20208 Mill Creek Renovations - ADDENDUM 1 - write up.pdf

DTMB-0414 (Rev 10/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND

BUDGET

State Facilities Administration Design and Construction Division

CONSTRUCTION BID ADDENDUM NO. 1

This form identifies an Addendum to Bidding Documents, and incorporates interpretations or clarifications, modifications, acceptance of proposed “or equal” materials, and other information into the Bidding Documents. Addenda will be numbered by the Professional and distributed through www.michigan.gov/SIGMAVSS as an attachment.

TO:

ALL BIDDERS

DATE ISSUED

9/26/2024

PROJECT NAME

Historic Mill Creek Renovations- Mackinaw City, Michigan

FILE NUMBER

751/20208.ABG

PROFESSIONAL

MacMillan Associates

PROJECT DIRECTOR

Brian Miller

BID OPENING DATE:

10/2/2024

ADDENDUM ITEMS:

Item 1- See specification for updated substantial and final completion date.

Item 2- See specification (Appendix V) for prevailing wage information

Item 3- Reference Sheet D1- Revised existing dimension and elevations as shown.

Item 4- Reference Sheet S1- Added mat foundation plan and drop box framing plan for clarification.

Item 5- Reference Sheet S1- Provided approximate length of existing sluiceway.

Item 6- Reference Sheet S1- Added information about the controls for the drop box slide gate, see sheet C2 for additional information.

Item 7- Reference Sheet S2- Revised drop box opening/ discharge detail.

Item 8- Reference Sheet S2- Clarification for the location of flutter wheel anchor bolts.

Item 9- Reference Sheet C2- Revised Drop Box Gate Detail to address offset operator requirements. Added two additional gear boxes and stem extensions. All components visible from the exterior shall be enclosed with rough sawn lumber.

ACKNOWLEDGEMENT: This Addendum must be acknowledged by the Bidder in the space provided in the Bid Summary and Bid Form. Failing to acknowledge Addenda may be cause for the Bid to be rejected. Addenda will become part of the Contract Documents.

PROFESSIONAL: DATE: Click to enter date

APPROVED BY:

PROJECT DIRECTOR: DATE: Click to enter date

Brian Miller, MacMillan Associates

Alan Goschka, AIA goschkaa Text Box 09-26-2024 goschkaa Text Box 09-26-2024

Mandatory Pre-Bid Meeting Agenda

Project: MDNR Mackinac State Historic Parks – Historic Mill Creek Drop Box Renovations File No.: 751/20208.ABG Date: September 19, 2024, 11:30 am – On Site, 9001 Highway 23, Mackinaw City, MI

A. Introductions

1. Owner’s Representatives – MSHP; DTMB

2. PSC’s Representatives – MacMillan Associates Consulting Engineers

B. Sign-in Sheet – Please sign for evidence of attendance. Note: You must sign in under the same name as the company submitting the bid. An individual is only permitted to represent one bidder at a mandatory Pre-Bid Conference.

C. “Any answers provided at this meeting are considered clarifications of the bidding documents and are not intended to change them. If a point or concern raised during this meeting is deemed by the PSC and Owner to require a change to the bidding documents, such change will be reflected by the issuance of an addendum.”

D. Project description – Provide all material, equipment, labor and services required for the removal and replacement of the existing drop box structure and repairs to the existing sluiceway, per drawings and specifications dated September 6, 2024.

E. Bid due date – Wednesday, October 2, 2024 at 2:00 pm, delivery location –

Electronic bid submittal on Sigma-VSS. Bid must be received on or before 2:00 pm to be accepted.

F. Bid Contents: (DCSPEC)

1. Forms required for all bids:

a. Bid Summary Form

i. Submit Bid Summary Form with bidder information filled in and signed by an Officer of the Company

ii. Fill base proposal amount.

iii. Acknowledge addenda issued.

b. Bid Schedule - Fill out form in the specifications.

i. Include allowance of $30,000.00 as noted on the form.

c. Schedule of Alternates – Not applicable

d. Schedule of Unit Prices – N/A

G. Michigan Preferences

1. All contractors and suppliers are encouraged to use Michigan products and recycled and/or environmentally friendly products whenever possible where price, quality and performance are equal to, or superior to non-Michigan products.

2. Certification of Michigan based business – Fill out form in the specifications.

H. Contract Time

1. A detailed schedule is required from the Contractor at the start of the work.

2. Time of substantial completion: work must be substantially complete by May 9, 2025.

3. Liquidated Damages. $500/day after substantial completion, $500/day after final completion.

I. Permits –

1. The contractor is responsible for obtaining and paying for all permits required by DLARA, or any other agency as required.

2. The Contractor is responsible for scheduling all inspections.

J. Contractor Supervision – The Contractor is responsible for managing and supervising the work and must be on site 100% of time.

K. Insurance Requirements – Must be submitted by contractor after notification of award of contract.

1. Workers’ Compensation and Employer’s Liability

2. Commercial General Liability

3. Commercial Automobile Liability

4. Excess Liability and any other designated in Supplementary conditions.

5. Builder’s Risk – Contractor provides.

L. Testing – See Section 014000 Quality Control for tests paid by the Contractor:

1. Earthwork compaction and density

2. Cast-in-Place Concrete compression testing

M. Special Working Conditions – Working on State owned property. Working hours shall be between 6 AM and 6 PM, Monday through Friday or per special working conditions by Agency (Appendix I). Additional weekday hours or work on State Holidays, Saturdays or Sundays is not allowed unless written permission is granted from MDNR.

N. Special Project Procedures – Appendix III

1. Soil Erosion and Sedimentation Control

2. Demolition/Remodeling Project Procedures

3. Hazardous Materials Project Procedures

4. Asbestos Abatement Project Procedures

5. Lead Abatement Project Procedures

O. Wage Rates – SOM Prevailing wage rates ARE reqd. See Appendix V in specs – will be issued in an Addendum

P. Project Meetings

1. Pre-Construction Meeting – Scheduled after contract is executed.

2. Progress Meetings – Bi-weekly to be determined at Pre-Construction Meeting.

Q. Questions. In writing to PSC no later than 2:00pm on Wednesday, September 25, 2024.