2024 -008 WWTP - FINAL.pdf

AD-CLARENDON COUNTY INVITATION FOR BID

2024-008- PROVIDE LABOR, MATERIALS, AND EQUIPMENT FOR THE ABANDONMENT OF

THE WASTEWATER TREATMENT FACILITY, LOCATED AT 3180 WHITE OAK DR.

MANNING, SC * SC PERMIT ND0072427

Clarendon County is requesting BIDS from qualified contractors to PROVIDE ALL LABOR, MATERIALS, AND EQUIPMENT FOR THE ABANDONMENT OF WASTEWATER TREAMENT PLANT IN

CLARENDON COUNTY

GENERAL SCOPE OF WORK

The work for this project generally consists of (but not limited to): providing all labor, equipment, material and supervision for the removal of existing piping, pumps and wiring, and back fill lagoons per SCDES regulations, related demolition, removal and proper disposal of all generated debris from this location in Clarendon County.

All work shall be done in accordance with all local, state and federal guidelines. The Contractor shall not take advantage of any errors or omissions, as Owner will furnish updated instructions if any errors or omissions are discovered.

All work on the project must be completed NO LATER THAN 120 days following Notice to Proceed 2024-2025

OWNERS RIGHTS: Clarendon County reserves the right to accept or reject any, all or any part of bids received as a result of this request, to waive any informalities or to cancel in part or in its entirety this request, if it is in its best interest to do so. Clarendon County will be sole judge as to whether bids submitted meet all requirements. All bids submitted shall become the property of Clarendon County. This solicitation does not commit Clarendon County to award a contract, to pay any cost incurred in the preparation of bids or to procure or contract for goods or services.

BID PACKAGES: are available on-line at: http://procurement.clarendoncountygov.org And www.bidnetdirect.com//clarendoncounty

PRE-BID MEETING AT THE SITE: September 05, 2024, at 9:00am

DEADLINE FOR SUBMITTING QUESTIONS (in writing): 4:00 P.M., Friday, September 10, 2024 DEADLINE TO SUBMIT SEALED BIDS: Must be received by 2:00 P.M., Friday, September 20, 2024

SUBMIT TO: Jeffrey A Hyde, CPPB, NIGP-CPP Clarendon County Procurement Director 3 South Church Street Manning, SC 29102 Phone (803) 433-3240

Clarendon County Procurement

INVITATION TO BID

BID SUBMITTAL FORM

Solicitation Number

Buyer

ITB 2024-008- ABANDONMENT OF

WASTEWATER TREAMENT PLANT IN

CLARENDON COUNTY

Permit ND0072427

Jeff Hyde Procurement Director project@clarendoncountygov.org

DESCRIPTION: 2024-008 ABANDONMENT OF WASTEWATER TREAMENT PLANT IN CLARENDON COUNTY

********INSTRUCTIONS**********

DEADLINE FOR SUBMITTING QUESTIONS (in writing): 4:00 P.M., Friday, September 10, 2024

DEADLINE TO SUBMIT BIDS must be received by 2:00 P.M., local time, September 20, 2024

Sealed BIDS will be opened and read in Clarendon County Procurement Department, located inside the Voter Registration & Elections Building at 3 South Church Street, Manning, SC 29102

SUBMIT YOUR OFFER TO THE FOLLOWING ADDRESS: The Term "Offer" Means Your "Bid" or "Proposal".

MAILING & PHYSICAL ADDRESS:

CLARENDON COUNTY PROCUREMENT

3 SOUTH CHURCH STREET

MANNING, SC 29102

E-MAIL project@clarendoncountygov.org

AWARD &

AMENDMENTS

The award, this solicitation, and any amendments will be posted on website at http://procurement.clarendoncountygov.org

You must submit a signed copy of this form, Page 2 with your Offer. You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date.

NAME OF OFFEROR (Full legal name of business submitting the offer)

OFFEROR'S TYPE OF ENTITY: (Check one)

□ Sole Proprietorship □ Partnership

□ Corporation ____State of Incorporation

□ Government entity (federal, state, or local) □ Other

□ DBE/MBE/WBE □ SC RESIDENT VENDOR

□ CERTIFICATE OF INSURANCE ENCLOSED

□ GENERAL CONTRACTOR ___________________

TAX PAYER ID DUNS

ACKNOWLEDGEMENT OF ADDENDUMS

□ ADDENDUM #1 □ADDENDUM #2 □ ADDENDUM #3

AUTHORIZED SIGNATURE

(Person signing must be authorized to submit binding offer to enter contract on behalf of Offeror named above.)

(I hereby certify that I have read and comply with NON-COLLUSION AFFIDAVIT)

TITLE (Business title of person signing above)

PRINTED NAME (Printed name of person signing above) DATE

Instructions regarding Offeror's name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

OFFEROR'S HOME OFFICE ADDRESS (Address for the offeror's principle place of business) STATE OF INCORPORATION

CITY

STATE ZIP CODE

PHONE FAX E-MAIL

I hereby affirm that my BID includes cost for permits, fees, personnel, supervision, labor, time, materials and equipment required to perform all work in accordance with all terms and conditions contained herein. This solicitation, along with an assigned PO# will serve as contract for product/services provided. My signature indicates that I have the authority to enter into an agreement with Clarendon County and will be responsible for the fulfillment of this solicitation.

ABANDONMENT OF WASTEWATER TREAMENT PLANT IN CLARENDON COUNTY

BID AMOUNT $_____________________________________

ACCEPTED BY: _____________________________________ PO# ________________ ________________

JEFFREY A. HYDE DATE

PROCUREMENT DIRECTOR

SECTION 1: GENERAL INFORMATION:

The purpose of this solicitation is to seek qualified contractor(s) to PROVIDE ALL LABOR, MATERIALS, AND EQUIPMENT FOR THE ABANDONMENT THE WASTEWATER

TREATMENT FACILITY IN CLARENDON COUNTY SC, PER SCDHEC REGULATIONS

You are encouraged to visit the sites provided. All work shall be performed in compliance with all local, state and federal mandates, including, but not limited to: SC Department of Health and Environmental Control, US Department of Labor, US Environmental Protection Agency and their delegated counterparts.

SECTION II: TERMS AND CONDITIONS:

COMPETITION: This solicitation is intended to promote competition. If any language, specifications, terms and conditions, or any combination thereof restricts or limits the requirements in this solicitation to a single source, it shall be the responsibility of the interested vendor to notify the Procurement Director in writing.

DEFAULT: In case of default by the contractor, the County reserves the right to purchase any or all items in default in the open market, charging the contractor with any excessive costs. Should such charge be assessed, no subsequent bids of the defaulting contractor will be considered until the assessed charge has been satisfied.

DISPUTES: The laws of South Carolina shall govern this Agreement. All litigation arising under said Agreement shall be litigated only in a nonjury hearing in the Circuit Court within the Third Judicial Circuit of Clarendon County, South Carolina. Upon approval of the Circuit Court, any such action shall be referred to the Master-in-Equity for Clarendon County. The prevailing party shall be entitled to recover attorney's fees and the costs of said litigation.

DRUG FREE WORK PLACE CERTIFICATION: By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended

ETHICS ACT: By submitting an Offer, You certify that you are in compliance with South Carolina’s Ethics, Government Accountability, and Campaign Reform Act of 1991, as amended. The following statutes require special attention: (a) Offering, giving, soliciting, or receiving anything of value to influence action of public employee – Section 8-13-790, (b) Recovery of kickbacks – Section 8-13-790, (c) Offering, soliciting, or receiving money for advice or assistance of public official – Section 8-13-720, (d) Use or disclosure of confidential information – Section 8-13-725, and (e) Persons hired to assist in the preparation of specifications or evaluation of bids – Section 8-13-1150.

NON-APPROPRIATION: Any contract entered into by the County resulting from this bid invitation shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriated year.

NON-COLLUSION AFFIDAVIT: I hereby certify that proposed price is genuine and is not a collusive or sham bid; neither the said bidder, not any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the Contract for which the attached bid has been submitted or to refrain from quoting in connection with such Contract, or has in any manner directly or indirectly, sought by agreement or collusion or communication or conference with any other bid holder, firm or person to fix the price or prices in the attached bid or of any other bid holder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other bid holder or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Clarendon, South Carolina, or any person interested in the bid contract; and price(s) quoted are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bid holder or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit.

PAYMENT TERMS & INVOICING: Payments to the successful contractor will be based on actual services received. The firm shall submit invoices that include a detailed breakdown of all charges. Please do not submit invoices to Procurement. Payment will be made within thirty (30) days of acceptance of the completed service.

Submit invoice to: CLARENDON COUNTY FINANCE/ACCOUNTS PAYABLE

411 SUNSET DRIVE

MANNING, SC 29102 or you may send via e-mail ap@clarendoncountygov.org

FINAL INSPECTION: Clarendon County Engineer will provide final inspection and SCDES will have a final close out inspection.

WORKING HOURS: All contractor(s) activity associated with this contract shall be performed during visible daylight hours only. However, Clarendon County, South Carolina may approve extended work hours if it is deemed necessary for the timely completion of work for this contract.

SECTION III: SPECIAL TERMS AND CONDITIONS:

CONTRACTOR REQUIREMENTS/QUALITY ASSURANCE

Workmanship shall be performed by skilled workman thoroughly trained in necessary crafts and completely familiar with specific requirements and methods specified herein. The Contractor will be asked to remove anyone from the work force who is observed performing unsatisfactory or unacceptable work, this includes subcontractors.

SITE LIABILITY AND HAZARDOUS MATERIAL CONTAINMENT: When necessary, warning signs or barriers shall be placed around the work site or at any property entrance(s) to control liability when performing demolition work.

1. Extreme diligence shall be taken to ensure that any surrounding vehicles, equipment, hardware, fixtures, materials, structures, and etc. are protected against damage.

2. Such damage shall be corrected at no expense to the owner.

3. All Federal, State and OSHA regulations must be strictly adhered to.

CONTRACTOR REQUIREMENT FOR RESPONSIVE SUBMITTALS

1. The Contractor shall submit references with their offer, please use the required verification sources on page 5 of this solicitation; you may use additional pages if needed. References will be checked.

2. The Contractor should also include evidence they have the expertise, ability, and means to successfully complete the scope of work.

3. The Contractor must submit any applicable licenses or permits to perform the work as specified by the State of South Carolina.

4. A copy of the contractor’s license shall be included with submittals, along with a statement of the number of years in business providing like services.

5. Proof of Worker's Compensation Insurance, with current copy of Current Certificate of Insurance.

6. If any of the services performed will be contracted out to a Subcontractor, the subcontractor must meet the minimum requirements outlined in this solicitation.

7. All work shall be monitored and performed in compliance with all local, state and federal mandates.

INSPECTION AND TESTING: A single point of contact representing the contractor will be responsible for subjects related to the delivery of services, customer satisfaction, and any dispute resolution.

WARRANTY: The Contractor shall warrant all material and craftsmanship to be free from defect in material and workmanship for a minimum period of one (1) year from the completion date.

SECTION IV: REQUIRED VERIFICATION SOURCES

REFERENCES: Please provide references who can verify similar work.

1. COMPANY:

CONTACT NAME: PROJECT:

ADDRESS:

E-MAIL:

PHONE:

Was project completed within budget and minimum change orders?

□ Yes □ No

2. COMPANY:

CONTACT NAME: PROJECT:

ADDRESS:

E-MAIL:

Was project completed within budget and minimum change orders?

□ Yes □ No

SUBCONTRACTORS LIST: All Subcontractors in excess of 1/2 of 1% of total Offer must be listed. Clarendon County reserves the right to approve all subcontractors; any subcontractor not listed herein must be approved with a written consent from Procurement Director. Please attach any additional numbered pages as required

SUBCONTRACTOR:

ITEM OF WORK:

LOCATION/ADDRESS:

E-MAIL

LICENSE NO.

CLASS:

EXPIRATION DATE:

PHONE:

SUBCONTRACTOR:

ITEM OF WORK:

LOCATION/ADDRESS:

E-MAIL

LICENSE NO.

CLASS:

EXPIRATION DATE:

SECTION V: SCOPE OF WORK

PROVIDE ALL LABOR, MATERIALS, AND EQUIPMENT TO PERFORM ABANDONMENT OF

Work To Be Preformed

Remove All Electrical Wiring, Control Panels and service poles

Remove 3 concrete basins

Remove 3 Baffles from the aeration lagoon (must be cleaned before going to landfill)

Remove 4 surface aerator pumps (must be cleaned before going to landfill)

Remove liner (must be cleaned before going to landfill)

Remove the perimeter fencing once the lagoons are ready for backfill

ALL DEBRIS MUST BE TAKEN TO CLARENDON COUNTY LANDFILL @ 2475 JW Rhames Road.

No Landfill Cost Contact John Hardy 803-473-3357

Pump the remaining effluent from the surface of both lagoons into receiving MH (location on map)

Allow Solids to dry and cover with Caustic Lime

After liner is remove mix solids with soil on the bottom of lagoon

Cap the irrigation line next to road (location on map)

Grassing and straw for soil stabilization

The sewage from the two lagoons will be pumped into the receiving Manhole going to the City of Manning.

The sewage would be pumped from the surface of the lagoons leaving the solid on the bottom of the lagoon. At this time the solids will be allowed to dry, and a disinfectant will be applied to control odors and Vectors. Once the solids have dried, the liner will be removed and sent to the landfill. The 3 Baffles and 4 surface aerators will be removed, cleaned and sent to the landfill as well. The solids will be mixed with soil and left on the bottom of the lagoon. Fill dirt from the berms will be used for filling in the lagoons and extra soil, “If needed” will be brought in by the contractor to create a surface that is sloped and well drained. Grassing will be place over area for soil stabilization. Coordinate all work with Water and Sewer Dept. personnel.

All work shall be completed in accordance with SC CODE REGS. 61-82 Section 48-1-50- Proper Closeout of Wastewater Treatment Facilities

NOTE: PICTURES AND MAPS WITH SITE LOCATIONS FOLLOW:

3180 White Oak Dr. Manning, SC 29102