2024 Fall Maintenance Package - Specifications.docx

Project: 2024 AML Fall Maintenance Package County: Bibb, Jefferson, Walker, & Winston Counties Number of Workdays: 30 Supplier to furnish all labor, material & equipment for work completed in accordance with Construction Drawings & Contract Specifications of the Alabama Department of Labor (ADOL), Mining and Reclamation Division. Work shall commence immediately upon issuance of the purchase order and written notice to proceed from ADOL.

Work on the project is expected to begin by October 2024. The awarded supplier cannot begin work on project until a purchase order has been issued.

A mandatory pre-bid conference for prospective bidders will be held at 10:00 a.m. on Thursday, August 22, 2024.

You must attend the mandatory pre-bid conference to be eligible to bid. The location for the mandatory pre-bid conference is the AML Field Office (lat. 33.4816 degrees, long. 86.7048 degrees). The AML Field Office is located at 1400 Urban Center Drive, Suite 200, Vestavia Hills, AL 35242.

Contact is Les Kearley, Mining and Reclamation Division, Department of Labor: (205) 945-8671 or leslie.kearley@labor.alabama.gov.

All bidders bidding in amounts exceeding $50,000.00 must be licensed under provisions of title 34, chapter 8, code of Alabama, 1975. Supplier bidding more than $50,000.00 please submit a copy of your Alabama General Contractor’s License under the Questionnaire tab of the ITB.

Certificate(s) of Insurance for the limits provided below and contractor information form for OSMRE applicant violator system (AVS) are required from successful supplier prior to award of contract. No bonds or ADEM small mining general permit will be required for this maintenance package due to the limited scope and nature of the work (maintenance).

Below is a summary of required minimum insurance coverage in accordance with General Conditions in the Contract Specifications. ADOL shall be named as additional insured on Certificate(s) of Insurance:

General Liability Insurance:

· Each occurrence limit shall be $1,000,000 for bodily injury and property damage.

· Personal and advertising injury coverage $1,000,000 each occurrence.

· General Aggregate shall be $2,000,000.

· Products/Completed Operations Aggregate shall be $2,000,000.

· Aggregate should be on a per project basis.

Automobile Liability Insurance:

· Combined single limit shall be $1,000,000 each accident.

· Coverage shall be for any auto including hired and nonowned auto coverage on a comprehensive basis.

· Protection shall include against uninsured motorist coverage.

Worker’s Compensation & Employer’s Liability Insurance:

· Each accident limit shall be $1,000,000.

· Disease – Policy Limit $1,000,000

· Disease – Each Employee $1,000,000.

Contractor’s Pollution Liability Insurance:

· Contractor’s Pollution Liability $1,000,000 each pollution condition.

· Onsite Cleanup $1,000,000 each pollution condition.

· Separate Defense Limit $1,000,000 each occurrence.

· General Aggregate $2,000,000.

Umbrella / Excess Liability Insurance:

· $5,000,000 each occurrence.

This is a combination lump sum/unit price contract.

Bid prices to be furnished on the attached Principal Items of Work form. It is the responsibility of each bidder to ensure that he/she has covered all items of work in his unit bid prices. For comparison purposes, unit bid prices are used in conjunction with the ADOLs given estimates of quantities to calculate total contract bid price. Contract awarded on basis of total contract bid price. Quantities used in the field may be increased or decreased as conditions warrant. Successful supplier will be paid for actual quantities used in the field as determined by the department. Failure to submit unit prices for listed items could result in rejection of bid response.

Note: Each bidder must provide a unit price above for this line item 1. The unit price must be the same amount as total contract bid price as shown in the attached Principal Items of Work form.

Bids must not exceed $100,000.00.

Supplier, who is the successful low bidder, will be notified by ADOL in writing by letter or email. Within ten (10) calendar days from the date of the written notification, the supplier shall provide all required documents to ADOL Vestavia Hills AML Office, If the supplier fails to submit all required documents to ADOL within ten (10) calendar days as noted above, the purchase order for the contract will be cancelled and the contract will be awarded to the next lowest bidder that meets all contract requirements. The ADOL Mining and Reclamation Division will oversee, inspect, accept or reject the completed project. All necessary forms and/or documents required by the Construction Drawings & Contract Specifications, unless otherwise specified, shall be completed & submitted with this bid.