20200617 ECP IDIQ PWS.DOCX

PERFORMANCE WORK STATEMENT (PWS)

Training and Doctrine Command (TRADOC) Combined Arms Center (CAC), Army University (ArmyU) Directorate for Learning Systems (DLS) Enterprise Classroom Program (ECP)

Part 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide turnkey classroom technology modernization and sustainment services as specified in each task order (TO) issued against this master indefinite delivery/indefinite quantity (IDIQ) contract vehicle.. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: This Master IDIQ contract vehicle and its TOs require the contractor to the contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision. In addition, other items and non-personal services necessary to perform turnkey classroom technology modernization and sustainment as defined in this Performance Work Statement except for those items specified as government furnished property and services. For a true turnkey modernized solution, the contractor shall be responsible for centrally coordinated management of all functions of the process to include analysis, design, engineering, technology solutions, integration, maintenance, repair, sustainment and installation.

1.2 Background: The TRADOC Enterprise Classroom Program effort establishes, life cycles, and upgrades Army schoolhouse residential classrooms to a digital learning environment and sustains existing analog/digital classrooms. It ensures standards of interoperability, compatibility, scalability and sustainability that contribute to operational and sustainment efficiencies and maximize Soldier training effectiveness. These digital classrooms principally support approved instructional methodologies and instruction associated with resident training and education courses. Classroom modernization may include any combination of technology, software, facilities, infrastructure and communications linked to a local or Department of Defense (DOD) network or the Global Information Grid. This effort provides analysis, design, engineering, technology solutions, integration, facility rehabilitation and technology installation of three main classroom configurations. The Lecture classrooms (Basic, Standard and Enhanced) are comprised of an Instructor Presentation System (IPS); Collaboration classrooms contain an IPS, Student pods with displays for small group interactions with networked student computers, and Mission Command Learning Environment (MCLE). Containing an enhanced IPS to support the display of instruction and simulation materials as well as having robust student devices capable of supporting the increased demands of the simulation software run on them. Mobile classrooms are self-contained presentation systems on a stand capable of being moved into and around classrooms, equipment bays or vehicle storage facilities.

1.3 Objective: The overarching objective of this requirement is to provide the expertise to implement and maintain TRADOC and non-TRADOC schools to ECP standards and effectively manage performance in a systematic, coordinated and integrated process that ensures quality workmanship and the delivery, installation, sustainment and support of fully-operational turnkey digital classroom capabilities that meet Army training standards and requirements. The contractor shall possess the capability to manage multiple task orders simultaneously at multiple locations across the Continental United States (CONUS). The contractor must also be capable of providing a team of highly qualified personnel that will be able to execute classroom technology modernization and sustainment requirements. Often these requirements are very fluid, dynamic, and can vary by school and location. Requirements can develop with little warning and in unexpected volumes. The contractor must be able to respond to unexpected surge requirements with adequate numbers of personnel, even when the workload volume is at levels not seen before and with very little advance notice.

1.4 Scope: The ECP scope includes a full range of services and solutions necessary for the Army to satisfy its support of the institutional training domain infrastructure throughout CONUS.

Classroom Technology Modernization and Sustainment requires classroom audiovisual and IT services-based solutions under which a contractor may be required to provide a full range of equipment and software associated with those services. In addition to equipment and software, incidental construction/classroom rehabilitation may be required to provide a total technology modernization solution. Also included is support to analyze modernization equipment requirements, develop and implement recommended solutions, and sustain new and legacy classrooms. The types of services and solutions required for this acquisition will fall under the following Task Areas: Enterprise Design, Integration, Sustainment, Consolidation and IT Education & Training. It is the intent of the Government to establish a scope that is broad and sufficiently flexible to satisfy requirements that may change over the period of performance, and fully comprehensive so as to embrace the full complement of services that relate to analog and digital classroom training technology modernization and sustainment. The Government has a need to provide 2,000 modernized turnkey digital classrooms and annually sustain 4,000 over the contract’s ordering period subject to available funds. The Government may have a need to provide up to 3,000 modernized turnkey digital classrooms over the contract’s ordering period subject to available funds.

1.5 Period of Performance: The ordering period will be five (5) years. Performance under task orders or associated options may extend beyond the ordering period.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall submit its QCP to the Contracting Officer Representative (COR) and Contracting Officer (KO) within 30 business days after contract and task order award for review and approval. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The following days are the established legal public holidays. Work at Government sites shall not normally take place on Federal holidays or weekends (but may be required on an ad hoc basis due to training ready dates and classroom availability) unless directed by the Contracting Officer (KO) on individual task orders.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 A.M. through 5:00 P.M Eastern Standard/Daylight Savings Time, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor is not reimbursed when the government facility is closed for the above reasons. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility open for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The Contractor may also be required to work off-hours and/or weekends to support training ready dates and classroom availability as identified in individual task orders.

1.6.5 Place of Performance: The place of performance shall be identified at the task orders level. Locations will be Government or Contractor sites within CONUS. However, the Government may authorize teleworking if warranted or situations arise (i.e. public health concerns, pandemics, national emergencies or base closures) for those individuals working at Fort Eustis. No additional cost is authorized or billable for teleworking expense.

1.6.6 Type of Contract: This is a Single Award Indefinite Delivery/ Indefinite Quantity (SAIDIQ) contract vehicle. Individual task orders allowed under this agreement are Fixed Price (FP) and Cost Reimbursement for Other Direct Costs (ODC).

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have the appropriate security clearance as specified in each individual task order at time of the proposal submission, and shall maintain the level of security required for the life of the contract. Overarching security requirements and contractor access to classified information shall be as specified in the task order DD254 when required.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

16.7.2 Anti-terrorism/Operations Security (AT/OPSEC)

1.6.7.2.1 Anti-Terrorism (AT) Level I Training. All contractor employees, to include subcontractor employees that require access to Army installations, facilities and controlled access areas shall complete AT Level I Awareness Training within 30 calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level I Awareness Training for non-CAC holders is available at the following website: https://jko.jten.mil/courses/atl1/launch.html

1.6.7.2.2 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractor employees shall provide to the Government all information required for background checks to meet installation access requirements. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.2.2.1 Contractors Requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DoD-approved remote access procedures. Alternatively, physical access to multiple DOD facilities or multiple non-DoD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.7.2.2.2 Contractors that do not require CAC, but require access to a DOD facility or installation. Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13). In addition, applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), in accordance with status of forces agreements and other theater regulations.

1.6.7.2.3 Cyber Security Training. All contractor employees and associated subcontractor employees must complete DoD Cyber Awareness Challenge Training (formerly Information Assurance Awareness Training) before issuance of network access, and annually thereafter.

1.6.7.2.3.1 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Cyber Awareness Challenge Training prior to access to the IS and then annually thereafter.

1.6.7.2.4 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer). The contractor shall use this locally developed training to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. Contractor shall complete training within 30 calendar days of contract award. New contractor employees shall complete training within seven business days of commencing performance under this contract. The Contractor shall report the training results to the COR no later than five calendar days after conducting the training.

1.6.7.2.5 Information Technology (IT)/Security Requirements. Investigations shall to be opened and scheduled with the Office of Personnel Management and favorably reviewed by the Government. The Government will submit background investigations for positions that require a Common Access Card and/or IT access only. For Contractors, the minimum requirement for access to federal information systems is as follows: IT- I access, a Single Scope Background Investigation (SSBI/SF 86); IT-II access, a NACLC (SF 86); and IT- III access, a Tier 1 (T1) (SF 85). Prior to CAC issuance, the NAC (FBI 10 point FBI fingerprint check) and completed without adverse comment, and the Tier 1 (T1) or equivalent must be scheduled/opened at OPM. CACs will not be issued before the fingerprint check results have been completed and the investigation has been submitted to OPM and favorably reviewed by the Government. Fingerprints and the appropriated investigation will be submitted the Government.

1.6.8 Special Qualifications:

1.6.8.1 Classroom Audiovisual (AV) Designers shall have a minimum of five (5) years' experience and certifications to include Certified Technology Specialist - Designer (CTS-D), Certified Technology Specialist - Installer (CTS-I), Digital Media Certified - Designer (DMC-D), and Audiovisual and Integrated Experience Association (AVIXA).

1.6.8.2 In addition, design teams shall have at least one certified classroom control system programmer to include Crestron Programmer certification, at least two audio certified programmers, and at least one certified Master Electrician.

1.6.8.3 All personnel performing on-site sustainment support services and staffing the Sustainment Technology Support Desk shall be Audio Visual Technicians and Audio Visual Engineer(s) accredited and certified under International Organization for Standardization/International Electro-technical Commission 17024, or other comparable industry standard. As administered in the United States by the American National Standards Institute through the International Organization of Standardization and the International Electro-technical Commission. These qualifications include:

1.6.8.3.1 Required audiovisual certification.

1.6.8.3.1.1 (CTS minimum) or InfoComm International Certified Audiovisual Technology Specialist Installation (CTS-I).

1.6.8.3.1.2 Intermediate Touch Screen Programming Certification.

1.6.8.3.2 Additional audiovisual certification.

1.6.8.3.2.1 InfoComm International Certified Technology Specialist Design (CTS-D).

1.6.8.3.2.2 Intermediate Crestron Touch Screen Programming.

1.6.8.4 The Contractor is responsible for ensuring that all personnel performing Classroom Repository database tasks have the following training/certifications:

1.6.8.4.1 Base Line Computing Environment Training (Certificate of Training Only):

· Cyber Security Fundamentals (https://ia.signal.army.mil/IAF/default.asp)

· SQL Server 2012 MCSA (70-461, 70-462, 70-463)

· Oracle Certified Associate, Java SE 7 Programmer 1Z0-803 and/or Oracle Certified Associate, Java SE 8 Programmer 1Z0- 80

1.6.8.4.2 Required Certification Training:

· CompTIA Security + Certification (http://certification.comptia.org/certifications/security)

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR) as appropriate, may meet periodically (e.g., monthly) with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any experienced. Resolution actions shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9.2 Formal In-Progress Reviews (IPR) meetings shall be held with the ECP PMO thereafter as needed but no less than once each quarter during the course of this contract. The Contractor shall submit an agenda to the Government five (5) business days prior to the event including appropriate read-ahead materials. The Contractor shall plan the IPRs and coordinate the specific time and location with the COR at least twenty-four (24) hours before the IPR is to be held.

1.6.9.3 Contractor shall document all formal IPR meetings between the Government and the Contractor. The Contractor shall submit meeting minutes documenting the attendees, discussion points/agenda items, and action items discussed to the COR NLT five (5) business days following the IPR meeting.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter for the basic contract and for each individual task order. The COR (only) monitors all technical aspects of the contract and assists in contract administration. The COR, authorization include the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract. In addition, issue written interpretations of technical requirements, including Government drawings, designs, and specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: For the overarching IDIQ contract, the contractor shall provide a contract manager who shall be responsible for the performance of all task order work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m. Eastern Standard/Daylight Savings time, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The Contractor and all associated subcontractors shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. The ID Badges for Key Personnel will also indicate their job title. Contractors shall wear ID Badges at all times during which the employee is performing work under this contract. Each contractor employee, to include subcontractor employee, shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. The Contractor shall furnish a listing of issued identification cards to the COR and provide updates as needed to reflect Contractor and Subcontractor personnel changes.

1.6.13 Contractor Travel: Task Order related travel costs to include travel, lodging and meals are reimbursable, may be required, and will be specified in each individual task order. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the Government. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46, Travel Costs (subject to local policy & procedures; may reference FAR). The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract and individual task orders. All travel requires Government approval/authorization and notification to the COR. Contractor travel performed prior to Government approval is at the Contractor’s risk.

1.6.14 Other Direct Costs (ODC): ODCs will be established at the task order level. Task order related ODC category provides an estimate of the types and quantity necessary for the Contractor to perform the work expected to be accomplished. ODCs consist of classroom IT/AV replacement equipment, shipping, and travel/per-diem. ODCs are reimbursable under cost reimbursement CLINs.

1.6.15 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract.

1.6.15.1 Software Licensing: The Contractor shall not purchase any Microsoft Enterprise License Agreements (MSELA) for classroom computers since these will be provided by the Government. The Contractor shall coordinate all other software license requirements with the task order COR. The Contractor shall accomplish software acquisitions in accordance with Army policy on the mandatory use of the CHESS program. (See https://www.chess.army.mil). Each task order will provide specific software licensing requirements. The Contractor shall obtain or purchase task order software licenses as required by the individual task order.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.). In addition, perform evaluation services, which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event, the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated. The Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements, which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. ADVANCED INDIVIDUAL TRAINING (AIT). Initial military occupational specialty training

2.1.2 BASIC COMBAT TRAINING. Training that transforms civilians to Soldiers.

2.1.3 BI-AMPLIFICATION (Bi-Amp). Technique that uses one amplifier for the low frequencies and a second amplifier for middle and high frequencies.

2.1.4 BUSINESS DAY. Weekdays normally, Monday through Friday, excluding those days celebrated as federal holidays.

2.1.5 CATEGORY 6 (CAT6) CABLE. Type of twisted pair cable standard used specifically in gigabit (GB) Ethernet-based computer networks.

2.1.6 COMBATING TRAFFICKING IN PERSONS (CTIP). DOD contractor adherence to DOD CTIP policy consistent with subpart 22.17 and clause 52.222-50 of the Federal Acquisition Regulation (FAR) (Reference (j)).

2.1.7. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.8. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.9. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.10. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.11 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.12. GOVERNMENT FURNISHED EQUIPMENT. Property in the possession of, or directly acquired by, the Government and subsequently made available to the contractor.

2.1.13. GOVERNMENT SITE POC. An official Government representative at a specific site that is authorized to accept the equipment on behalf of the Government.

2.1.14 INITIAL MILITARY TRAINING (IMT). Training a Soldier receives upon entering the Army. There are two (2) types: Basic Combat Training and Advanced Individual Training.

2.1.15. INSTRUCTOR PRESENTATION SYSTEM (IPS). All hardware, networking, and software encompassing the Audio Visual (AV) equipment in a classroom. Technology that enables the instructor to control the AV and components in the classroom to present content.

2.1.16. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment or meets the minimum qualifications from the persons that are listed in the proposal.

2.1.17 ONE STATION UNIT TRAINING. Combines Basic Combat Training (BCT) and Advanced Individual Training

2.1.18. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.19. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.18. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.20. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.21. REPOSITORY. The ECP repository is a web-enabled database/inventory of all ECP classrooms, and contains both current and historical data including hardware, software, modernization, and sustainment activity. It stores classroom and building-specific documents including classroom Training Requirements Document (CTRDs), photos, diagrams, drawings, design documents, and inventory records. Information from the repository supports both requirements determination and the prioritization process. With repository access, COEs/schools are required to recommend updates to any technology discrepancies in ECP funded classrooms, and report any changes in classroom technology, e.g., equipment replacement or modification supported by COE/school funding. COEs/schools are also required to update the repository with POI assignments or reassignments to classrooms as these assignments and/or changes occur.

2.1.22. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.23. TRADE AGREEMENT ACT. Fosters fair and open international trade. Ordering Activities are restricted to either U.S.-made or designated country end products. A U.S.-made product can be either 1) an article that is mined, produced, or manufactured in the United States, or 2) an article that is substantially transformed in the United States into a new and different article of commerce.

2.1.24. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.25. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GFP will be specified at the task order level.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CFE will be specified at the task order level.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks. The purpose of this requirement is to obtain classroom technology modernization and sustainment services for digital classrooms at TRADOC and non-TRADOC schools/centers. The Contractor shall provide support as outlined in individual task orders, tailored to the needs of each requirement. Deliverables will be specified in each TO.

5.1 The TRADOC ECP classroom sites identified for this acquisition are located at the following DOD sites:

Places of Performance

5.1.2 Work performed under TOs is only within the Continental United States. Performance at other DOD sites, other than those identified above in paragraph 5.1.1 may be required provided the requirement is within scope of this PWS and approved by the COR.

5.2 Different levels of surge and lull may occur at sites. The Government will address these issues by defining a specific performance period and standards required for each issued TO that will allow for flexible and scalable execution.

5.2.1 The purposes of this contract, flexible and scalable as defined as follows:

Flexible - Ability to react to changing situations during operations in an appropriate and timely manner. May include change of mission/mission Army priority.

Scalable - Ability to adjust to meet fluctuating classroom sustainment/implementation demand in a deliberate manner while maintaining the same mission/mission priority.

5.2.2 Deliverables.

5.2.2.1 Contract Management Plan. Prepare a contract management plan describing the technical approach, organization resources and management controls to be employed to meet the cost, performance and schedule requirements through execution of the requirement.

5.2.2.1 Monthly Status Report. The contractor shall submit a status report for each TO by the fifth business day of the month starting 30 days after award and continuing until final acceptance of all deliverables. Status reports shall include the TO current status, the projected completion date (milestone) for each stage of development, and completed/projected contractor travel. The report shall also describe any difficulties or problems encountered and steps to resolve the problems, anticipated, or which previously existed that could alter the progression of work. The report shall include recommendations for resolution of problem areas. The report shall also include a narrative of work completed in the past month and expected work completed in the upcoming month.

5.3 Turnkey classroom technology modernization. The contractor shall provide centrally coordinated management of all functions to complete a turnkey modernized solution to include scheduling support and analysis, design, engineering, technology solutions, integration, procurement, installation and testing and quality control. The contractor shall train designated Government personnel on the installed classroom training technology solution and provide final documentation. The Contractor shall provide industrial grade hardware, peripherals, accessories, equipment, and parts and labor necessary to create and install turnkey digital classroom instructional technology capabilities.

5.3.1 The ECP technology modernization effort consists of four main classroom technology configurations:

· Lecture classrooms (Basic, Standard, and Enhanced) are comprised of an Instructor Presentation System (IPS) with varying levels of audio/visual technology.

· Collaboration classrooms contain an IPS, student pods with displays for small group interactions with networked student computers when required by POI, A/V switching and additional technology required to support facilitated instruction.

· Simulation classrooms () contain an IPS, simulation enabling technology (virtual reality, augmented reality, touch screen devices, etc.) and may include student pods with displays for instructor facilitation. Simulation classrooms also include Mission Command Learning Environment (MCLE) contain an enhanced IPS to support the display of instruction and simulation materials as well as have robust student devices capable of supporting the increased demands of the simulation software run on them.

· Mobile classrooms are self-contained presentation systems on a stand that can be moved into classrooms, around equipment bays or vehicle storage facilities.

5.3.2 Scheduling. The contractor shall assist the government and the schoolhouse with scheduling classrooms to promote efficiency and cost savings. The contractor may be required to install several classrooms within one building or classrooms located in multiple buildings at a specific location.

5.3.3 Classroom Engineering Design Package. The Contractor shall develop a classroom engineering design package (EDP) for each technology modernization project. The EDP shall provide the detailed classroom AV layout and electrical design The Contractor shall submit EDPs to the Government for review and approval at least 2 weeks prior to the planned classroom technology modernization installation date. The EDP shall contain at a minimum the following:

· Description of the EDP contents

· List of environmental considerations in the classroom and how they will be addressed.

· Listing of installation standards being met.

· Description of the Classrooms physical attributes to include wall type, floor type, ceiling type, who is responsible for Furniture, electric requirements, student seating and measurements (Length/Width/Height), location of the TR.

· Description and list of any equipment to be reused and why

· List of any physical alterations to be made to the classroom to support the installation

· Pre-install EDP should include survey photos

· As built EDP should include As Built Photos in place of the survey photos.

· Head-on pictures of all walls; the location of any doors, windows, life safety equipment, thermostats, and other obstructions on the walls

· Description of the system and its capabilities

· List of Materials (LOM) per classroom in the EDP. (multiples of the same type of classroom configuration can be denoted with a single LOM)

· Cable run sheet by type/usage, run length and labeling scheme for all bulk cable.

· Power and Heat analysis broken into installation groups (Rack, Podium, etc.)

· List of code types required to drive the room (Crestron, Biamp, Cisco, etc.) with name of code file, version and room it was used.

· Description of any electrical and network enhancements/alterations required to support the design

· Detailed AV schematics that show all equipment with make and model, their connections, and cable labeling. Complex rooms should have equipment logically grouped by physical location to aid in future troubleshooting.

· Detailed instructor podium/desk, and AV rack elevation drawings to show equipment placement.

· Detailed floor plan with all AV equipment, Instructor and student locations drawn to scale with callout measurements for equipment placement and to show ADA and/or Fire safety compliance. Include view lines from screens/displays to show level of detail that can be seen from the student positions.

· Audio coverage detail reflected in a sound plot or speaker plot.

· Detailed wall elevation drawings for any wall with AV equipment mounted on it. Include measurements for installers and safety compliance. Details of the mounting methodology to be used for the screens, displays should be shown on this page.

· Detailed side elevation showing sightlines and obstructions to student viewing. Details of the mounting methodology to be used for the projectors should be shown on this page.

· Legends should be included for:

· Control cable pin-outs

· Naming conventions for labeling

· Signal Type to Wire type

· Connectors

· AV Symbols used in the drawings

· Programming overview of the classroom GUI

· Any additional narrative required to better describe the work being performed.

The COR/ must approve any changes to the design, implementation, or equipment prior to execution.

· Within 5 days of receiving an approved requirement, the Contractor shall coordinate requirements with the COR. During the technical solution design discussion, if the Contractor identifies any issues with the concept design that impact by the technical solution, the Contractor shall provide a recommended solution for approval before implementing any changes.

· Within 3 days of delivering an EDP to the Government, the Contractor shall coordinate a teleconference to conduct an Engineer Review Board. At minimum the Contractors project, lead and designer shall participate. It is recommended that the lead from the Contractors Install team participate to ensure a sufficient understanding of the installation requirements to proceed.

5.3.4 Equipment and Materials Procurement: The Contractor shall purchase and install new technology equipment. Refurbished technology equipment is not acceptable. The Contractor shall utilize suppliers and dealerships for training technology products and services; AV suppliers and Original Equipment Manufacturers to acquire or procure industrial-grade the technology necessary to support the classroom design in accordance with the Government's approved classroom technology ECP Approved Equipment List (Enclosure). The Contractor shall request any change to the ECP Approved Equipment List in writing for COR approval. All technology purchased for this effort must comply with the Trade Agreements Act (TAA). All IT equipment purchased must be on the DISA Approved Products List (APL).

The Contractor shall procure technology in accordance with the Government approved List of Materials (LOM). The Contractor shall provide a draft of 100% equipment inventory list, including serial numbers if available, consistent with the LOM to the COR 10 business days prior to classroom installation. (Enclosure (Database List of Materials) (Database List of Software)).

5.3.5 Classroom Installation. The Contractor shall adhere to all Army facilities and technology standards. When no Army standard is defined, the Contractor shall follow manufacturer requirements and generally accepted industry engineering standards unless the COR defines a more stringent standard based on historical data to support the need for exceeding a manufacturer’s or industry instructions.

Classroom installation requirements include but are not limited to:

· Mount audiovisual cabinet/printer stand/Instructor Desk/Podium technology in the designated classroom area.

· Ensure full network connectivity with existing multicast capabilities between classroom and network.

· Install needed electrical upgrades, wiring and LAN cables to support technology installation.

· Test and confirm operability of Video Teleconferencing devices.

· Displays averaging 82” diagonal measure

· Projectors and projection screens

· Data lines and power

AV Transport Protocols. Infrastructure shall be capable of transporting HDMI (version 2.0 or higher) up to 330 feet without the use of in-line amplifiers and fully support High-bandwidth Digital Content Protection (HDCP).

Display and Screen Mounting: The Contractor shall use the following procedures before installing screens or displays to a wall.

All displays and projector screens mounted to the wall or utilizing a floor stand that does not independently support the display, will be installed with 3/4-inch plywood backing cut to maximize the aesthetics of the installation without compromising the integrity for its intended use. Backing will be bolted to the wall using a minimum of 2 studs, more if required to adhere a particular manufacturer's installation instructions.

· All backing will be painted to blend in with the color scheme of the room.

· Secure the flat screen-mounting bracket to the plywood backing/wall studs using the manufacturer's instructions.

· Interactive touch LCD displays shall be mounted on height adjustable stands, adjustable onsite by the user. It is preferred to use a stand that supports the majority of the display's weight and anchored securely to a wall. Direct wall mount maybe approved if the Contractor can certify that the wall structure can support the required load. Consideration must be given to any load on the wall outside of the classroom. The Contractor shall use industry standard practices compliant with Underwriters Laboratory (UL) 2442 in conjunction with mounting hardware manufacturer's requirements. Backing shall not be visible beyond the display and shall be painted to blend in with the color scheme of the room as to not be aesthetically distracting.

· Non-touch LCD displays shall be mounted on fixed height stands or fixed wall mounts as determined by the Government during the design phase.

AV equipment mounting: All components will be rack mounted in an electronic instructor standing/sitting console, a standalone AV Rack enclosure or a vertical rack secured to an instructor desk that will protect the equipment from damage and support industry standard cable management and service loops while providing an aesthetically clean and organized appearance.

LAN Cabling:

· The Contractor shall install all classroom cabling.

· The Contractor shall verify CAT6 Cable color requirements for every location prior to ordering materials

· Category 6 (CAT6) must be at minimum plenum, unshielded and 24AWG cabling and jacks are required. The Contractor shall include J hooks and assume 6' or less from the wall.

· CAT6 cable run through ground level conduit embedded or under concrete must be direct burial rated cable.

Classroom Code and Programming: Certified A/V control programmers shall be utilized for classroom code development and maintenance. ECP utilizes custom written Crestron enterprise code bases for control of its classrooms.

· The Contractor shall maintain and modify Crestron, BiAmp, Extron and any other existing manufacturer code, as required

· Code and modifications to code shall be tracked in the configuration management tool (para __).

· New functionality to support classrooms during the POP of the contract shall be integrated into the enterprise code bases.

· Upon approval of the COR, projects that exceed the enterprise code capabilities may be branched.

· Every effort should be made to maintain backward compatible in the code bases.

· All code, both source and compiled, will be delivered to the COR, per classroom and labeled to indicate Installation/School/Building Number/Classroom Number/Code/file name, as part of the final classroom deliverable documentation as described in para ___.

Computer Imaging: The contractor shall provide any classroom computers fifteen (15) business days prior to the classroom installation date to the school POC in order to allow the NEC to create an image. The Government will provide a POC and shipping address for the computer if the contractor does not have a local crew available to receive and deliver the computer. During classroom installation, the school POC will provide personnel with common access card (CAC) access to support the testing. The Contractor shall assist the School, when required, to image each computer with a NEC approved image, with 100 percent compliance at the time of classroom QA/QC.