2023 RFQ 17A 230808-031 Bid Worksheet.xlsx

This is a bid worksheet for RFQ 17A 230808-031, a custodial services contract opportunity with the Maine Department of Transportation (DOT) for the Vinalhaven Crew Quarters facility. The contract requires bidders to provide routine custodial maintenance tasks on a monthly basis, with additional services to be quoted on a per-occurrence basis. Specific recurring tasks are scheduled twice yearly in March and September, and twice yearly in April and October. The contract structure includes an initial one-year period with four optional one-year renewal extensions, allowing for a potential five-year total contract term. Bidders must submit pricing for all components rather than hourly rates alone, with rejected bids limited to those containing only hourly rate submissions.

Pricing requirements include a fixed monthly rate for required routine tasks, per-occurrence pricing for scheduled tasks, an hourly labor rate for supplemental as-needed services beyond the scope defined in Appendix B, and a daily amount calculation. The worksheet provides fields for bidders to enter their organization name and pricing across all contract periods, with a calculated five-year total cost field. Bidders are required to complete all pricing sections of the worksheet, with particular emphasis on distinguishing between routine monthly services and additional services that can only be charged after completion. The bid format requires detailed cost breakdowns across the initial period and all optional extensions to facilitate cost comparison among competing bidders.