201ST YRRP Statement of Work.pdf
PDF 131 KB Posted
- Attached to
- FY26 201st EN BN Yellow Ribbon Program Event
- Solicitation number
- W912KZ26RA003
About this file
This is a Statement of Work (SOW) for the Kentucky National Guard Yellow Ribbon Program pre-deployment event for the 201st EN BN scheduled for 29 May 2026 at Boyd Convention & Arts Center in Catlettsburg, Kentucky.
The vendor must provide comprehensive refreshment services for approximately 400 attendees from 0700 to 1500 hours, including one on-site attendant to set up, stock, and manage refreshment stations. Primary refreshments must include a varied selection of snacks such as pastries, bagels, chips, and fruit. The vendor must operate two minimum beverage stations: coffee service from 0700 to 1200 and water service for the entire event duration. Additionally, a separate children's refreshment station must be established for 25 children, featuring age-appropriate snacks including Goldfish crackers, apples/applesauce, chocolate chip granola bars, and other creative options. The vendor is responsible for ensuring supplies do not run out during the service period.
The vendor must also source and secure lodging accommodating approximately 170 people with an estimated room block of 120 rooms with 15% variance flexibility. Check-in is 28 May 2026, with hotels preferably located near the venue or within a 50-mile radius of Catlettsburg within Kentucky. Room configurations should propose a mix of types, such as 85 rooms with two double/queen beds and 35 king beds. All quotations must explicitly state the cancellation policy including the final cancellation date without charge and late cancellation fees, the cut-off date for adjusting the room block by up to 10%, and confirmation that a tentative rooming list will be provided prior to the event.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| W912KZ26RA003 Solicitation.pdf | ||
| WD 2015-4367_Boyd County.pdf | ||
| 201st EN YR Event May2026 _ Short of Award.pdf |
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Text version
KY National Guard Yellow Ribbon Program
Pre-Deployment, 1-Day Event for 201st EN BN
Statement of Work
Date of Event: 29 May 2026
Desired Location: Cattlesburg, KY Statement of Work: KYNG Yellow Ribbon Pre-Deployment Event
1. Event Overview
Event: Kentucky National Guard (KYNG) Yellow Ribbon Program Pre-Deployment Event
Date: 29May2025 Location: Boyd Convention & Arts Center, 15605 State Route 180, Catlettsburg, KY
41129 Event Time: 0700 – 1600 Estimated Attendees: 400 people
2. Refreshment Services
The vendor shall provide and manage all-day refreshment services at the Boyd Convention & Arts Center. The vendor is responsible for ensuring supplies do not run out during the service period.
Requirement Details
Service Duration
0700 – 1500
On-site Staff One attendant set up, stock, and manage refreshment stations.
Primary Refreshments
For 400 attendees, provide a varied selection of snacks (e.g., pastries, bagels, chips, fruit).
Beverage Stations
Two (2) minimum beverage stations must be operational as follows: Coffee: Available from 0700 until 1200. • Water: Available for the entire event (0700-1500).
Children's Station
For 25 children, provide a separate, dedicated refreshment section. • Include snacks like Goldfish crackers, apples/apple sauce, chocolate chip granola bars, and other creative options.
3. Lodging Requirements
The vendor shall source and secure lodging that meets the following criteria.
Requirement Details
Check-in Date 28 May 2026
Estimated Room Quantity
120 with a 15% variance
Location The primary preference is for a hotel near the event venue. If unavailable, the hotel must be within a 50-mile radius of Catlettsburg, KY, and located within the state of Kentucky.
Total Lodging Accommodation for approximately 170 people.
Room Configuration
Propose a mix of room types. Example: 85 rooms with two double/queen beds and 35 king beds.
4. Quotation and Contract Requirements
All quotes submitted must explicitly include the following terms and information:
Requirement Details
Cancellation Policy
The quote must state the final date to cancel the room block without charge and specify any fees for late cancellation.
Room Block Flexibility
The quote must state the cut-off date by which the Government must provide notice to adjust the room block by up to 10%.
Rooming List A tentative rooming list will be provided to the selected vendor prior to the event.
File details come from the government source that posted it. Updated .