2021_Insert_Specifications_REVISED.docx

Request for Quote on Washington County's Tax Statement Inserts

Washington County is seeking quotes for property tax inserts for the Department of Assessment and Taxation.

All work must be performed per ORS 282.210 PUBLIC PRINTING. ORS

282.210 states, in part, that unless otherwise exempted, all public printing, binding, and stationery work shall be performed within the state of Oregon. Bidders will submit an affidavit declaring that all public printing, binding, and stationery work shall be performed within the state of Oregon.

Quotes shall be submitted via ProcureNow no later than 11:00 am Friday, July 30, 2021

Award will be based on price, delivery, and compliance with specifications. The County intends to award the bid to the lowest responsible bidder(s) who has met all the requirements of the specifications.

The County has the right to award purchase orders to multiple bidders if that best suits the County's needs.

The provisions of Oregon Revised Statutes 279C.500 through 279C.870, as applicable, are incorporated herein by reference. Any bidder accepting a purchase order from the County to deliver goods agrees to comply with said provisions.

Washington County reserves the right to cancel any unshipped or uncompleted portion of this order. Time of delivery is part of the essence of the contract, and the order is subject to cancellation for failure to deliver or perform on time.

Washington County is exempt from Federal Excise Taxes. An exception certificate will be furnished upon request.

Payment will be made upon submitting invoices for all items delivered; the County will not pre-pay for any items.

Quote pricing shall include any special handling charges. Prices bid shall be FOB destination and delivered as required and outlined below.

The delivery deadline is no later than September 15, 2021.

Request for Quote on Washington County's Tax Statement Inserts

Specifications:

Three (3) inserts need to be delivered by September 15, 2021, in the quantities and locations outlined below. Please furnish a separate quote for each envelope. Before printing, the County will be provided proof for approval.

Real Property Inserts

· 60 lb., white

· 2 Ink colors: PMS 293 and Black

· No bleeds

· 2-sided

· 8½ X 14

· Double Parallel Fold

· Quantity: 190,000

· Boxed in lots of 5,000 Personal Property Inserts

· 60 lb., white

· Ink color: Black

· No bleeds

· 2-sided

· 8½ X 11

· Tri-fold Fold

· Quantity: 15,000

· Boxed in lots of 2,000 Annual Land Use Notice Inserts

· 60 lb., white

· Ink color: Black

· No bleeds

· 2-sided

· 8½ X 11

· Tri-fold Fold

· Quantity: 190,000

· Boxed in lots of 5,000

The price must include all costs, including shipping, delivery, and any special handling charges. County will not pay any expenses outside of those contained in the successful quote on this order.

Request for Quote on Washington County’s Tax Statement Inserts

Shipping Requirements:

A. Deliver to: Washington County Attn: Theresa Ellis 155 N First Ave., Suite 130 MS 8 Hillsboro, OR 97124

1. 1,000 of the Personal Property Inserts

2. 2,000 of the Real Property Inserts

3. 2,000 of the Land Use Notices

B. Deliver to: Publishing & Distributions Attn: Duane Schmidt 550 Airport Rd SE Salem, Oregon 97301

1. 14,000 of the Personal Property Inserts

2. 188,000 of the Real Property Inserts

3. 188,000 of the Land Use Notices image1.jpg