2024-RFP-0394_Policy_and_Procedure_Manual_2024.doc

Golf Policy & Procedures Manual county of sacramento

Policy and

Procedures Manual

Sacramento County Golf division

TABLE OF CONTENTS

Page

1General Information

11.1 Introduction

11.2 Our Vision

11.3 Our Mission

21.4 Purpose of This Manual

21.5 Updates and Revisions

31.6 Golf Division Contact List

1Description of Facilities

12.1 Ancil Hoffman Golf Course

12.2 Cherry Island Golf Course

22.3 Mather Golf Course

22.4 Campus Commons Golf Course

1Responsibilities

13.1 Course Operation & Maintenance

13.2 Security and Law Enforcement

13.3 Golf Shop and Restaurant Operations

23.4 Player Assistant Program

23.5 Course Affairs Committees

23.6 Sacramento Golf Council

23.7 Equal Access Provision

1Facilities and Services

14.1 Golf Course Public Access Information

14.2 Golf Shop

14.3 Driving Range

14.4 Restaurants

24.5 Alcohol Policy

24.6 Tournament Room

24.7 Ancil Hoffman Trophy Room

24.8 NCGA Computer- Policy/Procedures

24.9 Ancil Hoffman Picnic Area Policy

1Course Play and Operation Policies

15.1 Etiquette and Rules for Golfers

15.2 Removal of Golfers from the Golf Course

25.3 Golf Carts

25.4 Disabled Golfer Golf Cart Policy

45.5 Turf Condition Categories

45.6 Golf Bags and Clubs

45.7 Number of Players

45.8 Shotgun Starts

45.9 Shoes

45.10 Dress Code

55.11 Rain Check Policy

55.12 Inclement Weather Closure

55.13 Frost Policy

65.14 Cooler/Ice Chest Policy

1Administrative Policies

16.1 Green Fees

16.2 Holidays

26.3 Complimentary Play

36.4 Student Team Play

46.5 Nine-Hole Play

46.6 Time of Day/Year Play

46.7 League Play

56.8 Junior Golf Etiquette Classes

56.9 Starting Times/Intervals

56.10 Reservations for Starting Times

1Home Clubs

17.1 General Description

17.2 Home Club Privileges

17.3 Benefits to the Golf Course

27.4 Designated Home Clubs

1Tournament Procedures

18.1 Home Club Tournaments

28.2 Special Tournaments

28.3 Tournament Reservation Deposits- Home Clubs

38.4 Other Tournament Groups

38.5 Sacramento Golf Council

48.6 Tournament Booking and Cancellations

68.7 Tournament Start Policy

68.8 Premium Tournament (Shotgun Tournaments)

78.9 Weekend Special Events (Tournaments)

78.10 Allocation of Fees

78.11 Booking Procedures

1Club House/Maintenance

19.1 Club House Maintenance Guidelines

19.2 Ancil Hoffman Golf Course Club House Maintenance

19.3 Cherry Island Golf Course Club House Maintenance

29.4 Mather Golf Course Club House Maintenance

1Equipment at Sacramento County Golf Courses

110.1 County Owned Equipment

1Emergency Procedures

111.1 Emergency Procedures

1Course Affairs Committee Guidelines

1A-1 Introduction

1A-2 History

1A-3 Committee Composition

2A-4 Purpose

2A-5 Committee Member Appointments

4A-6 Duties of Officers on the Committees

5A-7 Duties of the Committees

7A-8 Course Evaluation Guidelines

1Organizational Chart

1Sacramento Golf Council By-Laws

1Sacramento County Golf Course Fee Schedule

1D-1 Golf Fee Schedule

1Player Assistant Program

1E-1 Program Overview

2E-2 Slow Play Policy & Implementation Procedure

3E-3 Additional Player Assistant Duties

3E-4 Enforcement Of Course Rules

3E-5 Observed Misuse of Golf Course

3E-6 Non-Golfers

4E-7 General Guidelines

4E-8 Player Assistant Benefits

1Sacramento County Liability Incident Report

1Location Maps

1Adaptive Golf Cart Policy

1H-1 Use of Adaptive Golf Carts

2H-2 Cart Availability

2H-3 Cart Fees and Revenue Breakdown

1Golf Course Evaluation Guidelines and Form

1I-1 Evaluation Guidelines

7I-2 Evaluation Form

0Golf Course Maintenance Standards

1County of Sacramento

SECTION

General Information

1.1 Introduction

Interest in golf has increased in Sacramento County, as it has throughout the United States. There has also been a tremendous increase in competition for golf rounds between various daily fee and municipal golf course operators. Those who use the County’s golf courses may desire information about our policies and procedures. This manual will assist in clarifying questions and concerns. It will become necessary to periodically examine the golf course manual to ensure that it meets the diverse needs of all those who use our facilities.

1.2 Our Vision

“To offer the highest quality public municipal golf course facilities and services to the widest range of County residents and visitors to the region, at affordable prices.”

1.3 Our Mission

Sacramento County managers and staff strive to provide quality golf experiences for customers and Sacramento County residents by:

A. Assessing reasonable rates

B. Providing well operated and maintained facilities

C. Hiring management companies whose attitude and skill level enhances the recreational experience for our customers

D. Improving facilities consistent with capital improvement goals

E. Applying sound management practices in the operation of the golf courses

F. Providing equal access to all

G. Growing the game of golf as called for by the United States Golf Association (USGA)

H. Insuring that the Golf Fund remains self-supporting (as directed by the Board of Supervisors)

1.4 Purpose of This Manual

A. The purpose of this manual is to establish uniform policies and procedures to govern the operation, maintenance and use of Sacramento County owned and operated golf courses. This manual provides information of a directive nature for members of the Sacramento County Department of Regional Parks staff, fee managers, and concessionaires operating each golf course.

B. In order to keep the manual up-to-date, Department staff will attempt to review and revise the manual every two years. However, the manual should be reviewed and revised as necessary to remain an effective tool in managing County Policy. Suggestions for clarity of content are welcome and should be submitted, in writing, to the Superintendent of Golf, Golf Division.

Michael Doane, Deputy Director Department of Regional Parks Golf Division

10361 Rockingham Drive #100 Sacramento, CA 95827

1.5 Updates and Revisions

The manual has been designed so that changes, additions, and revisions can be distributed and inserted into the manual without altering the page numbering system. A log sheet should be maintained by each designated “holder” of the manual to insure that it is kept up to date. The Golf Division ASO I* will be responsible for maintaining and distributing revisions.

A. Golf Policy Procedures Manual Holders – Distribution List

Ancil Hoffman - General Manager

Golf Course Superintendent

Food & Beverage Manager Asa Jennnings

Kurtis Wolford

Derek Smith

Cherry Island - General Manager

Golf Course Superintendent

Food & Beverage Manager Phil Day

Juan Gonzalez

Ashlye Plog

Mather - General Manager

Golf Course Superintendent

Food & Beverage Manager Lance Fong

Logan Bloom

Rose Hickok

Fee Managers - CourseCo Inc.

Mike Sharp

1.6 Golf Division Contact List

Administration

Work

Email

Michael Doane , Deputy Director

875-1608 doanem@saccounty.gov

Accounting Support – Lea Vassallo

875-2491 vassallol@saccounty.gov Ancil Hoffman Golf Course

Asa Jennings, General Manager 482-3813 ajennings@golfancilhoffman.com

Kurtis Wolford, Superintendent

482-3813 kwolford@golfancilhoffman.com

Chris Kelp, Golf Shop Manager

482-3813 ckelp@golfancilhoffman.com

Derek Smith, Food & Beverage Manager 482-9792 dsmith@golfancilhoffman.com

Phil Day, General Manager

991-7293 pday@golfcherryisland.com

Juan Gonzalez, Superintendent

991-7293 jpgonzalez@golfcherryisland.com

Ashlye Plog , Food & Beverage Manager 991-7293 aplog@golfcherryisland.com

Lance Fong, General Manager 364-4354 lfong@playmather.com

Logan Bloom, Superintendent

364-4354 lbloom@playmather.com

Thomas Wary, Golf Shop Manager

364-4354 twary@playmather.com

Rose Hickok, Food & Beverage Manager 364-4354 rhicok@playmather.com

Description of Facilities

2.1 Ancil Hoffman Golf Course

A.

Ancil Hoffman Golf Course is a nationally ranked (top 75 public golf courses by Golf Digest), 18-hole, championship golf course, par 72 for men and par 73 for women. The course ratings are as follows:

B. The course was designed by William Bell and opened for play on May 15, 1965. The facility includes a 2186 square foot full-service golf shop, a 2163 square foot restaurant with a full service bar, a tournament room in the clubhouse, and the Ancil Hoffman Trophy Room building, which is available for rent by golf and non-golf organizations. The golf course has a driving range, two practice putting greens and a practice bunker available for instruction and individual use. (See attached location map at Appendix G) 2.2 Cherry Island Golf Course

A. Cherry Island Golf Course is an 18-hole, championship golf course, par 72 for men and par 72 for women. The course ratings are as follows:

B. The course was designed by Robert Muir Graves and opened on June 1, 1990. The facility includes a 2603 square foot full service golf shop and a 4231 square foot restaurant with a full service bar and patio area. The golf course has a driving range, practice putting and chipping greens for instruction and individual use. (See attached location map at Appendix G)

2.3 Mather Golf Course

A.

Mather Golf Course is an 18 hole, championship golf course, par 72 for men and par 74 for women. The course ratings are as follows:

Purple Tees

M/W

B. The course was designed by Jack Fleming and built by the U.S. Air Force. The first nine holes opened in 1958 with the second nine opening in 1963. The County purchased the golf course from the Air Force and opened it for public play in May 1994. The facility includes a 6,700 square foot clubhouse including a full service golf shop and restaurant with covered outside seating. The outside facilities include a driving range, practice bunkers, putting and chipping greens as well as a reservable practice and teaching area. (See attached location map at Appendix G)

2.4 Campus Commons Golf Course

Currently under construction .

SECTION

Responsibilities

3.1 Course Operation & Maintenance

The following golf courses are owned by Sacramento County and managed by the Department of Regional Parks, Golf Division.

3.2 Security and Law Enforcement

The Sacramento County Sheriff’s Department and the Department of Regional Parks’s Park Ranger Unit provide enforcement of laws and ordinances within the park/golf course.

3.3 Golf Shop and Restaurant Operations

Agreements are publicly bid and awarded by the Sacramento County Board of Supervisors. Negotiation, supervision, control and monitoring of the contracts are the responsibilities of Golf Division staff.

A. Ancil Hoffman Golf Course

All facilities at Ancil Hoffman Golf Course are operated under a fee management agreement with CourseCo Inc.

B.

Cherry Island Golf Course

All facilities at Cherry Island Golf Course are operated under a fee management agreement with CourseCo Inc.

C. Mather Golf Course

All facilities at Mather Golf Course are operated under a fee management agreement with CourseCo Inc.

D. Campus Commons Golf Course

To be determined after completion of construction of the course.

3.4 Player Assistant Program

Player Assistants are volunteers whose services are used by the County of Sacramento to serve the public good. Their duties include regulating pace of play and coordinating emergency services on the golf course as may be necessary. Managing Player Assistant services is the responsibility of the Fee Managers. Services are required during peak periods of play, tournaments, and at other times, as needed, to reduce slow play and maintain orderly play on the golf course. See Appendix E for a detailed list of the duties and responsibilities of Player Assistants.

3.5 Course Affairs Committees

A. A Course Affairs Committee has been established at each golf course and serves as an advisory body to the Director. The Committees are typically involved in green fee evaluations and course condition reviews. The composition of the Committee is described in this manual in Appendix A. An organizational chart that depicts the relationship of golf course organizations and agencies to the Golf division is included in Appendix B.

B. The Department encourages ‘Home Clubs’ from each golf course to provide representation on the Course Affairs Committee at each course. Organizations currently recognized as ‘Home Clubs’ are identified in Section VII of this manual.

3.6 Sacramento Golf Council

The Sacramento Golf Council is a non-profit, non-political, voluntary organization composed of a maximum of 20 members who are residents of the City and County of Sacramento. The Superintendent of Golf, County Golf Division and the City of Sacramento Golf Manager jointly appoint individuals to the Golf Council for two-year terms. (See Appendix C, Council By-Laws)

3.7 Equal Access Provision

The County of Sacramento prohibits discrimination on the basis of race, color, national origin, age or disability in their programs or activities. If anyone believes he or she has been discriminated against in any recreation activity, program, or facility, a complaint may be filed with the Department of Regional Parks, 3711 Branch Center Road, Sacramento, California 95827, or call (916) 875-6961.

SECTION

Facilities and Services 4.1 Golf Course Public Access Information

Sacramento County golf courses are scheduled to be open for play each day of the year. Play is normally permitted on each golf course, seven days a week, from sunrise until dark. In the event a golf course becomes unplayable, the Golf Course Superintendent, General Manager, or his/her designated representative may close the golf course. These individuals, for each golf course, are listed on page 2-3. In the event the Golf Course is closed, the Superintendent or the General Manager must notify the Superintendent of Golf, Golf Division.

4.2 Golf Shop

The golf shops are operated under a fee-for-service management agreement with the County. Hours of operation are from sunrise to dark, seven days a week. Services provided:

A. Starter and reservation services

B. Player Assistant services

C. Golf merchandise sales, services and repair

D. Golf instruction

E. Driving range

F. Equipment rental

G. Golf cart rental and maintenance

H. Tournament booking

I. Participation with course affairs committee activities

J. Minor facility improvements

4.3 Driving Range

The driving range is open to the public during golf shop hours. The golf shop is responsible for all driving range operations and up-keep. The Golf Course Superintendent is primarily responsible for maintaining the turf on the range and determines when use is allowed.

4.4 Restaurants

The restaurants are operated under contract with the County. Services consist of restaurant food and beverage sales, on-course food and beverage cart sales, and catering services. Hours of operation may very but are typically from sunrise until dark, seven days a week during peak periods, unless the course is closed earlier due to inclement weather. Restaurant hours may vary with the season, as well as the differences in operating hours spelled out in each operating agreement.

4.5 Alcohol Policy

Restaurant managers and serving staff will abide by the laws of the State of California when serving alcohol. Responsible sale of alcohol is the primary responsibility of the restaurant manager and all staff. They must use good judgment when serving alcohol. Responsible beverage service training (RBS) is required by all restaurant managers and all serving staff.

4.6 Tournament Room

The Ancil Hoffman Tournament Room is in the clubhouse for use by recognized tournament groups. There is no fee for its use. CourseCo Inc. staff are responsible for keeping the bulletin boards clean and organized.

4.7 Ancil Hoffman Trophy Room (Oak Room) The Ancil Hoffman Trophy Room, now called the Oak Room, has 1,149 square feet of floor space. The building was opened in 1976 and named in honor of the late Ancil Hoffman, who was a member of the Sacramento County Board of Supervisors. The room is suitable for small group meetings, receptions, and for serving as the headquarters location for golf tournaments. Courseco is responsible for up-keep and care of this room, as well as event reservation and catering services as outlined in the contract for Food and Beverage services. The room contains men and women’s restroom facilities. There are no kitchen facilities. The approximate capacities of the facility are standing room – 164; seating – 130.

4.8 NCGA Computer- Policy/Procedures

The Home Clubs at each golf course are responsible for the maintenance, upkeep, reporting of errors and problems, and upgrading of the NCGA Computer at each golf course. The golf staff will determine where the computers are located.

4.9 Ancil Hoffman Picnic Area Policy

The Ancil Hoffman Restaurant Manager and General Manager is allowed to use the Picnic Area adjacent to the Ancil Hoffman Golf Course for catered events, both golf and non-golf related (see attached map at Appendix G). The General Manager will be the only person allowed to reserve this picnic area, other than those events designated by the Department and handled internally by Department Staff. As part of the responsibility for reserving this area, the Restaurant Manager must coordinate with the Department’s Recreation Services Unit to advise them of the reserved use of this area. The following procedures must be followed for events where the Ancil Hoffman Restaurant Manager is using the designated picnic area.

A. Informing the Recreation Services Unit

The attached form to Section 4, contains information listed below that is required by the Recreation Services Unit. The Restaurant Manager must complete and returen this form to the Recreation Services Unit at 875-6336 at least one week in advance of a scheduled event.

1. Date and time of the Event

2. Name of the group using the picnic area

3. Whether the event is golf or non-golf related

B. Golf Related Event Procedures

These are events that precede or follow a golf outing where the participants have the food catered by the Ancil Hoffman Restaurant Staff.

1. The Ranger Unit must be notified so they can advise the kiosk personnel with the name (and location) of the event so the participants will not be charged for parking and can be given directions.

2. The event participants need to be advised to tell the kiosk operator that they are there for the event (by name) so they will not be charged for parking.

C. Non-Golf Events

Events that are strictly catered for by the Ancil Hoffman Restaurant Staff with no golf involved.

D. Ranger Notification

The Ranger Unit must be notified so they can provide the kiosk personnel with the name (and location) of the event so directions can be given and to ensure the parking charges are handled in one of the following pre-arranged formats:

1. Pre-Paid Parking - Parking is paid for in advance through the Restaurant Operator to the Ranger Unit and participants are provided with proof of payment chits to give to the kiosk.

2. Normal Payment Process - Participants in the event pay as they enter individually and are advised of the parking fee in advance.

3. Post-Payment Parking - Arrangements are made in advance with the Ranger Unit to have the kiosk staff keep track of the number of participant vehicles so that a bill can be sent after the event to either the Restaurant Operator or to the group holding the event for payment.

E.

Restaurant Operator Reservation Procedures

1. The General Manager will place a permanent sign in the picnic area stating, “This area is reserved by the Ancil Hoffman Golf Course Restaurant for catered group events by calling (916) 481-1701.”

2. The General Manager will ensure the reserved area is identified the evening before the event to preclude a non-scheduled group from claiming it the morning of the event. This can be done with signs or by taping off the designated area.

3. The General Manager and Staff will ensure that no vehicles are allowed to drive or park on the turf areas around the picnic area.

Ancil Hoffman Park Picnic Area

Event Notification Form

The following event is being catered at the Ancil Hoffman Park Picnic Area by the

Ancil Hoffman Restaurant.

Date of Event: ______________

Time of Event:

Name of Group & Event:

Contact Person: ____________________________ Phone: _________________

Estimated Number of Attendees:

Is this event part of a Golf Tournament?:

Yes:

No:

Is this strictly a catered event?:

Yes:

No:

(If yes, complete the following)

How will the Parking Fees be handled?

Pre-Paid (Payment in advance through the Restaurant Operator.)

Normal Public Paying Process (Each vehicle pays at the kiosk.)

Post Payment Parking (Make arrangements with Ranger Unit to have kiosk track the number of cars so one bill can be sent.)

Billing Name & Address:

Form Complete By:

FAX COMPLETETED FORM TO:

The Parks Ranger Unit @ 875-6632

Attn: Dave Lydick

Course Play and Operation Policies

5.1 Etiquette and Rules for Golfers

A. Conduct themselves in a sportsmanlike manner in all sporting activities, observing all applicable rules, and standards of etiquette and fair play.

B. Respect the rights of others, and not harass or threaten, verbally, physically, or otherwise abuse or retaliate against any player member, guest, or staff member.

C. Not engage in any form of sexual, racial, or religious discrimination or harassment.

D. Be responsible for ensuring that their own behavior and that of their family members and guests complies with this code of conduct and all other applicable USGA and local rules, regulations, dress codes, and other instructions.

E. Respect the golf course, golf carts, and facilities.

a. Take pride in the physical appearance of all Sacramento County Golf Courses as it is reflective of you as a guest/member.

b. Dispose of trash appropriately

c. Repair your divots and ball marks properly and promptly.

d. Rake the bunker after your shot

e. Let faster players play through F. Adhere to all club rules (non-all-inclusive list below)

a. Sign in procedures in the Golf Shop

b. Rental and safe operation of carts in designated areas only

c. Obeying all signage on the golf course

d. Take your time, but not too much G. Not conduct themselves in any rude or inappropriate manner, including the use of profane language, gestures, insults or other such misbehavior.

H. Abide by all state and local laws and regulations. Possession of weapons and/or controlled substances, as defined by Federal and State laws, are strictly prohibited on Sacramento County Golf Courses property.

I. Regarding bringing alcoholic beverages on Sacramento County Golf Courses: State Liquor Authority regulations are very clear and prohibit consumption of alcoholic beverages that were not purchased either from the Clubhouse or on the golf course grounds. This is NOT a local rule. Bringing alcoholic beverages to the golf course is in violation of CA State Liquor Authority statute, and violators place themselves and the golf course at risk for fines and potential loss of liquor license. All permit holders and guests are required to abide by this CA State law.

J. Know that staff will enforce these rules as seen and reported. The most effective efforts to enforce these rules are those made among peers on the course. To the extent that each guest/member assumes personal responsibility for their conduct, as well as their fellow competitors while on the course, the entire golf experience for all guests/members will be enhanced.

K. Does not damage the character, integrity, good will, property, and community view of Mather Golf Course facilities and/or its staff.

5.2 Removal of Golfers from the Golf Course A. The Golf Course Management, Golf Shop staff, Golf Player Assistant, Park Ranger, and golf course maintenance personnel are authorized to request that golfers follow the rules published in this manual, printed on the score card, and posted at the golf course (SCC 9.36)

B. If any golfer needs to be reminded of golf rules, etiquette, or accepted safety practices on more than one occasion, he/she may be asked to leave the golf course

C. Under extreme circumstances a golfer may be asked to leave the golf course and the County property immediately and without warning

D. In cases where property damage has occurred because of improper behavior, in addition to removal from the golf course, no refunds will be made, and additional charges may be assessed depending on the extent of the damage.

E. Normally, removal of a golfer forms the golf course will be done only if the golfer has impaired the health, welfare, or safety of others, has damaged the golf course, or failed to comply with established rules, regulations, or policies

F. Removal may be approved by the Golf Course Superintendent, General Manager, Supervising Player Assistant, Park Rangers, Sheriff’s Patrol or a combination of these individuals.

G. Removal actions shall be done firmly, politely and only after all the facts bearing on the situation have been ascertained

H. When in doubt regarding a rule violation or situation that may warrant removal of a golfer from the course, contact should be made with either the Golf Course Superintendent, Golf Shop Manager, and/or Park Rangers before taking action

I. If the Golf Course Superintendent or Golf Shop Manager cannot be reached and the Park Rangers are unavailable, good judgment must be exercised

J. As soon as it is possible to do so, notify the Golf Course Superintendent and Park Rangers of action (s) taken

K. Prepare a complete written incident report of the situation, including all names, dates, times and details of the incident, and actions taken, then submit this report to the Golf Course Superintendent, the Deputy Director, Golf Division, and the Park Rangers no later than 24 hours following the incident

5.3 Golf Carts

Golf carts shall be always operated in a safe manner. The minimum age for renting and operating a golf cart is 18 years of age. Carts that are operated in an unsafe manner or that risk bodily injury or damage to the cart, or the golf course shall be confiscated from the offending golfers. The Golf Shop Manager, Player Assistants, and Golf Course Superintendent are all authorized to take appropriate action if improper operation of a golf cart is observed. Golfers must sign a rental agreement whereby they are held liable for damage to their assigned golf cart. All golf carts, both power and pull carts, must be kept 30 feet from greens and tees. All power carts must remain on cart paths from tee to green, unless advised otherwise. Wet turf conditions will determine whether golf carts will be permitted off of existing cart paths at each golf course, on a daily and even hourly basis by the Golf Shop Manager. Management staff, or their designated representatives, are responsible for making this determination. Golf carts are required for Premium Shotgun Events and Weekend Special Events.

5.4 Disabled Golfer Golf Cart Policy

The purpose of the Disabled Golfer Golf Cart Policy is to provide guidance to Golf Shop Managers that ensures that golfers with permanent and temporary disabilities are treated fairly and that reasonable accommodations are offered to all.

A. Cart Flagging Policy

1. Each golf course will maintain enough approved disabled cart flags that can be attached to golf carts for customers with disabilities that require mobility assistance.

2. Customers requesting use of a flagged golf cart will be accommodated depending on turf conditions (see below) at that time. When turf conditions are appropriate, flagged golf carts will be allowed off the established cart paths using the 90-degree rule so long as they remain 30 feet from all greens and tees.

NOTE: The 90-degree rule permits a golfer to drive the golf cart on the cart path to a point even with their golf ball and then allows that golfer to drive out to their golf ball (across the turf) at a 90-degree angle to the cart path avoiding flooded areas and potholes in the turf. After their shot, they must then drive back to the cart path using the same course of travel before continuing to their next shot.

B.

Adaptive Golf Carts

At Sacramento County golf courses where adaptive golf carts* are available, the golfer is requested to notify the golf course at least 72 hours in advance, preferably when they make their tee time, to reserve the adaptive golf cart. The cart will be rented out on a first come first served basis. The rental rate for use of the golf cart on the golf course is one half the price of a full cart rate. The specific policies governing the actual use of an Adaptive Golf Cart are contained in Exhibit H, Adaptive Golf Cart Policies. Individuals that bring their own Adaptive Golf Carts and Equipment to the golf course must ensure that their personal equipment is approved by the golf course staff prior to taking it out on the golf course. These individuals must also comply with Exhibit H, Section 1B.

*Specially equipped single rider golf carts for golfers who are not able to walk.

C.

Golf Cart Restrictions

Wet turf conditions will determine whether Adaptive and/or Flagged Golf Carts will be permitted off of existing cart paths at each golf course, on a daily and even hourly basis by Golf Shop Managers. Management staff, or their designated representatives, are responsible for making this determination. There shall be three (3) categories used to define golf course turf conditions. (see Para 5.5)

D.

Medical Verification of Disabled Golfers

Golfers requesting accommodation for a disability generally are not required to present medical verification of their disability. However, the County reserves the right to request medical verification if at any time there is suspected abuse of this policy.

5.5 Turf Condition Categories

A.

Dry - Use 90-degree rule. All carts may drive directly across the fairway at 90 degrees from the cart path to hit their ball and then return directly to the cart path.

B. Wet - Only people having special medical permission (Flagged or Adaptive Golf Carts) are permitted to drive directly across the fairways to their ball and then return to the cart paths.

C. Very Wet - No golf carts will be allowed off the cart paths.

D. As turf conditions improve (Changing from Very Wet or Wet Conditions to Dry) golf carts will be allowed off the cart paths (always using the 90-degree rule). The decision to permit golf carts to drive on turf areas shall be based on public safety and protection of the golf course.

E. Each golf course will display a sign near the first tee, indicating the Turf Condition Category in effect at that time. Golf shop staff will update the sign as conditions change.

5.6 Golf Bags and Clubs

Each player must have his/her own golf bag and clubs. Two or more persons using one set of clubs is prohibited.

5.7 Number of Players

No more than four players per reservation time shall be allowed except when approved by the Golf Shop Manager at each golf course. This should be done to solve an operational problem for that day as an exception rather than the rule.

5.8 Shotgun Starts

Shotgun starts are permitted on a limited basis. (See Section 8, Paragraph 8.8, Premium/Shotgun Tournament Policy).

5.9 Shoes

Only approved golf footwear or shoes with flat soles are allowed on the golf course. Bare feet or shoes with rubber cleats that are not intended for golf are not permitted (e.g. baseball, softball, football or multi-cleat shoes). Steel spikes are not allowed.

5.10 Dress Code

As a courtesy to other players, it is recommended that appropriate golf attire be worn. Shirts must be always worn.

5.11 Rain Check Policy

Employees should recognize that rain checks are a customer service recovery tool. Customer service should be a foremost consideration when issuing rain checks

A. Rain checks may be given to any golfer after he/she has started play (teed off). The following guidelines apply:

1. There is a confirmation that the customer paid a green fee and at what rate (use the customer’s receipt or tee sheet to determine this)

2. The rain check is issued at the green fee rate the customer paid. For example: If a customer is playing at twilight, do not issue a rain check for peak rates.

3. Rainchecks will be issued at 50% of paid green fee and cart fee rate.

4. Rain checks will be filled out completely by the Counter Staff

5. Rain checks should be issued with an expiration date of 90 days from date of play

B. Reasons to issue a rain check:

1. Customer or member of the group has to depart due to an emergency

2. Customer or member of the group has taken ill

3. Customer or member of the group is asked to leave due to slow play

4. The Course is closed for any reason (other than normal closure) after play has started

5. If a customer requests a rain check due to inclement weather (unless otherwise posted)

5.12 Inclement Weather Closure

In the event of heavy rain or electrical storms/lightning the golf course may be closed. Rain checks may be issued in the event of inclement weather closure, as determined by Golf Course General Manager or his/her designated representative.

5.13 Frost Policy

A.

The purpose of the Frost Policy is to accommodate golfers that have been delayed due to frost conditions by getting as many golfers out on the golf course as soon as possible in an orderly and efficient manner. The frost policy will be implemented by decision of the Golf Course Superintendent or a designated representative. To compensate for the anticipated delays when weather forecasts indicate that frost is a possibility, each golf course should block out sufficient tee times, as determined by the Golf Shop Manager, between 12 noon and 1 p.m. to prevent the morning backups from delaying the scheduled afternoon tee times. The Golf Shop Managers and Staff will determine the manner in which play will commence from the following:

1. Delayed Start – Normally used when delays are short, less than one (1) hour. Move all tee times up to when play starts and send each scheduled group out in order off the #1 tee

2. 1-10 Start – Normally used when delays are more than one (1) hour. Start groups in the order of the scheduled tee times with the earliest times going off on holes #1 and #10. Send all 9-hole groups out on #10 while 18-hole groups start on #1. If there are no 9-hole groups or after all 9-hole groups have gone out on #10, then send alternating 18-hole groups with tee times out on #1 and #10 tees until tee times are caught up or groups start making the turn. Fill in any gaps with the remaining golfers.

3. Shotgun Start – Used only when delays are extremely long (two hours or longer) and a sufficient number of golfers are waiting. Start many golfers at the same time on different holes when you have enough golfers to fill out at least nine holes.

5.14 Cooler/Ice Chest Policy

Coolers (ice chests) are not permitted on the golf course except when obtained through the golf course restaurant. Sacramento County Ordinance 936 states that any food items, beverages or golf-related equipment not purchased from County golf course operations may not be distributed on or around the golf course. Any individual(s) that brings food, beverages or golf-related equipment for distribution will be asked to remove these items, and this individual(s) may be denied reservation for future tournaments at Sacramento County golf courses

SECTION

Administrative Policies

6.1 Green Fees

A.

Except as otherwise provided in this Section, all persons playing golf on the Sacramento County golf courses will pay green fees. The Sacramento County Golf Course Fee Schedule of currently applicable fees is provided in this Manual (see Appendix D). The following administrative policies regarding age categories shall be used to determine which fee shown in Appendix D is applicable. Proper identification must be shown to the starter at the time of play, or no age or low-income discount will be given.

1. Adult. A person who is eighteen years or older.

2. Junior. A person who is under eighteen years of age.

3. Seniors. A person who is sixty years or older and possesses a picture ID qualifies for the senior rate.

4. Low Income Resident/Family. A person who possesses verification of low-income qualification from the County of Sacramento Department of Social Services.

B.

Types of low-income verification are:

1. Income Verification Printout (Provided by their social workers)

2. A check stub verifying proof of their monthly aid

3. Services Access Card (SAC) with current month’s check stub

4. Benefit Issuance Card (BIC)/Medi-Cal Card

5. The Automated Food Stamp Issuance Card (FAIR)

6. General Assistance Bus Pass Card (Photo ID)

7. Aid in Kind Program (AIK) check stub for current month

Low-Income Senior. A person who is sixty-five years or older and possesses one of the above forms of verification is considered a low-income senior.

6.2 Holidays

Weekend rates shall apply to the following holiday periods.

All Sac County Courses

· New Year’s Day

· Martin Luther King, Jr’s Birthday

· President’s Day

· Memorial Day

· Juneteenth Day

· Independence Day

· Labor Day

· Veteran’s Day (Vets play Free)

· Thanksgiving & Day After

· Christmas Week -New Years (Weather Permitting)

If a holiday falls on Sunday, it is observed on the following Monday. If a holiday falls on Saturday, it is observed on the preceding Friday. If holiday falls on a Thursday or Tuesday the Monday or Friday will be observed with weekend rates as well. Home clubs will not be granted preferred starting times on any recognized holiday as outlined in this Section.

6.3 Complimentary and Reduced Rate Play

A.

Except as noted below, complimentary and reduced rate play privileges apply only to weekdays. The following persons shall be allowed to play golf on the Sacramento County Golf Courses without paying green fees or for a reduced rate (as noted) under the circumstances listed: (Name and organization must be written on starter sheet, and the appropriate identification must be shown.)

1. Visiting Golf Professional and Apprentices (to reciprocate for complimentary play privileges at their course) who are members of the Professional Golfers Association (PGA)

2. Visiting Class ‘A’ and Class ‘B’ members of the Golf Course Superintendent’s Association to reciprocate for complimentary play privileges extended at other courses

3. County Representatives include the Director of the Sacramento County Department of Regional Parks Director, the Deputy Director responsible for the Golf Division, and the Superintendent of Golf. These individuals may play any day their work schedule allows.

4. The Head Golf Professional and Golf Shop Manager at each Sacramento County Golf Course and his Assistant Golf Professionals may play any Sacramento County Golf Course.

5. The Golf Course Superintendent and the Assistant assigned to each of the Sacramento County Golf Courses, when inspecting the course conditions or planning maintenance activities may play any Sacramento County Golf Course.

6. Retired Directors of the County of Sacramento Department of Regional Parks. Other retired staff from the Golf Division may play the County Golf Courses when given permission by the current Director or Deputy Director of the County of Sacramento Department of Regional Parks. (Limited to weekdays only).

7. Friends of the County of Sacramento Department of Regional Parks - These persons shall obtain prior approval of the Director before playing and shall be either performing a service without a charge to Sacramento County or evaluating the course as a part of their job responsibilities.

8. Sacramento Golf Council members, on weekdays only may play at a reduced rate. (At courses where tournaments are held only). The current reduced rate is $8 for greens fee and $4 for cart rental.

9. Rating Committees from the N.C.G.A; P.W.G.A.; golf course consultants; Course Affairs Committee members; and visiting parks and recreation officials responsible for maintenance and operation of public golf courses.

10. Special Issuance - Complimentary or Promotional Passes issued under the authority of the Director of Regional Parks, Recreation and Open Space for special promotions or customer compensation. The days of the week when play is allowed will be listed on the passes.

B.

Each golf course shall maintain a complimentary play binder (log) and shall ask each person playing under the complimentary play policy to sign the log sheet before playing.

6.4 Student Team Play

A.

All requests for authorization to play matches or tournaments at Sacramento County golf courses must be submitted in writing to the Golf Course Manager six weeks prior to the scheduled start of the league play. Team schedules must be submitted to the Golf Course Manager two weeks prior to the first scheduled match or tournament.

Supervision of the various golf teams shall be the responsibility of the respective golf coaches. They shall supervise each of their school’s scheduled matches and tournaments and see that play on the golf course conforms to all established rules. No play will commence without the supervising coach present. Failure to abide by this policy may result in revocation of golfing privileges at the respective Sacramento County Golf Course for that school. Requests for practice rounds and match starting times must be made by the Golf Coach in charge of each team. High School rounds will not commence prior to 3:00 p.m.

1.

High School Schedule:

The dates permitted under this policy for the high school golf schedule shall be from September 1st-October 31st and February 1st through April 30th , Monday through Thursday, excluding holidays and Premium Shotgun events. A maximum of five consecutive tee times (20 players) per day will commence at 3:00 p.m. for recognized match play.

a. The Golf Shop needs a master schedule of all practice and league play by January 1.

b. All schedules must be accompanied by a published C.I.F. (California Interscholastic Federation) league schedule.

c. Failure to notify the Golf Shop of cancellations of scheduled times, including practice and match play, eight days prior to the scheduled date will result in revocation of golfing privileges at the respective Sacramento County golf course.

d. Student Team Play fee rates are reflected on the fee schedule.

e. The Inclement Weather Closures (Paragraph 5.9) also pertains to High School Play.

f. Scheduling for team play will be considered on a case-by-case basis.

g. Women’s High School Team Play will also abide by these rules with the exception of scheduling. The scheduling of Women’s High School Team Play will be handled with each golf course Manager on a case-by-case basis.

6.5 Nine-Hole Play

Only the first hour and one-half of tee times each day will be allowed to play the back nine holes (Sun up back nine). Nine-hole players may be permitted to play the front nine holes during twilight golf time or if no golfers have requested 18-hole play.

6.6 Time of Day/Year Play

All times of day/year rates are outlined in Appendix D.

6.7 League Play

A. Shall be accepted on a space available basis

B. Available at all three County Golf Courses

C. Available all year

D. Shall be permitted on the front 9 holes only

E. Considered to be tournaments and are subject to the same regulations regarding deposits, cancellation, and minimum number of players

6.8 Starting Times/Intervals

A. As a general rule, eight minute intervals between starting times shall be administered at each golf course for regular play. These intervals shall be used unless otherwise directed by the County.

B. Persons with reserved starting times must check in at the starter’s desk at least 15 minutes prior to their scheduled tee off time or they will lose their reservation.

6.9 Reservations for Starting Times

A. All Weekday, Weekend and Holiday starting times will be available by online booking, phone, or in person at the Golf Shop eight (8) days in advance starting at 6am. (i.e. Friday at 6am you may schedule for the next Saturday’s tee times).

B. The County may choose to implement an advance reservation procedure that will allow tee times beyond 8 days in advance. If this is done, the procedures will be individually defined, and policy will be distributed accordingly.

SECTION

Home Clubs

7.1 General Description

A golf club designated as a home club enjoys a special relationship with its golf course. Both the club and the golf course benefit from this relationship.

7.2 Home Club Privileges

A. Use of facilities as approved by the Golf Shop Manager and the Deputy Director, Golf Division.

B. Preferred tournament starting times are available to home clubs.

C. No tournament fees are required since they provide their own slow-play reduction program.

D. They receive assistance from the Golf Shop Staff in running their events.

E. The Golf Shop Staff provides educational programs at home club meetings.

F. The Golf Shop Staff provides accounting and record keeping support.

G. They receive added value pricing on prize fund purchases.

7.3 Benefits to the Golf Course

A. Home Clubs represent the course through the Northern California Golf Association (NCGA) or Pacific Women’s Golf Association (PWGA).

B. They promote the course by carrying its name into the golf community when they compete in tournaments at other courses.

C. Home Clubs support the course by purchasing tournament prizes at the golf shop and food and beverages items at the golf course restaurant.

D. They have a vested interest in assuring the quality of course maintenance and operations. As such, they help improve the course by assisting in the formation of policies and procedures as part of their representation on the Course Affairs Committees, and donations of services or materials.

E. Their familiarity with course policies makes it easier for staff to support their tournaments. Less staff time is required for home club tournaments than for non-home club tournaments.

F. The Home Clubs provide members who represent the Clubs and the Golf Course on selected advisory committees.

7.4 Designated Home Clubs

The following listed golf organizations shall be considered home clubs at their respective courses.

A. Ancil Hoffman Golf Course

Ancil Hoffman Golf Club

Ancil Hoffman Tuesday Women’s Golf Club

Ancil Hoffman Business Women’s Golf Club

Cherry Island Golf Club

Cherry Island PWGA Golf Club

C.

Mather Golf Course

Mather Golf Club

Mather PWGA Golf Club

SECTION

Tournament Procedures

8.1 Home Club Tournaments

Dates for home club tournaments must be requested by the individual clubs by Oct 1st of each year. Example: Home club dates must be submitted by October 1, 2024, for tournaments to be held in 2025 (January through December 2025). The requested schedules are to be sent to the Golf Shop Manager for the respective golf course. Conflicts in requested tournament dates shall be resolved by the Golf Shop Manager at that golf course. In the event of inclement weather (see Paragraph 5.9) a tournament may be cancelled and released from the Tournament Agreement. Frost, resulting in a delay of one hour or more from the tournament’s first scheduled tee time, will exempt that tournament from the 90% rule. The tournament may be cancelled if there is insufficient daylight to allow the tournament to finish.

A. Ancil Hoffman Golf Club

The Ancil Hoffman Golf Club shall be permitted 16 weekday and 21 weekend tournament dates distributed as equally as possible throughout the year. The starting time for these tournament dates shall be 8:00 a.m.

B. Ancil Hoffman Tuesday Women’s Golf Club

The Tuesday Women’s Golf Club shall permit 50 tournament dates per year with a standard starting time of 8:30 a.m. on Tuesdays only.

C. Ancil Hoffman Friday Parkway Ladies’ Golf Club (Disbanded in 2008) The Friday Parkway Ladies’ Club shall be permitted 45 tournament dates with a standard starting time of 8:30 a.m. on Fridays only. The standard/applicable weekday rate will apply to Friday play by the existing club membership.

D. Ancil Hoffman Business Women’s Club

The Business Women’s Club shall be permitted 40 tournament dates with a standard starting time of 8:30 a.m. on Sundays only.

E. Cherry Island Golf Club

The Cherry Island Golf Club shall permit at least 30 tournament dates distributed as equally as possible throughout the year. The starting time and number of tee times must be presented to the Golf Professional 10 days prior to the tournament date.

F. Cherry Island Monday Club (PWGA)

The Cherry Island Monday Club (PWGA) shall be permitted 47 Monday tournament dates (Holidays excluded -- 5 per year) with a standard starting time of 9:00 a.m.

G. Mather General Golf Club (NCGA)

The Mather General Golf Club (NCGA) shall be permitted 42 tournament dates, distributed as follows:

1.

Up to 26 weekday dates annually, with a standard starting time of 8:00 a.m.

2.

Up to 16 weekend dates, with a standard starting time of 8:00 a.m.

H. Mather Club (PWGA)

The Mather Golf Club (PWGA) shall be permitted 51 Thursday tournament dates (Thanksgiving Day omitted) with a standard starting time of 8:00 a.m. Holidays are an optional play date without transfers (Holiday rates apply).

8.2 Special Tournaments

The master calendar for tournaments opens on January 1st of each year for the next year. For example, on January 1, 2024, the master calendar for tournaments opens for calendar year 2025. The following organizations are granted the privilege of booking annual tournaments prior to the master calendar opening on January 1st each year. Tournaments may be held on the respective courses by the recognized home clubs and outside organizations as listed:

A. Sacramento County Department of Regional Parks B. United States Golf Association

C. Northern California Golf Association

D. Sierra-Nevada Golf Course Superintendents Association

E. Pacific…