2024-55-061 Vendor Questions-Responses_FINAL_02.05.25.docx

Department of Healthcare and Family Services, Child Support Services (CSS) Child Support Automation and Innovation for Modernization (CS AIM) Independent Verification and Validation (IV&V) Vendor RFP

2024-55-061 / 25-478HFS-CHSUP-B-45281

BID AMENDMENT #1

VENDOR QUESTIONS/AGENCY RESPONSES

Could the Agency please clarify if references from HFS associated with work not related to IV&V and/or the CS AIM project can be provided?

A.1.5 Project Management Office (PMO)- Maximus-2017 Quality Assurance (QA)-CSG-2021 Design, Development & Implementation (DDI)- Deloitte-2022 Training Implementation Services (TIS)-Deloitte- 2022

Quality Assurance (QA)-CSG-2021 Design, Development & Implementation (DDI)- Deloitte-2022 Training Implementation Services (TIS)-Deloitte- 2022

Child Support DDI RFP B.7. No single vendor shall be awarded a contract in more than one of the following roles on the Illinois Child Support Modernization Project.

· Independent Verification and Validation (IV&V) Vendor

· Quality Assurance (QA) Vendor

· Design, Development, and Implementation (DDI) Vendor Please see revised language in Section B.1. of the RFP concerning this matter.

What statutes will DCSS use to determine justification for confidential and proprietary information?

E.2

It is the Vendor’s responsibility to determine redacted information.

Can subcontractor experience be used to support technical solution desirable elements?

Yes. However, sub-contractor experience cannot substitute Offeror experience regarding five year’s experience or references.

Would DCSS consider accepting the completed first page of Attachment 1 as meeting the reference requirement (i.e., waiving the requirement for references to complete the questionnaire on pages two and three of Attachment 1)?

F.4.2

No, references should be submitted as outlined in Section F.4.2. Reference of the RFP. Failure to adhere to the guidelines will result in the reference not being considered and receiving a score of 0 for that reference.

Will the state allow the Offeror to submit sample plans with a large number of pages in an Appendix and reference the Appendix rather than including them in the section? This will ensure ease of reading and scoring for the state.

Work Location

On site review activities will be located in State Offices located in Springfield, IL. Any review of documentation, drafting of reports, and the debriefing activities can be conducted remotely. Please see revised RFP for additional details. Travel line items have been added in BidBuy.

State of Illinois Standard Terms and Conditions IT Standard Terms and Conditions Agency Supplemental Terms and Conditions

If not, could you please verify the correct order?

2) Agency Supplemental Terms & Conditions

IT Standard Terms & Conditions are not required on this project.

State of Illinoi Standard Terms and Conditions IT Standard Terms and Conditions Agency Supplemental Terms and Conditions

If not, could you please verify the correct order?

2) Agency Supplemental Terms & Conditions

IT Standard Terms & Conditions are not required on this project.

1.)

is not required to be returned with the Offerors submission.

At the Bidder’s Conference, it was stated that Attachment 1 would be reissued with a due date of February 14, 2025. Since it is time sensitive for vendors to get this form to their references, is it acceptable for vendors to change the due date on the form to February 14, 2025 so we can get these forms out now to allow adequate time for then to respond since the state has not issued an updated Attachment 1? Please advise. Thank you.

Vendor may utilize the Attachment Form initially published which references the due date of February 21, 2025 or the Revised Attachment 1. All references are due by the Bid opening due date and date published on BidBuy.

· Requirements management (including requirements traceability to design artifacts and testing artifacts)

· Test Management (including defect tracking, test scenarios/cases repository, tracing to requirements)

· Document repository for status reports, etc.

Attachment 4

The selected vendor will have access to the Requirement Traceability Matrix and project repository which houses all project documents and artifacts.

Attachment 4, Section 3

Periodic reviews and reports will be conducted and provided quarterly.

Attachment 4, Section 7.1

List of specific tasks in Sections 7.2 through 7.13:

7.2. IV&V Project Management, 7.4 Project Management,

7.5. Quality Management,

7.6. Training,

7.7. Requirements Management, 7.8. Operating Environment,

7.11. System And Acceptance Testing,

7.12. Data Management,

7.13. Operations Oversight

· OE-1. “Evaluate new and existing system hardware configurations to determine if their performance is adequate to meet existing and proposed system requirements.”

· DE-4. “Evaluate new and existing development software to determine if its capabilities are adequate to meet system development requirements.

Attachment 4, Section 7.8 – 7.9

Confirmed.

Yes, However, the state has not had an active contract for these services since February 2024. This rebid is intended to re-establish a contract for these services.

The awarded Vendor will have access to prior work products, however, the awarded vendor will be required to report on current/future project progress.

This is an open competitive solicitation.

No

Late 2027 at the earliest.

Bid due date has been extended one (1) week, Bids are due 2/21/25 @ 2:00 PM CT.