions/terms of a contract or agreement will be made by addenda. Sole issuing authority of addenda shall be vested in GBRA. Addenda will be published via https://www.bidnetdirect.com/texas/guadalupeblancoriverau website. Proposers shall acknowledge receipt of all addenda.

PROPOSAL MUST COMPLY with all federal, state, county, and local laws concerning these types of goods or service.

MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE PROPOSERS: A prospective proposer must affirmatively demonstrate proposer's responsibility must meet the following requirements:

1. Be able to comply with the required or proposed delivery schedule;

2. Have a satisfactory record of performance;

3. Have a satisfactory record of integrity and ethics;

4. Be otherwise qualified and eligible to receive an award.

GBRA may request representation and other information sufficient to determine proposer’s ability to meet these minimum standards listed above.

PROPOSER SHALL PROVIDE with this proposal response, all documentation required by this RFP.

Failure to provide this information may result in rejection of proposal.

HISTORICALLY UNDERUTILIZED BUSINESS: In order to maximize the utilization of certified HUBs, GBRA is requesting all eligible HUB vendors please submit their HUB certification documentation as part of their proposal submission.

SUCCESSFUL PROPOSER SHALL defend, indemnify, and save harmless GBRA and all its of officers, agents and employees from all suits, actions, or other claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault of the successful proposer, or of any agent, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from a proposal award.

Successful proposer indemnifies and will indemnify and save harmless GBRA from liability, claim or demand on their part, agents, servants, customers, and/or employees whether such liability, claim or demand arises from event or casualty happening or within the occupied premises themselves or happening upon or in any of the halls, elevators, entrances, stairways or approaches of or to the facilities within which the occupied premises are located. Successful proposer shall pay any judgment, with costs, which may be obtained against GBRA growing out of such injury or damages.

WAGES: Successful proposer shall pay or cause to be paid, without cost or expense to GBRA, all Social Security, Unemployment, and Federal Income Withholding Taxes of all such employees, and all such employees shall be paid wages and benefits as required by federal and/or state law.

TERMINATION OF CONTRACT: This contract shall remain in effect until the earlier of its expiration or the execution of a services agreement. Should proposer terminate the agreement before the end of the term specified in the agreement, proposer shall be liable to GBRA for any damages resulting from such termination.

TERMINATION FOR DEFAULT: GBRA reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of GBRA in the event of proposer’s breach or default. GBRA reserves the right to terminate the contract immediately in the event the successful proposer fails to:

1. Meet schedules;

2. Defaults in the payment of any fees; and/or

3. Otherwise perform in accordance with these specifications.

In the event the successful proposer shall fail to perform, keep, or observe any of the terms and conditions to be performed, kept, or observed, GBRA shall give the successful proposer written notice of such default;

and in the event said default is not remedied to the satisfaction and approval of GBRA within two (2) working days of receipt of such notice by the successful proposer, default will be declared and all the successful proposer's rights shall terminate.

Proposer, in submitting this proposal, agrees that GBRA shall not be liable to prosecution for damages in the event that GBRA declares the proposer in default.

NOTICE: Any notice provided by this proposal (or required by law) to be given by GBRA to the successful proposer shall be conclusively deemed to have been given and received on the next day after such written notice has been deposited in the mail by registered or certified mail with sufficient postage affixed thereto, addressed to the successful proposer at the address so provided; provided this shall not prevent the giving of actual notice in any other manner.

PATENTS/COPYRIGHTS: The successful proposer agrees to protect GBRA from claims involving infringements of patents and/or copyrights which may result from this award.

INVOICES shall be e-mailed to accountspayable@gbra.org or mailed directly to GBRA, ATTN: Accounts Payable, 2225 E. Common St., New Braunfels, TX 78130 and provide sufficient detail of goods and/or services provided.

PAYMENT will be made upon receipt and acceptance by GBRA of item(s) ordered and receipt of a valid invoice, in accordance with the State of Texas Prompt Payment Act, Chapter 2251 of the Texas Government Code. Successful proposer(s) is required to pay subcontractors within ten (10) days.

REMEDIES: The successful proposer and GBRA agree that both parties have all rights, duties, and remedies available.

VENUE: This agreement will be governed and construed according to the laws of the State of Texas without regards to its conflicts of law provisions. This agreement is executed in Guadalupe County, Texas and any suit, action, or legal proceeding arising out of or relating to this contract will be brought in the courts of the State of Texas in Comal County.

ASSIGNMENT: The successful proposer shall not sell, assign, transfer, or convey this contract, in whole or in part, without the prior written consent of GBRA.

SILENCE OF SPECIFICATION: The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement. Requests for clarification of any specification or absence of specification should be submitted in writing to GBRA.

INSURANCE POLICIES: The type and coverage amount of any insurance policy required by successful proposer shall be delineated in the accompanying specifications or contract and shall include worker’s compensation insurance at levels required under the laws of the State of Texas. Each insurance policy to be furnished by successful proposer shall include by endorsement to the policy, a statement that a notice shall be given to GBRA by certified mail thirty (30) days prior to cancellation or upon any material change in coverage. Furthermore, any General Liability and any Automobile Liability insurance policy required by this proposal will list GBRA as an “Additional Insured.”

mailto:accountspayable@gbra.org

FORM 1295: Proposer acknowledges that for contracts meeting specific criteria, GBRA may not accept or enter into a contract until it has received a completed and signed Texas Ethics Commission (“TEC”) Form 1295 from the proposer, pursuant to Texas Government Code § 2252.908. Proposer understands that failure to provide said form complete with a certificate number assigned by the TEC may prohibit GBRA and/or the proposer from entering into this Agreement. Pursuant to the rules prescribed by the TEC, the TEC Form 1295 must be completed online through the TEC’s website, assigned a certificate number, printed, signed, and provided to GBRA.

Texas Government Code 2252, Subchapter F. Prohibition on Contracts with Certain Companies:

Contractor represents and warrants that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization as prohibited by Section 2252.152 of the Texas Government Code.

Texas Government Code Chapter 2271, Anti-Boycott-of-Israel Verification: In accordance with Chapter 2271, Texas Government Code, a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the firm that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The signatory executing this document on behalf of the firm verifies that the firm does not boycott Israel and will not boycott Israel during the term of the contract.

Texas Government Code Chapter 2274, Prohibition on Contracts With Companies that Discriminate Against Firearm and Ammunition Industries: Contractor verifies that it does not have practice, policy, guidance, or directive against a firearm entity or firearm trade association and will not discriminate during the term of this contract against a firearm entity or trade association as defined and provided in Texas Government Code Chapter 2274.

Texas Government Code Chapter 2275, Prohibited Contracts with Certain Foreign-Owned Companies in Connection with Critical Infrastructure: Contractor asserts and verifies that its company is not owned by or the majority of its stock or other ownership interest is held by individuals who are citizens of China, Iran, North Korea, Russia, or a country designated under Texas Government Code Chapter 2275; nor is its company or entity owned or directly controlled by the government of China, Iran, North Korea, Russia, or is it headquartered in any of the aforementioned four countries or a country designated under such chapter.

No Agreements with Certain Foreign Owned Companies in Connection with Critical Infrastructure: Proposer asserts and verifies that its company is not owned by or the majority of its stock or other ownership interest is held by individuals who are citizens of China, Iran, North Korea, Russia, or a country designated under Section 117.003 of the Texas Business and Commerce Code; nor is its company or entity owned or directly controlled by the government of China, Iran, North Korea, Russia, or is headquartered in any of the aforementioned four countries or a country designated under Section

117.003 above.

Attachment A – Scope of Services

Project Scope

The project will involve reroofing approximately 9,685 square feet of GBRA’s Seguin main office building.

Project Summary

This Scope of Work outlines the labor, materials, equipment, and procedures necessary to install a new SBS modified bitumen roofing system over approximately 9,700 square feet of roof area located in Seguin, Texas. The system will meet local building codes, manufacturer specifications, and applicable warranty requirements.

Materials to be Used

Base Sheet: Mechanically fastened or adhered base sheet compatible with substrate and SBS system.

SBS Modified Bitumen Cap Sheet: Torch-applied or cold-applied (depending on building/environmental needs).

Flashing Materials: Pre-manufactured and/or field-fabricated flashing components with SBS compatibility.

Insulation: R-25.

Cover Board: High-density gypsum or other compatible cover board over insulation.

Adhesives/Fasteners: Per manufacturer specifications.

Preparation for Work

Mobilization

Deliver materials and equipment to jobsite.

Set up safety barriers and signage in compliance with OSHA.

Demolition / Tear-Off

Remove existing roofing layers down to structural deck.

Removal of existing roofing materials down to structural deck (assumed to be structurally sloped metal -verify on-site).

Inspection and minor repairs to the deck if needed (extensive deck repair to be considered as a change order).

Remove all flashings, penetration seals, and obsolete equipment.

Substrate Preparation

Clean and inspect substrate.

Perform minor repairs (patch holes, reinforce weak areas).

Install primer or vapor barrier as required.

Insulation & Cover Board (if specified)

Mechanically fasten or adhere insulation.

Install cover board with fasteners or cold adhesive.

SBS Roofing System Installation

Install base ply.

Install SBS-modified cap sheet using torch or cold adhesive method.

Install new flashing at all walls, curbs, penetrations, drains, and perimeter edges.

Ensure seams are properly lapped, and waterproof.

Detail Work

Termination bar installation at parapets and transitions.

Seal all penetrations.

Install new roof drains, scuppers, or overflow drains if required.

Cleanup & Final Inspection

Remove debris and unused materials.

Final walk-through with owner/representative.

Provide manufacturer's warranty and contractor workmanship warranty documentation.

Minimum Warranty Requirements

Manufacturer’s Warranty: 20-year NDL (No Dollar Limit) warranty

Installer Warranty: 2-year workmanship warranty

Evaluation Criteria Submitted proposals will be evaluated based on the following criteria:

Category Score Project Understanding 15 Approach and Schedule 25 Overall Experience 20 Cost Proposal 40

Exhibits

• A – Seguin Main Building Map with identified area for reroofing project

• B – Inspection Report – April 2025

Attachment B Firm Questionnaire & Acknowledgement

1. How many years has your organization been in business as a firm?

2. How many years has your firm been in business under its present business name?

3. If a corporation, provide the following:

a) Date of Incorporation:

b) State of Incorporation:

c) President’s Name:

d) Vice President’s Name:

e) Secretary’s Name:

f) Treasurer’s Name:

g) Corporation Address:

4. If an individual or a partnership, provide the following:

a) Date of Formation of Organization:

b) Name and Address:

c) Names of Partners:

5. If other than a corporation or partnership, describe organization and name principals:

6. List all states in which your firm is legally qualified to do business.

7. Provide an outline describing the respective responsibilities of your firm and/or a partnering firm with which you propose to affiliate for this project (where applicable). Please be specific and thorough in this outline description. Use additional sheets as needed.

8. Identify the proposed project manager responsible for this project (list project manager’s mailing address, telephone number, and qualifications).

9. Provide a complete and thorough listing of all personnel proposed to work on this project, and fully describe the qualifications, duties, and responsibilities of each. Include personnel from the primary firm, the affiliated firm (where applicable), and any sub consulting firms (where applicable). Relevant projects each person has worked on in the past and their particular responsibilities for this project should be included.

10. Provide qualifications of potential sub-consultants along with related work experience.

11. Has this firm ever failed to complete any contract awarded to it? If so, when, where, and why (attach explanation if necessary)?

12. Below, describe any litigation in which this firm is presently involved and/or has been involved during the past five years (attach explanation if necessary).

13. Proposer shall provide three (3) references where Proposer has performed similar to or the same types of services as described herein.

Reference #1:

Client / Company Name:

Contact Name:

Contact Title:

Phone:

Email:

Date and Scope of Work Provided:

Reference #2:

Reference #3:

14. Proposal Acknowledgement:

Dated as of this ________________ day of _______________________________, 20____.

Name of Firm:

Signature:

Printed Name:

Title:

Address:

Phone: ________________________ E-mail: _____________________________________

Name of Contact Person: ______________________________________________________

Phone: ____________________________ E-mail: _________________________________

Attachment C Insurance and Bonding Requirements

1. Insurance

1.1 The Proposer shall obtain and maintain, throughout the term of the Agreement, insurance of the types and in the minimum amounts set forth below.

1.2 The Proposer shall, upon its execution of this Agreement, furnish certificates of insurance to the Owner evidencing compliance with the insurance requirements hereof. Certificates shall indicate name of the Proposer, name of insurance company, policy number, terms of coverage, and limits of coverage. When any required insurance, due to the attainment of a normal expiration date or renewal date, shall expire, the Proposer will supply the Owner with certificates of insurance and, if applicable, amendatory riders or endorsements that clearly evidence the continuation of all coverage in substantially the same manner, limits of protection, and scope of coverage as was provided by the previous policy. The Proposer shall cause its insurance companies to provide the Owner with at least 30 days’ prior written notice of any reduction in the limit of liability by endorsement of the policy, cancellation or non-renewal of the insurance coverage required under this Agreement. The Proposer shall obtain such insurance from such companies having a Best’s rating of A-/VI or better, licensed or approved to transact business in the state in which the Services shall be performed, and shall obtain such insurance of the following types and minimum limits:

a. Workers’ Compensation insurance in accordance with the laws of the State of Texas, or state of hire/location of Services, and Employer’s Liability coverage with a limit of not less than $1,000,000 each employee for Occupational Disease;

$1,000,000 policy limit for Occupational Disease; and Employer’s Liability of $1,000,000 each accident.

b. Commercial General Liability insurance including coverage for Products/ Completed Operations, Blanket Contractual, Proposers’ Protective Liability, Broad Form Property Damage, Personal Injury/Advertising Liability, and Bodily Injury and Property Damage with limits of not less than:

• $2,000,000 General Aggregate Limit

• $1,000,000 Each Occurrence, combined single limit

• $1,000,000 Aggregate Products, combined single limit

• $1,000,000 Aggregate Personal Injury/Advertising Liability

c. Business Automobile Liability coverage applying to owned, non-owned and hired automobiles with limits not less than $1,000,000 each occurrence combined single limit for Bodily Injury and Property Damage combined.

d. Umbrella Excess Liability insurance written as excess of Employer’s Liability, with limits not less than $1,000,000 each occurrence combined single limit.

1.3 The Owner and the Owner’s agents, directors, officers, and employees shall be added as additional insureds to all coverages required above, except for those requirements in paragraphs “a” and “e.” All policies written on behalf of the Proposer shall contain a waiver of subrogation in favor of the Owner and the Owner’s agents and employees, with the exception of insurance required under paragraph “e.”

1.4 If the Proposer fails to furnish and maintain the insurance required by this Agreement, the Owner may purchase such insurance on behalf of the Proposer, and the Proposer shall pay the cost thereof to the Owner upon demand and shall furnish to the Owner any information needed to obtain such insurance. Proposer shall within ten (10) days notify Owner of any change in the insurance coverage amounts or the insurance companies used by Proposer in conjunction with this Agreement.

Attachment D Cost Proposal

Lump Sum Cost for Reroofing Project

EXHIBIT A

SEGUIN MAIN BUILDING MAP WITH IDENTIFIED AREA FOR REROOFING PROJECT

EXHIBIT B

INSPECTION REPORT – APRIL 2025