2022-0009 17park phrag specs.docx

bidder must hold INVASIVE SPECIES pre-qualifiCATION in the areaS of HERBACEOUS control AND HERBICIDE for the department of natural resources to be awarded this project

PHRAGMITES aND other herbaceous speciEs control at Thirteen STATE PARKS

RFP# 220000002740

BID DUE DATE: August 1, 2022 at 9:30 AM

WORK STATEMENT

A BACKGROUND/PROBLEM STATEMENT

The Michigan Department of Natural Resources (DNR), Parks & Recreation Division, Stewardship Unit is seeking bids for control of the invasive wetland plants phragmites (Phragmites australis), purple loostrife (Lythrum salicaria), flowering rush (Butomus umbellatus), reed canary grass (Phalaris arundinacea), non-native cat-tail (Typha angustifolia and T. xglauca), frogbit (Hydrocharis morsus-ranae), knotweed (Reynoutria japonica, Reynoutria sachalinensis and their hybrid Reynoutria × bohemica), and coastal occurring lyme grass (Leymus arenarius) at 17 state parks. Large portions of these parks are in the process of being restored to native Lakeplain Prairie, Great Lakes marsh and shoreline. The landscapes will be representative of the natural wetlands that were common along the Great Lakes shoreline prior to widespread European settlement. The general goal of this project is to control non-native phragmites in targeted areas of these state parks. In most of these parks this is a follow-up after one to several years of treatments. At a few locations it will be the first treatment. This work will be accomplished by applying herbicide to these plants using ground-based application techniques (i.e., not a helicopter or airplane), by a combination of foliar spraying and hand-swiping herbicide onto individual plants. The work will be bid as lump sum prices for each park with one exception at Bay City State Recreation Area where there will be two line items. Bidders may bid on any combination of parks/line items. Prebid meetings will be held for Algonac, Bay City, and Sterling State Parks. NO pre-bid meeting will be held for the other 14 parks, but questions will be accepted via email prior to bidding. Venders do not need to attend in-person prebids to bid on remaining 14 parks. Prospective bidders are encouraged to visit these parks on their own prior to bidding. GIS data is provided via web link within this document. GPS data will be made available upon request.

The project must be completed between August 15, 2022 and September 28, 2022.

B OBJECTIVE

The objective of this project is to substantially reduce the presence of non-native phragmites in the designated areas of Algonac State Park, Bald Mountain Recreation Area, Bay City SP, Belle Isle Park, Brighton RA, East Tawas Harbor, Grand Mere SP, Holly RA, Island Lake RA, Lake Port SP, Ludington SP, Millikin SP, Muskegon SP, Seven Lakes SP, Sterling SP, Warren Dunes SP and Wilderness SP, thereby further favoring the presence of native vegetation. Note that there is native phragmites at several of these parks that will be excluded from treatment. The treatment will be accomplished by applying herbicide to these targeted plants within designated treatment areas, or within designated point locations that represent specific areas.

C TASK DESCRIPTION

1. TREATMENT LOCATIONS

ALGONAC: Within treatment areas A-H and the single point/population outside of zones treat and update mapping data for all non-native phragmites populations within treatment areas shown on contract map using the techniques and herbicide specified below. Also within Zone E treat the single point/population of frogbit using the techniques and herbicide specified below.

BALD MOUNTAIN: Within treatment A and all points/populations outside of zones treat and update all mapping data for all non-native phragmites using the techniques and herbicides specified below.

BAY CITY: Within treatment areas B, C, D, E, F, H, I, M, N, P, Q, R and all points/populations outside of zones treat and update all mapping data for all non-native phragmites, purple loosestrife, flowering rush, reed canary grass, and frogbit using the techniques and herbicides specified below.

BELLE ISLE: Treat and update mapping data for all phragmites, purple loosestrife, flowering rush and knotweed (Reynoutria japonica, Reynoutria sachalinensis and their hybrid Reynoutria × bohemica), populations within the treatment area (entire island is one zone) using the techniques specified below.

Note that several phragmites and flowering rush points will require coordination, notification, and/or permission from the following entities by both the DNR Project Manager (first) and the contractor (after):

Belle Isle Golf Range: several phragmites points Belle Isle Nature Zoo: BIPW0169, BIPW0878, BIPW0887 (all flowering rush)

It is possible the DNR Project Manager may decide not to treat one or more of these points this year after initial conversations with the above entities. In that case those points would be removed from this contract with no expectation of a price change.

BRIGHTON: Treat and update mapping data for all non-native phragmites at the points/populations outside of zones shown on the map using the techniques specified below. Two of the three points are isolated non-native phragmites populations. The point located at Little Appleton Fen has other native phragmites stands in the vicinity. Current treatment area is restricted to the area between the parking lot and thoroughfare between Little Appleton and Big Appleton Lakes.

GRAND MERE: Within treatment areas A-F and all points/populations outside of zones treat and update all mapping data for all non-native phragmites. Within Zone A ONLY, also treat and map non-native cattail (Typha angustifolia and T. xglauca).

HOLLY: Treat and update mapping data for all non-native phragmites at the points/populations shown on the map using the techniques specified below.

ISLAND LAKE: Within treatment area A-C treat all non-native phragmites using the techniques and herbicides specified below. For all zones if any portion of the phragmites stand extends outside the digitized treatment boundary it should be treated and the zone boundary corrected with a new GPS track line or new polygon. No mapping is required inside these zones.

LAKEPORT: Within treatment A, B, and all points/populations outside of zones treat and update all mapping data for all non-native phragmites, purple loosestrife and all cattail (Typha spp.) using the techniques and herbicides specified below.

LUDINGTON: Within treatment areas P1 – P5 and all points/populations outside of zones treat all non-native phragmites and reed canary grass using the techniques specified below. In treatment area P2 only, also control all non-native cattail (Typha angustifolia and T. xglauca) using the techniques specified below. Within treatment areas L1 – L3 (entire park shoreline broken into three segments) control all Lyme grass using the techniques specified below.

MILLIKEN: Within treatment area A treat all phragmites, purple loosestrife, reed canary grass and flowering rush, using the techniques and herbicides specified below. Flowering rush and reed canary grass are not known to be present in any significant amounts in this area. No mapping is required for this zone/park.

MUSKEGON: Treat and update mapping data for all non-native phragmites at the points/populations shown on the map using the techniques specified below.

SEVEN LAKES: Treat and update mapping data for all non-native phragmites at the points/populations shown on the map using the techniques specified below.

STERLING: Within treatment areas ST1-ST8 and frogbit zones A-B, and the points/populations outside of zones treat and update mapping data for all phragmites, purple loosestrife, flowering rush, and frogbit populations within treatment areas shown on contract map using the techniques specified below.

EAST TAWAS HARBOR: Within treatment area A treat all phragmites using the techniques and herbicides specified below. No mapping is required for this zone/location.

WARREN DUNES: Treat and update mapping data for all non-native phragmites and all knotweed (Reynoutria japonica, Reynoutria sachalinensis and their hybrid Reynoutria × bohemica) at the points/populations shown on the map using the techniques specified below.

WILDERNESS STATE PARK: Treat and update mapping data for all non-native phragmites at the points/populations shown on the map using the techniques specified below. Do the same for the single point marking a Typha spp. population shown on the map.

2. TREATMENT TECHNIQUES

a. For all target species: Apply herbicide to the foliage of all live culms/leaves of the target species. Coverage should be wet just to the dripping point and cover a minimum of 75% of the plant. Foliar spraying may be used in areas where significant damage to non-target native vegetation can be avoided (i.e., in dense patches composed of 75% or more phragmites or phragmites stands of any density mixed with other non-native vegetation).

b. For all target species: For isolated plants or sparse patches adjacent to native vegetation, individual plants must be treated by a careful wick or hand application of herbicide to individual plants. Where plant size/configuration does not allow wick or hand applications the plants must be spot treated carefully to minimize non-target kill (such as using a downward application with a cone nozzle to control the diameter of spray).

c. For all target species: Seed heads must also be removed from isolated plants, securely bagged, and removed from the site (disposed in a dumpster). “Isolated” and “sparse” are generally stands of fewer than 50 seed heads and where the stands are more than 100 feet apart in all directions.

d. Treatment of non-native phragmites, non-native cattail and reed canary grass must occur after the majority of phragmites plants have tasseled (while plants are supplying nutrients to the rhizome), between August 15 – September 31, or prior to the date of the first killing frost, whichever comes first.

e. Purple loosestrife, flowering rush and frogbit treatments should be conducted as early as possible in the contract period for best results.

f. Treat all solid stands, or relatively large areas dominated by purple loosestrife during the bud to mid-flower stage of growth. Only treat purple loosestrife plants that do not show evidence of clear/obvious and heavy defoliation by Galerucella beetles. Defoliation should be such that the plants are not going to flower. Flowering plants should be sprayed.

g. For each flowering rush point treated, the contractor must note on the mapping form whether they were only able to treat stems (due to water levels) or whether both stems and basal leaves were treated.

h. Knotweed treatments should occur in September as the majority of flowers on each stand are fading. This may not be possible on resprouting stands that are stunted and no longer flower. Herbicide shall be applied to100% of ALL leaf foliage in each stand, up to the dripping point.

i. To survey and treat Lyme grass the contractor is expected to walk each zone once during the contract period with enough people/passes to ensure each area is surveyed thoroughly. Map and treat all target plants found. While lyme grass erodes away from one location, moves up and down the shoreline each winter and finds new locations each year, only three point locations were found when this work was performed last. Note seed head removal requirement above.

3. TREATMENT HERBICIDES

PHRAGMITES

At Algonac required herbicide for all zones except F is Rodeo® at a mix concentration of 2% by volume. A mix concentration of 5% Rodeo® by volume shall be used for wicking or hand application methods.

In zone F treat with Rodeo® at a mix concentration of 1.5% by volume mixed with Habitat® at a mix concentration of 1.5% by volume. A mix concentration of 5% Rodeo® and 5% Habitat® by volume shall be used for wicking or hand application methods. It is strongly recommended that zone F be treated last. Otherwise, tanks must be cleaned thoroughly and all imazapyr neutralized in all equipment/tanks before treating all other zones.

At Island Lake, Spring Mill Pond (Zone C) the required herbicide is Rodeo® at a mix concentration of 2% by volume. A mix concentration of 5% Rodeo® by volume shall be used for wicking or hand application methods.

At the other two locations (Zones A and B) the required herbicide is Rodeo® at a mix concentration of 1.5% by volume mixed with Habitat® at a mix concentration of 1.5% by volume. A mix concentration of 5% Rodeo® and 5% Habitat® by volume shall be used for wicking, spray-bottle, or hand application methods.

At Bald Mountain, Belle Isle, Milliken, Brighton, Grand Mere, Warren Dunes, Lake Port, Muskegon, Seven Lakes, and Wilderness the required herbicide for all phragmites treatments is Rodeo® at a mix concentration of 2% by volume. A mix concentration of 5% Rodeo® by volume shall be used for wicking or hand application methods.

At Bay City, East Tawas Harbor, Holly, Ludington, and Sterling the required herbicide for phragmites treatments is Rodeo® at a mix concentration of 1.5% by volume mixed with Habitat® at a mix concentration of 1.5% by volume. A mix concentration of 5% Rodeo® and 5% Habitat® by volume shall be used for wicking or hand application methods.

NOTE: In the treatment areas/zones where use of imazapyr is allowable it shall not be used within 200 feet of the dripline of oak trees or any large (10 inches DBH or greater) specimen tree of any species. Contact DNR project manager for site specific details prior to treatments and/or during treatment as this situation is encountered.

PURPLE LOOSESTRIFE AND FLOWERING RUSH

At Sterling and Bay City the required herbicide is Rodeo® at a mix concentration of 1.5% by volume mixed with Habitat® at a mix concentration of 1.5% by volume. A mix concentration of 5% Rodeo® and 5% Habitat® by volume shall be used for wicking or hand application methods.

At Belle Isle and Milliken, the required herbicide is a mix of Clearcast® at a concentration of 5% by volume with Rodeo® at a concentration of 1.5% by volume.

REED CANARY GRASS

At Milliken the required herbicide is Rodeo® at a mix concentration of 4% by volume. A mix concentration of 10% Rodeo® by volume shall be used for wicking, spray-bottle, or hand application methods. At Ludington and Bay City the required herbicide is Rodeo® at a mix concentration of 1.5% by volume mixed with Habitat® at a mix concentration of 1.5% by volume. A mix concentration of 5% Rodeo® and 5% Habitat® by volume shall be used for wicking, spray-bottle, or hand application methods.

NON-NATIVE CATTAIL

At all parks the required herbicide is Rodeo® at a mix concentration of 4% by volume. A mix concentration of 10% Rodeo® by volume shall be used for wicking, spray-bottle, or hand application methods.

LYME GRASS

At all parks the required herbicide is Rodeo® at a mix concentration of 1.5% by volume mixed with Habitat® at a mix concentration of 1.5% by volume. A mix concentration of 5% Rodeo® and 5% Habitat® by volume shall be used for wicking, spray-bottle, or hand application methods.

KNOTWEED

At all parks the required herbicide is Milestone® at a mix concentration of 0.2% by volume. A non-ionic adjuvant (surfactant) shall be used at a rate of 0.8% of the mix volume.

FROGBIT

At all parks the required herbicide is Clipper® (flumioxazin at 51% concentrate) applied at the label rate of 0.48 lbs/ac. If other chemicals are preferred given the time of year, the conditions within a particular treatment zone, etc. the contractor may submit alternate chemicals/concentrations for treatment of frogbit. One alternate that contractors can propose is Tribune® (diquat at 37.3% concentrate) at 128 oz/ac.

NOTE: Rodeo® may be substituted with an aquatic formulation of glyphosate at a 53.8% concentrate provided the contractor informs DNR project manager in writing as with any chemical changes.

4. ADJUVANTS

Cygnet Plus® must be used with all herbicides at a rate of 0.8% of the mix volume unless stated otherwise above for a specific species or location.

5. The contractor is expected to achieve a minimum of 98% treatment of the extant target species and a minimum of 90% kill of any herbicided plants within the treatment areas.

6. The contractor is responsible for re-treatment if rain occurs within six (6) hours of the original treatment.

7. Bidders must propose specific treatment technique(s), specific herbicide(s), and surfactant(s) in their bid. Specific brand name chemical products must be listed in the bid and are subject to approval by the DNR project manager. Herbicides or surfactants other than those specified in #2–3 above will be considered if requested by the bidder, but the bidder must include such information in the bid with a brief written justification of why they wish to make the change. Any herbicide or concentration other than those specified above must be approved by the DNR Project Manager prior to use. The contractor shall apply herbicide at a concentration not outside label directions for the appropriate task (stump treatment or foliar application). All herbicide concentrations must be mutually agreed upon by the contractor and the DNR project manager prior to treatment.

8. All herbicide treatments must be according to label specifications and performed by a certified commercial pesticide applicator. Proof of certification in appropriate categories will be required prior to start of work. Overspray onto non-target vegetation and/or soil as well as runoff of the herbicide into the ground or water must not occur. All treatments must be marked in the field. An appropriate marking dye shall be used with the herbicide. Flagging may be required in some zones to document which plants have been treated.

9. SURVEY/MAPPING - DATA UPDATE

a. Within all zones, search for and treat all populations of the target species regardless if they are shown on the map/treatment forms. For the parks where points are being treated (no zones), navigate to each of the point locations shown on the species maps to locate the stands of target species (i.e. non-native phragmites). Search within a minimum 200-foot radius beyond the maximum mapped size of the point to account for GPS error and to make sure the entire stand is located and treated.

b. For all treatment areas (zones) larger than a mapped stand to treat, thoroughly survey the entire zone for the target species. In order to thoroughly survey the entire zone, it is required that surveyors systematically walk transects through the zone at a tight spacing (approximately 50–75 feet apart). The bidder’s proposed survey methodology and type of GPS equipment should be described in their bid response. Alternate survey methods besides tightly spaced transects will be considered if proposed in the bid response. Maps of known locations of the target species will be provided (see link to WebApp elsewhere in this document for mapped target species and zones). However, identification/location of all populations of the target species within the defined treatment zones is the responsibility of the contractor, regardless of what is currently shown on the maps. GPS coordinates are available for known infestation point locations at most parks, but portions of the zones may not have been surveyed.

c. For all 13 parks, each target species population (point location) treated and each point location visited but not treated shall be recorded using the Invasive Plant Mapping protocol and treatment form (provided upon contract award). The protocol requires recording an estimate of the size and density of each population on a form. All point locations provided by DNR must be navigated to and updated with the current population size and density (based on condition at the time of initial treatment for the season). In addition, new GPS point locations shall be mapped to the nearest 50-feet or better only for newly discovered infestations not on the original map provided to the contractor. As stated in the protocol, populations of the target species greater than one acre shall also have a GPS track recorded around the perimeter of the population. All new points shall be labeled as specified in the protocol with the unique 2-letter code for your company provided by DNR, and no two points can have the same ID number.

d. For phragmites at all parks, map only the non-native variety of phragmites and mixed stands. If plants have characteristics of both native and non-native varieties so identification is uncertain, then record them as non-native. [If a population includes both native and non-native plants growing directly adjacent to one another (i.e. together but separate) then record the population and density estimates of the non-native plants at that point and make note of this occurrence in the comment field of that point on the mapping data form.]

e. If there are points on any map that are on private land they are not required to be treated. They are there for reference only.

10. At Wilderness notification must be given to the public who are renting cabins along the shoreline within treatment areas. Herbicide application should not occur in recreational beach areas without coordination of the park manager and/or the cabin renters.

11. Signs must be posted by the contractor wherever chemical treatment occurs within 50 feet of a trail or developed area or anywhere else where there is a reasonable expectation of public exposure to the herbicide. Signage shall remain in place for the minimum length of time as determined by the herbicide label and for a maximum amount of time as agreed between the contractor and the DNR project manager. The contractor is responsible for removing all signage. Sample signage (contractor’s and any required EGLE) shall be submitted to project manager for approval prior to start of work.

12. Non-permit related signage must have the following listed at readable font. Statement of action, avoidance or no-entry statement, date of application, chemicals used (chemical and brand name), contractor name and phone number, DNR project manager name and number.

13. Aa EGLE Aquatic Nuisance Control (ANC) Certificate of Coverage has been obtained by DNR for all treatment areas over standing water or in Great Lakes Bottomlands. A copy of the COC will be provided to contractor just prior to the start of treatments at awarded parks. If the bidder wishes to use different herbicides that are not specified on the General Permit, they will be responsible for obtaining a modification to the ANC permit.

14. In all treatment areas where an ANC permit is required and obtained, the contractor will be responsible for posting the required advisory signage as specified in the ANC permit for the site. In locations where ANC signage is required, it is also required to place contractor signage on the same stake (on the back of or below the ANC signage). ANC advisory signage must be posted surrounding the landward side of any area where chemicals will be applied over standing water or on Great Lakes bottomlands on the day of treatment (just prior to commencing spraying) at 100-foot intervals.

The approved sign may be downloaded from the EGLE aquatic nuisance control web site (www.michigan.gov/deq/0,1607,7-135-3313_3681_3710-57109--,00.html). The contractor is responsible for printing and duplicating the sign, attaching it to stakes (supplied by the contractor), and posting the signs at the required 100-foot intervals along the landward side of any area where chemicals will be applied over standing water or on Great Lakes bottomlands. Signage shall remain in place for the minimum length of time as determined by the herbicide label and the requirements of the ANC permit and for a maximum amount of time as agreed between the contractor and the DNR project manager. The contractor is responsible for removing all signage.

15. To maintain compliance with the federal Clean Water Act, pesticide treatments under this contract that occur “in, over, or near waters of the state” will fall under a National Pollutant Discharge Elimination System (NPDES) Certificate of Coverage under the EGLE General Permit for Nuisance Plant and Algae Control. All treatments conducted in areas that fall under this Certificate of Coverage must follow all conditions of the NPDES general permit and the DNR, Parks & Recreation Division Pesticide Discharge Management Plan.

16. State-listed endangered and threatened species occur throughout the treatment areas at most of the 13 parks and are subject to the protection of Michigan Public Act 451 of 1994, Section 365 (Endangered Species Protection). All of the 13 parks have rare plants and intact natural community remnants. All herbicide applicators working at these sites must be capable of identifying the applicable protected plants, rare plants as well as the common native plants that could be confused with the target species (such as blue-joint grass, native sedges, native phragmites, native cat-tail, etc.). The most likely protected plants to be encountered at Wilderness would be Houghton’s goldenrod, Pitcher’s thistle, Lake Huron tansy, and dwarf lake iris. At Algonac the protected plants include Sullivant’s and purple milkweed. Rare species occur at all of these parks.

17. Equipment Moving and Weed Seed Contamination All equipment, footwear, clothing, and all other materials brought to each park (and in some cases sites within each park) for this project must be completely clean and free of ALL plant material, organisms and soil (seeds, pieces of vegetation, chunks of soil, etc.) prior to arrival at each park location. This shall include both inside and outside of all vehicles. Power washing and/or similar methods shall be used as needed, for all undercarriages, metal and rubber tracks, tires (chained and unchained), and all other parts of vehicles brought to each park to ensure they are clean and free of seed, plant materials and soil. These precautions are critical to preventing the spread of invasive plants, disease causing organisms and vectors as well as contamination of genetic material (seeds) from locations outside of each state park.

All footwear, clothing, and equipment must be checked and cleaned of seeds, other plant fragments, and soil again before moving between work areas of differing ecological quality to prevent the spread of invasive plants between relatively un-infested areas and heavily infested areas. Travel routes and order of work between treatment areas may be dictated by the DNR project manager to further prevent the possible spread of invasive seed and plant material.

18. Off-Road Vehicles (quads, trucks, etc.) at All 13 Project Parks

· As a general rule, off-road vehicles (quads, trucks, ORVs, UTVs, etc.) are NOT allowed off the road and parking lots at any state park or recreation area.

· No off-road vehicles (quads, trucks, etc.) are allowed in the areas marked “No ORV/No Slop” on the maps provided FOR ANY REASON.

· With prior approval from the DNR project manager access to treatment areas using trails or shorelines below the ordinary high-water mark with ORVs MAY be granted to transport equipment, people and herbicide to a location near the work areas.

· With prior approval from the DNR project manager use of tracked or wheeled UTVs MAY be granted for use within treatment areas provided it can be done without making ruts, destroying native vegetation, or spreading invasive plants.

· In all areas where off-road vehicle use is conditionally allowed for transport between areas, or within treatment areas their use (number of trips and means and methods for gridding a treatment area) shall be kept to a minimum.

· Where and how a contractor plans to use UTVs must be discussed with the DNR project manager prior to starting work. What is permitted will be provided in writing by DNR project manager.

· Where off-road vehicles are allowed on trails or within treatment areas they must not create ruts deeper than 2 inches. If any ruts or tracks greater than 2 inches deep are created, the DNR project manager must be notified the same day they are created. The contractor may be responsible for repairing damage to site.

19. The contractor must obtain prior approval to work on Saturdays or Sundays due to high park visitor use. Other specific dates may be unavailable for work due to special events at one or more of the parks. The contractor will be notified of any such dates a minimum of two weeks in advance.

20. The contractor will be provided with invasive plant point locations and treatment area boundaries at all parks via GPS Exchange format (.gpx) files and will be expected to navigate and find points in the field using GPS. The DNR project manager will provide clarification, including ground marking if necessary, upon request of the contractor.

21. The contractor is responsible for supplying all equipment needed to complete the job, including herbicide, sprayers, safety equipment, signs, and transportation.

22. All equipment must be removed from the site within one (1) week following completion of work under this contract.

23. The contractor shall make known to the public its presence through signage, vehicle logos, uniforms, or some other means of identifying the ongoing work whenever workers are present on site.

24. The contractor shall leave the background GPS “track log” turned on during the entire time surveying all zones at all parks. The track log shall be saved and submitted with the GPS mapping data as documentation of the areas covered. Each employee surveying shall have their own GPS unit.

25. All GPS data must be submitted to the DNR electronically at the conclusion of the project as either GPS Exchange format (gpx) files or ArcGIS shapefiles in the Michigan Georef (meters) coordinate system. (1) New invasive plant waypoints, (2) tracks/polygons around large populations, and (3) the “track logs” for surveying must be submitted as separate files, with exactly ONE gpx file or shapefile for each of these four items. If track logs are submitted in gpx format, they may be split into multiple files if necessary to reduce file size.

D DESCRIPTION OF TREATMENT AREAS

The work sites are within Algonac, Bay City, Belle Isle, Brighton, East Tawas Harbor, Grand Mere State Park, Island Lake Recreation Area, Ludington State Park, Millikin State Park, Muskegon State Park, Sterling State Park, Warren Dunes State Park and Wilderness State Park. Work will be focused in areas within the treatment zones and/or point locations listed below. Mapped locations of the zones and point locations can be viewed at the following link.

The WebApp link to observe all project parks, locations, zones and points: https://midnr.maps.arcgis.com/apps/webappviewer/index.html?id=7024a411e82246c1bdcdf0398af7aa38

PDF maps, GPS data, treatment forms and required permits will be provided to contractors upon award of their contract. The work areas are all located on the Lake Huron, Lake Michigan and Lake Erie shorelines, along the St. Clair and Detroit Rivers as well as several inland locations in SE Michigan. The character of the treatment areas ranges from sand/cobble beach to interdunal wetlands and fens to kettle lakes, Lakeplain prairie and Great Lake Marsh. Most areas have had one or more years of prior treatments. Several locations will be treated for the first time. Access to treatment areas at all parks is difficult and may require extensive hiking, walking long distances, wading, boat work, etc. Vehicle access to many areas away from roads is not an option.

# of points outside of zones:

BDBC0001; BDBC0002; BDMI0028; BDMI0034; BDMI2020-14; BDMI2020-15; BDMI2020-20; BDMI2020-21; BDMI2020-22; BDMI2020-6; BDMI2020-7; BDMI52022-13

BTGN122221-1; BTMI2020-2

BTGN122221-2; BTGN122221-3;BTGN122221-4; BTLM0032; BTPB0005; BTMC0003;

Ludington SP

73.9

NOTE: Due to high-water levels along the Great Lake the amount of phragmites, loosestrife, flowering rush and other species along the shoreline of several parks has been greatly reduced and some stands of phragmites are in depths of water that may require wading or using a boat. This is particularly prevalent at Wilderness SP.

NOTE: Grand Mere Zone A is in an old sand mine; Zones B and C are lakes mostly accessible by boat or amphibious vehicle. Zone E is easily accessible by walking in a short distance from the road, but it contains a high quality lakeplain prairie remnant and like many of our sites have protected plants known to occur in the prairie that must be avoided.

E PROJECT CONTROL AND REPORTS

l. Project Control

a. The Contractor will carry out this project under the direction and control of the DNR project manager, who will be a representative of the Parks & Recreation Division, Stewardship Unit.

b. The Contractor must contact the DNR project manager within five (5) business days after the contract is awarded to provide an approximate schedule of work start and end dates.

c. The Contractor will notify both the DNR project manager and the appropriate park supervisor a minimum of 24 hours prior to beginning on-site work at each park, and within 24 hours following final completion of all on-site work at each park under this contract.

d. Once work begins on site, the Contractor will keep the DNR project manager informed of the progress of the work at least weekly and any real or anticipated problems (such as fuel or chemical spills, injuries, etc.) as they arise. The Contractor will also inform the DNR project manager of any long-term breaks in work (longer than one week) during the course of the project.

e. The contractor will also notify the DNR project manager a minimum of 48 hours before the expected project completion at each park so that a final field inspection can be scheduled.

f. All follow-up procedures and deadlines specified in pre-qualification Exhibit A, Section 1.04 apply.

2. Reports

Within two weeks following the completion of the project, the contractor shall submit one electronic copy of a brief report using the templates provided. All information must be filled in completely on the report templates.

In addition to the final report template and associated pesticide information, the contractor must provide a) GPS data for tracks and any updated polygons or newly mapped phragmites points, and b) completed invasive mapping forms showing updates to all existing invasive plant points.

The above reports and information shall be sent by email to:

Alicia Ihnken and Robert Clancy Parks & Recreation Division Michigan Department of Natural Resources PO Box 30257 Lansing, MI 48909 Email: ihnkena@michigan.gov and clancyr@michigan.gov

F INFORMATION REQUIRED FROM BIDDERS

Return the “Contractor Bid Response” form on the Sigma website with the following information:

1. Work Plan/Task Description Provide a brief technical plan (sequential summary and description of tasks) for accomplishing the work. Describe your proposed specific type of equipment to be used. List all chemicals to be used. Indicate the approximate number of days that are anticipated to complete the fieldwork and the estimated number of personnel expected to be working on site.

2. Project Staffing The contractor must be able to staff a project team (or individual) which possesses the talent and expertise necessary to complete the tasks associated with this project. Include names of each person/employee (grouped by job title) that will be employed in the work. If any people will be working on this project that were not listed in your company’s pre-qualification documents, they must be identified. The project manager must be identified.

3. Subcontractors List all subcontractors; include firm name and address, contact person, complete description of work to be subcontracted. Include descriptive information concerning subcontractor's organization and abilities. Any subcontractors to be used on this project must have been already named in your company’s approved pre-qualification.

4. Prior Experience Provide three references who can verify prior experience of your company directly related to the specific work to be performed in this project. Include sufficient detail in the description of work performed to demonstrate the relevance of the experience to this project.

The successful bidder will be a pre-qualified vendor who has experience controlling invasive species in a manner similar to the specifications of this project, possesses a team (or individual) capable of carrying out the work effectively and with knowledge on the identification of the target invasive plants and associated protected or similar-looking native plants (especially Houghton’s goldenrod, Lake Huron tansy, Pitcher’s thistle, dwarf lake iris, native phragmites, swamp thistle, native cat-tail, bluejoint grass, sedges, rushes, and orchids), and use the most cost-efficient technique(s) that are effective but cause the least amount of incidental damage to the surrounding native vegetation.

G PRICE PROPOSAL

All prices/rates quoted in bidder's response to this work statement will be firm for the duration of the Contract. No price changes will be permitted.

This project will be bid on a lump sum basis by park, except Bay City which has three line-items. The price for each park/line item should reflect the complete cost of surveying and applying herbicide as specified. This includes the cost of all equipment, labor, herbicide, and transportation. NO additional charges (such as equipment repair) beyond the original bid price will be permitted.

Bidders may submit bids for any combination of parks. A different vendor may be awarded for each park if price and overall proposal warrants. Indicate in your bid any price discounts that may apply for completing multiple parks.

Return the “Contractor Bid Response” form on the Sigma website where this project is posted by the due date noted at the top of page one of this work statement.

H REQUIRED PRE-BID INFORMATION

A MANDITORY PRE-BID MEETING IS SCHEUDLED FOR ALGONAC SP, BAY CITY AND STERLING STATE PARKS. NO PRE-BID MEETINGS ARE SCHEDULED FOR THE OTHER LOCATIONS.

Pre-bid meetings are only mandatory if vender wishes to bid on one of the three corresponding parks.

Detailed maps with survey data from eitherv2019 or 2020 have been provided at the following WebApp link:

https://midnr.maps.arcgis.com/apps/webappviewer/index.html?id=7024a411e82246c1bdcdf0398af7aa38

These maps along with this work statement should provide the information needed for formulating more specific bids tailored to the expected amount of work in each treatment area. Treatment mapping data forms (spreadsheets) with similar details on each point such as density are available upon request and will be provided to the contractors at the time of award. Prospective bidders are also strongly encouraged to visit the parks with no prebid meeting to view the treatment areas on their own time prior to submitting a bid.

All questions about this project may be submitted via email to ConleyK1@michigan.gov until 3 PM on July 27, 2022. Questions, answers and addendums to this project will be posted by COB July 28, 2022.

Bids are due by 9:30 AM on Monday, August 1, 2022. If you are having difficulties submitting through SIGMA VSS please contact Kip Conley prior to the bid closing time and/or email your bid directly to him.

Prebid for Bay City State Recreation Area will be held on Monday, July 25, 2022 at 10 am. Meet at the day use parking lot near the visitor center. The meeting should last about 2 hours.

Prebid for Algonac State Park will be held on Tuesday, July 26, 2022 at 10am. Meet at the park headquarters. The meeting should last 3.5 hours depending on site conditions.

Prebid for Sterling State Park will be held on Wednesday, July 27, 2022 at 10 am. Meet at the day use parking lot near the visitor center. The meeting should last about 2 hours.

Call Bob Clancy at 517-202-6751 if you need better directions or are running late for the pre-bid meeting.

Prebid meetings will review as much of the treatment areas as practical. Questions will be answered and any clarifications and/or changes to the specifications will be made.

I EVALUATION/AWARD

The state will review all proposals and information provided by the Bidder in the Bidder Response Form and any additional attachments. Submissions will be evaluated for a technical pass/fail determination based upon proposed work plan for completing this project, personnel qualifications and prior experience. Pricing will be evaluated for only those contractors who pass the technical portion of the evaluation.

J PRE-QUALIFICATION TERMS

All terms and conditions included in the pre-qualification documents apply to this project, unless specific variances are given in this work statement above. This includes review and acceptance of work, performance evaluation, payment, and liquidated damages clauses.