2024 HVAC Chiller JA - AQ Signed 10 Sep 24.pdf

This is a Justification and Approval (J&A) document for an acquisition that does not use full and open competition. The Department of the Air Force, through the Air Force Installation Contracting Center (AFICC), is seeking to standardize Heating, Ventilation, and Air Conditioning (HVAC) chiller procurement across all DAF installations. The acquisition supports the HVAC Chiller Replacement Standardization program with an estimated contract cost of $437.5 million covering the period from October 1, 2024, through September 30, 2029.

The J&A justifies the use of the authority at 10 USC 3204(a)(1), which permits "Only One Responsible Source - No Other Supplies or Services Will Satisfy Agency Requirements." HVAC chiller purchases during the five-year period are expected to total 1,654 units. The government has determined that only selected HVAC chiller manufacturers can be competitively procured through authorized distributors at each DAF installation, with the preponderance of these distributors being small businesses (92%). The acquisition is classified as a "Class" J&A with a dollar value exceeding $100 million. Key benefits of standardization include reduced training costs (estimated $50 million savings), improved cybersecurity, enhanced resilience, improved mission effectiveness and reliability, reduced spare parts inventories, and support for small business competition. A Request for Information/Sources Sought notice was posted on SAM.Gov on December 12, 2023, for 15 days, and two industry responses were received. The document was approved by the Assistant Secretary of the Air Force for Acquisition, Technology, and Logistics on the date shown, with multiple coordinating offices signing off between February and July 2024.