2019 GALEWOOD RFP Pocket Tables Benches (1).pdf

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378 State Street Charlotte, Michigan 48813

Telephone (517) 541-5100

Invitation to Bid

Elementary Café Pocket Tables & Benches

Charlotte Public Schools is seeking bids to remove and install new elementary café pocket tables and benches at Galewood Elementary School. Necessary timelines, bid requirements, and bid specifications follow. Please call Andy Czaika at (517) 231-3605 for appointment to see current tables and benches at Galewood Elementary School prior to your bid submission.

INSTRUCTIONS TO BIDDERS:

Sealed proposals for the elementary café pocket tables and benches will be received by the Charlotte Public Schools Business Offices located at 378 State Street, Charlotte, MI 48813. Offices are located in the Central Administrative Offices. Bids may be mailed or hand delivered but no electronic submissions (fax, email, etc) will be accepted.

Charlotte Public Schools Attn: Business Services Office 378 State Street Charlotte, MI 48813

A mandatory site visit is required prior to your bid submission. Interested bidders must contact Andy Czaika, Building and Grounds Supervisor, at (517) 231-3605 to schedule a visitation April 1 through April 5, 2019, between the hours of 8:00am and 3:00pm.

Sealed bids shall be clearly marked on the outside of the envelope with:

BID: Elementary Café Pocket Tables & Benches 2019

Sealed bids are due no later than 2:00 p.m. on May 3, 2019.

All bids will be opened at a public meeting at the same location at 10:00 a.m. on May 6, 2019. Bids will not be awarded at the meeting.

BIDDER RESPONSIBILITIES:

Before submitting proposals, bidders shall carefully read all of the specifications in order to avoid omissions or duplications in order to ensure a complete job. Bidders are required to visit the premises to verify conditions under which work must be conducted.

Submission of proposal signifies that bidder has visited premises, has made examination and verifications and is fully conversant with all conditions and expectations. No claims for additional compensation will be considered or paid to any contractor/vendor. The

2 | P a g e contractor/vendor shall obtain and file with the owner, prior to commencement of any work, a current Certificate of Insurance compliant with the insurance requirements specified by the school district. The contractor/vendor shall also complete and submit the Familial Disclosure Form (attached) with their bid proposal. The contractor/vendor shall pay all sales, consumer, and other taxes required by law. No proposal may be withdrawn for sixty days from the date of the bid opening. The district reserves the right to accept or reject any or all proposals or to waive any irregularities. Negligence in preparations, improper preparations, errors in and/or omission from the proposals shall not relieve the bidder from fulfillment of any and all obligations and requirements of the contract documents. No responsibility shall attach to the school district, or its authorized representatives, for the premature opening of any proposal which is not properly addressed and identified.

PROPOSAL:

All proposals shall be submitted as “Turn Key” in accordance with the attached general conditions and cost. All cost for materials, labor, transportation, saw cutting, carpentry, finishing, installation, removal of existing tables and benches to be included in bid.

Exceptions are not anticipated but if any cost is not included in proposal these items must be outlined on bid form in detail, including projected costs.

Tables and benches should be standard size with a minimum of 15 year manufacturer guarantee/warranty.

SCHEDULE:

Installation must occur between July 1, 2019 and August 9, 2019 – Installation and invoice for project to be completed on or before August 9, 2019.

INSURANCE:

The successful bidder shall have all insurance listed below which shall be written for not less than any limits if liability specified herein or required by law.

Comprehensive General Liability Bodily Injury (including personal injury) Each Occurrence $500,000 Aggregate $500,000 Property Damage Liability Each Occurrence $500,000 Aggregate $500,000 Or $1,000,000 Bodily Injury (including personal injury) and Property Damage Liability combined single limit.

Contractual Liability (Hold Harmless Coverage) Bodily Injury Each Occurrence $500,000 Property Damage Liability Each Occurrence $500,000 Aggregate $500,000 If the General Liability policy includes a General Aggregate, such General Aggregate shall not by less than $1,000,000. Policy shall be endorsed to have General Aggregate apply to this project only.

Umbrella Excess Liability $1,000,000 over primary insurance

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Comprehensive Automobile Liability Bodily Injury Each Person $500,000 Each Occurrence $500,000 Property Damage Liability Each Occurrence $500,000 Or a $1,000,000 Bodily Injury and Property Damage Liability Combined Single Limit.

Workers’ Compensation Benefits Statutory Employer’s Liability Statutory

INSTALLATION ADDRESS:

Galewood Elementary 512 Lovett Charlotte, MI 48813

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ELEMENTARY CAFÉ POCKET TABLES & BENCHES 2019

BID PROPOSAL

Vendor Name:

Vendor Address:

Vendor Phone:

Vendor Fax Number:

Vendor Representative Assigned to District:

Vendor Representative Phone Number:

Vendor Representative Email:

Having read the specifications and requirements for this project, and having inspected the project site and verified the field conditions affecting and governing construction/installation conditions, the undersigned herby proposes to furnish all labor and materials to perform the specified work.

Authorized Vendor Signature:

Printed Name & Title:

Date:

Product Part/Item # Description - Vendor Qty. Unit Cost Total Galewood Elementary

Fit Recessed Pocket

12 $ $

Fit Recessed Tables

12 $ $

Fit Recessed Benches

24 $ $

Include all labor, delivery, removal, saw cutting, carpentry, finishing, and installation of new pocket tables/ benches

Total Cost of Project $

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BID PROPOSAL (continued)

Please list any costs that were not included in above bid:

Please describe in detail any voluntary alternate that you would like to propose:

REFERENCES:

Please provide three references for similar work completed.

1. Company Name:

Contact Name:

Phone Number:

2. Company Name:

3. Company Name:

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BID PROPOSAL (continued)

FAMILIAL RELATIONSHIP DISCLOSURE

This form must be completed, signed and included with the bid proposal.

I/We, the undersigned, have NO familial relationship with the Superintendent or any member of the Board of Education of the Charlotte Public Schools, Charlotte, MI, 48813.

OR

I/We, have included the following list disclosing any familial relationships that exist between the owners or any employee of the vendor and any member of the Charlotte Public Schools Board of Education or Superintendent.

I/We understand that NOT completing this sworn, signed, and notarized statement and including it with our proposal may make our proposal incomplete and void.

Vendor Name Vendor Representative’s Signature

Date Signed Title

Subscribed and sworn to before me this day of , 20

Notary Public, County, Michigan

My commission expires: