2024-28 Pre-bid Agenda 3.10.26.pdf
PDF 142 KB Posted
- Attached to
- Wastewater Collection and Storm Drainage CIPP
- Solicitation number
- S-KA0010-00016106
- Issued by
- Jackson County, Amity City, Oregon
About this file
This is a pre-bid meeting agenda for the City of Ashland, Oregon, related to Wastewater Collection and Storm Drain CIPP (Cured-In-Place Pipe) Project #2024-28. The project involves collection rehabilitation work using CIPP technology throughout the city's system. The pre-bid meeting was held on Tuesday, March 10, 2026, at 2:00 p.m. at the Community Development and Engineering Services Building in Ashland. Bidders were required to submit written questions via email by Friday, March 13, 2026, at 2:00 p.m., with responses issued by Wednesday, March 18, 2026. The bid opening occurred on March 24, 2026, at 2:00 p.m., with bid award notification to be sent by Friday, March 27, 2026. The project completion deadline is September 30, 2026, with work available to commence after receipt of the Notice to Proceed and permit acquisition, with a target start date of May 1, 2026.
Bidders were required to be registered with Oregon's Construction Contractor's Board and pre-qualified in accordance with ORS Chapter 279C.430 and Standard Specifications for Public Works Construction. Required bid submittals included completed bid schedules, a First Tier Sub-Contractor Disclosure Form, a 10 percent bid bond, a Statement of Qualifications, and a Product Information Sheet. The project is a prevailing wage project with contractor and subcontractor compliance and reporting requirements. Plans and specifications were available through OregonBuys.gov. The bid would be awarded to the lowest responsive bid, and the City of Ashland Collections Department would perform spot repairs and work from a knock list as services by others on the project.
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Wastewater Collection and Storm Drain CIPP Project #2024-28
PRE BID MEETING AGENDA
Tuesday, March 10, 2026, 2:00 p.m.
Location Siskiyou Room of the Community Development and Engineering Services Building, 51 Winburn Way, Ashland, Oregon
INTRODUCTIONS / SIGN IN SHEET
• Nature of Project
- This pre-bid meeting is related to a Collection Rehabilitation project with CIPP throughout our system. The intention of this meeting is to give you the contactor a chance to insure you have all the appropriate information to complete your bid successfully.
• WORK OR SERVICES BY OTHERS/ COOPERATION W/OTHERS
- City of Ashland Collections Department – Spot repairs – Knock List
• OBTAINING PLANS AND SPECIFICATIONS
- Oregon buys (oregonbuys.gov)
• QUALIFIED BIDDERS
- Bidder needs to be registered with the Construction Contractor’s Board
- (Bidders shall pre-qualify as provided by ORS Chapter 279C.430 and in accordance with the Standard
Specifications for Public Works Construction, Oregon Chapter of APWA, for all classes of construction. Pre-qualification applications must be received by the City of Ashland at least five (5) calendar days prior to the date set for opening of the bids)
• QUESTIONS DURING BID
- Process- Questions must be in writing (email only)
- Time Limits Bidder Questions Accepted Until Friday, March 13, 2026, 2:00 p.m.
Responses to Questions Issued by Wednesday, March 18, 2026, 2:00 p.m.
• BID ADDENDUM
- Acknowledge addendum/s and indicate number of addenda received within bid schedule
• REQUIRED BID SUBMITTALS @ BID OPEN
- Completed Bid Schedule (page 12-18) Reference checklist for bid submittal
- First Tier Sub-Contractor Disclosure Form (page21)
- Bid Bond – 10% (page 58)
- Statement of Qualifications (Page 23)
- Product Information Sheet (Page 25)
• BID OPENING
- March 24, 2026 at 2:00 p.m. at Siskiyou Room of the Community Development and Engineering Services Building, 51 Winburn Way, Ashland, Oregon
• BID AWARD
- The bid will be awarded to the lowest responsive bid. At the time of selection, the project manager will send out a notice of intent to award to the selected company by email prior to the closing of business on Friday, March 27, 2026.
• CONTRACT SUBMITTAL REQUIREMENTS
- Reference Checklist for this in ITB on page 7
• COMPLETION TIME & PROJECT SCHEDULE
- Available to start after receipt of Notice to Proceed with permits obtained. May 1, 2026
- The Contractor shall complete all Work to be done under the Contract not later than specified date in the contract. September 30, 2026
• PREVAILING WAGE
- This project is a prevailing wage project with contractor/subcontractor compliance and reporting requirements.
• QUESTIONS
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