2024_HR_33 Addendum _2.pdf

1600 Battle Creek Road, Morrow, GA 30260

Human Resources Information System

ADDENDUM #2

DATE October 31, 2024

BID NUMBER 2024-HR-33

BID OPENING DATE November 21, 2024 at 2:00 p.m.

ADDENDUM MUST BE SIGNED AND INCLUDED IN YOUR RESPONSE TO THE RFB.

RFP 2024-HR-33 is hereby modified as follows. The following revisions of the referenced portions of the solicitation documents for the above-named project replace or supplement the previously issued document.

1. Division 1, Section 1: Request for Proposal has been revised and is attached hereto as Exhibit A.

2. CCWA has received questions pertaining to this RFP. The questions and their resulting answers are attached hereto.

Where any original item, term, or requirement is not specifically amended, voided, or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

Acknowledgment of receipt of this addendum must be signed and included in your bid response.

COMPANY NAME

SIGNATURE

DATE

EXHIBIT A

DIVISION 1, SECTION 1

Division 1 General Information Section 1: Request for Proposals

Clayton County Water Authority 1600 Battle Creek Road Morrow, Georgia 30260

Name of Project: 2024-HR-33 Human Resources Information System

The Clayton County Water Authority will open sealed proposals from vendors via a Virtual Teams Meeting on November 7, 2024 November 21, 2024 at 2:00 p.m. for the Human Resources Information System. Any proposals received after the specified time will not be considered.

Please use the following call-in instructions to attend the Proposal Opening meeting:

Join Microsoft Teams Meeting Meeting ID: 250 753 261 185 Passcode: KUPpWk

Dial in by phone +1 912-483-5368,,834218228# United States, Savannah Find a local number Phone conference ID: 834 218 228#

CCWA encourages Small Local, Minority and Women-Owned business to participate and respond to this proposal request.

In an effort to promote responsible environmental practices this proposal package is available in electronic (Adobe PDF) format and can be requested by calling 770-960- 5223, M-F, 8:00 am - 5:00 pm, or by e-mail to ccwa_procurement@ccwa.us. Proposer will need to provide contact information and an email address, and any file size transfer limits to ensure email transmittals can be made. A hardcopy proposal package can also be requested at a cost of $25.

Clayton County Water Authority

By: Dr. Cephus Jackson, Chairman

END OF SECTION

tel:+19124835368,,834218228 https://dialin.teams.microsoft.com/39bf213b-c2b2-402d-baa0-32d31baf6811?id=834218228

ADDENDUM # 2

2024-HR-33 Human Resources Information System

QUESTIONS AND ANSWERS

Question #1: Can you let us know the active employee headcount and pay frequency?

This is critical to preparing pricing and aligning to the right Paylocity Rep if over 500 employees.

Answer: The active employee head count is four hundred forty (440). The pay frequency is bi-weekly.

Question #2: Please confirm the employee count for CCWA.

Answer: There are 440 funded positions.

Question #3: The turnaround for this RFP seems to allow only a few days for a response to be created. This isn't much time for vendors to provide thoughtful responses, especially since the response date to vendor questions is on Nov 1st and a hard copy has been requested. I kindly request that you consider adding an additional two weeks for vendors to respond.

Answer: The project has been extended. Please refer to Exhibit A.

Question #4: Approximately how many employees are there?

Answer: There are 440 funded positions.

Question #5: Is an extension possible?

Question #6: We would like respectfully request an extension of the deadline for submission. Given that a hard copy submission is required, we would need to budget for at least 2 days to ship and deliver the responses, leaving approximately 7 business days to prepare the response. We would greatly appreciate an extension to the submission deadline in the amount of one week.

Question #7: Will you consider an extension for two weeks? The functional requirements are a bit more expansive than what was previously released in the RFI and our team needs a bit more time to review. Also, being a hard copy submission there will also be shipping time to factor in as well.

Question #8: I am working on the excel sheet and the drop-down options do not make sense. Many ask for a file attachment, but the question isn’t about a file.

Others have drop downs that also do not pertain to the question. Am I to ignore the drop down options? And just copy and paste “response in comments” some of them are a simple yes or no.

Answer: Please redownload the spreadsheet and be sure to open in the app and not the web version. If you are still having issues, please just provide your answers in the comments.