2024-CCF RFQ A_E Hartsville Ward School updated dates.pdf

From: Jack McCall, Hartsville/Trousdale County Mayor

Cc: Amy Thomas, CCFO

To: Prospective Architectural & Engineering Firms

Date: November 30, 2024

Below please find a copy of the solicitation for professional architectural and engineering design services requested by the Hartsville/Trousdale County Government (HTCG) in Tennessee. HTCG is interested in seeking professional services for engineering and design for renovations of the

Historic Ward School funded by the Tennessee Department of Economic and Community

Development Connected Community Facilities Grant Program.

Thank you for your time and interest. If you have any questions, please feel free to contact

Mayor Jack McCall, at jmccall@trousdalecountytn.gov and copy Amy Thomas at

Amy.Thomas@trousdalecountytn.gov.

Pre-bid visits to and/or tours of the project area are allowed and should be coordinated with

HTCG. Available dates are December 2 and December 6. Dates have been extended to

December 10 and December 11 due to scheduling

INVITATION TO SUBMIT STATEMENTS OF QUALIFICATIONS

HTCG is seeking statements of qualifications for architectural and engineering services to assist with the design, engineering, and construction administration. The funded project includes the renovation of the Historic Ward School Renovation to create space for digital access, telehealth rooms, large meeting space, and private offices. The two-story building is listed on the Historic registry and any required preservation will need to be addressed. This project is funded by

Tennessee Department of Economic and Community Development’s (TNECD) Connected

Community Facilities Grant.

HTCG and the engineer will enter into an agreement which shall detail the scope of services and the compensation for said services. The services to be provided will include, but not be limited to:

1. Collaborate with various stakeholders involved in the project, including clients, government authorities, board members, contractors, and other consultants.

2. Create construction plans and specifications that align with the vision of HTCG

3. Prepare the construction bid package in conformance with applicable state and federal requirements and supervise the bid advertising, tabulation, award process, and issuing the notice to proceed.

4. Assist implementing the construction project and quality assurance and control throughout the project lifecycle.

5. Provide reproducible plan drawings to the County upon project completion.

6. Provide a project manager to oversee the onsite needs of the project.

These services shall be carried out in accordance with the grant program schedule and requirements established by TNECD.

mailto:jmccall@trousdalecountytn.gov mailto:Amy.Thomas@trousdalecountytn.gov

Respondents will be evaluated based on the written materials submitted and according to the five factors described below. Therefore, Statements of Qualifications should include:

1. Specialized experience or technical expertise of the firm regarding engineering design and inspection services for the type of project being undertaken (20 points);

2. Record of past performance on contracts with HTCG and other clients, including quality of work, timeliness, and cost control (20 points);

3. Capacity of the firm to perform the work within time limitations, taking into consideration the firm’s current and planned workload (20 points); and

4. Familiarity of the firm with the type of problems applicable to the proposed project (20 points).

5. Written responses to the following questions: (20 points).

a. What experience will your firm bring to the project to consider and understand historic, civil, structural, and fire protection engineering requirements? (5 points)

b. How would you describe your approach to construction administration and inspection? (5 points)

c. Do you have experience with projects on the historical registry that were funded with state and/or federal grant money? (5 points)

d. Familiarity of Hartsville/Trousdale County or Ward High School (5 points)

For questions, Jack McCall, Mayor, at jmccall@trousdalecountytn.gov and copy Amy Thomas at

Amy.Thomas@trousdalecountytn.gov.

Interested firms should submit statements to by Monday, December 17 at 10 AM CDT via:

1. A digital copy sent to contact@trousdalecountytn.gov

Subject: RFQ 2024-CCF: WARD SCHOOL RENOVATION

OR

2. A hard copy sent to

HTC Mayor’s Office

ATTN: RFQ 2024-CCF: WARD SCHOOL RENOVATION

328 Broadway

Hartsville, TN 37074

Bidders must also include signed copies of each of the following with their submission:

1. Iran Divestment Act Certification

2. Non-Boycott of Israel Certification

3. BYRD Anti-Lobbying Amendment Certification

4. Debarment Certification. All eligible vendors must receive a Unique Entity Identifier

(UEI) and be registered with SAM.gov. When setting up your account, please indicate that you wish for your company’s information to be publicly searchable.

This project will be funded through the American Rescue Plan Act of 2021 (ARPA). The successful firm or individual must comply with Executive Order 11246, Equal Employment Opportunity, the

Civil Rights Act of 1964, Section 109 of the Housing and Community Development Act of 1974, and Section 3 of the Housing and Urban Development Act of 1968.

mailto:jmccall@trousdalecountytn.gov mailto:Amy.Thomas@trousdalecountytn.gov mailto:contact@trousdalecountytn.gov https://sam.gov/

STATE OF TENNESSEE

IRAN DIVESTMENT ACT CERTIFICATION

SUBJECT CONTRACT NUMBER(S):

CONTRACTOR LEGAL ENTITY NAME:

EDISON SUPPLIER IDENTIFICATION NUMBER:

The Iran Divestment Act, Tenn. Code Ann. § 12-12-101 et. seq. requires a person that attempts to contract with the state, including a contract renewal or assumption, to certify at the time the bid is submitted or the contract is entered into, renewed, or assigned, that the person or the assignee is not identified on a list created pursuant to § 12-12-106.

Currently, the list is available online at the following website: https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-library.html

The Contractor, identified above, certifies by signature below that it is not included on the list of persons created pursuant to Tenn. Code Ann. § 12-12-106 of the Iran Divestment Act.

CONTRACTOR SIGNATURE

NOTICE: This certification MUST be signed by an individual with legal capacity to contractually bind the Contractor.

PRINTED NAME AND TITLE OF SIGNATORY

DATE

https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-library.html https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-library.html

NON-BOYCOTT OF ISRAEL CERTIFICATION

The Bidder certifies that it is not currently engaged in, and will not for the duration of the contract engage in, a boycott of Israel as defined by Tenn. Code Ann. § 12-4-119. This provision shall not apply to contracts with a total value of less than two hundred fifty thousand dollars ($250,000) or to contractors with less than ten (10) employees.

According to the law, a boycott of Israel means engaging in refusals to deal, terminating business activities, or other commercial actions that are intended to limit commercial relations with Israel, or companies doing business in or with Israel or authorized by, licensed by, or organized under the laws of the State of Israel to do business, or persons or entities doing business in Israel, when such actions are taken:

1) In compliance with, or adherence to, calls for a boycott of Israel, or

2) In a manner that discriminates on the basis of nationality, national origin, religion, or other unreasonable basis, and is not based on a valid business reason. Tenn. Code Ann. § 12-4-119.

Signature of Authorized Representative Date

Printed Name Phone Number / Email Address

BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION

Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a

Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352.

Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency.

APPENDIX A, 44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING – REQUIRED FOR CONTRACTS

OVER $100,000 Certification for Contracts, Grants, Loans, and Cooperative Agreements

The undersigned certifies, to the best of his or her knowledge and belief, that:

☐ No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a

Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

☐ If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of

Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

☐ The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31

U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

Printed Name and Title Phone Number / Email Address

CERTIFICATION REGARDING DEBARMENT, SUSPENSION

AND OTHER RESPONSBILITY MATTERS

The prospective participant certifies to the best of its knowledge and belief that it and its principals:

☐ Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

☐ Have not within a three-year period preceding this proposal been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction;

violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

☐ Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and

☐ Have not within a three-year period preceding this application/proposal had one or more public transactions

(Federal, State, or local) terminated for cause or default.

I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of the award. In addition, under 18 USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both.

Printed Name Phone Number / Email Address

☐ I am unable to certify to the above statements. Explanation is attached.