2020.072B_Wingspan_Furniture_Rebid_KA_7-8_with_specs.pdf

Bid submissions will only be accepted in electronic form.

INVITATION

TO

BID

WINGSPAN EVENT AND CONFERENCE

CENTER OFFICE DESKING & MISC

FURNITURE REBID

FOR

WASHINGTON COUNTY, OREGON

BID CLOSING: 11:00 A.M., Tuesday, August 4th, 2020

(NO. 2020-072B)

PLEASE NOTE:

Copies of Invitation to Bid (ITB) documents obtained from sources other than the Washington County Purchasing Division or ProcureNow are not valid documents.

The County has strict requirements for insurance. Bidders are strongly advised to consult with their insurance agents to verify that the minimum insurance standards can be met.

COPY OF LEGAL ADVERTISEMENT

WASHINGTON COUNTY, OREGON

INVITATION TO BID

(NO.2020.072B)

Washington County, Oregon is requesting sealed bids for a furniture purchase order to supply designated furniture to the Wingspan Event Center for the Department of Support Services Facilities and Parks Services Division.

Bids will be submitted electronically prior to the bid closing of 11:00 AM, Tuesday August 4th, 2020 on ProcureNow. Bids will be opened immediately thereafter. Bids will not be accepted after the designated time and date, per the official bid clock within the ProcureNow procurement system.

Bids will be available for public inspection following the bid opening.

The Invitation to Bid (“ITB”) documents will be available on the ProcureNow site at www.WashCoPurch.com/biz Bidders are responsible for checking the ProcureNow site for any addendums to the ITB documents before submitting their bids to the site.

The maximum allowable amount under this contract will be $200,000.

Each bid must contain a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120.

The County may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding of the County that it is in the public interest to do so.

The Washington County Board of Commissioners reserves the right to reject any and all bids and to waive any and all informalities in the best interest of the County.

Dated this 9th day of July, 2020.

Kiersten Angulo Senior Buyer 503-846-3585

PUBLISHED: July 9, 2020 Daily Journal of Commerce and ORPIN http://www.washcopurch.com/biz

GENERAL INSTRUCTIONS TO BIDDERS

The following instructions, terms and conditions apply to all bids or other such offers to provide goods to Washington County.

1 ELECTRONIC COPIES

1.1 Electronic copies of this solicitation document are available through at www.WashCoPurch.com/biz

1.2 All addenda will be posted electronically on ProcureNow. Bidders should check ProcureNow to verify they have all addenda and review the Question and Answer folder before submitting their bid. All submittals must be in electronic form..

2 PRECEDENCE

2.1 The order of precedence of documents is as follows:

2.1.1 Special Instructions

2.1.2 Specifications

2.1.3 General Instructions

3 BIDDER RESPONSIBILITY

3.1 If this solicitation requires bidding on all items, failure to do so will disqualify the bid. If bidding on all items is not required, bidders should insert the words “No Bid” in the space provided for any item on which no price is submitted.

The bidder further agrees to the following:

3.2 To examine all specifications and conditions thoroughly.

3.3 To comply with all Federal, State and County laws, ordinances, and rules.

3.4 To comply fully with specifications as attached for the agreed bid and/or resulting contract.

3.5 To accept any claims, liens, and demands to indemnify the County and preserve harmless the County or the County’s property during the entire time of equipment installation and/or resulting contract duration.

3.6 To meet the highest standards prevalent in the industry or business most closely related to the goods or services of this bid.

4 SPECIFICATION REQUIREMENTS

4.1 Bidders shall comply with all specifications as listed.

4.2 The apparent silence of the solicitation specifications as to any detail, or the apparent omission of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only materials and workmanship of first quality are to be used.

4.3 All items offered of an electrical nature shall indicate the current UL listing, if applicable. In addition, any goods such as fire protection equipment, etc., for which there is a UL testing procedure shall also include the UL listing, if applicable. Any other certification such as Factory Mutual, etc., shall be noted in the offer.

5 SPECIFICATION PROTEST PROCESS

5.1 Delivery: A protest of specifications shall be delivered to the County in writing no later than seven (7) calendar days prior to the bid closing date as follows:

Specification Protest Bid #:2020.034B Washington County Purchasing Division ATTN: Purchasing Manager 155 North First Avenue, Suite 270 MS 28 Hillsboro, Oregon 97124

5.2 Content: A written protest must include:

a) A detailed statement of the legal and factual grounds for the protest.

b) A description of the resulting prejudice to the protester; and,

c) A statement of the form of relief requested or any proposed changes to the specifications.

5.3 County Response: The County may reject without consideration a protest after the deadline established for submission. The County shall provide notice to the protester if it entirely rejects a protest. If the County agrees with the protest, in whole or in part, the County shall either issue an addendum reflecting its determination or cancel the solicitation.

5.4 Extension of Closing: If the County receives a written protest in accordance with this rule, the County may extend closing if the County determines an extension is necessary to consider the protest and to issue addenda, if any, to the solicitation document.

5.5 Judicial review of the County’s decision relating to a specification protest shall be in accordance with ORS 279B.405

6 CHANGES

The County, by written order, may make the following changes in the following areas:

6.1 Drawings, design, and/or specifications where the product is a special order or separate project for the County.

6.2 The method of shipment or packing.

6.3 The place of delivery.

6.4 If said change(s) increases or decreases the net cost of the product, the County and the successful bidder agree to negotiate an equitable adjustment.

6.5 The successful bidder shall not make any changes in the specifications, method of construction, or other requirements without the express prior written consent of the County.

Any proposed changes shall be presented in writing to the Contract Administrator not less than fourteen (14) calendar days prior to the proposed effective date of said change.

6.6 Any claims made for adjustment hereunder shall be served within thirty (30) calendar days of completion of delivery.

6.7 Nothing in this clause shall excuse the successful bidder from proceeding with the resulting contract as changed.

6.8 Any contract entered into as a result of this solicitation may only be amended by a written amendment signed by the authorized agents of both parties.

7 DISCRIMINATION IN SUBCONTRACTING

7.1 A contractor who contracts with a public contracting agency shall not discriminate against minority, women or emerging small business enterprises in the awarding of subcontracts.

The bidder shall certify by signing the Certification and Contract Offer that they have not discriminated against minority, women or emerging small business enterprises in obtaining any required subcontracts.

7.2 The public contracting agency may disqualify any person as a responder on a public contract if the agency finds that the person has violated this section in a contract between the person and the agency.

7.3 If the person wishes to appeal the disqualification, the appeal procedure shall be pursuant to

ORS 279C.450.

8 WARRANTIES

8.1 The bidder warrants that all services and products furnished hereunder shall be merchantable and fit for the particular purpose as specified herein. All warranties assigned to the County by application of the uniform commercial code, either express or implied, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose are expressly incorporated herein.

9 FORMS

9.1 An individual of the company who is authorized to legally obligate the company must sign the Certification and Contract Offer in ink before an award will be made. By signing the Certification and Contract Offer form, bidder acknowledges acceptance of all elements of this invitation to bid.

9.2 An offer may not be considered for award where the Certification and Contract Offer has been deleted, omitted, modified or not properly signed prior to presentation to the Washington County Board of Commissioners for award.

9.3 After award of contract, the Contractor shall be prepared to complete and file all forms, with the

County and the State in a timely manner.

10 COPIES OF BID DOCUMENTS

10.1 Copies of solicitation documents obtained from sources other than ProcureNow such as other contractors or plan centers, are not valid solicitation documents. It is the bidder's responsibility to insure that their name is on the ProcureNow followers list in order to receive notification of all addenda as well as additional relevant information.

11 BID SUBMISSION

11.1 All bids must be submitted through the County electronic procurement system at:

www.WashCoPurch.com/biz.

11.2 Email, telephone, fax, and paper bids will not be accepted.

11.3 Bidders are required to use the bid forms posted on ProcureNow. Please retain a copy for your records.

12 BID OPENING

12.1 All bids received will be publicly opened immediately after the bid closing date and time.

All bidders and other persons who may be interested in this matter are invited to attend online through Microsoft Teams.

12.2 Submissions shall contain a fully executed bid package, including all required documents and descriptive literature. All applicable blanks must be completed. Any statement accompanying and tending to qualify a bid may cause rejection unless the statement is required or permitted.

12.3 Any bid or bid modification received at the location designated in the Special Instructions after the exact time specified for receipt will not be considered. It is the sole responsibility of the bidder to ensure receipt of bids or bid modifications by the County by the specified time.

13 BOARD OF COMMISSIONERS RIGHTS

The Board of Commissioners expressly reserves the following rights:

13.1 To waive irregularities in the bids submitted.

13.2 To waive any or all bids or selected portions of bids submitted

13.3 To cancel the procurement or reject any bid or portions thereof in accordance with ORS 279B.100.

13.4 To base awards with due regard to price, delivery, compliance with specifications, and other such factors as may be necessary in the circumstances.

13.5 To make awards to any bidder whose bid, in the opinion of management and the Board, is the lowest responsible and responsive bid.

14 QUALIFICATIONS OF BIDDERS/RESPONSIBLE BIDDER

14.1 Qualifications may be evaluated when determining award. Bidders may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature. The County reserves the right to investigate references and to consider the past performance of any bidder with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of services on schedule, and its lawful payment of employees and workers whether or not specifically listed by the bidder.

14.2 Before awarding a contract, the County shall determine that the apparent successful bidder has met the requirements of responsibility outlined in ORS 279B.110.

15 CRITERIA FOR AWARD OF PURCHASE ORDER

15.1 Award will be based on price, delivery, and compliance with specifications.

15.2 The County intends to award the bid to the lowest responsive, responsible bidder who has met all the requirements of the specifications, and who has not been debarred pursuant to the Washington County Purchasing Rules or Oregon State Statutes.

16 LOW TIE BIDS

16.1 Low tie bids are subject to the Oregon preference contained in ORS 279A.120:

“For purposes of awarding a public contract, a contracting agency shall give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal.”

16.2 Low tie bids that remain after application of the statutory Oregon preference shall be awarded according to the following sequence:

16.2.1 Preference shall be given to the bidder whose principal offices or headquarters are located in Oregon;

16.2.2 If a tie still remains after applying the preference above, award shall be made by drawing lots among any tied Oregon bidders. Such bidders shall be given notice and an opportunity to be present when lots are drawn;

16.2.3 If none of the tied bidders is located in Oregon, award of the contract shall be made by drawing lots among the tied bidders.

17 ACCEPTANCE, REJECTION OR CANCELLATION OF AWARD

17.1 This solicitation does not commit the County to award a contract. Washington County reserves the right to cancel award of this contract at any time before execution of the contract if cancellation is deemed to be in the County's best interests. In no event shall the County have any liability for the cancellation of the award.

17.2 Acceptance of an offer is subject to budget approval and budgetary constraints.

18 AWARD RECOMMENDATION

18.1 A notice of intent to award will be posted on the ORPIN web site at least seven (7) days before the award of the contract. See Protest of Award section.

19 PROTEST OF AWARD AND JUDICIAL REVIEW OF CONTRACT AWARD

19.1 Purpose. The award by the Washington County Board of Commissioners of the contract shall constitute a final decision of the County to award the contract if no written protest of the award is filed. A bidder with standing may protest the award of a contract, or the intent to award of a contract, whichever occurs first, if the conditions set forth in ORS 279B.410(1) are satisfied. A bidder with standing must file a written protest with the County and exhaust all administrative remedies before seeking judicial review of the County's contract award decision.

19.2 Delivery. A written protest must be delivered to the Washington County Purchasing

Supervisor within seven (7) days after issuance of the notice of intent to award the contract.

19.3 Content of Protest. A written protest shall specify the grounds for the protest to be considered pursuant to ORS 279B.410(2).

19.3.1 The County shall not consider any protest against award based on the content of specifications.

19.4 County Response. The County shall not consider a contract award protest submitted after the timeline established for submitting such protest. The County shall issue a written disposition of the protest in a timely manner as set forth in ORS 279B.410(4). If the County upholds the protest, in whole or in part, the County may at its sole discretion either award the contract to the successful protestor or cancel the procurement or solicitation.

19.5 Judicial Review. Judicial review of the Board’s or its designee’s decision relating to a contract award protest shall be in accordance with ORS 279B.415.

20 BID FILES

20.1 A bid file for this solicitation shall be available, by appointment only, for public review at the Washington County Support Services Purchasing Division Office. Copies of material from the bid files, discloseable under the Oregon Public Records laws, may be obtained from the Washington County Purchasing Division upon payment of the current County fees for copies.

21 EMPLOYMENT STANDARDS

21.1 When delivering to County premises, the successful bidder agrees that upon request of the County, it shall remove from County premises, any employees, subcontractors or agents who, in the reasonable opinion of the County, have been involved in inappropriate conduct;

by bringing any unauthorized personnel (including their own children) into a County facility;

or are involved with the unauthorized use of County equipment, or are not qualified to perform the work assigned.

22 LABOR

22.1 Bidder shall be familiar and comply with all applicable rules and statutes found in the Oregon Revised Statutes and the Oregon Administrative Rules relating to minimum wage, preference in employment, eight-hour laws and other such information having a bearing on the employment of personnel.

22.2 Successful bidder agrees to take immediate and reasonable steps to maintain its provisions of goods under the resulting contract in the event of any labor action involving its employees on County premises or elsewhere.

23 WORKERS COMPENSATION

23.1 The successful bidder shall comply with ORS 656.017 for all employees who work in the State of Oregon.

24 GUARANTEE

24.1 Contractor agrees to repair any failures due to inferior workmanship and/or materials without additional expense to the County.

24.2 Contractor shall be responsible for redecorating, restoring, or otherwise repairing any portion of the County's premises, facilities, or County owned properties or right of ways which are damaged by the Contractor and its agents in the delivery of materials, without expense to the County.

25 OSHA

25.1 During the performance of the resulting contract, the successful bidder is required to comply with the conditions of the Federal Occupational Safety and Health Act of 1972 (OSHA) and the standards and regulations issued thereunder. The successful bidder shall further agree to hold the County, its employees, agents, commissioners, and assigns harmless and free from liability for failure to comply with said standards and regulations by the successful bidder. It shall be the sole responsibility of the successful bidder to remain familiar with said standards and regulations and maintain their enforcement.

26 HAZARD MATERIALS

26.1 All materials that include solvents, paints, cleaning agents, chemicals, reagents or other hazardous materials shall be labeled with the name(s) of the hazardous ingredient(s), the hazard(s) of the material(s) and the appropriate precautions. Material(s) for which toxicological or hazard data is unavailable shall carry a label stating, "Toxicological and other hazards unknown. Handle as extremely hazardous."

26.2 Whenever possible, the successful bidder should use environmentally preferable products which present a lesser impact to the public health and the environment than competing products.

26.3 Successful bidder agrees, upon execution of the resulting contract, to submit a copy of the relevant material safety data sheet(s) for any chemical substance that Contractor will bring on to the County’s premises and use as part of the work described.

27 PATENT OR FRANCHISE INFRINGEMENT

27.1 The bidder agrees to protect Washington County against all claims for patent or franchise infringement arising from the purchase, installation, or use of the material(s) ordered from this solicitation, and to assume all expense and damage arising from such claims.

28 ASSIGNMENT TO THE COUNTY

28.1 By entering into the resulting contract, the Contractor irrevocably assigns to County any claim or cause of action which the Contractor now has or which may accrue in the future, including, at County option, the right to control any such litigation, by reason of any violation of 15 USC 15 §1-15 or ORS 646.725 or ORS 646.730, in connection with any goods or services provided to the Contractor by any person which are used, in whole or in part, for the purpose of carrying out the Contractor's obligations under the resulting contract.

28.2 Contractor shall require any subcontractor to irrevocably assign to the County, as a third party beneficiary, any right, title or interest that has accrued or may accrue to the subcontractor by reason of any violation of 15 USC 15§1-15, ORS 646.725 or ORS 646.730, including, at the County's option, the right to control any litigation arising thereunder, in connection with any goods or services provided to the subcontractor by any person, in whole or in part, for the purpose of carrying out the subcontractor's obligations as agreed to by the Contractor in pursuance of the completion of the resulting contract.

28.3 In connection with this assignment, it is an express obligation of the Contractor that it will take no action that any way diminishes the value of the rights conveyed or assigned hereunder to the County. It is an express obligation of the Contractor to advise the Office of County Counsel for Washington County:

28.3.1 In advance, of its intention to commence any action on its own behalf regarding such claims or causes of action.

28.3.2 Immediately, upon becoming aware of the fact that an action has been commenced on its own behalf by some other person or persons, of the pendency of such action;

and

28.3.3 The date on which it notified the obligor(s) of any such claims for relief or causes of action of the fact of its assignment to the County.

28.4 Furthermore, it is understood or agreed that in the event that any payment under any such claim is made to the Contractor, it shall promptly pay over to the County its proportionate share thereof, if any, assigned to the County hereunder.

29 OWNERSHIP AND USE OF DOCUMENTS

29.1 All documents, reports, bids, submittals, working papers or other material submitted to the County from the bidder shall become the sole and exclusive property of the County, in the public domain, and not the property of the bidder. The bidder shall not copyright, or cause to be copyrighted, any portion of any of said documents submitted to the County as a result of this solicitation.

30 ORDER PLACEMENT

30.1 Purchase orders will be issued to the winning bidder.

30.2 The purchase order or contract reference should appear on all invoices, packing lists, packages, shipping notices, instruction manuals, and any correspondence.

30.3 Washington County reserves the right to cancel any unshipped or uncompleted portion of this order. Time of delivery is part of the essence of the contract and the order is subject to cancellation for failure to deliver or perform on time.

30.4 Washington County is exempt from Federal Excise Taxes. An exception certificate will be furnished upon request.

31 ADDITIONS/DELETIONS

31.1 The County reserves the right to add or delete items similar to those specified in the resulting contract as requirements change during the period of the contract. Prices for items to be added to the contract will be mutually agreed to by Washington County and the Contractor.

32 SUCCESSORS

32.1 All rights and obligations of bidder under this solicitation shall pass in total without modification to any successor regardless of the manner in which succession may occur.

33 PURCHASING BY CONTRACTOR

33.1 Bidder shall make all purchases in its own name and not in any way attempt to bind the County in its contractual agreements. Delivery of merchandise to County facilities will be at bidder's risk and expense.

34 CONTACT PERSONS

34.1 The Contractor shall designate one representative as the contact person for the resulting contract. The Contractor shall provide to the County contact information for the representative and shall keep this information current at all times.

35 PAYMENT

35.1 The County will pay within 30 days of the date the invoice is approved by the County Contract Administrator.

36 PUBLIC CONTRACTING STATUTES

36.1 The provisions of Oregon Revised Statutes 279B.020 through 279B.235, as applicable are incorporated herein by reference. Any bidder accepting a purchase order from the County and/or executing a contract with the County for the delivery of goods agrees to comply with said provisions.

37 EMERGENCY PURCHASES

37.1 Under certain situations, the County may require immediate delivery and reserves the right to purchase any item covered by the resulting contract from other sources if the contracted supplier is unable to supply the item in a timely manner as determined by the County.

SPECIAL INSTRUCTIONS TO BIDDERS

In addition to the General Instructions to Bidders, the following Special Instructions apply to this bid only.

38 GENERAL INFORMATION

38.1 Washington County is a political subdivision of the State of Oregon. It is located west of Portland, Oregon and extends to the Coast Mountains. The County seat of government and major facilities are located in Hillsboro, Oregon, approximately 20 miles from downtown Portland.

38.2 The resulting purchase order will explain requirements of the purchase.

38.3 For each item there is an estimated annual quantity. The County is not restricted to or limited by the estimated quantities listed. Approximate quantity does not constitute an order, but only implies the probable quantity the County may order.

38.4 The actual needs of the County in terms of variety and quantity may vary from that indicated in the sample listings. Items and quantities are given for the purpose comparing bids on a uniform basis and giving the bidder an approximate idea of usage by the County.

38.5 Preliminary results will be posted after the bid opening on ProcureNow at www.WashCoPurch.com/biz.

39 TIMEFRAME

DATE ACTION

July 9, 2020 County Issues Solicitation Documents Five (5) business days before bid closing (5pm) Last Date to Submit Substitutions Seven (7) calendar days before bid closing (5pm) Last Date to Protest Specifications Seven (7) calendar days before bid closing (5pm) Last Date to Submit Questions July 30, 2020 11:00 AM Bid Closing Date and Time Seven (7) days before Award of Contract Issue Notice of Intent to Award August 17, 2020 Award Recommendation submitted to the

Board of Commissioners or the County Administrator’s Office (Tentative)

39.1 The County reserves the right to modify the timeframe at the County's discretion. Proper notification of changes in the closing time and date will be made to all parties on the ORPIN Interested Parties list.

40 CONTACT PERSON

40.1 Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation in www.WashCoPurch.com/biz.

41 INTERPRETATIONS AND ADDENDA

41.1 Interpretations or clarifications considered necessary in response to any questions will be posted to www.WashCoPurch.com/biz.

41.2 Only questions answered by formal written addenda will be binding. Oral and other interpretations will be without legal effect.

41.3 Questions received less than seven (7) calendar days prior to the date for the closing of bids may not be answered unless the County determines, in its sole discretion, it is in the County’s best interest to do so.

41.4 Addenda may also be issued to modify the solicitation documents at the sole discretion of the

County.

41.5 Each bidder shall be responsible to ascertain prior to submitting their bid that they have received all addenda issued.

42 BID SUBMISSION REQUIREMENTS

42.1 Complete the pricing table for this solicitation at www.WashCoPurch.com/biz.

42.2 To be considered each submittal shall contain the following:

A. Signed and Dated Certification and Contract Offer

B. Completed Sustainability Questionnaire http://www.washcopurch.com/biz

43 AWARD CRITERIA

43.1 The award criteria will be:

A. Price;

B. Delivery; and C. Compliance with specifications

44 BID AWARD

44.1 Award will be to the lowest responsive, responsible bidder(s).

44.2 The County reserves the right to reject any and/or all bids in whole or in part and to not make an award for any individual categories.

44.3 The County reserves the right to award the categories separately or together whichever is in the best interest of the County.

44.3.1 Items in Section 55 may be awarded individually

45 PURCHASE ORDER

45.1 The purchase order executed for this solicitation will be a standard Washington County purchase order, which will incorporate terms and conditions from this solicitation document, as well as from the successful bidder’s response.

45.2 The estimated expenditure for these purchase orders is $200,000.00. The County makes no guarantee regarding the actual amount to be purchased.

45.3 The purchase order administrators will be Geoffrey Kavulya & Tracey Nolin.

46 PRICING

46.1 Bids shall include any special handling charges.

46.2 The bid price for each item or project shall be based on the net price per unit or project after all trade, cash, advertising, and government/institutional discounts. The price shall also be net of all excise, state, and federal taxes. Additional 'prompt payment' cash discounts may be a factor in judgment of bids. Amounts representing the total bid price, obtained by computing the quantity times the unit price quoted, shall be entered by the bidder in the 'Total Price' column where called for. The unit price stated in the bid will govern in case of error.

46.3 All prices bid shall be FOB destination unless indicated otherwise by the County.

46.4 The County, if calling for a certain quantity, may accept the offer at the unit price quoted for any quantity up to the quantity specified. If the offering bidder cannot meet this requirement because of quantity discounts, round lots, etc., they must so state in the offer.

47 DELIVERY REQUIREMENTS

47.1 Prices bid shall be FOB destination and delivered as required, to Washington County Wingspan Event and Conference Center at 801 NE 34th Ave, Hillsboro, Oregon 97124.

47.2 Desired delivery should be within 45 days after receipt of County purchase order.

48 SUBSTITUTIONS

48.1 No substitutions will be accepted for the Office Desking. For purposes of this solicitation a brand name was chosen by our design team and is used only to describe the quality and other characteristics of requested products. Substitutions may be considered for items that are NOT OFFICE DESKING; however, they must, at a minimum, meet the same level of quality and performance as the product specified. The County reserves the right to make the final determination as to whether the proposed substitution will meet the County requirements.

48.2 Substitutions must be submitted for approval at least 5 business days before the bid due date.

48.3 Bids submitted for products considered by the bidder to be equal or better than the manufacturer’s reference specified herein must be submitted with product literature sufficient for the County to evaluate the alternate offered. Bids submitted for alternate products without product literature may be considered non-responsive and rejected.

48.4 The County reserves the right to make the final determination as to whether the proposed substitution will meet the County requirements.

48.5 The county may request samples of proposed product. Samples will be retained until award of bids. Successful bidders will have their samples retained until after receipt of first order.

Samples shall fully represent the quality of produced items that can be expected. All samples will be returned at bidder's expense, if requested.

49 INSURANCE

49.1 The insurance requirements for the resulting purchase order are outlined in the Terms and Conditions which will be attached to the purchase order sent to the winning bidder.

49.2 The resulting purchase order requires entering the premises for delivery into County facilities. An additional insured endorsement must be provided for the general liability insurance policy. The endorsement for General Liability Insurance must name Washington County, its agents, officers, elected officials and employees as additional insureds with respect to Contractor’s services to be provided under the resulting contract.

50 INVOICING

50.1 All invoices will have the name of the County employee who ordered and/or picked up the goods.

50.2 Invoices will itemize each part and show the price as per the bid item price list.

1 MATERIALS TO BE BID

1 MATERIALS TO BE BID

WASHINGTON COUNTY EVENT CENTER - FFE SCHEDULE 6.22.2020

Code Product Image Quantity Location

Office Desking, Benches and Shelving

F-6

FIXED HEIGHT DESK

PRIVATE OFFICE

Manufacturer: HON Product: Huddle Table Top w/ Huddle Post Leg Base Size: 72"W x 30"D x 29"H Table Finish: Pinnacle Laminate Base Finish: Silver Texture

F-23a

RECEPTION DESK & RETURN

RECEPTION

Product: 10500 Series L-Workstation

Model: H105LL7284 Size: 84"D x 72"W x 29.5"H Desk & Return Finish: Pinnacle Laminate Note: All exposed sides finished Provide Grommets as Shown

F-23b

RECEPTION PRIVACY PANEL

Product: Top-Tier Glass Tackable Panel w/o TC Size: 65"H x 72"W Panel Finish: Refuge, Tidal RFG94 Paint Finish: Platinum Metallic 50"H Panel, 15"H Glass Atop Attached to wall for stability

F-30a

6X7 WORKSTATION (1)

SALES OFFICE

Product: 6'x7' Workstation Components: Height Adjustable Desk, Pencil Drawer, Laminate Finish: Silver Mesh Base Finish: Nickel Panel Finish: Refuge, Tidal RFG94 Provide Two Grommets Include overhead storage bins above return Includes divider panels

*Bidders are to provide detailed information matching specified workstations, shelving and benches. No substitutions permitted for workstations. Substitutions for like items may be considered for non-workstation items. Bidders must submit full details and specifications for substitution requests for County review and approval at least five (5) business days before bids due date.

like items may be considered for non-workstation items. Bidders must submit full details and specifications for substitution requests for County review and approval at least five (5) business days before bids due date.

F-30b

6X4'-6" DESKING (1)

SALES OFFICE

Product: 6'x4'-6' Desking Components: Height Adjustable Desk, Stationary Return, Rear Worksurface, Brigade Ped N' Pull Mobile Cabinet Laminate Finish: Silver Mesh Base Finish: Nickel Panel Finish: Refuge, Tidal RFG94 Provide Two Grommets Include overhead storage bins above return

F-31

OPEN OFFICE 6X6 WORKSTATIONS (8)

OPEN OFFICE

Product: 6'x6' Workstations Components: Height Adjustable Desk, Pencil Drawer, Stationary Return, Top-Tier Glass Tackable Panels, Brigade Ped N' Pull Mobile Cabinet Laminate Finish: Silver Mesh Base Finish: Nickel Panel Finish: Refuge, Tidal RFG94

Provide Grommets as Shown

Include overhead storage bins above return (Note:

Panel Mounted)

F-32

6X8 WORKSTATION (1)

PRIVATE OFFICE

Product: 6x8' Workstation Components: Height Adjustable Desk, Stationary Return, Front Worksurface w/ Privacy Panel, Brigade Ped N' Pull Mobile Cabinet, Pencil Drawer Laminate Finish: Silver Mesh Base Finish: Nickel Panel Finish: Refuge, Tidal RFG94 Include overhead storage bin above return Provide Grommets as Shown like items may be considered for non-workstation items. Bidders must submit full details and specifications for substitution requests for County review and approval at least five (5) business days before bids due date.

F-38

SHELVING/STORAGE

COPY

Manufacturer: Uline Product: 4-Shelf Wire Unit Model:

Size: 36"W x 14"D x 54"H Finish: Black

F-1

BENCHES

LOBBY, GALLERIES &

RESTROOMS

Manufacturer: Hightower Product: Ayre Bench Model: HT12500 Size: 60"W x 18"D x 18"H Seat Finish: Walnut Stained Base Finish: Anodized Silver

*Bidders are to provide detailed information matching specified workstations, shelving and benches. No substitutions permitted for workstations. Substitutions for like items may be considered for non-workstation items. Bidders must submit full details and specifications for substitution requests for County review and approval at least five (5) business days before bids due date.

OFFICE FURNITURE

Furniture, Fixtures, and Equipment

216163 | Washington County Event Center | FFE 6.24.2020

FURNITURE PLAN

WCEC Administration Office

F- 32 F- 34

F- 30B

F- 36

PRIVATE

OFFICE

OPEN OFFICE

F- 31 TYP

F- 30A

SALES

OFFICE

F- 28, STORAGE

F- 37, 39B

F- 37, 39A

F- 27

CONFERENCE

OPEN

MEETING

F- 38

F- 35, 36

F- 24

F- 25, F- 23, LACTATION BREAK RM

F- 40, 41

WAITING

F- 21

F- 22 F- 20 F- 3

216163 | Washington County Event Center | FFE NOT FOR CONSTRUCTION considered for non-workstation items. Bidders must submit full details and specifications for substitution requests for County review and approval at least five (5) business days before

Reception

DESK & SEATING

F- 23A – 10500 SERIES L- WORKSTATION

84”D x 72”W x 29.5”H

Desk & Return Finish: Pinnacle Laminate

Grommets - where shown

F- 23B – RECEPTION PRIVACY PANEL

Panel Partition with Top-Tier Glass Tackable Panel w/o TC 50”H Fabric Panel + 15”H Glass Panel

Panel Finish: Refuge, Tidal RFG94

F- 23A

F- 23B

A

A

B considered for non-workstation items. Bidders must submit full details and specifications for

WORKSTATION

Sales Office

F- 30A – 6X7 WORKSTATION

72”W x 30”D Height Adjustable Desk Height Adjustable Base – Electric 3 Stage, 2 Leg 54”W x 24”D Return 20”D x 28”H Brigade Ped “N” Pull Mobile Overhead Storage

(2) Grommets Pencil Drawer

Laminate Finish: Silver Mesh

Base Finish: Nickel

Panel Partitions with Top-Tier Glass Tackable Panel

F- 30A

C B A

F- 30B

F- 30A

H EIGH T A DJUSTA B LE

A

C considered for non-workstation items. Bidders must submit full details and specifications for

DESKING

Sales Office

F- 30B – 6X4.5 DESKING

54”W x 24”D Return 20”D x 28”H Brigade Ped “N” Pull Mobile Overhead Storage

(2) Grommet

F- 30B

30/72

H EIGH T A DJUSTA B LE

24/54

C B A

F- 30B

F- 30A

A considered for non-workstation items. Bidders must submit full details and specifications for

Open Office

WORKSTATIONS

F-31 1 – 6X6 WORKSTATIONS

42”W x 24”D Return 20”D x 28”H Brigade Ped “N” Pull Mobile Overhead Storage Grommets, as shown

NOTE:

(8) In Open Office

F- 31

B A

A

B considered for non-workstation items. Bidders must submit full details and specifications for

Private Office

F-32 2 – 6X8

*Bidders are to provide detailed information matching specified workstations, shelving and benches. No substitutions permitted for workstations. Substitutions for like items may be considered for non-workstation items. Bidders must submit full details and specifications for

42”W x 24”D Return 72”W x 30”D Front Worksurface 20”D x 28”H Brigade Ped “N” Pull Mobile, 2 Drawer 20”D x 28”H Brigade Ped “N” Pull Mobile, 3 Drawer Pencil Drawer Overhead Storage

(3) Grommets

H EIGH T A DJUSTA B LE

F- 32

F- 34

F- 34 – VALIDO BOOKCASE 4 SHELF WITH STORAGE

CABINET WITH DOORS

Bookcase Size: 13.13"D x 36"W 57.13"H

Storage Cabinet Size: 20"D x 36"W x 29.5"H

Finish: Pinnacle Laminate

A B C

A

F- 39A & B

STORAGE

Open Office & Copy/Print

F-37 7 – 3- DRAWER LATERAL FILE

36”W x 18.63”D x 40.25”H

F-38 8 – ULINE BLACK WIRE SHELVING

36”W x 14”D x 54”H

F- 39A – SQUARE EDGE LAMINATE TOP

72”W x 19”D

F- 39B – SQUARE EDGE LAMINATE TOP

36”W x 38”W

F- 37 F- 38 considered for non-workstation items. Bidders must submit full details and specifications for substitution requests for County review and approval at least five (5) business days before bids due date.

A

COMMON AREA FURNITURE

Furniture, Fixtures, and Equipment considered for non-workstation items. Bidders must submit full details and specifications for

• - - - t

Lrs

- - - • -t ------------- I

ADMINISTRATIVE OFFICES

OVERALL FURNITURE PLAN

WCEC FFE PLANS

□ NORTH GALLERY

. - - - - .I.. - - -- ..I. -- - - -I - - - -.I - -- - .I.. - - - - .

I

-- 1 '

L... '' ' ' ' '

CONFERENCE

ROOMS

' ' ---+---: ' ' ' F-11, 12

EXPO HALL

, ----!----, i-- --1---- j '

ARCHITECTS

216163 I Washington County Event Center I FFE 6 . 24.2020

MOTHERS ROOM

NOT FOR CONSTRUCTION

BENCH SEATING

LOBBY, GALLERIES & RESTROOMS

F- 1

60”W x 18”D x 18”H

Seat Finish: Walnut Stained

Base Finish: Anodized Silver

(5) In Lobby

(10) In Galleries

(2) In Restrooms

A B

*Bidders are to provide detailed information matching specified workstations, shelving and benches.

No substitutions permitted for workstations. Substitutions for like items may be considered for non-workstation items. Bidders must submit full details and specifications for substitution requests for County review and approval at least five (5) business days before bids due date.

DESK & TASK CHAIR

EXPO HALL OFFICES

F-6 6 – HUDDLE TABLE TOP W/ HUDDLE POST LEG KIT

– GLIDES

72” x 30” x 29”

Table Finish: Pinnacle Laminate

Leg Finish: Textured Silver

No Grommet

F-7 7 – ESSENTIALS 167 SERIES TASK CHAIR

Seat & Back Fabric : Black Mesh

Frame Finish: Black

(2) F-6 In Expo Hall

(2) F-7 In Expo Hall

F- 7

*Bidders are to provide detailed information matching specified workstations, shelving and benches.

No substitutions permitted for workstations. Substitutions for like items may be considered for non-workstation items. Bidders must submit full details and specifications for substitution requests for County review and approval at least five (5) business days before bids due date.

A

F- 6

A B

WORKSTATIONS