IFQ/B Page 1 Form Rev. 1/8/24 Invitation for Quote/Bid - NonFederal

INVITATION FOR QUOTE/BID

ANNUAL CONTRACT

DATE: April 10, 2024

SENT TO: Qualified Contractors

On the Annual Contract - Electrical

SENT FROM: Capital Improvements Division

SENDER: Ben Carroll, Facilities Systems Project Manager

PHONE: (561)233-2059

PROJECT NAME: West Boynton Park - Lighting Replacement

PROJECT NUMBER: 2019-023121

Mandatory Pre-Bid Conference. There will be a Mandatory Pre-Bid Meeting at

West Boynton Park (meet outside of the recreation center), located at 6000

Northtree Blvd., Lake Worth, FL at 11:00 a.m. on May 7, 2024. The purpose of this pre-bid meeting will be to review the requirements for the project described in this Invitation for Quote/Bid. You must attend this meeting if you intend to bid this work.

The work is to be done under the terms and conditions of Palm Beach

County’s Annual Contract - Electrical as supplemented by this Invitation for

Quote/Bid.

Questions must be e-mailed to FDO-CID-Bids@pbcgov.org at least seven (7) calendar days prior to the bid due date. Only questions received in writing will be responded to regarding this Invitation for Quote/Bid.

mailto:FDO-CID-Bids@pbcgov.org

IFQ/B Page 2

Submitting the Quote/Bid Package

The Quote/Bid Package must be enclosed in a sealed opaque envelope. The envelope must be addressed as follows:

Project Name: West Boynton Park - Lighting Replacement

Project Number: 2019-023121

Capital Improvements Division

2633 Vista Parkway

West Palm Beach, Florida 33411

No responsibility will be attached to the Owner for premature opening of or failure to open a quote/bid not properly identified. If the quote/bid is sent by mail, the sealed envelope must be enclosed in a separate mailing with the notation "SEALED QUOTE/BID ENCLOSED" on the face thereof.

PROJECT NO.: 2019-023121

*DUE: May 23, 2024 by 2:00 p.m.

* The Quotes/Bids received by this time will be opened at this time at a public meeting at the below address.

RETURN TO: Capital Improvements Division

2633 Vista Parkway

West Palm Beach, FL 33411

Qualification of Contractors. In order to submit a quote/bid in response to this IFQ/B, a contractor must be qualified under the Annual Contract - Electrical. A contractor may obtain a Qualification Application for this Annual Contract by sending an email with the Project # in the subject line to: FDO-CID-

Bids@pbcgov.org or call (561) 233-0261. Qualification applications may also be downloaded from the

County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService. The contractor must submit the Qualification Application at least 10 days before the Quote/Bid Due Date in order for its quote/bid to be considered.

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

IFQ/B Page 3

1. SCOPE OF WORK: This Quote/Bid is to furnish all material, labor, supervision, permits and supplies necessary and reasonably incidental to replace existing fixtures with new light-emitting diode (LED) per the project requirements provided by Capital Improvements Division in this Invitation for Quote/Bid at

Attachment “C” and all exhibits and addenda thereto. Work is to be done under the terms and conditions of Palm Beach County’s Annual Contract - Electrical, and pursuant to the conditions of the Work Order, both of which are incorporated into the Contract Documents by reference.

2. SCHEDULE OF TIME FOR COMPLETION. The time of completion for this Project will be as follows: The Contractor must substantially complete the work within five hundred forty eight (548) calendar days from the Notice to Proceed from Owner.

3. LIQUIDATED DAMAGES. Liquidated Damages are $120/day for failure to achieve certification of

Substantial Completion within the Work Order time or approved extension thereof.

4. BID SECURITY AND PUBLIC CONSTRUCTION BOND. Bid Security and Public Construction

Bond are required for this Project in accordance with Section 5.2 of the Instructions to Bidders of the Annual

Contract as follows:

Bid Security. If Bid is $200,000 or over, this Bid must be accompanied by a Bid Security (in the form of, at Bidder's option, cashier's check, certified check, money order or Bid Bond in favor of the County) in the amount of at least five percent (5%) of the bid price, see Section 5.2.2 of the

Instructions to Bidders of the Annual Contract for detailed requirements regarding Bid Security.

Public Construction Bond. If Bid is $200,000 or over (or if cumulative open work orders are

$200,000 or over), then prior to execution of a Work Order, and not later than fourteen (14) calendar days after notification from Owner, the successful Bidder must furnish a Public

Construction Bond in the amount of 100% of the Work Order and Guarantee, see Section 5.2.3 of the Instructions to Bidders of the Annual Contract for detailed requirements regarding the Public

Construction Bond and Guarantee.

5. Equal Business Opportunity Program. Section 5.3 of the Instruction to Bidders of the Annual Contract sets out the requirements of the County’s Equal Business Opportunity Program. All Bidders are required to submit with their bid the appropriate EBO Program schedules. EBO Schedules to be submitted with the quote/bid are as follows:

a) Schedule 1 - List of All Proposed Subcontractors, including S/M/WBE Participation. A completed Schedule 1 shall list the names of all subcontractors, including S/M/WBE subcontractors, intended to be used in performance of the Work Order, if awarded. This schedule shall also be used if an S/M/WBE prime bidder is performing any work and/or using any subcontractors.

b) Schedule(s) 2 - Letter(s) of Intent to Perform as a Subcontractor, including S/M/WBE Subcontractors. A Schedule 2 for each subcontractor, including each S/M/WBE subcontractor, listed on Schedule 1, shall be completed and executed by the proposed subcontractor. The type of Work to be performed by each subcontractor and the dollar value or percentage shall also be specified. Additional copies may be made as needed. A completed Schedule 2 is a binding agreement between the prime contractor and the subcontractor and should be treated as such.

Attachment “A” identifies the affirmative procurement initiatives (APIs) applicable to this Invitation for Quote/Bid.

If Bidder is unable to comply with the API requirements (Attachment “A” hereto), such Bidder shall submit a request for a waiver or partial waiver at least (7) days prior to the quote/bid due date If

IFQ/B Page 4

Bidder requests a waiver from an API from the Office of EBO at least 7 days prior to the quote/bid due date, then the quote/bid due date will be extended pending the outcome of a waiver request.

Additionally, if the waiver is granted, the solicitation will be amended accordingly and the due date extended again.

6. Addendum. Any interpretation, clarification, correction, or change of the Bidding Documents will be made only by Addendum. The Department will send written instructions regarding discrepancies, omissions or unclear intents to all Bidders who are Qualified Contractors with an Annual Contract. For projects

$100,000 and over all Addendum to a solicitation will also be posted under the applicable solicitation on the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService. Interpretations, corrections or changes to the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections and changes. Prior to submission of its Bid/Quote, each Bidder must ascertain that it has received all Addenda issued. The Bidder must acknowledge receipt of each individual Addendum at the time of issuance and final receipt of all Addenda by completing the acknowledgment space provided on the

Addendum Form. Failure to acknowledge receipt may result in rejection of a bid/quote.

7. Failure to Provide the Required Documents after Notification of Award. If after Notification of award from the County, the successful Bidder does not provide within 14 Days of Notification the signed

Work Order, the Public Construction Bond and Guarantee (when required), and the required certificates of insurance, the County may: 1. Call in the bid security when provided; 2. Cancel the notification of recommended award and award the project to the next responsive, responsible low bidder; 3. Terminate this Annual Contract for cause; 4. Suspend or debar the Bidder from bidding on future projects for a period of two (2) years, in accordance with the Palm Beach County Purchasing Ordinance; and/or 5. Pursue any and all remedies available against the Bidder for damages resulting from its failure to enter into a Work

Order and provide all required documents within 14 Days after notification.

8. Prohibition against Considering Social, Political or Ideological Interests in Government

Contracting - F.S. 287.05701. Bidders are hereby notified of the provisions of section 287.05701, Florida

Statutes, as amended, that the County will not request documentation of or consider a Bidder's social, political, or ideological interests when determining if the Bidder is a responsible Bidder. Bidders are further notified that the County's governing body may not give preference to a Bidder based on the Bidder's social, political, or ideological interests.

9. CONTRACT AMENDMENTS. The Annual Contract is amended as follows:

The Insurance Coverage & Limit Table of General Condition 31.15 to the Contract is amended and modified as follows:

Worker’s Compensation and Employer’s Liability

Coverage not less than statutory

Employer’s Liability Limits $500,000/$500,000/$500,000

The following General Condition is added to the General Conditions:

GC 83 E-VERIFY - EMPLOYMENT ELIGIBILITY

83.1 Contractor warrants and represents that it is in compliance with section 448.095, Florida

Statutes, as may be amended, and that it: (1) is registered with the E-Verify System (E-Verify.gov) and uses the E-Verify System to electronically verify the employment eligibility of all newly hired workers; and (2) has verified that all of the Contractor’s subcontractors performing any duties and obligations under this Contract are registered with the E-Verify System and use the E-Verify System https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

IFQ/B Page 5 to electronically verify the employment eligibility of all newly hired workers.

83.2 Contractor shall obtain from each of its subcontractors an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an Unauthorized Alien, as that term is defined in section 448.095(1)(k), Florida Statutes, as may be amended. Contractor shall maintain a copy of any such affidavit from a subcontractor for, at a minimum, the duration of the subcontract and any extension thereof. This provision shall not supersede any provision of this

Contract which requires a longer retention period.

83.3 Owner shall terminate this Contract if it has a good faith belief that Contractor has knowingly violated Section 448.09(1), Florida Statutes as may be amended.

83.3.1 If Owner has a good faith belief that Contractor’s subcontractor has knowingly violated Section 448.09(1), Florida Statutes, as may be amended, Owner shall notify

Contractor to terminate its contract with the subcontractor and Contractor shall immediately terminate its contract with the subcontractor.

83.4 If Owner terminates this Contract pursuant to the above, Contractor shall be barred from being awarded a future contract by Owner for a period of one (1) year from the date on which this

Contract was terminated. In the event of such contract termination, Contractor shall also be liable for any additional costs incurred by Owner as a result of the termination.

The following General Conditions are added to the General Conditions:

GC 84 INTERACTIONS WITH COUNTY STAFF

In all interactions with County staff, Contractor and its employees will conduct themselves in a professional manner at all times and treat County staff with respect and dignity. Use of offensive and demeaning language will not be tolerated. Failure to comply with this requirement will be considered a default under this Contract and may result in termination of this Contract.

GC 85 DISCLOSURE OF FOREIGN GIFTS AND CONTRACTS WITH FOREIGN

COUNTRIES OF CONCERN

Pursuant to F.S. 286.101, as may be amended, by entering into a contract or performing any work in furtherance thereof, the Contractor certifies that it has disclosed any current or prior interest of, any contract with, or any grant or gift received from a foreign country of concern where such interest, contract, or grant or gift has a value of $50,000 or more and such interest existed at any time or such contract or grant or gift was received or in force at any time during the previous five

(5) years.

Quote/Bid Form Page 1 Form Rev. 1/8/24 Quote/Bid Form - NonFederal

QUOTE/BID FORM

PROJECT NAME: West Boynton Park - Lighting Replacement

IN ORDER TO BE DEEMED RESPONSIVE TO THIS INVITATION FOR QUOTE/BID,

THE QUOTE/BID PACKAGE MUST CONTAIN:

a) This Quote/Bid Form completed and executed.

b) EBO Schedules 1 and 2 completed and executed.

c) Bid Security. (If the bid is $200,000 or more).

d) Signed Addenda, if any issued

THE FOLLOWING MUST BE COMPLETED AND SIGNED BY CONTRACTOR

1. TOTAL QUOTE/BID AMOUNT $

Written amount

2. Bidder commits to achieving the APIs applicable to this solicitation as designated on Attachment

A and as submitted on its EBO Schedules 1 and 2.

3. Is the Bidder a Palm Beach County certified S/M/WBE? Yes_____ No_____

4. Commercial Non-Discrimination Certification. The undersigned Bidder hereby certifies and agrees that the following information is correct: In preparing its response to this Solicitation, the

Bidder has considered all proposals submitted from qualified, potential Subcontractors and suppliers, and has not engaged in "discrimination" as defined in the County’s Commercial

Nondiscrimination Policy as set forth in Resolution 2017-1770 as amended, to wit: discrimination in the solicitation, selection or commercial treatment of any Subcontractor, vendor, supplier or commercial customer on the basis of race, color, national origin, religion, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity or expression, disability, or genetic information, or on the basis of any otherwise unlawful use of characteristics regarding the vendor's, supplier's or commercial customer's employees or owners; provided that nothing in this policy shall be construed to prohibit or limit otherwise lawful efforts to remedy the effects of discrimination that have occurred or are occurring in the County’s relevant marketplace of Palm

Beach County. Without limiting the foregoing, "discrimination" also includes retaliating against any person or other entity for reporting any incident of "discrimination." Without limiting any other provision of the solicitation, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the County to reject the bid submitted by the Bidder for this Solicitation, and to terminate any contract awarded based on the response. As part of its bid, the Bidder shall provide to the County a list of all instances within the immediate past four (4) years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Florida that the Bidder discriminated against its Subcontractors, vendors, suppliers or commercial customers, and a description of the status or resolution of that complaint, including any remedial action taken. As a condition of submitting a bid to the County, the Bidder agrees to comply with the County’s Commercial Nondiscrimination Policy as described in Resolution 2017-

1770 as amended.

Quote/Bid Form Page 2 Form Rev. 1/8/24 Quote/Bid Form - NonFederal

5. The Bidder shall be bound by the terms of its Bid for a period of one hundred twenty (120) calendar Days from the date of the bid opening and may not withdraw its Bid within that time period. If the County issues a Notification from Owner within the above 120-Day period, then the

Bidder will be bound by the Bid as submitted. If the County fails to issue a Notification from

Owner to the successful Bidder within the above identified 120-Day period, the successful bidder will not be required to honor its bid unless otherwise agreed to by both parties. County anticipates, but does not guarantee, the award of a Work Order and written notice to proceed within ninety

(90) calendar Days of Notification from Owner, absent the filing of a timely bid protest.

6. It is agreed that the undersigned has received all addenda complete as issued by the County and that related costs are included in the bid submitted. The undersigned acknowledges receipt of said addenda as follows:

Addendum # dated Addendum # dated

Addendum # dated Addendum # dated

The undersigned has included the signed addenda, if issued, in its bid package.

7. The undersigned does hereby declare that the Bid covers all expenses of every kind incidental to the completion of said Work in accordance with the Contract Documents, including all claims that may arise through damages or other causes whatsoever. The undersigned does hereby declare that it shall make no claim on account of any variation from any estimate in the quantities of Work to be done, nor on account of any misunderstanding or misconception of the nature of the Work to be done or the grounds, subsurface conditions, or place where the Work is to be done.

QUOTE/BID PROVIDED BY:

Contractor Firm Name

Date Signature

Print Name and Title

Quote/Bid Must Contain Original Signatures. No Copies or Emailed/Faxed Quotes/Bids Will

Be Accepted

OEBO SCHEDULE 1

SOLICITATION/PROJECT/BID NAME: West Boynton Park - Lighting Replacement SOLICITATION/PROJECT/BID NO.: 2019-023121 _

SOLICITATION OPENING/SUBMITTAL DATE: COUNTY DEPARTMENT: _

Section A PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY THE PRIME CONTRACTOR/CONSULTANT* ON THE PROJECT:

NAME OF PRIME RESPONDENT/BIDDER: ADDRESS: _

CONTACT PERSON: PHONE NO.: E-MAIL:

PRIME’S DOLLAR AMOUNT OR PERCENTAGE OF WORK: Non-SBE MBE WBE SBE

Section B PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY ALL SUBCONTRACTORS/SUBCONSULTANTS ON THE PROJECT BELOW:

Subcontractor/Sub consultant Name DIRECTION: List Firm Name, Address, & Provide PBC Vendor ID#. (https://www.pbcgov.org/pbcvendors)

(Check all Applicable Categories)

MBE WBE SBE

Non-SBE Minority Women Small

Business Business Business

Black

DOLLAR AMOUNT OR PERCENTAGE OF WORK

Hispanic Women Caucasian Asian

Other

1.

2.

3.

4.

5.

(Please use additional sheets if necessary)

Total Bid/Offer Price $

Total

Total Certified S/M/WBE Participation $

I hereby certify that the above information is accurate to the best of my knowledge: _

Name & Authorized Signature Title

Note: 1. The amount listed on this form for a Subcontractor/sub consultant must be supported by price or percentage listed on the properly executed Schedule 2 or attached signed proposal.

2. Only those firms certified by Palm Beach County at the time of solicitation opening or due date are eligible to meet the established OEBO Affirmative Procurement Initiative (API). Please check the applicable box and list the dollar amount or percentage under the appropriate demographic category.

3. Modification of this form is not permitted and will be rejected upon submittal.

REVISED 06/30/2022

*SMWBE Primes must include their percentage or dollar amount in the Total Participation line under section B.

http://www.pbcgov.org/pbcvendors) http://www.pbcgov.org/pbcvendors)

Prime Contractor: Subcontractor:

(Check box(s) that apply)

SBE WBE MBE M/WBE Non-S/M/WBE Date of Palm Beach County Certification (if applicable): _.

The undersigned affirms they are the following (select one from each column if applicable):

Column 1 Column 2 Column 3

Male Female African-American/Black Asian American Caucasian American Supplier

Hispanic American Native American

S/M/WBE PARTICIPATION – S/M/WBE Primes must document all work to be performed by their own work force on this form. Failure to submit a properly executed Schedule 2 for any S/M/WBE participation may result in that participation not being counted. Specify in detail, the scope of work to be performed or items supplied with the dollar amount and/or percentage for each work item. S/M/WBE credit will only be given for the areas in which the S/M/WBE is certified. A detailed proposal may be attached to a properly executed Schedule 2.

Line

Item

Item Description Unit Price Quantity/

Units

Contingencies/

Allowances

Total Price/Percentage

The undersigned Subcontractor/subconsultant is prepared to self-perform the above-described work in conjunction with the aforementioned project at the following total price or percentage:

Print Name of Prime Print Name of Subcontractor/subconsultant

By: By:

Authorized Signature Authorized Signature

Print Name Print Name

Title Title

Date: Date: _

Revised 09/17/2019

If the undersigned intends to subcontract any portion of this work to another Subcontractor/subconsultant, please list the business name and the amount below accompanied by a separate properly executed Schedule 2.

Price or Percentage:

Name of 2nd/3rd tier Subcontractor/subconsultant

OEBO LETTER OF INTENT – SCHEDULE 2

A completed Schedule 2 is a binding document between the Prime Contractor/consultant and a Subcontractor/subconsultant (for any tier) and should be treated as such. The Schedule 2 shall contain bolded language indicating that by signing the Schedule 2, both parties recognize this Schedule as a binding document. All Subcontractors/subconsultants, including any tiered Subcontractors/subconsultants, must properly execute this document. Each properly executed Schedule 2 must be submitted with the bid/proposal.

SOLICITATION/PROJECT NUMBER: 2019-023121

SOLICITATION/PROJECT NAME: West Boynton Park - Lighting Replacement

SAMPLE OEBO SCHEDULE 1

Carlin Park, Maintenance Bldg - Roof Replacement 19600SOLICITATION/PROJECT/BID NO.:

FDO/CID

SOLICITATION/PROJECT/BID NAME:

SOLICITATION OPENING/SUBMITTAL DATE: COUNTY DEPARTMENT:

Section A PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY THE PRIME CONTRACTOR/CONSULTANT* ON THE PROJECT:

123 Somewhere St. WPB, FL 33415Roofers Are Us, Inc.

NAME OF PRIME RESPONDENT/BIDDER:

John Doe

ADDRESS:

123-456JB90 janedow@email.comPHONE NO.: E-MAIL:CONTACT PERSON:

$95,000

SBENon-SBEPRIME'S DOLLAR AMOUNT OR PERCENTAGE OF WORK:

*SMWBE Primes must include their percentage or dollar amount in the Total Participation line under section B. 0i

Section B iCTORS/SUBCONSULTANTS ON THE PROJECT BELOW:PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE IPLI

MUST List ALL Subcontractors/Subconsuitants (Check all Applicable Categorii

MBE

Non-SBE Minority

Business iQLLAR AMOUNT OR PERCENTAGE OF WORK Subcontractor/Sub consultant Name DIRECTION: List Firm Name, Address, & Provide PBC Vendor ID#, (https://www.pbcgov.org/pbcvendors)

HispanicBl Women Asian OtherCaucasian

Subcontractor 1 1 1222 Easy St. WPB,FL 33401 7

561-123-456 VC178229

$50,385.80

1 r Subcontractor 2

~ 5600 Carefree Lane, WPB, FL 33411

Z - 954-345-6789 VC123459

$35,995.05

3.

4.

Add AH Certified SBE Amounts, including Prime SBEf~~~l15.

(Please use additional sheets if necessary) $95,000$50,385.80 $35,995.05 Total

$145,385.80Total Bid/Offer Price $181 380.85 Total Cwtified S/M/WBE Participation $

PresidentI hereby certify that the above information is accurate to the best of my knowledge:

Name & Authorized Signature Title

1. The amount listed on this form for a Subcontractor/Sub consultant must be supported by price or percentage listed on the properly executed Schedule 2 or attached signed proposal.

2. Only those firms certified by Palm Beach Count£l»t-thetime of solicitation opening or due date are eligible to meet the established OEBO Affirmative Procurement Initiative (API). Please check the applicable box and list the dollar amount or percentage under the appropriate demographic category.

3. Modification of this form is not permitted and will be rejected upon submittal.

Note:

REVISED 06/30/2022

Form Rev. 10/18/21 Attachment A for Asphalt, Demolition, Electrical, Flooring, HVAC, Low Voltage, Painting and

Weatherproofing, Roofing

ATTACHMENT “A”

(for Asphalt, Demolition, Electrical, Flooring, HVAC, Low Voltage, Painting and Weatherproofing, Roofing)

AFFIRMATIVE PROCUREMENT INITIATIVES (APIs) FOR CONSTRUCTION

PROCUREMENT

The API(s) approved for this project are selected below by ☒. Fillable pdfs of all EBO forms can be found on the OEBO website at http://discover.pbcgov.org/oebo/Pages/Compliance-

Programs.aspx. Also, see the EBO Ordinance and Countywide PPM CW-O-043 for further information on APIs.

__X__ SBE Price Preference For Single Trade Construction

The work orders under this contract shall be awarded to the lowest, responsive, responsible bidder unless a certified SBE’s bid is within ten percent (10%) of the lowest non-SBE bid, in which case the award shall be made to the certified SBE bidder. Construction contracts where there are no opportunities for subcontracting (i.e.

single trade), may include a provision requiring awards of the contract to be made to the lowest responsive, responsible respondent or bidder unless a certified SBE’s bid is within ten (10) percent of the lowest non-small business bid, in which case the award shall be made to the certified small business bidder submitting the lowest responsive, responsible bid at the price that it bid.

____ SBE Sheltered Market for Small Construction Contracts

Under this contract, Work Orders $100,000 and below are reserved for competition among only certified SBEs. Small prime construction contracts (single trade or multi-trade) valued at or below $100,000 may be reserved for sheltered market competition where only certified SBEs are eligible to submit bids or quotes.

http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx

Bid Bond / Page 1 Form Rev. 1/8/24 Bid Bond - NonFederal

IFQ/B ATTACHMENT B

Return Attachment B if bid is $200,000 or more

DATE:

BID BOND

STATE OF FLORIDA

COUNTY OF PALM BEACH

KNOW ALL MEN BY THESE PRESENTS: That we, (hereinafter called "Principal"), and

(hereinafter called "Surety") are held and firmly bound unto Palm Beach County, a Political Subdivision in the State of Florida, by and through its Board of

County Commissioners, (hereinafter called "County") in the sum of

Dollars,($ ), (which sum is at least 5% of the bid price), lawful money of the United States of America, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly be these presents;

WHEREAS, the "Principal" contemplates submitting or has submitted a bid to the Board of County

Commissioners, Palm Beach County, Florida, for furnishing and paying for all necessary labor materials, equipment, machinery, tools, apparatus, services, all state workmen's compensation and unemployment compensation taxes incurred in the performance of the Contract, means of transportation for and complete

Construction of: (Project Name: West Boynton Park - Lighting Replacement and Number: 2019-

023121), in the County of Palm Beach, State of Florida; and

WHEREAS, it was a condition precedent to the submission of said bid that a certified check cashier's check, money order or bid bond in the amount of five percent (5%) of the base bid be submitted with said bid as a guarantee that the bidder would, if given a Notification from Owner, enter into a written contract with the

County, and furnish a public construction bond in an amount equal to one hundred (100%) of the total

Contract, within fourteen (14) consecutive calendar days after the County issues the Notification from

Owner.

NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, if the bid of the "Principal" herein is accepted and said "Principal", within fourteen (14) consecutive calendar days after written notice being given of such acceptance, (i) enter into a written contract with the County and (ii) furnishes a public construction contract bond in the amount equal to one hundred percent (100%) of the total contract amount and in a form satisfactory to the County, then this obligation shall be void. If the

Principal fails to complete (i) and (ii) above, the sum herein stated shall be due and payable to the "County", and the "Surety" herein agrees to pay said sum immediately upon demand of the "County", in good and lawful money of the United States of America, as liquidated damages for failure of said "Principal".

Bid Bond Must Contain Original Signatures. No Copies Will Be Accepted.

Bid Bond / Page 2 Form Rev. 1/8/24 Bid Bond - NonFederal

PROJECT NUMBER: 2019-023121

DATE:

IN WITNESS WHEREOF, the said as "Principal" herein, has caused these presents to be signed in its name, by its

, and attested by its under the corporate seal, and the said as "Surety" herein, has caused these presents to be signed in its name, by its

, and attested by its corporate Seal, this day of , A.D., 20 .

ATTEST:

(Witness Signature)

Print Name

TITLE: _

(SEAL)

(Contractor Firm Name)

By:

(Signature)

Print Name and Title:

ATTEST:

(Witness Signature)

Print Name

TITLE: _

(SEAL)

(Surety Name)

By:

(Signature)

Print Name and Title:

Bid Bond Must Contain Original Signatures. No Copies Will Be Accepted.

IFQ/B ATTACHMENT C

PROJECT REQUIREMENTS

ANNUAL CONTRACT - ELECTRICAL

Contact: Ben Carroll, FSPM, Capital Improvements Division Phone: (561)233-2059 Project Title: West Boynton Park - Lighting Replacement Project #: 2019-023121 Project Location: 6000 Northtree Blvd., Lake Worth, FL

1. GENERAL

a. The work covered by this Request for Quote consists of the furnishing of all labor, equipment, devices, tools, materials, transportation, professional services, supervision, drawings, permitting, and all miscellaneous requirements to perform all operations necessary to accomplish the work set forth below and shall be considered part of the Scope of Work.

b. Please reference the Annual Contract – Electrical for additional requirements.

c. Work to be completed during the hours of 7:00 a.m. to 5:00 p.m., Monday through

Friday.

d. Contractor shall contact the Project Manager, within seventy-two (72) hours of notice to proceed to establish scheduling, etc. required for project implementation.

e. Work to be completed within five hundred forty eight (548) calendar days from notice to proceed. Permit application, if required, is to be submitted by Contractor within five (5) days of “Notice to Proceed” and due diligence exercised to address all Building Department comments.

f. Liquidated damages will accrue in the amount of $120 per day.

g. The Contractor will provide a Certificate of Occupancy or Certificate of Completion, as appropriate, obtained from the proper Building official, prior to processing of final payment.

h. Contractor is responsible for obtaining all measurements during the site inspection.

2. SCOPE OF WORK

To replace existing fixtures with light-emitting diode (LED) per the project requirements provided below:

a. Install new concrete poles with related foundations.

b. Remove and properly dispose of existing metal halide light fixtures per state

Environmental Protection Agency (EPA) requirements.

c. Replace/install new LED light fixtures in the street/parking areas of West Boynton

Park in accordance with the plans and specifications prepared by engineer. Refer to Exhibits “1” and “2”. Photometric drawings are generated from specified light fixture per engineer of record, light levels shall be reached in foot-candles per engineer’s drawings.

d. Note occupancy sensors and photocells are included.

3. SUBMITTALS

All submittals shall be sent to the Project Manager for approval. This includes, but is not limited to, products to be used, methods of installation and requests for information and/or clarification. All submittals must be made by the Contractor and must include all details necessary for the Project Manager and Palm Beach County to make any necessary determinations. A transmittal form must be included which clearly requests data or information and deviations from the contract requirements for which approval is being requested. Failure to provide sufficient information will result in the rejection of the submittal. Where the specifications do not specify a brand name product or where a substitution of a product is not specifically prohibited, the Contractor shall submit their selected products for approval by the Project Manager. Such submittals shall include as much detail, and in a format, as required by the Project Manager, so as to allow the Project Manager to evaluate the proposed substitution.

4. MATERIALS

a. All material shall meet or exceed Florida Building Code and product submittals shall be reviewed and approved by the Owner’s Representative prior to ordering.

b. Materials shall be delivered in their original, unopened packages, and protected from exposure to the elements. Damaged or deteriorated materials shall not be used.

5. TEMPORARY PROTECTION

The Contractor shall protect all workers, staff and the general public from injury. The Contractor shall coordinate and schedule all work with the Project Manager.

6. PROJECT CONDITIONS

Contractor is to coordinate all space and security requirements with the Project Manager.

A construction schedule shall be submitted for review and approval prior to pre-construction meeting, including a start date, substantial completion date, and work plan defining which openings will be scheduled on what day. The Contractor shall conduct all work so as to cause the least interference possible with the normal activities of the operations of the facility and surrounding areas. Any damage caused by Contractor (including landscaping and irrigation) shall be the responsibility of the Contractor to repair and return to its original state.

7. PREPARATION

It shall be the responsibility of the Contractor to prep the site at the construction locations.

8. EXAMINATION

Report to the Project Manager, in writing, any imperfections, unacceptable conditions and/or corrections required to be made before commencing work. Any items not identified, documented and reported to PBC in writing, will become part of the contractors’ scope. All other items identified in writing, if approved, shall result in a change order.

9. INSTALLATION

All materials shall be installed in strict accordance with Manufacturer’s written instructions and recommendations. All work shall be done in conformance with applicable Federal, State and Local codes, and established standards.

10. WARRANTY

Contractor warrants all equipment, materials and labor furnished or performed against defects in design, materials and workmanship for a period of twelve (12) months from substantial completion. The luminaire assembly shall be provided with a 10 year part/labor warranty from the Manufacturer to be free from defects of function, materials, workmanship. This warranty will include unlimited replacement during the warranty period.

11. CLEAN UP

Remove all waste materials, tools and equipment from job site daily. Thoroughly clean the entire job area prior to requesting final inspection.

12. SECURITY

All bidders must have badged employees as identified below prior to commencement of work.

This project is subject to: ☐ Critical Facilities Background Check

☐ CJI Facilities Background Check

☒ No Background Check

Firms must submit a signed Non-Disclosure Agreement For Protection Of Building

Plans/Confidential Information prior to exhibit distribution, as the bid documents contain exempt and/or confidential information under Florida Public Records Law.

TO OBTAIN EXEMPTAND/ORCONFIDENTIAL INFORMATION:

1. Please click on the following link to access then Non-Disclosure Agreement:

https://pbcclouddrive.pbcgov.org/invitations/?share=0c0723d11cee24ad43b6

2. Complete the form in its entirety

3. Email the completed Non-Disclosure form to FDO-CID-Bids@pbcgov.org.

The email subject line should include “Non-Disclosure” along with the Project

# and Project Name in your request.

Note: The executed Non-Disclosure Agreement is valid for 1 year.

EXHIBIT(S) “1”

The exhibit(s) listed above contain exempt and confidential information.

https://pbcclouddrive.pbcgov.org/invitations/?share=0c0723d11cee24ad43b6

PROJECT MANUAL

Palm Beach County Site Lighting Replacement

Ocean Inlet Park

PBC Project No.: 19379 JLRD Project No. 119105

Permit Documents November 18, 2019

EXHIBIT "2"

DLynch Typewriter 2019-023121

PBC WEST BOYNTON PARK

SITE LIGHTING REPLACEMENT

PBC#19378

INDEX

JLRD PROJECT NO. 119107 INDEX - 1

INDEX OF SPECIFICATIONS

DIVISION 16 – ELECTRICAL

SECTION 16020 SCOPE OF WORK

SECTION 16025 CODES, FEES, STANDARDS

SECTION 16050 BASIC ELECTRICAL MATERIALS AND METHODS

SECTION 16110 RACEWAYS

SECTION 16120 WIRES & CABLES

SECTION 16130 BOXES

SECTION 16141 WIRING DEVICES

SECTION 16195 ELECTRICAL SYSTEMS IDENTIFICATION

SECTION 16450 GROUNDING

SECTION 16475 OVERCURRENT PROTECTIVE DEVICES

SECTION 16477 FUSES

SECTION 16490 CONTACTORS

SECTION 16530 LED EXTERIOR LIGHTING

SECTION 16670 LIGHTNING PROTECTION FOR STRUCTURES

SECTION 16709 SURGE PROTECTIVE DEVICES

SECTION 16950 TESTING

SCOPE OF WORK 16020 - 1

SECTION 16020

SCOPE OF WORK

PART 1 - GENERAL

1.01 DESCRIPTION OF SYSTEMS

A. The work included consists of all supervision, labor, materials, equipment, facilities and installation required for the complete and approved Electrical System Modifications as indicated on the Contract Documents and called for in this Specification, or as may be reasonably implied by and for the installation of a complete Electrical System.

B. All notes on the Drawings pertaining to the work of this Trade shall be considered as part of this Specification and Contract.

C. In general, the Electrical Contractor shall make final connections to equipment furnished by other trades or by Owner.

D. Refer to entire Contract Documents for coordination and demolition.

E. Contractor shall confirm existing utilities are capped or shutdown prior to excavation or demolition.

F. It is the Contractor's responsibility to visit the job site to inspect and confirm field conditions and systems. Advise Consultant of inconsistencies prior to bidding (14 days minimum).

G. The Contractor shall install complete and operating electrical systems consisting of the following:

1. Replace site lighting, in the proposed parking lots including LED type fixtures, fuses, handholes and wiring; existing controls to be reused. Where indicated, provide light poles and bollards, provide branch circuit wiring as required.

2. Temporary electrical power and lighting shall be furnished, installed and maintained for all trades as may be required for work, or in various locations throughout the building.

3. Miscellaneous items obviously required for a complete and operating systems, but not specifically called for on the drawings or in the specifications, shall be provided by the Contractor at no extra cost to the Owner, including but not limited to access panels, nuts and bolts, masonry anchors, conduit and equipment supports, drilling, welding, scaffolding, crane service, etc.

4. Conduit routing is not shown on the documents. It shall be the Contractor’s responsibility to field route all raceways, and coordinate such routing with all disciplines to resolve any conflicts, as necessary to provide the intended connections. It shall be assumed that the design was based on the shortest possible route. Where conduit or duct routing follows other than direct paths, the

PBC#19378

SCOPE OF WORK 16020 - 2

conductors and raceways shall be adjusted accordingly to account for voltage drop.

1.02 CODES AND FEES

A. The Contractor shall comply with applicable building and construction codes, Florida Building Code 2017, NFPA, the 2014 edition of the National Electric Code, PBC Professional Services Guidelines, and requirements of the local Utility Company.

1.03 STANDARDS

A. All materials shall be new, free of defects, and shall be U.L. listed, bear the U.L. label or be labeled or listed with an approved, nationally recognized Electrical Testing Agency.

Where no labeling or listing service is available for certain types of equipment, test data shall be submitted to prove to the Engineer that equipment meets or exceeds available standards.

PART 2 - PRODUCTS Not Applicable

PART 3 - EXECUTION Not Applicable

END OF SECTION

CODES, FEES AND STANDARDS 16025 - 1

SECTION 16025

CODES, FEES, AND STANDARDS

PART 1- GENERAL

1.01 CODES AND FEES

A. The Contractor shall comply with applicable building and construction codes, Florida Building

Code, NFPA, the 2014 edition of the National Electric Code, and requirements of the local Utility Company.

1.02 STANDARDS

A. All materials shall be new, free of defects, and shall be U.L. listed, bear the U.L. label or be labeled or listed with an approved, nationally recognized Electrical Testing Agency. Where no labeling or listing service is available for certain types of equipment, test data shall be submitted to prove to the Engineer that equipment meets or exceeds available standards.

BASIC ELECTRICAL MATERIALS AND METHODS 16050 - 1

SECTION 16050

BASIC ELECTRICAL MATERIALS AND METHODS

1.01 WORK INCLUDES

A. Electrical work shown on the Electrical Drawings and specified herein.

1.02 RELATED WORK

A. Specified Elsewhere

1. Division 1 - Drawings and General Provisions of Contract, including, but not limited to, general, special, and supplementary conditions and other Division 1 - Specification Sections, apply to the work of this section.

2. Division 16 - Applicable sections.

1.03 QUALITY ASSURANCE

A. All work and materials shall be in accordance with the requirements and codes of the State of Florida, and all other applicable bodies having jurisdiction.

B. If, in the opinion of the Contractor, any part of the specification or plans do not comply with the laws, codes and regulations, that matter shall be referred in writing to the attention of the Engineer for a decision before proceeding with that part of the work. There shall be no changes in the drawings or specifications made without approval of the Engineer.

Where a discrepancy exists between the drawings and this specification, the more stringent shall apply.

C. This Contractor shall secure and pay for all permits required by local authorities and shall provide the Owner with satisfactory interim and final inspection certificates.

1.04 REFERENCES TO STANDARDS

A. All materials and equipment furnished and installed under this contract shall be in accordance with the current, accepted version of the following applicable technical society, organization or body.

1. UL - Underwriter's Laboratories, Inc.

2. NEC - National Electrical Code

3. NFPA - National Fire Protection Association

4. NEMA - National Electrical Manufacturers Association

5. ASTM - American Society for Testing and Materials

6. IEEE - Institute of Electrical and Electronic Engineers

7. ANSI - American National Standards Institute, Inc.

BASIC ELECTRICAL MATERIALS AND METHODS 16050 - 2

B. Reference to standards shall mean and intend the latest edition of such standards adopted and published at the date of bidding documents.

1.05 SUBMITTALS

A. In accord with Division 1.

B. In accord with Division 0, at the completion of the project, Contractor submit operating instructions and maintenance manuals. Submit model number, catalog information, technical data sheets, shop drawings, test reports, wiring diagrams, parts lists and maintenance instructions where applicable.

C. Throughout the progress of construction, keep a complete and detailed record of all deviations in the electrical installation from that indicated on the Drawings, specifications and/or shop drawings. At the completion of the project and prior to final payment this marked set of drawings shall be submitted to Architect/Engineer.

1.06 TEMPORARY ELECTRICAL SERVICES

A. In accord with Division One.

B. Provide temporary power and lighting for safety and security throughout the Project, as may be required. Coordinate with Owner's representative for requirements in specific areas of the building, or on the roof.

1.07 GUARANTEE

A. Guarantee all materials and workmanship for a period of one year in accord with the General Conditions.

1.08 DELIVERY, STORAGE AND HANDLING

A. Materials shall be suitably packaged by manufacturer to prevent damage during shipment.

Damaged materials will not be acceptable for use.

B. Store materials on site in clean, dry storage area; when outside, elevated above grade and enclosed with durable watertight wrapping.

C. Handle all materials carefully to prevent damage. Minor scratches, marks or blemishes to finish shall be repaired.

PART 2 - PRODUCTS

2.01 MATERIALS

A. General

1. All equipment and material for permanent installation shall be new unless specifically indicated otherwise. In addition material shall:

BASIC ELECTRICAL MATERIALS AND METHODS 16050 - 3

a. Be without blemish or defect.

b. Not be used for temporary power or lighting without prior written authorization from the Owner.

c. Be in accordance with NEMA Standards.

d. Bear Underwriter's Label where subject to U.L. label service.

B. Water Seal

1. Seal penetrations of perimeter walls or floors below grade to prevent entry of water.

Use materials compatible with wall or floor construction.

2. Seal penetrations of roof, with boots compatible with roof design.

PART 3 - EXECUTION

3.01 INSTALLATION

A. All equipment and materials shall be installed and completed in a first-class workmanlike manner. The right is reserved to direct the removal and replacement of any item, which in the opinion of the Owner's Representative and/or Engineer does not present an orderly and reasonably neat or workmanlike appearance, provided such items can be properly installed in an orderly way by usual methods in such work.

3.02 LOCATION OF EQUIPMENT

A. The approximate location of all equipment and devices is shown on the Drawings. The Owner's Representative and/or Engineer reserves the right to change the location of all equipment or devices 6 feet in any direction at no additional cost provided such changes are requested before final installation.

B. Install all equipment with ample space allowed for removal and repair. Provide ready accessibility to removable parts of equipment and to all wiring without moving equipment which is installed or which is already in place. Provide access panels for all devices installed above non-accessible ceilings and/or within walls or partitions.

C. In mechanical and electrical equipment spaces, locate ceiling outlets and conduit with due consideration to ventilating ducts and mechanical piping. Where numerous ducts occur, install conduits and outlets after the ventilating ducts. Puncturing of duct work or hanging equipment such as light fixtures, ceiling hangers and conduits from duct work is prohibited unless specifically noted otherwise.

D. Electrical equipment shall be installed to maintain minimum clearances per Article 110 of

NEC and ANSI C2 (National Electrical Safety Code.)

3.03 COORDINATION

A. Provide day-to-day coordination with the work of other contractors engaged in this project.

Execute the work in a manner not to interfere with other contractors.

BASIC ELECTRICAL MATERIALS AND METHODS 16050 - 4

B. Coordinate with other contractors regarding the location and size of pipes, raceways, ducts, openings, devices, so that there may be no interferences between installation or of the progress of any contractor.

C. If conflict arises in the installation of work, the following preference schedules shall be followed:

1. Recessed lighting fixtures.

2. Roof drainage.

3. Low pressure ductwork.

4. Domestic water and vent lines.

5. Electric conduits.

3.04 WALL AND ROOF PENETRATIONS AND SLEEVE INSTALLATION

A. Provide sleeves for all electrical raceways, and wiring passing through walls and floors.

Sleeves shall be of sufficient length to extend through the wall and roof. Wall sleeves shall have ends flush with finished thickness of walls. Interior diameter of sleeves shall provide 1/2 inch clearance all around conduit.

B. Structural concrete beams shall be sleeved only in the middle 1/3 of span. Notify Engineer of any required deviation from this prior to placement of sleeve.

C. Wall and roof penetration shall be made watertight. Roof penetration shall be sealed and flashed per roof manufacturers published recommendations.

D. Where cutting is required to facilitate construction, this contractor shall patch and repair cut items to the original state. However, structural work shall not be cut without the written approval of the Engineer or his representative.

E. Holes through concrete and masonry in new and existing structures shall be cut with a diamond core drill or concrete saw. Pneumatic hammer impact, electric hand or manual hammer type drills, shall not be allowed, except where permitted by resident engineer as required by limited working space.

3.05 FIRESTOPPING

A. Where conduits, wireway, bus duct and other electrical raceways pass through fire partitions, fire walls or walls and floors, install a firestop that provides an effective barrier against the spread of fire, smoke and gases. Fire-stop material shall be packed tight, and completely fill clearances between raceways and openings. Fire-stop material shall conform to the following:

1. Fire-stopping material shall maintain its dimension and integrity while preventing the passage of flame, smoke and gases under conditions of installation and use when exposed to the ASTM #119 time-temperature curve for a time period equivalent to the rating of the assembly penetrated. Cotton waste shall not ignite when placed in contact with the non-fire side during the test. Fire-stopping material shall be non-combustible as defined by ASTM E136, and, in addition, for insulation materials, melt point shall be a minimum of 1700o F for 2-hour protection.

BASIC ELECTRICAL MATERIALS AND METHODS…