2024_SCHSAC_RETREAT.pdf
PDF 30 KB Posted
- Attached to
- 2024 SCHSAC RETREAT
- Solicitation number
- 2000015571
- Issued by
- Ramsey County, St. Paul City, Minnesota
About this file
This document is a solicitation from the Minnesota Department of Health for a contract to provide services for the 2024 Minnesota State Community Health Services Advisory Committee (SCHSAC) Retreat. The retreat will be held on October 9-10, 2024, and is expected to have approximately 200 attendees. The contract will include providing meeting facilities, lodging, catering, audio-visual equipment, and other related services. The deadline for submitting questions is April 16, 2024 at 2:00 PM Central Time, and bids must be submitted electronically through the SWIFT portal by April 23, 2024 at 2:00 PM Central Time. The Minnesota Department of Health will award the contract to the lowest responsible bidder that meets the specifications and terms and conditions.
The solicitation specifies that the meeting should be held within 100 miles of the Minnesota State Capitol building in St. Paul, Minnesota, to minimize travel costs and time for attendees. The state reserves the right to award items separately, by grouping, or by total, whichever is deemed most advantageous. Suppliers who are registered only as bidders must register as suppliers before being awarded the contract. The solicitation also includes information about the state's Small Business Procurement Program and encourages eligible businesses to apply.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 070-2024_SCHSAC_SAMPLE_CONTRACT.pdf | ||
| 070-2024_SCHSAC_RFB.pdf | ||
| SCHSAC_Conference_PRICE_SCHEDULE.xlsx | XLSX spreadsheet | |
| Sample_Menu_2024_SCHSAC_Retreat.pdf | ||
| ATTACHMENT_A_RESPONDER_DECLARATIONS.pdf |
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Text version
Event Description Description: The purpose of this solicitation is to receive responses and award a contract to a supplier to provide the Minnesota Department of Health 2024 Minnesota State Community Health Services Advisory Committee SCHSAC Retreat.
Conference to be held on October 9-10th, 2024. Approximately 200 attendees, meeting facilities, lodging, food and beverages, rental of audio visual and other equipment.
Location: From an economic perspective, holding this meeting in the Twin Cities Metro or Central area of the state minimizes the overall costs for travel and lodging, as well as the time commitment and time away from work for travel for attendees, speakers, and staff.
Therefore holding the meeting within 100 miles of the Minnesota Capital Building at 75 Rev. Dr. Martin Luther King Jr. Boulevard, St. Paul, MN 55155, by google maps is respectful of our attendees time, and financial burden that would otherwise be incurred if held outside the Twin Cities area.
The deadline for submitting questions is April 16th, at 2:00 PM Central Time. Questions must be submitted in writing to Sherry Otto at Sherry.otto@state.mn.us . All questions received by the cutoff date and time will be responded to via an addendum.
THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal. Non-electronic and e-mail responses will NOT BE ACCEPTED. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details. Your bid is not submitted until you select the 'Submit Bid' button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation.
SWIFT CONTRACT ASSISTANCE HELPDESK. Contractors needing help with registration and/or completing their response to this Event in the Supplier Portal may contact the Contractor Assistance Helpdesk: 651-201-8100, Option 1.
If your response does not comply with the solicitation requirements, it will be rejected. Minnesota Department of Health will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions. The state of Minnesota reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State of Minnesota.
Thank you for your interest and participation. NOTE: Suppliers who are registered only as bidders must register as suppliers before being awarded an event. Make sure that the registration occurs prior to the notice of intent to award.
General Comments
- **ATTENTION BIDDERS**
You must submit all responses electronically through the SWIFT portal. See line items for specifications. MMB and MDH does not accept email or faxed responses. Please be aware there may be attachments included in this event. The supplier is responsible for reviewing all attachments, including the Event Details and the Responders Declarations Documents.
Please complete, review, and upload your response with all attachments.
Event Details
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Otto,Sherry A Phone: 651/201-4639
Email: Sherry.Otto@state.mn.us
Event ID Format Type Page H1201-2000015571 Sell RFx 1 Event Round Version 1 1 Event Name
2024 SCHSAC RETREAT
Start Time Finish Time 04/09/2024 14:00:00 04/23/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Response Has the RFx document which includes the exhibits and sample contract documents been reviewed for posting in accordance with applicable purchasing policies and attached to this solicitation event?
Yes
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Otto,Sherry A Phone: 651/201-4639
Email: Sherry.Otto@state.mn.us
Event ID Format Type Page H1201-2000015571 Sell RFx 2 Event Round Version 1 1 Event Name
2024 SCHSAC RETREAT
Start Time Finish Time 04/09/2024 14:00:00 04/23/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
PRICE SCHEDULE
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Otto,Sherry A Phone: 651/201-4639
Email: Sherry.Otto@state.mn.us
Event ID Format Type Page H1201-2000015571 Sell RFx 3 Event Round Version 1 1 Event Name
2024 SCHSAC RETREAT
Start Time Finish Time 04/09/2024 14:00:00 04/23/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: 2024 SCHSAC RETREAT
LODGING
Question Response What is the price per unit?
Response Comments
Line: 2 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: CATERING
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Otto,Sherry A Phone: 651/201-4639
Email: Sherry.Otto@state.mn.us
Event ID Format Type Page H1201-2000015571 Sell RFx 4 Event Round Version 1 1 Event Name
2024 SCHSAC RETREAT
Start Time Finish Time 04/09/2024 14:00:00 04/23/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: MEETING ROOM RENTAL
Question Response What is the price per unit?
Response Comments
Line: 4 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: AV EQUIPMENT
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Otto,Sherry A Phone: 651/201-4639
Email: Sherry.Otto@state.mn.us
Event ID Format Type Page H1201-2000015571 Sell RFx 5 Event Round Version 1 1 Event Name
2024 SCHSAC RETREAT
Start Time Finish Time 04/09/2024 14:00:00 04/23/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Otto,Sherry A Phone: 651/201-4639
Email: Sherry.Otto@state.mn.us
Event ID Format Type Page H1201-2000015571 Sell RFx 6 Event Round Version 1 1 Event Name
2024 SCHSAC RETREAT
Start Time Finish Time 04/09/2024 14:00:00 04/23/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: 2024 SCHSAC RETREAT
LODGING
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MDH - FREEMAN BDLG
ORVILLE L FREEMAN BLDG
625 N ROBERT ST
ST PAUL MN 55155-2538
United States
Quantity: 1 Due Date: 04/06/2024 Freight Terms: FOB Destination, Prepd & Add Ship Via: The Best Way
Line: 2 Item ID: Line Qty: 1 UOM: EACH Description: CATERING
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 04/06/2024 Freight Terms:
Ship Via:
Line: 3 Item ID: Line Qty: 1 UOM: EACH Description: MEETING ROOM RENTAL
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Otto,Sherry A Phone: 651/201-4639
Email: Sherry.Otto@state.mn.us
Event ID Format Type Page H1201-2000015571 Sell RFx 7 Event Round Version 1 1 Event Name
2024 SCHSAC RETREAT
Start Time Finish Time 04/09/2024 14:00:00 04/23/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 04/06/2024 Freight Terms:
Ship Via:
Line: 4 Item ID: Line Qty: 1 UOM: EACH Description: AV EQUIPMENT
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 04/06/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Otto,Sherry A Phone: 651/201-4639
Email: Sherry.Otto@state.mn.us
Event ID Format Type Page H1201-2000015571 Sell RFx 8 Event Round Version 1 1 Event Name
2024 SCHSAC RETREAT
Start Time Finish Time 04/09/2024 14:00:00 04/23/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Otto,Sherry A Phone: 651/201-4639
Email: Sherry.Otto@state.mn.us
Event ID Format Type Page H1201-2000015571 Sell RFx 9 Event Round Version 1 1 Event Name
2024 SCHSAC RETREAT
Start Time Finish Time 04/09/2024 14:00:00 04/23/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .