2023ODEQManagerConferenceRequest.pdf
PDF 209 KB Posted
- Attached to
- 2023 Manager's Conference
- Solicitation number
- S-34000-00007073
- Issued by
- Linn County, Moro City, Oregon
About this file
This document is a request for a venue to host the 2023 Oregon Department of Environmental Quality (DEQ) manager's conference. The DEQ, on behalf of the state of Oregon, is seeking a venue that can accommodate the conference from October 23-26, 2023, preferably located in coastal Oregon, with a capacity of 80 participants and 2-3 breakout rooms. The venue must also provide lodging for 80 attendees at per-diem rates and catering for breakfast and lunch, along with access to nearby restaurants for dinner. The DEQ has requested quotes from three venues in the Newport and Lincoln City areas and will consider the overall cost and ability to meet the requirements when reviewing the responses. The deadline for venue responses is May 26, 2023, by 12 PM PT.
The contract opportunity is related to the 2023 DEQ manager's conference and involves the jurisdictions of Multnomah County and the City of Portland. The DEQ will award the contract to the venue that best meets the stated requirements, including cost. No further details are provided regarding pricing terms, set-asides, incumbents, funding sources, or other salient information.
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Text version
Department of Environmental Quality Agency Headquarters 700 NE Multnomah Street, Suite 600 Tina Kotek, Governor Portland, OR 97232
(503) 229-5696
FAX (503) 229-6124
TTY 711
The State of Oregon, acting by and through its Department of Environmental Quality ("DEQ") intends to contract with a venue for DEQ's manager conference.
Venue requirements:
1) Availability: October 23- 26, 2023 (All times tentative depending on conference schedule)
2) Location: Coastal Oregon, but preferably Newport, OR or Lincoln City, OR
3) Capacity: Main room to host all participants (80) and 2-3 break-out rooms
4) Lodging: 80 hotel rooms at per-diem rates for Tuesday and Wednesday (October 24-25) and 8 hotel rooms for Monday (October
23) and some availability Thursday night or available rooms with other hotels in close proximity
5) Food & Beverage: catering available by venue (breakfast and lunch) and restaurants in close proximity for dinner
6) Audit visual equipment in main room (projector, mics) with wi-fi throughout
DEQ requested quotes from three (3) venues:
1) Hallmark Resort, Newport, OR
2) Inn @ Spanish Head, Lincoln City, OR
3) Chinook Winds, Lincoln City, OR
If a venue feels that it meets the above criteria, please submit a response that clearly demonstrates the above requirements and the associated costs for food & beverage, venue, lodging, any fees, and discounts. If there are any reasonable alternatives, a venue may submit its response for DEQ’s consideration.
DEQ will consider the above requirements including cost when reviewing responses.
Please send any responses to bidsdeq@deq.oregon.gov with the subject title: "DEQ’s Manager Conference" by May 26, 2023, 12PM PT.
mailto:bidsdeq@deq.oregon.gov
File details come from the government source that posted it. Updated .