2023200011_A1_Grit Channel Repairs_Updated.pdf

Request for Quotation

Grit Channel Repairs

Solicitation Number RFQ #2023200011 Due Date and Time:

Friday, September 16, 2022 5:00 pm PST

CITY OF EUGENE

Wastewater Division Purchasing

410 River Avenue Eugene, Oregon 97404

Telephone: (541) 682-8643

I. INVITATION TO SUBMIT QUOTATIONS

INVITATION TO SUBMIT QUOTATIONS

Solicitation Number RFQ #2023200011

Notice to Suppliers Pursuant to ORS 279B.070 and City of Eugene Administrative Order 44-14-08F Public Contracting Rule (City Rule) 137-047-0270, quotes for Grit Channel Repairs for the City of Eugene will be accepted until Friday, September 16, 2022 5:00 pm PST. Quotes will not be accepted after the quote closing time and date. Quotes shall be valid for sixty (60) days after opening unless otherwise specified in the quote specifications. This Invitation to Submit Quotations does not commit the City to pay any costs incurred by any quoter in the submission of a quote.

Project Description In general, work includes concrete and expansion joint repairs to (2) grit channels located at the City of Eugene Wastewater Treatment Plant.

Solicitation Documents Solicitation documents may be examined electronically by logging in to OregonBuys.

To view City of Eugene solicitations:

• Scroll to Supplier Activities

• Click the Open Bids icon

• Click the Advanced Search button

• Click Select Organization

• Select City of Eugene

• Click Search

• Click the Bid Solicitation # to view solicitation details and documents

A copy of the Solicitation may be also be obtained by email request to the Purchasing Analyst shown below.

Vendors must submit their quotes in a single PDF file via email directly to the Purchasing Analyst shown below before the due date and time specified.

Prevailing Wages This solicitation is for a public works project which is subject to ORS 279C.800 to 279C.870. All bidders are required to consult the BOLI publication for Prevailing Wage Rates for Public Works Contracts in Oregon Subject to State PWR Law and all subsequent amendments. The rates in effect shall be as in BOLI publication July, 1, 2022. The documents can be accessed at https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx.

Mandatory Pre-Closing Meeting A MANDATORY pre-closing meeting is scheduled for Thursday, September 8, 2022, 10:00am at the City of Eugene Wastewater Treatment Plant located at 410 River Avenue, Eugene, OR 97404. Primary contractors in attendance will be permitted to submit quotes for this project.

Subcontractors and suppliers are not required to attend the meeting but are advised to do so if a site visit is necessary to submit a quote. Statements made by the City’s representatives at the

RFQ 2023200011 Grit Channel Repairs 1 https://oregonbuys.gov/bso/ https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx pre-closing meeting are not binding upon the City unless confirmed by written addendum issued under Section II(5.0) of this RFQ.

***These are Confined Spaces. Required equipment: Hard Hat, Harness, (2) Locks.

Single Point of Contact City of Eugene Purchasing is the issuing office. Address all concerns or questions regarding this solicitation to the Purchasing Analyst identified below.

Dated: August 29, 2022

Dori Palmer Purchasing Analyst City of Eugene dpalmer@eugene-or.gov

RFQ 2023200011 Grit Channel Repairs 2 mailto:dpalmer@eugene-or.gov

II. INSTRUCTIONS TO QUOTERS

1.0 QUOTE FORM

1.1 Quotes shall be submitted on forms identical to the form provided by the City. The quoter shall make no alterations or additional stipulations on the quote form, nor qualify the quote in any other manner. Alteration of any part of the quote form content may cause the quote to be considered non-responsive.

1.2 Complete sets of quote documents shall be used in preparing quotes.

2.0 SUBMISSION

2.1 Deliver quotes via email to dpalmer@eugene-or.gov prior to the due date and time indicated in the RFQ or any extension thereof made by addendum. The subject line of the email must read: RFQ 2023200011, Grit Channel Repairs, September 16, 2022

The City is not responsible for the premature opening of or the failure to open a quote not properly identified or addressed.

2.2 Quoter is responsible for submitting their quote prior to the closing time and date.

Late quotes may not be accepted. The City is not responsible for any delays caused by computer/email issues of any sort.

3.0 QUOTE MODIFICATIONS

Any questions, clarifications, modifications, or substitutions of the specifications or contract shall be delivered to the Purchasing Analyst via email in conformance with City Rule 137- 047-0440(1), and no less than five (5) calendar days PRIOR to the solicitation closing and submitted separately from the solicitation response. Contents of questions, clarifications, modifications, or substitutions should include a reference to the page or item being addressed, the reason and any proposed alterations. Questions, clarifications, modifications, or substitutions included with the response to the solicitation may cause it to be considered non-responsive.

4.0 OR EQUAL

4.1. Whenever a process is designated or a manufacturer’s name, brand, or item is designated or described, it shall be understood that the words, “or equal” follow such name, designation, or description, whether in fact they do so or not, unless no substitution is stated in the specifications. Items quoted other than specified must be determined by the Purchasing Analyst as an approved equal. Quoters shall submit to the City their intent to quote an approved equal no later than five (5) calendar days prior to the RFQ closing. Include detailed specifications, cut-sheets, and modifications necessary that would make the proposed item equal to the desired specifications.

4.2. Approval of alternate materials and equipment shall rest solely with the City and all quoters shall be notified of such approval by addenda prior to the quote closing.

RFQ 2023200011 Grit Channel Repairs 3 mailto:dpalmer@eugene-or.gov

5.0 ADDENDA AND INTERPRETATIONS

5.1. Any written addendum issued which includes changes, corrections, additions, interpretations, or information, and issued more than twenty-four (24) hours before the scheduled closing time for filing quotes, shall be binding upon the quoter.

5.2. Statements by City staff or its representatives are not binding on City, unless confirmed by written addendum. Addenda will issue and proposers shall receive addenda per City Rule 137-049-0250, and as follows: City will not mail notice of addenda but will publish any addenda on OregonBuys site. Addenda may be downloaded from OregonBuys site. Proposers should frequently check the OregonBuys site until closing (i.e., at least once weekly until the week of closing, and at least once daily the week of the closing period).

6.0 QUOTE MODIFICATION OR WITHDRAWAL

6.1. Quotes may be modified by written notification on company letterhead signed by an authorized person, stating that the new document supersedes or modifies the prior quote.

6.2. Quotes may be withdrawn by written notification on company letterhead signed by an authorized person and received prior to the time and date set for quote closing.

7.0 PUBLIC WORKS ADDITIONAL INSTRUCTIONS/SUBMITTALS

7.1 The City may not receive or consider a quote for a public works contract unless the offeror is licensed by the Construction Contractors Board. The City will check the Construction Contractors Board (CCB) list of vendors not qualified for Public Improvement contracts to verify that the lowest offeror is eligible for public improvement contracts. The lowest offeror will also be evaluated to determine if it meets standards of responsibility. A responsibility determination form required by the Construction Contractors Board will be completed by the City and submitted to the CCB within 30 days of award of the contract.

7.2 Public Works Bond. Before starting work on a project that requires prevailing wages, the contractor and every subcontractor, unless exempt under ORS 279C.800 to 279C.870, shall file with the Construction Contractors Board a Public Works bond in the amount of $30,000 with a corporate surety authorized to do business in the state of Oregon. Before starting work on a contract for a public works project, the contractor shall provide the City with a written statement certifying contractor and any subcontractor have filed a public works bond as required above.

8.0 CONSIDERATION OF QUOTES

8.1 It is the intent of the City to award a contract to the quoter whose quote will best serve the interest of the City, provided the quote has been submitted in accordance with the requirements of this RFQ and does not exceed the funds available.

Consistent with the provisions of this RFQ, award may be made by item, groups of items, or the entire RFQ upon the City’s determination that it is in the public interest to do so.

8.2 In determining the awardee, the City shall, for the purpose of awarding the contract, add a percent increase to the quote of a nonresident vendor equal to the percent, if any, of the preference given to that quoter in the state in which the quoter resides.

RFQ 2023200011 Grit Channel Repairs 4 https://oregonbuys.gov/bso/

The City shall rely on the Oregon Department of Administrative Services’ published list of states, which gives preference to in-state vendors to determine the percent increase to be added.

8.3 The City shall give preference to materials and supplies manufactured from recycled materials when available at a cost no greater than five (5) percent above the cost of comparable products manufactured from virgin materials. Subsequent contract or purchase order award will be based on this criteria and shall contain applicable standard contract provisions as required by law.

8.4 The City shall have the right to reject any quote that attempts to change any contract term or condition, or that does not evidence the quoter’s intent to abide by the specifications, or that does not otherwise comply with all quote requirements set forth in this RFQ or in the Oregon Public Contracting Code.

8.5 The City may, in its discretion, reject any or all quotes and/or cancel or delay or suspend the quote or award at any time prior to execution of the contract upon the City’s determination that it is in the public interest to do so.

9.0 MATERIAL PURCHASES

9.1 The price offered must be exclusive of any sales, purchaser, or consumer tax. Tax exemption certificates will be furnished upon request. Packing and transportation expenses are the responsibility of the quoter. All prices quoted must be F.O.B.

Destination, Freight Prepaid and Allowed, delivered and unloaded at delivery address listed.

9.2 Include complete standard warranty information and factory specifications on the equipment offered. For the warranty, include the length of time, covered components, repair site (city or contractor site) and availability of parts and service not covered under the warranty. If an extended warranty is available, include the details of the extended warranty.

10.0 PUBLIC RECORDS

10.1 This request for quotation and one copy of each original quote received in response to it, together with copies of all documents pertaining to the award of a contract, shall be kept by the City of Eugene Purchasing Office and made a part of the procurement file which shall be open to public inspection. If a quote contains any information that is considered trade secret under ORS 192.345(2), each sheet of such information must be marked with the following;

“This data constitutes a trade secret under ORS 192.345(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance.” ORS 192.345(2). Therefore, non-disclosure of documents or any portion of a document submitted as part of a quote may depend upon official or judicial determinations made pursuant to the Public Records Law.

RFQ 2023200011 Grit Channel Repairs 5

10.2 The above disclosure restrictions may not include cost or price information which must be open to public inspection.

11.0 PROTEST OF AWARD

Protests and remedies under this RFQ are exclusively governed by ORS 279B.415.

12.0 RESERVED RIGHTS

The City reserves the right:

A. To reject any Quotes not in compliance with all prescribed public bidding procedures and requirements.

B. To reject for good cause any or all Quotes upon the City’s written finding that it is in the public interest to do so.

C. To reject any and all Quotes not meeting or differing from the specifications set forth herein.

D. To waive any or all informalities in the Quotes submitted.

E. To consider the competency and responsibility of proposers in making any awards.

F. In the event that two or more Quotes are identical in price, fitness, availability and quality, award shall be made in accordance with City Rule 137-046-0300.

G. In the event any proposer or proposers to whom a contract is awarded shall default in executing said contract or in furnishing a satisfactory performance bond within the time and manner herein after specified, to re-award the contract to another proposer or proposers.

H. To extend the deadline for submitting Quotes, in according with City Rule 137-047- 0430(3).

I. To negotiate additions or deletions to offered goods and contract price.

J. To seek other Quotes, if deemed in the public interest.

13.0 CONTRACT AWARD

Submittal of a Quote evidences Quoter’s intent to execute and be bound by the terms of the attached contract. The City will enter into contract negotiations regarding any open terms with the highest ranked Quoter. During negotiations the City may require any additional information it deems necessary to clarify the approach and understanding of the requested goods or services. Any changes agreed upon during contract negotiations will become part of the final contract. The negotiations will identify a level of work and associated fees and costs that best represent the goods and services required.

14.0 CHANGES TO THE WORK AND CONTRACT AMENDMENTS

Changes to the Work and Contract Amendments may be processed pursuant to City Rule 137-047-0800.

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III. SUSTAINABILITY & SOCIAL EQUITY

The City is interested in products and services that have a reduced impact on human health and the environment and that more fully support communities and economies when compared to competing products and services serving the same purpose. For more information regarding sustainability in procurement and related City policy and plans, please refer to the City’s Sustainable Purchasing website at http://www.eugene-or.gov/sustainpurch. The awardee will be expected to support the City’s goals by implementing the following strategies where applicable.

1.0 WASTE REDUCTION

Pursuant to City Zero Waste efforts, the City aims to prevent waste where possible. In order to increase efficient use of resources, the awarded quoter shall adhere to the following items as applicable.

1.1 Unnecessary packaging for goods, beyond packaging compliance or practical safe shipping methods, shall be reduced. Quoter to ship goods utilizing one or more of the following methods:

a. Ship products in reusable, refillable, or returnable containers. For example, reusable trays or totes, which can be stored and returned;

b. Minimal packaging material used inside containers. This includes eliminating or reducing the amount of non-recyclable bubble wrap, foam pellets or other like material;

c. Eliminate non-essential parts of packaging, such as individual wrapping of components;

d. Use packaging made with recycled content, biodegradable, and/or non-toxic materials.

e. No point of purchase material or promotional literature.

1.2 The awarded quoter is to duplex all paper materials that are prepared for the City under the contract, whether such materials are printed or copied, except when impracticable to do so due to the nature of the product being produced.

1.3 Contractor is expected to prevent, reduce, recycle or otherwise divert waste generated from the provision of services procured by the City. City may request information about diversion tactics utilized and quantities of waste materials diverted.

2.0 IDLING REDUCTION

2.1 In the interest of reducing air and noise pollution and promoting energy conservation, all gasoline and diesel powered vehicles and equipment shall be idled only as necessary to perform the required duties, including delivery, and for the essential function(s) of the equipment. A driver of a vehicle must turn off the engine upon stopping at the destination and must not cause or allow an engine to idle at any location for more than 20 seconds. This idling policy applies except in the following situations:

a. The health and safety of employees, sub-contractors or public is compromised in turning off the vehicle.

b. The engine is required to power auxiliary equipment (e.g. hoist, lift platforms, hydraulic tools, inverters, compactors, medical equipment, specialized public safety radio communication and computer systems, etc.)

c. Vehicle/equipment manufacturer requires additional idle time for warm up or cool down for efficient and proper mechanical or functional operation of the unit.

RFQ 2023200011 Grit Channel Repairs 7 http://www.eugene-or.gov/sustainpurch

3.0 ENVIRONMENTALLY PREFERRED PRODUCTS

To promote and encourage environmentally sustainable practices for companies doing business with the City, the City requests vendors under City contract use environmentally preferable products in production of City work products.

3.1 The awarded quoter should use environmentally preferable materials that meet performance requirements wherever practical in the fulfillment of this agreement.

Environmentally preferable products and services have characteristics that include but are not limited to the following:

• Energy Efficient

• Reusable or upgradeable

• Recyclable

• Contain post-consumer recycled materials

• Produce fewer polluting by-products and/or safety hazards during manufacture, use or disposal, and/or

• Are certified by an independent accredited third party program such as

EcoLogo or ENERGY STAR.

3.2 The City desires the use of post-consumer recycled content, chlorine-free paper to encourage environmentally preferable practices for City business wherever practical in the fulfillment of the scope of work.

4.0 SOCIAL EQUITY

Economic prosperity through diversity and collaboration is fundamental to the Equity in Contracting program. Part of Eugene’s City Council Vision states that we will “Encourage a strong, sustainable and vibrant economy, fully utilizing our educational and cultural assets, so that every person has an opportunity to achieve financial security.”

The program aims to reduce barriers for local, small, minority and women-owned businesses to leverage all that our community has to offer, strengthening the business community as a whole.

The City supports the utilization of Minority, Women, Emerging Small Businesses (M/W/ESB), local businesses, Disadvantaged Business Enterprises and Oregon Forward Contractors (OFC) at both a prime and subcontracting and/or supply chain level. The City encourages eligible suppliers to gain certification and encourages the awarded proposer to use the following voluntary practices to promote open competitive opportunities for disadvantaged businesses in the fulfillment of the scope of work:

a. Access lists of certified minority, women, emerging small business or disadvantaged business enterprises from the Certification Office of Business Inclusion and Diversity (COBID) by visiting their website at:

https://oregon4biz.diversitysoftware.com/FrontEnd/VendorSearchPublic.asp to find certified businesses from whom to procure products or services.

b. Visit the Oregon State Oregon Forward Program website at http://dasapp.oregon.gov/ to search for Oregon Forward Program contractors from whom to procure products or services.

RFQ 2023200011 Grit Channel Repairs 8 https://oregon4biz.diversitysoftware.com/FrontEnd/VendorSearchPublic.asp http://dasapp.oregon.gov/

IV. REQUIREMENTS / SPECIFICATIONS

Grit Channel Concrete and Expansion Joint Repair 02STK5-03 #3 Grit Channel 02STK5-04 #4 Grit Channel

PART 1 GENERAL

1.1 WORK INCLUDES

A. Repair spalls:

1. Prep and treat approximately 200 sq. ft. areas to be patched per manufacturer recommendations. Contractor to verify area to be repaired and any additional will be approved by project manager and will be priced by the sq. ft. as listed in the bid sheet.

2. Prep and treat exposed rebar per manufacturers recommendations.

3. Patch areas per manufacturers requirements.

B. Replace expansion joint sealant:

1. Prep and install sealant in approximately 175 lineal feet of expansion joints as necessary per manufacturers requirements for submersed applications. Estimate of work to be verified and priced by LF.

3. Patch or repair coating as necessary where compromised:

a. Where coating has been compromised, prep and patch areas with approved product according to manufacturer’s recommendations.

1.2 SUBMITTALS

A. Product Data:

1. Manufacturer’s data sheets on each product to be used.

2. Preparation instructions, requirements and installation methods

3. Storage and handling requirements and recommendations.

4. Provide a minimum of three references for similar projects

1.3 QUALITY ASSURANCE

A. Perform work in accordance with manufacturers requirements.

B. Manufacturers Qualifications: Company specializing in manufacturing products specified in this section with ten years’ experience.

C. Installer Qualifications: Company specializing in performing work of this section provide references of at least three similar projects.

D. Installer’s Field Supervision: Maintain a full-time supervisor/foreman on job site during all phases of work in progress.

1.4 PRE-INSTALLATION

A. Review condition’s, methods and procedures related to grout installation, including manufacturer’s written instructions.

RFQ 2023200011 Grit Channel Repairs 9

1.5 DELIVERY, STORAGE AND HANDLING

A. Deliver and store products in manufacturers unopened packaging with labels intact until ready for installation.

B. Store all materials in a dry place out of direct exposure to the elements until time of application. Store materials at least 4 inches above ground.

C. Store in accordance with the instructions of the manufacturer prior to their application of installation.

1.6 PROJECT CONDITIONS

A. Maintain environmental condition’s (temperature, humidity, and ventilation) within limits recommended by the manufacturer for optimum results. Do not install products under environmental condition’s outside of manufacturers absolute limits.

B. Debris Removal: Remove debris from the project site and take to a legal dumping area authorized to receive such material.

1.7 WARANTY

A. Provide written warranties from manufacturers against material defects.

B. Provide 1-year written warranty against defects in workmanship.

PART 2 PRODUCTS

2.1 MANUFACTURERS

A Basis of design products:

1. Euclid Chemical, Duraprep A.C.

2. Euclid Chemical, Eucorepair V100

3. Euclid Chemical high solids, water based curing compound

4. Sika Corp., Sikaflex 1a

5. Euclid Chemical, Duralkote 500 B. The products specified in this section is based upon the Euclid Company Inc. Subject to compliance requirements.

C. Manufacturer shall have ISO 9001 Quality Certification.

D. To ensure compatibility Bonder and Grout products shall be from the same manufacturer.

E. Or approved equal:

1. Products other than specified that meet or exceed the specifications may be submitted for approval prior to bid closing. Include detailed specifications and cut sheets that would make the proposed items equal to the desired specifications. Approval of alternate materials and equipment shall rest solely with the City and all bidders shall be notified of such approval by addenda prior to bid opening.

RFQ 2023200011 Grit Channel Repairs 10

2.2 BONDING AGENT AND ANTI-CORROSION COATING

A. Extended Open Time Bonding Agent: Three component, pre-proportioned, VOC compliant, water based epoxy modified Portland cement bonding agent that does not form a vapor barrier and contains a corrosion inhibitor for use on concrete and steel.

Product shall conform to ASTM C 882

1. Bond strength of 1700 psi

2. Product:

a) Euclid Chemical Company, Eucorepair V100

2.3 REPAIR MORTAR

A. Repair Mortar: single component, quick setting, low shrinkage, polymer modified with fiber. Suitable for vertical and overhead applications and tooled to a smooth finish.

Approved for above and below grade, marine structures, tunnels, and dams.

1. Compression strength: 28 day 6000 psi

2. Bond strength: 28 day >400 psi

3. Product:

a) Euclid Chemical Company, Eucorepair V100

b) www.euclidchemical.com

2.4 EXPANSION JOINT REPAIR

A. Polyurethane sealant:

1. Joint sealant shall be a one-compound, gun grade, polyurethane based, non-sag, elastomeric sealant material. The sealant will be applicable in horizontal, vertical, and overhead joints.

2. Product:

a) Sika Corporation, Sikaflex- 1a

b) https://usa.sika.com

2.5 COATING REPAIR

A. Epoxy Coating:

1. Epoxy shall be high build, chemical resistant, solvent free, low odor suitable for use in Wastewater process containment areas.

2. Product:

a) Euclid Chemical Corporation, Duralkote 500

RFQ 2023200011 Grit Channel Repairs 11 http://www.euclidchemical.com/ https://usa.sika.com/

PART 3 EXECUTION

3.1 EXAMINATION

A. Examine concrete surface to receive epoxy bonding agent and repair mortar.

Notify owner if surfaces are not acceptable. Do not begin surface preparation or application until unacceptable condition are corrected.

3.2 SURFACE PREPARATION

A. Concrete Removal: Remove all loose and unsound concrete per ICRI Guideline 310.1R “Guide for Surface Preparation”.

1. Unsound concrete surface areas shall have the perimeter boundaries saw cut to a minimum depth of 1/2 inch or less if such depth will cause saw to come into contact with embedded reinforcing steel. All saw cuts shall be made perpendicular to the concrete surface and all concrete removal boundaries shall be straight and aligned parallel to opposite boundary edges resulting in areas that are rectangular in shape.

2. All concrete shall be removed from within the repair boundary to minimum depth of 1/2 inch. Provide a surface with suitable profile for bond as defined in repair mortar manufacturers written recommendations. If delamination, cracking, or unsound materials exist beyond the minimum removal depth, the removal shall continue until all unsound, delaminated, and cracking concrete has been removed from the cavity.

3. Provide concrete surface profile CSP stated on manufacturers literature per ICRI Guideline 310 “Selecting and Specifying Concrete Surface Preparation for sealers, Coatings, and Polymer Overlays”.

B. Preparing Reinforcing Steel: Clean and prepare embedded reinforcing steel per ICRI Guideline 310.2R.

1. Where 1/2 or more of the diameter of the reinforcement steel is exposed either by existing conditions for concrete removal, the bond between the concrete and the reinforcing steel is broken, or corrosion is present the concrete shall be removed to provide a minimum 3/4 inch clearance around the entire perimeter of the steel and along the entire exposed length.

2. Clean all exposed reinforcing steel to bright steel, prior to installation of repair.

C. Concrete Preparation and Cleaning: Areas to receive concrete repair shall be structurally sound and free from deteriorated concrete, dust, dirt, paint, oil, efflorescence, laitance, and other contaminants and shall have a Concrete Surface Profile (CSP) equal to that recommended by the repair mortar manufacturer per ICRI Guideline 310.2R.

D. Clean surface using un-oiled compressed air or vacuum clean.

1. Expansion joints and adjacent substrate must be clean, dry, sound, and free of surface contaminants. Remove all traces of the old sealant, dust, laitance, grease, oils, curing compounds, form release agents and foreign

RFQ 2023200011 Grit Channel Repairs 12 particles by means as approved by the manufacturer. Blow joint free of dust using compressed air with an oil trap.

3.3 APPLICATION

A. Bonding Agent and Anti-Corrosion Coating

1. Mix and apply epoxy adhesive in accordance with manufacturer’s written instructions.

2. Place concrete or repair mortar over epoxy adhesive within the maximum allowable time.

3. As a Bonding Agent:

Mix bonding agent and apply to SSD concrete substrate per manufacturer’s recommendations.

4. As an Anti-Corrosion Coating:

Mix bonding agent and apply two mil coats allowing 3-6 hours between coats to dry surface per manufacturer’s recommendations. Allow minimum 30 minutes to 24 hours cure time at 75 °F before placement of repair mortar.

B. Repair Mortar

1. Mix and place mortar in accordance with manufactures written instructions.

2. Finish to a smooth finish. Do not add additional water while finishing, use Eucobar evaporation retarder instead.

3. Cure as required by manufacturer.

C. Expansion Joint Material

1. Prime substrate as based upon the recommendations of the manufacturer of the specified product and application.

2. Install approved backer rod or bond breaker tape in all joints subject to thermal movement to prevent three-sided bonding and to set the depth of the sealant at a maximum of 1/2 inch. Measured at the center point of the joint width.

3. Install sealant and adhere to all limitations for the polyurethane sealant per manufacturer’s printed recommendations.

D. Coating

1. Where coating has been compromised repair coating with approved Euclid Chemical, Duralkote 500 or equal product per manufacturers requirements.

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V. FORMS TO BE SUBMITTED WITH QUOTE

STANDARD QUOTE FORM

Solicitation Number RFQ #2023200011

Due Date and Time: September 16, 2022 at 5:00 pm PST

I, the undersigned, and authorized representative of certify the following: (Company Name)

Acknowledgement of terms, conditions and specifications

1. The offeror represents that offeror is properly licensed and adequately experienced, equipped, organized and financed to furnish and deliver the equipment specified and perform the services required.

2. The offeror has carefully checked the figures entered in the Form, has carefully reviewed for accuracy all statements in this quote and attachments, and agrees that the City will not be responsible for any errors or omissions of the offeror in preparing this quote. The offeror agrees that this quote may not be revoked or withdrawn for sixty (60) calendar days after the date on which bids are received.

3. Contract Execution; Performance Bond. The bidder agrees that if this quote is accepted it will, within ten (10) calendar days after having received the Award, execute and return to the City the Contract in the form included in the Contract Documents and will, at or before that time, deliver the Performance Bond and insurance documentation as required and as applicable.

4. Addenda. The offeror acknowledges that it has received the following Addenda No(s):

and agrees that all addenda issued are a part of the Contract Documents and have been considered in preparing this quote. (Offeror: insert the number of each addendum received; if no addenda were received, write “NONE” in the space.)

Compliance with Laws Offer hereby agrees to comply with all applicable Oregon public contracting code provisions, as more specifically described in the attached contract and associated Exhibit A. Offeror attests that it complied with the applicable state and local tax laws including, but not limited to, ORS 305.385, ORS 305.620, ORS chapters 316, 317, and 318 for no fewer than six years into the past from signature and will continue to comply with the tax laws during the term of this contract.

____ initials.

Access to Plant or Place of Business Offeror agrees that the City may enter a contractor’s or subcontractor’s plant or place of business during normal business hours for the following purposes: inspect and/or test supplies or services for acceptance by the City pursuant to the terms of the Contract, and investigate the offeror’s minority business certification or other qualifications.

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Residency Bidder is _____ is not _____ an Oregon Resident Bidder.

An Oregon Resident Bidder, as defined by ORS 279A.120, means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, and has a business address in this state.

If offeror is not an Oregon Resident Bidder, in the field provided indicate the bidder’s (Business)

State of Residence. _____________________

Certification of Nondiscrimination Offeror has not and will not discriminate against a subcontractor in the awarding of a subcontract because a subcontractor is a minority, woman, or emerging small business enterprise certified under ORS 200.055, or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225.

Noncollusion The offeror certifies that the quote has been arrived at by the offeror, independently, and has been submitted without collusion with, and without any agreement, understanding or planned course of action with, any other contractor, offeror, or vendor on materials, supplies, equipment or services, described in the solicitation documents, designed to limit independent quotes or competition. The contents of the quote herein presented and made have not been communicated by the offeror or their employees or agents to any person not an employee or agent of the offeror or its surety on any bond furnished with the solicitation, and will not be communicated to any such person prior the closing time of the solicitation.

CCB Registration As a condition to submitting this quote, a contractor must be registered with the Oregon Contractors Board in accordance with Oregon State Law, and disclose their registration number.

Failure to register and disclose the number will make this a nonresponsive bid and the bid will be rejected, unless contrary to Federal Law. In the field below, enter your Oregon Contractor Board Registration Number.

Oregon Licensed Contractor Business Contractor Registration Number:

Expiration Date:

Subcontractor CCB Registration The quoter hereby certifies that all subcontractors performing construction work for this contract are eligible to receive Public Works Contracts and have filed a Public Works bond with the Oregon Construction Contractors Board prior to commencing work under this contract.

Prevailing Wage Rate Acknowledgement The contract is subject to BOLI Prevailing Wage Requirements and ORS 279C.800 through ORS 279C.870. The contractor and every subcontractor on the project shall pay at a minimum the BOLI prevailing wage as specified for this project. The contractor certifies compliance with BOLI concerning the payment and certification of payment of prevailing wage rates and has considered this when preparing this quote. __________ (initial)

RFQ 2023200011 Grit Channel Repairs 15

We therefore offer the following equipment/service at the prices indicated hereon in fulfillment of the requirements and specifications contained within the solicitation documents and all addenda.

Completion/Delivery Date:

The offeror agrees, if awarded the contract or a direct purchase, to fully complete the work or deliver the equipment within ______ days after receipt of purchase order or notice to proceed is received from the City of Eugene.

Company: Date:

Signature:

Title:

Name (Print):

Phone:

Address:

Email:

Company contact for this project (if different from above):

Name: Title:

Phone:

Email:

UNIT

PRICE QUANTITY EXTENDED

PRICE

Base Concrete Repairs (200 ft2) $ x 1 $ Additional Concrete Repairs (price per ft2) $ x 100 ft2 $

Base Expansion Joint Repairs (220 ft) $ x 1 $

Additional Expansion Joint Repairs (price per ft) $ x 50 ft $

Remaining Costs, e.g.

mobilization, overhead, profit $ x 1 $

TOTAL

***Alternate Quote for Coating (Both Channels)

$ 550 Sq. Ft.

RFQ 2023200011 Grit Channel Repairs 16

VI. SAMPLE CONTRACT

CITY OF EUGENE TRADE SERVICES CONTRACT

Project

BETWEEN: The City of Eugene, (City) an Oregon Municipal Corporation

AND: , (Contractor) a __________ organized and existing under the laws of the State of __________

CONTRACT NO.: ______

EXPIRATION DATE: _______

RECITALS

A. Contractor is engaged in the business of concrete and expansion joint repairs and has obtained and currently holds all licenses, permits, certifications, bonds, or other authorization required by federal, state, and local laws or regulations to engage in such business.

B. City wishes to engage a Contractor to perform certain Services described in this Agreement and the Contractor has represented that it is qualified and willing to provide such Services on the terms and conditions set forth herein.

C. The Contract described herein was awarded under the exemption or procedure authorized by City of Eugene Administrative Order 44-14-08F, Public Contracting Rules 2014, Division 47, 137- 047-0270, Intermediate Procurements, RFQ 2023200011, Grit Channel Repairs.

AGREEMENT

1. Incorporation of Exhibits; Definitions; Contractor’s Representations and Warranties.

1.1 Exhibits. The Contract between the parties (the “Contract”) includes and incorporates into this document (this “Agreement”) all of the following, which are listed in order of precedence:

1.1.1 Exhibit A. Exhibit A summarizes certain federal, state, and municipal laws that apply to government contracts. The provisions of Exhibit A are statements of law and may not be modified.

1.1.2 Other Exhibits. This Contract also includes and incorporates the following exhibits. The provisions of this Agreement will have priority over all conflicting provisions of the following exhibits.

Exhibit B: Statement of Work; Schedule of Services Exhibit C: Compensation Schedule Add other Exhibits as necessary

RFQ 2023200011 Grit Channel Repairs 17

1.2 Definitions. With the exception of proper nouns, capitalized terms not otherwise defined herein shall have the following meanings.

1.2.1 “Agreement” means this document, entitled Trade Services Contract and ending with the signatures of all parties.

1.2.2 “Contract” means the written statement of the parties’ mutual and respective agreements, promises, undertakings, and rights as set forth in this Agreement and all incorporated exhibits.

1.2.3 “Services” means all of the products and Services to be provided by Contractor under the Contract, as described in Exhibit B.

1.3 Contractor’s Representations and Warranties. Contractor makes the following representations and warranties to City:

1.3.1 Contractor and Contractor’s personnel are, and will at all times hereunder, hold all licenses, permits, certifications, bonds, or other authorization required by federal, state, and local laws or regulations to perform the Services.

1.3.2 As of the date of execution hereof, there are no claims, or suits, or proceedings, or threats thereof, seeking to enjoin the execution of the Contract by Contractor or the effect of which could prevent Contractor from performing or having the authority to perform the Services.

1.3.3 Neither the execution of the Contract nor the performance of the Services will constitute a breach or violation of any other contract, agreement, or law by which Contractor is bound or to which Contractor or any of its personnel who will perform the Services are subject.

2. Services.

2.1 Term. Contractor shall begin to provide the Services on _____ or, if later, as soon as this Agreement has been executed by all parties (the "Commencement Date"). The term of the Contract shall be for _____, unless earlier terminated in accordance with paragraph 14 (the “Term”). Contract may be renewed for additional terms upon mutual written agreement of the Parties.

2.2 Security. If the Services will be performed on City property, Contractor will comply with all of City’s security policies and procedures.

3. Compensation. Subject to City’s right of offset for breach, Contractor will bill City for the

Services by submitting invoices that conform to the requirements of Exhibit C. Payment shall be made not later than 30 days after City's receipt of an invoice from Contractor summarizing the Services performed. If the Contract commences or terminates on a date which is not the first or last day of a month, the maximum fee for that month shall be prorated, based on the number of days in the month. Notwithstanding the foregoing, City will have the right to withhold payment for any item which City disputes in good faith, provided that City pays for all non-disputed items and takes commercially reasonable action to resolve the dispute.

RFQ 2023200011 Grit Channel Repairs 18

4. City's Obligations. City shall provide the materials, equipment, supplies, or other items described below, if any, for use in Contractor’s performance of the Services: NONE

5. Performance of Services. Contractor shall perform the Services with a high degree of professionalism consistent with industry standards, and shall at all times during the term of the Contract strictly comply with the following requirements:

5.1 Supervision. Contractor shall appoint, subject to City's approval, a full-time qualified supervisor of Contractor's performance who shall have full authority to act for and on behalf of Contractor. The supervisor shall be available during regular business hours.

At all times during the supervisor's absence, a designated subordinate shall be in charge and available at the location of performance of the Services.

5.2 Personnel. Contractor acknowledges the high degree of importance City places on the behavior, appearance, and service performed by Contractor and its personnel.

Contractor's personnel shall at all times be neat, clean, and courteous, and Contractor shall not permit its employees or agents to conduct themselves in a loud, noisy, boisterous, offensive, or objectionable manner. Upon objection from City concerning the conduct, demeanor, or appearance of any of Contractor's employees or agents, Contractor shall forthwith take all steps necessary to remove the cause of the objection. Upon the employee's or agent's failure to immediately and properly correct his or her conduct, Contractor shall promptly cause his or her job assignment to be terminated.

5.3 Hours of Performance; Staffing. Contractor shall provide the Services according to the schedule on the attached Exhibit B and provide sufficient personnel to perform the Services in the manner required by the Contract.

6. Contractor's Obligations. In addition to performance of the Services, Contractor shall, at its own expense, repair or have repaired all damages to City-owned property, real or personal, resulting from the negligence, abuse, misuse, or willful misconduct of Contractor or its employees or agents. If City-owned equipment is, in City's opinion, damaged beyond repair, Contractor shall replace such equipment at its own expense with equipment of a quality equal to or better than the damaged equipment.

7. Force Majeure. Neither City nor Contractor are responsible for any failure to perform or for any delay in the performance of any obligation under this Contract caused by public health emergency, fire, riot, acts of God, terrorism, war, or any other cause which is beyond the breaching party’s reasonable control. Contractor shall, however, make all reasonable efforts to remove or eliminate the cause of Contractor’s delay or breach and shall, upon the cessation of the cause, continue performing under this Contract. City may terminate this Contract upon written notice to Contractor after City reasonably determines that the delay or breach will likely prevent successful performance of the Contract.

8. Indemnification. Contractor shall indemnify and hold City, and its officers, agents, and employees, harmless from and against all claims, actions, liabilities, costs, including attorney fees and other costs of defense, arising out of the acts, errors, or omissions, whether alleged or actual, of Contractor, its subcontractors, agents, and employees in performing or failing to

RFQ 2023200011 Grit Channel Repairs 19 perform the Services, failing to strictly comply with any provision of the Contract or any other actions or failures to act by Contractor and Contractor’s employees, agents, and subcontractors. In the event any such action or claim is brought against City, Contractor shall, if City so elects and upon tender by City, defend the same at Contractor’s sole cost and expense, promptly satisfy any judgment adverse to City or to City and Contractor, jointly, and reimburse City for any loss, cost, damage or expense, including attorney fees, suffered or incurred by City. City shall notify Contractor, within a reasonable time, of any claim, threat of claim, or legal action.

9. Insurance. Contractor shall have and maintain the insurance policies specified below. Each policy of insurance shall be written as a primary policy, not contributing with or in excess of any coverage which City may carry. A copy of each policy or a certificate satisfactory to City shall be delivered to City prior to commencement of the Services. The adequacy of all insurance policies for compliance with this Section 8 shall be subject to approval by City’s Risk Manager. Failure to maintain any insurance coverage required by the Contract shall be cause for immediate termination of the Contract by City.

Unless otherwise specified, each policy shall be written on an “occurrence” form with an admitted insurance carrier licensed to do business in the state of Oregon; and shall contain an endorsement entitling City to not less than 30 days prior written notice of cancellation. In the event the statutory limit of liability of a public body for claims arising out of a single accident or occurrence is increased above the combined single limit coverage requirements specified below, City shall have the right to require that Contractor increase the coverage limits of all liability policies by the amount of the increase in the statutory limit.

9.1 Commercial General Liability. Contractor shall maintain a broad form commercial general liability insurance policy reflecting limits of not less than $2,000,000 combined single limit per occurrence, with an annual aggregate of $3,000,000 for bodily injury, personal injury or property damage. Such policy shall contain a contractual liability endorsement to cover Contractor's indemnification obligations under this Contract. The policy shall also contain an endorsement naming City as an additional insured, in a form satisfactory to City, and expressly providing that the interest of City shall not be affected by Contractor's breach of policy provisions.

9.2 Workers’ Compensation Insurance. Contractor shall comply with the Oregon Workers' Compensation law by qualifying as a carrier-insured employer or as a self-insured employer and shall strictly comply with all other applicable provisions of such law. Contractor shall provide City with such further assurances as City may require from time to time that Contractor is in compliance with these Workers' Compensation coverage requirements and the Workers' Compensation law. Contractor is a subject employer that will comply with ORS 656.017.

9.3 Automobile Liability. Contractor shall maintain an automobile liability insurance policy reflecting limits of not less than $2,000,000 combined single limit per occurrence, with an annual aggregate of $3,000,000 for bodily injury, personal injury, or property damage. The coverage shall include both hired and non-owned auto liability. The policy shall also contain an endorsement naming City as an additional insured, in a

RFQ 2023200011 Grit Channel Repairs 20 form satisfactory to City, and expressly providing that the interest of City shall not be affected by Contractor's breach of policy provisions.

10. Relationship of Parties. Whether Contractor is a corporation, partnership, other legal entity, or an individual, Contractor's relationship to City is that of an independent Contractor. If Contractor is an individual, Contractor's duties will be performed with the understanding that Contractor is a self-employed person and has special expertise as to the Services, and is customarily engaged in the independent performance of the same or similar Services for others. The manner in which the Services are performed shall be controlled by Contractor;

however, the nature of the Services and the results to be achieved shall be specified by City.

Contractor is not to be deemed an employee or agent of City and has no authority to make any binding commitments or obligations on behalf of City except to the extent expressly provided herein.

11. Performance Bond. If required by City, Contractor shall deliver to City at the time of execution of this Agreement a performance bond in a form satisfactory to City with a corporate surety approved by City, in an amount equal to the amount bid on an annual basis, in favor of City, and guaranteeing Contractor's faithful performance of all terms, covenants, and conditions of the Contract. Such bond shall remain in effect throughout the term of the Contract.

12. Subcontracting; Assignment. Contractor shall not subcontract or assign its work under or its interest in the Contract, in whole or in part, without City's prior written approval, which may be withheld for any reason. Contractor shall require any approved subcontractor or assignee to agree, as to the portion subcontracted or assigned, to comply with all obligations of Contractor specified in the Contract. Notwithstanding City's approval of a subcontractor or an assignee, Contractor shall remain obligated for full performance of the Contract and City shall incur no obligation to any subcontractor or assignee. Contractor shall indemnify, defend, and hold City harmless from all claims of its subcontractors and assignees.

13. Default. Contractor shall be in default under the Contract upon the…