20230427 RFQ Published Inventory.docx
DOCX document 122 KB Posted
- Attached to
- Library Published Inventory
- Solicitation number
- 23-506ALPLM-ALPLM-B-36460
- Issued by
- St. Clair County, Illinois
About this file
This document is a Request for Quote (RFQ) issued by the Abraham Lincoln Presidential Library and Museum (ALPLM) in Springfield, Illinois. The ALPLM is seeking a vendor to conduct an on-site inventory of the library's published collection, including books, serials, and pamphlets. The scope of work includes four different inventory lists: the Cutter collection (estimated 103,000 items), the Oversized Cutter collection (estimated 3,000 items), the Lincoln collection (estimated 11,000 items), and the Oversized Lincoln collection (estimated 2,000 items). The vendor is required to complete the inventory by June 30, 2023, and all work must be performed in a secure area with workers completing a background check.
The RFQ includes pricing terms, with all quoted prices required to be valid for 90 days from the date of submission and to include shipping and handling charges, if applicable. The ALPLM reserves the right to reject all offers, award by item or group of items, and waive minor defects. The contract will be awarded to the lowest priced vendor that meets the minimum requirements and specifications. The vendor will invoice upon completion of all responsibilities, and any late payment charges will be in accordance with the State Prompt Payment Act.
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| standard-illinois-certifications-v.23.1~4.docx | DOCX document | |
| standard-terms-and-conditions v. 23.2.pdf |
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R E Q U E S T F O R Q U O T E
Quotes are due before the “Bid Opening/Ending Date” specified in BidBuy
Project Title Library Published Inventory
| AGENCY: | Abraham Lincoln Presidential Library and Museum | |
| ADDRESS: | 112 N 6th St | |
| CITY: | Springfield, IL | |
| CONTACT: | Lisa Horsley | |
| PHONE: | 217-558-5672 | |
| EMAIL: | lisa.horsley@illinois.gov |
Scope/Specifications
The ALPLM is seeking a vendor to do an on-site inventory of the library’s published collection. This includes items such as books, serials, and pamphlets. This is for general collection holdings, not rare items.
Specifications:
· Vendor will be provided an Excel listing of holdings.
· 4 different inventory lists
· Cutter collection
· Uses Cutter classification system
· Estimated 103,000 items
· Oversized Cutter collection
· Uses Cutter classification system
· Estimated 3,000 items
· Lincoln collection
· Uses an in house created classification system
· Estimated 11,000 items
· Oversized Lincoln collection
· Uses an in house created classification system
· Estimated 2,000 items
· If the vendor discovers an item on the shelf that is not on the inventory list, pull the item and place on provided cart.
· If the vendor discovers an item is missing, annotate that on the inventory list.
· Not all items are barcoded, this will need to be completed by a shelf read comparing to either paper or electronic list.
· Some of the serials and multi-volume sets have just one item record. If there are multiple items for a single entry on the spreadsheet, annotate that there are multiple on the list.
· All work must be completed by June 30.
· Work is completed in a secure area; all workers will need to complete a background check.
Example of Cutter inventory list
| F804 E367s |
| Stealing Indian women : native slavery in the Illinois Country / Carl J. Ekberg. |
| F804 F598c |
| The complete idiot's guide to Native American history / by Walter C. Fleming. |
| F804 G448a |
| The American Indian : prehistory to the present / Arrell Morgan Gibson. |
| F804 G847i |
| Indians of yesterday / by Marion E. Gridley ; illustrated by Lone Wolf ; sponsored by the Indian Council Fire. |
| F804 H142h |
| A history of American Indians of the Chicago metropolitan region and the western Great Lakes / Frances L. Hagemann ; map graphics, Mark Dolnick ; photographers, Frances L. Hagemann & Warren Perlstein ; additional graphics, RT Computer Graphics, Inc. |
| F804 H967i |
| The Indian frontier, 1763-1846 / R. Douglas Hurt. |
| F804 I39 |
| Indians in American history : an introduction / edited by Frederick E. Hoxie. |
| F804 M2227d |
| Dog soldiers, bear men, and buffalo women; a study of the societies and cults of the Plains Indians. Written and illustrated by Thomas E. Mails. |
| F804 T880i |
| Indians of North America; illustrated by L. A. Williams. |
| F804 U55r |
| Red Man's America : a history of Indians in the United States / Ruth Murray Underhill, illustrations by Marianne Stoller. |
| F804 W315i |
| The Indian in America / by Wilcomb E. Washburn. |
| F805 B627a |
| Angel site : an archaeological, historical, and ethnological study / by Glenn A. Black. |
| F805 F755p |
| Pre-historic races of the United States of America. By J.W. Foster ... |
| F805 G851f |
| The Fort Ancient aspect : its cultural and chronological position in Mississippi Valley archaeology / by James Bennett Griffin. |
| F805 M163m |
| The mound builders : being an account of a remarkable people that once inhabited the valleys of the Ohio and Mississippi, together with an investigation into the archæology of Butler County, O. / by J.P. MacLean ; illustrated with over one hundred figures. |
| F805 P375m |
| The mound builders : their works and relics / by Rev. Stephen D. Peet. |
| F805 S554m |
| The mound-builders : a reconstruction of the life of a prehistoric American race, through exploration and interpretation of their earth mounds, their burials, and their cultural remains / by Henry Clyde Shetrone. |
| F805 S587m |
| Mound builders of ancient America; the archaeology of a myth. |
Example of Lincoln inventory list
| L2 N117L |
| Lincoln's centenary : speech of the Brazilian ambassador Joaquim Nabuco at the celebration in Washington of Lincoln's centenary organized by the Commissioners of the District of Columbia, February 12th, 1909. |
| L2 N117Li |
| Lincoln's world influence : remarks of the Brazilian ambassador, Mr. Joaquim Nabuco, at the fourteenth annual banquet of the Lincoln Republican Club and of the Young Men's Republican Club of Grand Rapids, on February 12th, 1906. |
| L2 N134c |
| Civil War ends : assassination, reconstruction, and the aftermath / |
| L2 N1492a German |
| Abraham Lincoln : Amerikas grosser Präsident : eine Biographie / |
| L2 N1492ab German |
| Abraham Lincoln und die Religion : das Konzept der Nation unter Gott / |
| L2 N149c |
| A chapter from the secret history of the War. |
| L2 N149c2 |
| First chapter from the secret history of the War. |
| L2 N149s |
| Second chapter from the secret history of the war. |
| L2 N183w 1958 |
| Worship in Washington : presidential pews--from Washington's to Eisenhower's--symbolize importance of religion to the nation's leaders / |
| L2 N224p |
| The presidency of Abraham Lincoln : the triumph of freedom and unity / |
| L2 N232L |
| Lincoln and the Sherman peace fiasco, another fable? / |
| L2 N251a |
| Abraham Lincoln; an address delivered by Mr. John F. Nash at Ottawa, Illinois, February twelfth, one thousand, nine hundred and seven. |
| L2 N263e |
| Eulogy on Abraham Lincoln, late president of the United States : delivered before the New England Historic-Genealogical Society, Boston, May 3, 1865 / |
| L2 N263e2 |
| Eulogy on Abraham Lincoln, late president of the United States : delivered before the New England Historic-Genealogical Society, Boston, May 3, 1865 / |
| L2 N273r |
| Resolutions adopted at a meeting of the officers of the Army and Navy and citizens of Natchez : on the death of the President of the United States. |
| L2 N274L |
| Lincoln's America. |
| L2 N274w |
| When Lincoln went to Gettysburg; |
| L2 N2771n |
| The National Half-Century Anniversary Exposition ... to be held in Chicago, Illinois, August 1915 / |
| L2 N27721a |
| Address of the National Lincoln Monument Association. |
| L2 N27721ac 1865 |
| Articles of association, and by-laws, rules and regulations of the National Lincoln monument association, organized at Springfield, Ill., May 11, 1865. |
| L2 N27721ac 1867 |
| Articles of association, and by-laws, rules and regulations of the National Lincoln monument association, organized at Springfield, Ill., May 11, 1865. |
| L2 N27721n |
| National Lincoln monument, Springfield, Illinois : rooms of National Lincoln Monument Association, Springfield, Ill. ... 1874. |
Vendor Criteria
Experience completing inventory of library material. Working knowledge of various classification systems.
Vendor Quote
Enter pricing and any relevant attachments in BidBuy in the format specified.
Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges, if applicable. ALPLM reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.
By submitting a quote, Vendor agrees to the State’s Standard Terms and Conditions. If the quote total exceeds $50,000, Vendor shall agree to the State of Illinois’ Standard Certifications.
Vendor may attach separate page(s) describing its proposal for goods or services included in its quote. ALPLM intends to award to the lowest priced vendor that meets minimum requirements and specifications.
Vendor will invoice upon completion of all its responsibilities, unless otherwise indicated. Any late payment charges will be in accordance with the State Prompt Payment Act (30 ILCS 540). Any other late payment terms on vendor’s invoice or other documentation will have no effect.
PresidentLincoln.illinois.gov P 217.558.8844 212 North 6th Street., Springfield, IL 62701 Page | 2 image1.png image2.png image3.png image4.png image5.png image6.png
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