2023 ITB Portable Sanitation Services.pdf

DISTRICT ITB 21/22-022 PORTABLE SANITATION SERVICES Page 1 of 12

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

INVITATION TO BID

NO. 21/22-022

PORTABLE SANITATION SERVICES

Table of Contents

Section Title Page

1 Introduction 2

2 Proposed Schedule 2

3 Instructions to Bidders 2

4 Key Points 3

5 Scope of Work 4

6 Location Map 5

6 Bid Response Forms 6

Suwannee River Water Management District

9225 CR 49

Live Oak, FL 32060 386.362.1001

386.362.1056 (Fax)

800.226.1066 (Florida only) www.mysuwanneeriver.com

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SECTION 1: INTRODUCTION

The Suwannee River Water Management District (District) owns and manages approximately 160,000 acres of forestland in North Central Florida for the protection of floodplains and their associated habitats. These properties are managed under a multiple-use policy that emphasizes water resources protection, maintenance, and restoration of the natural state and condition, utilization of timber harvest to achieve habitat manipulation goals, and provisions for public access and recreation.

The District is requesting bids from firms that can provide portable sanitation services in designated service regions (see attached map). Firms should complete all forms in the various regions they are interested in providing.

Contractors shall be individuals or firms that provide portable sanitation services for tracts of land in North Central Florida.

SECTION 2: PROPOSED SCHEDULE

July 26, 2022 Release of Invitation to Bid (ITB).

August 11, 2022 Bids are due prior to 3:00 PM at District headquarters in Live Oak. Opening of bids will occur at this time*

October 1, 2022 Tentative execution of contracts

* Denotes a public meeting. All times denote Eastern Daylight Time (EDT).

SECTION 3: INSTRUCTIONS TO BIDDERS

DELIVERY OF BIDS

Bidders are required to complete and submit one (1) original and one (1) copy of the Bid Response Forms included in Section 6. Bid forms shall be sent in one envelope to:

Pennie Flickinger, Business Resource Specialist III Suwannee River Water Management District 9225 County Road 49 Live Oak, Florida 32060 Phone: 386.362.1001

Bids are due at the above address prior to 3:00 PM on August 11, 2022. Bids received after this time, for any reason, will be rejected. The bids shall be hand-delivered or mailed, preferably by registered mail. No common carrier guarantees next-day delivery to District headquarters.

Omission of any required information will deem the bid package as non-responsive.

Bids can be sent in hard copy or through Demand Star. Email or fax transmittals will not be accepted.

All hard copy bids shall be submitted in sealed envelopes with the bid number (ITB No. 21/22-

022) and bid opening time and date (3:00 pm, August 11, 2022) clearly marked in large, bold, and/or colored lettering. Bids delivered in an envelope not properly marked with the bid number and bid opening date and time that are inadvertently opened by District personnel will not be considered.

Additional Information: Additional bid packages may be obtained by logging on to www.mysuwanneeriver.com.

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Bid Document: At a minimum, Bidders should submit the attached forms provided in Section 6.

Additional pages of documentation may be submitted to further clarify the information in Section 6, but no bid will be considered that does not include Sections 6. All blank spaces on the bid form shall be typed or legibly printed in ink.

SECTION 4: KEY POINTS

Challenge of Solicitation Process: If a potential Bidder protests any provisions of this ITB, a notice of intent to protest shall be filed with the District in writing within 72 hours after the posting of the invitation to bid on the District’s website. “Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Challenge of District’s Intent to Award Contract: If a Bidder intends to protest District’s intent to award contract, the notice of intent to protest must be filed in writing within 72 hours after posting of a notice of intent to award contract and the Bidder shall file a formal written protest within ten (10) days after filing of notice of intent to protest. Any Bidder who files a formal written protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida Statutes shall post with the District at the time of filing the formal written protest, a bond pursuant to Section 287.042(2)(c), Florida Statutes (2013).

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Americans with Disabilities Act: The District does not discriminate upon the basis of any individual’s disability status. This nondiscrimination policy involves every aspect of the District’s functions including one’s access to, participation, employment, or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act should contact the District at 386.362.1001 or 800.226.1066 (Florida only). The District’s fax number is 386.362.1056.

Minority Business Enterprises: The District recognizes fair and open competition as a basic tenet of public procurement. Bidders doing business with the District are prohibited from discriminating on the basis of race, color, creed, national origin, handicap, age, or sex. The District encourages participation by minority business enterprises. Whenever two or more service providers are ranked equally, a minority business enterprise shall be given preference in the award process.

Veteran’s Preference: In the absence of minority business enterprise, whenever two or more service providers are ranked equally by the Selection Committee, a veteran-owned business enterprise shall be given preference in the award process.

Drug Free Workplace Act: The selected Bidder shall certify that it has established a drug free workplace.

Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states “A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or

DISTRICT ITB 21/22-022 PORTABLE SANITATION SERVICES Page 4 of 12 public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

Insurance Requirements: If awarded, Bidder shall represent and guarantee that all employees, agents, servants or representatives of the Bidder, and all employees, agents, servants, or representatives of subcontractors are covered by workers' compensation insurance. Prior to entering into contract with the District, Bidder agrees to furnish the District certificates of insurance on all insurance, naming District as additional insured for items 2 and 3 below, providing evidence that Bidder has in full force and effect the following minimum insurance with insurers authorized to do business in the State of Florida:

1) Workers' compensation insurance as required above;

2) Motor vehicular liability insurance with limits of not less than $1,000,000 combined single limit which insurance shall be applicable to any and all vehicles utilized by Bidder to provide the services requested by District;

3) General liability insurance for all services rendered by Bidder for the requested services with a minimum of $1,000,000 personal and advertising injury and $1,000,000 general aggregate.

The certificate of insurance shall also provide that District shall be notified in writing by the carrier at least 30 days prior to any cancellation of said insurance.

Rejection of Responses: The District reserves the right to reject any and all bids or other responses submitted in response to District invitation. District also reserves the right to waive any minor deviations in an otherwise valid bid.

Renewal of Contract: The initial contract for the selected bidder(s) (hereinafter referred to as “Bidder” or “Bidder”) shall be for the period through September 30, 2023. Assuming the consent and agreement of the Contractor, the District at its sole discretion may consider two subsequent one-year renewals of the contract so long as the terms and conditions are equal or more favorable to the District.

SECTION 5: SCOPE OF WORK

To provide a high-quality recreational experience to visitors on District lands, the District has determined a need to provide portable sanitation facilities at Suwannee and Falmouth Springs Parks in Suwannee County, Steinhatchee Falls Park in Taylor County, and the Goose Pasture Campground in Jefferson County. For purposes of this solicitation, the District is divided into four regions, northeast, northwest, southeast, and southwest.

Most of these sites are flood-prone and will require the facilities to be removed and reinstalled by the contractor upon notice from District. The contractor must not allow portable sanitation facilities to be flooded or inundated.

Contractors shall be individuals or firms that provide rental, and maintenance of Americans with Disabilities Act (ADA) approved sanitation units and non-ADA units for featured recreation sites on District lands.

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LOCATION MAP

Detailed location information can be found at mysuwanneeriver.com.

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SECTION 6: BID RESPONSE FORMS ITB 21/22-022

NORTHEAST REGION SANITATION SERVICES

SITE – Suwannee Springs Park This site consists of approximately 14 acres located between Old US 129 and the Suwannee River in Suwannee County. A portable toilet is concealed behind privacy fencing.

Standard Services The following services are requested:

• One (1) ADA approved sanitation unit at Suwannee Springs Park.

• One (1) non-ADA approved sanitation unit for the summer season at Suwannee Springs Park.

• List prices per unit for each site for the summer and winter seasons.

• Summer Season: April - September shall have maintenance two times per week.

• Winter Season: October - March shall have maintenance every other week.

• Additional pump-outs may be required in addition to regularly scheduled maintenance times.

Provide a bid for additional services at each site.

• The District will inspect and approve all portable toilets prior to installation on site.

• Contractor will maintain unit inside and out, which includes annual cleaning of outside in March.

• The Contractor shall be responsible for damage to the units while they are on District property. Contractor must replace damaged units within five (5) business days of notice from District.

• All sanitation units must be anchored to the ground.

BID COST SCHEDULE

Service Cost (prices per unit for each site)

Summer Season Rates per month for ADA approved sanitation unit and pump outs: /month

Summer Season Rates per month for non - ADA sanitation unit and pump outs: /month

Winter Season Rates per month for ADA approved sanitation unit and pump outs: /month

Charges per portable toilet for additional pump out (regular service, i.e.

winter season additional weekly pump out): /pump out

Charges per portable toilet for emergency pump out (non regular service):

/pump out

Company: ________________________________________________________

Bidder: ___________________________ Date: ________________________

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SITE – Falmouth Springs Park This site consists of approximately 10 acres located south of US 90. A portable toilet is concealed behind privacy fencing.

Standard Services The following services are requested:

• One (1) ADA-approved sanitation unit at the Falmouth Springs Park in Suwannee County.

• List prices per unit for each site for the summer and winter seasons.

• Summer Season: April - September shall have weekly maintenance.

• Winter Season: October – March shall have maintenance every other week.

• Additional pump-outs may be required in addition to regularly scheduled maintenance times.

Provide a bid for additional services at each site.

• The District will inspect and approve all portable toilets prior to installation on site.

• Contractor will maintain the unit inside and out, which includes annual cleaning of outside in April.

• Contractor shall be responsible for damage to the units while they are on District property. Contractor must replace damaged units within five (5) business days of notice from District.

• All sanitation units must be anchored to the ground.

BID COST SCHEDULE

Service Cost (prices per unit for each site)

Summer Season Rates for ADA-approved sanitation unit and pump outs: /month

Winter Season Rates per month for ADA-approved sanitation unit and pump outs: /month

Charges per portable toilet for additional pump out (regular service, i.e.

winter season additional weekly pump out): /pump out

Charges per portable toilet for emergency pump out (non regular service): /pump out

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NORTHWEST REGION SANITATION SERVICES

SITE – Goose Pasture Recreation Area This site consists of approximately 22 acres (half is forested, and half is grassed) located at the end of Goose Pasture Tram on the Wacissa River in Jefferson County. An 800-square-foot picnic pavilion is provided in the reservation area.

Standard Services The following services are requested:

• Summer Season: February – October o One (1) ADA-approved, and two (2) non-ADA-approved sanitation units shall have two

(2) times per week maintenance. One (1) ADA-approved and one (1) non-ADA unit in the public camping area and one (1) non-ADA unit in the group camping area.

o Dump station pump out (2 - 250-gallon tanks) frequency two (2) times per month

• Winter Season: November – January

• One (1) ADA approved, and two (2) non-ADA-approved sanitation units shall have weekly maintenance. One (1) ADA approved and one (1) non-ADA unit in public camping area and one (1) non-ADA unit in the group camping area.

o Dump station pump out (2 - 250-gallon tanks) frequency will be one pump out monthly November through January.

• Additional pump-outs may be required in addition to the regularly scheduled maintenance times. Provide a bid for additional services at each site.

• The District will inspect and approve all portable toilets prior to installation on site.

• Contractor will maintain unit inside and out, which includes annual cleaning of outside in March.

• The Contractor shall be responsible for damage to the units while they are on District property. Contractor must replace damaged units within five (5) business days of notice from District.

• All sanitation units must be anchored to the ground.

BID COST SCHEDULE

Service Cost (prices per unit for each site)

Summer Season Rates for ADA-approved sanitation unit and pump outs: /month

Summer Season Rates for non-ADA-approved sanitation unit and pump outs: /month

Winter Season Rates for ADA-approved sanitation unit and pump outs: /month

Winter Season Rates for non-ADA-approved sanitation unit and pump outs: /month

Dump Station pump out /pump out

Charges per portable toilet for additional pump out (regular service, i.e., winter season additional weekly pump out): /pump out

Charges per portable toilet for emergency pump out (non-regular service): /pump out

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SOUTHWEST REGION SANITATION SERVICES

SITE – Steinhatchee Falls Park Steinhatchee Falls - This site consists of approximately two (2) acres located south of US 19/98 off SR 51 on the Steinhatchee River in Taylor County.

Standard Services The following services are requested:

• ADA-approved sanitation unit at the Steinhatchee Falls Park.

• Summer Season: April - September shall have weekly maintenance.

• Winter Season: October - March shall have maintenance every other week.

• Additional pump-outs may be required in addition to regularly scheduled maintenance times.

Provide a bid for additional services at each site.

• The District will inspect and approve all portable toilets.

• Contractor will maintain the unit inside and out, which includes annual cleaning of outside in April.

• The Contractor will be responsible for damage to the units while they are on District property. Contractor must replace damaged units within five (5) business days of notice from District.

• All sanitation units must be anchored to the ground.

• List prices per unit for each site for the summer and winter seasons.

BID COST SCHEDULE

Service Cost (prices per unit for each site)

Summer Season Rates for ADA-approved sanitation unit and pump outs:

/month

Winter Season Rates for ADA-approved sanitation unit and pump outs:

/month

Charges per portable toilet for additional pump out (regular service, i.e. winter season additional weekly pump out):

/pump out

Charges per portable toilet for emergency pump out: (non regular service)

/pump out

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SECTION 5 - BID RESPONSE FORM

ITB 21/22-022

Qualifications Response Form

Bidders are required to complete and submit this form as part of the Bid package. PLEASE USE

ADDITIONAL SHEETS AS NECESSARY

Date: _________________

Firm:

State Certification# Telephone: _

Address: _

Website: _

Point of Contact for this submittal: _

Telephone: Email: _

Subcontractor Firm:

State Certification# Telephone: _

Address: _

Website: _

Have you previously done work for the District? Yes____ No If yes, explain.

Are you currently under contract with or have been selected on a services shortlist for the

District? Yes No . If yes, explain

Have you previously done work for, or do you currently represent any clients who may cause a potential conflict of interest if you are selected? Yes_____ No______ If yes, list clients and nature of conflict:

Is your company eligible for veteran's preference? Yes______ No______

Please include supporting documentation.

Are you a minority Business or Enterprise? Yes_____ No_______

Please include supporting documentation

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SIMILAR PROJECTS

Date:

Please complete the forms below that show completed projects over the past five years that are related to the scopes of services described herein. Include information on the equipment and labor used, the names of personnel assigned to each, name of the agencies/companies for whom the work was performed, and a contact person and telephone number:

COMPLETED PROJECT:

AGENCY/COMPANY:

CONTACT: TELEPHONE:

NAME OF PROJECT:

DESCRIPTION:

START DATE: COMPLETION DATE:

(month/year) (month/year)

COST OF PROJECT $

NAMES OF PERSONNEL ASSIGNED TO PROJECT:

COMPLETED PROJECT:

AGENCY/COMPANY:

CONTACT: TELEPHONE:

NAME OF PROJECT:

DESCRIPTION:

START DATE: COMPLETION DATE:

(month/year) (month/year)

COST OF PROJECT $

NAMES OF PERSONNEL ASSIGNED TO PROJECT:

Make copies and attach additional sheets for additional work examples.

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REFERENCES

Date:

Please provide names/address/telephone number of three clients who can attest to your experience as it relates to the tasks provided in the Scope of Services attached. (These references should not include the District.)

FIRM NAME:

ADDRESS:

CONTACT PERSON:

TELEPHONE:

FAX:

EMAIL: ___________________________________________________________

FIRM NAME:

ADDRESS:

CONTACT PERSON:

TELEPHONE:

FIRM NAME:

ADDRESS:

CONTACT PERSON:

TELEPHONE: