Questions_and_Answers_-_2014-N-15787_-_amendment_00002.docx

1) In the RFP document Section L.7.(f).(5), it is stated that “It is HHS policy that contractors provide all equipment and facilities necessary for performance of contracts; however, in some instances, an exception may be granted to provide Government furnished property or to authorize purchase with contract funds.” In the RFP document Section F.2, the eight places of performance specified are Government facilities. Do these two clauses combined imply that the contractor must supply all equipment and facilities at the Government facilities (e.g., furniture, computers, network, photocopying systems, etc.)? If not, what equipment and facilities will be provided to the contractor at the Government facilities?

See question and answer #10 in amendment 00001:

C.2.5 Contractor Personnel, Disciplines, and Specialties requires that “the Contractor shall provide the necessary resources and infrastructure to manage perform, and administer the contract.” Will CDC provide Government-furnished Equipment for all on-site contractor staff, including those at field quarantine stations?

Yes

2) The Attachment J.1 Pricing template indicates Key Personnel are Executive Manager and Sr. Program Manager. The government has not indicated who is considered Key Personnel for each TO. Is it the responsibility of the contractor to indicate who is deemed “key personnel” for each Task Order?

See question and answer #24 in amendment 00001:

What are the expectations for key personnel? Should the contractor identify key personnel at its discretion, or should certain labor categories be considered key personnel? Is there a certain number of key personnel required? Are key personnel designated at the IDIQ level or at the task order level or both?

Key personnel include the Executive Manager and the Senior Program Manager, and they are designated at the IDIQ level.

3) Indicated in the RFP section F.1 “The ordering period of this contract shall be a period of 60 months from September 26, 2014 through August 31, 2019. Can the government please confirm if the following Period of Performances are correct:

Base Year: 09/26/14 – 09/25/15 12 months Option Year 1: 09/26/15 – 09/25/16 12 months Option Year 2: 09/26/16 – 09/25/17 12 months Option Year 3: 09/26/17 – 09/25/18 12 months Option Year 4: 09/26/18 – 08/31/19 11 months and 5 days

See question and answer #14 and #15 in amendment 00001:

Section F.1 of the solicitation indicates the ordering period of the contract shall be 60 months, while the corresponding dates provided (September 26, 2014 – August 31, 2019 do not constitute a 60 month ordering period. Please advise.

The amendment will revise the ordering period to be date of award through 60 months from the date of award.

Will there be option periods?

The IDIQ contract will have a single ordering period of 60 months, and there will be no option periods. However, task orders are expected to have option periods.

4) Section L.7 (c) the government states “In addition to task order pricing, Offerors are required to submit the spreadsheet at attachment J.1 of all labor categories that they anticipate using over the life of the contract.” Will the government allow the offeror to add labor categories to Attachment J.1?

No.

5) Section C.3.1.2 is missing from the RFP. C.3.1.2 is listed in the PRS table on p. 15 (communication, training, education, and collaboration), but is not included in Section C.

See Question and Answer #8 in amendment 00001:

The Performance Requirements Summary (PRS) on page 15 of the solicitation references requirement C.3.1.2 for the contractor to provide responses for services as defined in the Task Orders for communication, training, education and collaboration. No paragraph C.3.1.2 exists.

Paragraph C.3.1.2 was inadvertently deleted and has been added in this amendment

6) Section C.6 calls for an Information Security section to be “addressed in a separate section of the Technical Proposal.” Where in the Technical Proposal does the Govt. want this to be included (as an Appendix)? Additionally, can we assume that this Information Security section does NOT count toward the 100-page limitation?

See Question and Answer #12 in amendment 00001:

Section C.6, Information Systems Security requires the offeror to demonstrate understanding of security requirements by attaching a Draft Data System Security Plan or Information System Security Plan (SSP). Is this included in the technical proposal as an appendix? Will this appendix be included in the page limit?

The SSP should be included as an appendix to the technical proposal that would not count against the page limit.

7) How many awards does the government anticipate making for the overall CDC NCEZID IDIQ?

See Question and Answer #1 in amendment 00001:

How many awardees are expected?

Two awardees are expected.

8) Program Management Labor Categories i.e. Executive Manager, Senior Program Manager, Program Manager, and Deputy Manager.

0. Question: Will these individuals be required to be at Government or Contractor Site? If there time is split between sites can the government give a percentage of time at each site?

See Question and Answer #21 in amendment 00001:

Will the Program Management Labor Categories, e.g. Executive Manager, Senior Program Manager, Program Manager, and Deputy Manager be required to be at the Government or Contractor site? How much time would be split between the sites? Would any of these labor categories be labor categories in any subsequent task orders?

No. If these labor categories are included in the proposal, please include time allocations based on previous experience and management expertise. As specified in the pricing table instructions, Program Management are expected to be indirect costs and should be embedded in the cost of other direct billable labor categories (Executive Manager, Senior Program Manager, Program Manager, and Deputy Program Manager).

9) C.6 Information Systems Security: Page 12 under the Security Compliance states: The Offeror should demonstrate understanding of security requirements by attaching a Draft Data System Security Plan or information system security plan (SSP). The SSP should be a brief and general narrative description of the system and its integration with the CDC Network Infrastructure.

a. Question: Will CDC install, operate, and maintain T-1/DS-3 connectivity into CDC’s network to facilitate integration?

See Question and Answer #13 in amendment 00001:

In relation to the SSP, will the CDC install, operate, and maintain T-1/DS-3 connectivity into CDC’s network to facilitate integration?

All performance conducted in Government space will have T-1/DS-3 connectivity into CDC’s network facility integration. In addition, key fobs will be provided for work that will be conducted off-site of government facilities (e.g., telework or remote performance).

10) Will the sample task orders be awarded as part of the initial IDIQ award?

See Question and Answer #4 in amendment 00001:

Will the sample task orders be awarded as part of the initial IDIQ award?

Yes it is expected that sample task orders 1 and 2 will be awarded as part of the initial IDIQ award.

11) Reference: C.2.4. Subcontract Management: Cross Teaming may or may not be permitted.

0. Question: Please define cross teaming.

See Question and Answer #4 in amendment 00001:

Section C.2.4, Subcontract Management states, “cross teaming may or may not be permitted.” Please define cross-teaming.

This sentence is removed; however, the contract will incorporate FAR 52.219-14 Limitation on Subcontracting.

12) Reference: Section 3.0 Level of Effort.

0. Question: What are the places of performance corresponding to the labor table provided on pages 27-29?

See Question and Answer #18 in amendment 00001:

Eight different locations are listed, but the task orders do not map the tasks to locations. Which tasks are performed in each location?

Sample Task 1: Specific sample 1 requirements will be performed at the locations as specified below.

Requirement 1.3.1.1.8.3 CDC Atlanta Quarantine Station Hartsfield-Jackson Atlanta Inter’l Airport, Concourse F 2600 Maynard H. Jackson Blvd., Suite 2425J Atlanta, GA 30354

Requirement 1.3.1.1.8.3 CDC Detroit Quarantine Station 2613 World Gateway Place, McNamara Terminal, Bldg. 830 Detroit Metro Airport Detroit, MI 48242

Requirement 1.3.1.1.5.1 CDC EL PASO Quarantine Station 601 Sunland Park Drive, Ste. 200 El Paso, TX 79912

Requirement 1.3.1.2.1.2 CDC Miami Quarantine Station Miami International Airport Miami, FL 33126 Terminal Bldg., 3rd Floor Concourse D Miami, FL 33122

Requirements 1.3.1.1.8.1 and 1.3.1.1.8.3 Minneapolis St Paul International Airport Lindbergh Terminal 4300 Glumack Drive, Suite G-2256 St Paul, MN 55111-3010

Requirements 1.3.1.1.5.2 and 1.3.1.1.5.3 CDC San Diego Quarantine Station 3851 Rosecrans St., Suite #715 San Diego, CA 92110-3115

All other sample 1 tasks will be performed at the following Government facility:

Centers for Disease Control and Prevention Division of Global Migration & Quarantine 1600 Clifton Rd NE Building 16 Atlanta, GA 30329

Sample Task 2: All tasks under sample task 2 will be completed in one of the following Atlanta-based Government facilities

Centers for Disease Control and Prevention Division of Global Migration & Quarantine 1600 Clifton Rd NE Building 16 Atlanta, GA 30329

Centers for Disease Control and Prevention 602 Webb Ginn House Road, Building A Lawrenceville, GA 30045

· Task Order I Questions:

1) In Task Order I Administrative Assistant I, II, III, IV, and V LCATS are considered SCA LCATS. Can the government provide the incumbent seniority for the individuals in this LCAT?

See Question and Answer #56 in amendment 00001:

Since the Data Entry labor categories are SCA categories, can the government provide incumbent seniority for the individuals in the labor category?

Yes

2) SCA Administrative Assistant only has one level. Can the government provided guidance’s on the different levels or can the contractor map to other LCATS?

See Question and Answer #26 in amendment 00001:

The SCA wage determination has only one level for Administrative Assistant, but the solicitation provides for five levels. How do these different levels relate to the wage determination?

All Admin categories will be bound by the Administrative Assistant labor category on the Service Contract Act wage determination. The different levels will relate to differing levels of complexity in the tasks performed.

3) Will the Contractor be required to have office/physical presences in the different Places of Performance in Task Orders I and II?

See Question and Answer #51 in amendment 00001 for task order I:

Will office space be provided for the contractor staff at all places of performance?

Yes, office space will be available for the contractor staff at all places of performance listed in the IDIQ and sample tasks (please see below).

Centers for Disease Control and Prevention Division of Global Migration & Quarantine 1600 Clifton Rd NE Building 16 Atlanta, GA 30329

CDC Atlanta Quarantine Station Hartsfield-Jackson Atlanta Inter’l Airport, Concourse F 2600 Maynard H. Jackson Blvd., Suite 2425J Atlanta, GA 30354

CDC Detroit Quarantine Station 2613 World Gateway Place, McNamara Terminal, Bldg. 830 Detroit Metro Airport Detroit, MI 48242

CDC EL PASO Quarantine Station 601 Sunland Park Drive, Ste. 200 El Paso, TX 79912

CDC Miami Quarantine Station Miami International Airport Miami, FL 33126 Terminal Bldg., 3rd Floor Concourse D Miami, FL 33122

Minneapolis St Paul International Airport Lindbergh Terminal 4300 Glumack Drive, Suite G-2256 St Paul, MN 55111-3010

CDC San Diego Quarantine Station 3851 Rosecrans St., Suite #715 San Diego, CA 92110-3115

See Question and Answer #61 in amendment 00001 for task order II:

Will work be performed at CDC facilities or Contractor facilities?

Yes, the work will be performed at an Atlanta-based Government site in one of the locations listed below.

Centers for Disease Control and Prevention Division of Global Migration & Quarantine 1600 Clifton Rd NE Building 16 Atlanta, GA 30329

Centers for Disease Control and Prevention 602 Webb Ginn House Road, Building A Lawrenceville, GA 30045

· Task Order II Questions:

1) Can the government provide a breakdown of LCATS that will support the various locations listed in C.2.3.1 Contract Management?

See Question and Answer #54 in amendment 00001:

Can the Government provide a breakdown of labor categories at each location?

Yes, please see specific task breakout below.

Sample Task 2: All requirements under sample task 2 will be completed in one of the following Atlanta-based Government facilities

Centers for Disease Control and Prevention Division of Global Migration & Quarantine 1600 Clifton Rd NE Building 16 Atlanta, GA 30329

Centers for Disease Control and Prevention 602 Webb Ginn House Road, Building A Lawrenceville, GA 30045

2) Can the government provide a headcount of how many contractors are currently on contract?

See Question and Answer #53 in amendment 00001:

How many contractor employees currently provide these services?

3) In Task Order II Data Entry LCATS are considered SCA LCATS. Can the government provide the incumbent seniority for the individuals in this LCAT?

See Question and Answer #56 in amendment 00001:

Since the Data Entry labor categories are SCA categories, can the government provide incumbent seniority for the individuals in the labor category?

Yes

4) In Task Order II is the Data Entry Center Manager considered a Key Personnel position?

See Question and Answer #55 in amendment 00001:

Is the Data Entry Center Manager considered “Key Personnel?”

Key personnel are only identified at the IDIQ level and as specified in the pricing table, key personnel include the Executive Manager and the Senior Program Manager

5) Can the government provide a current FTE headcount for the following areas in Task Order II?

1. Management of the EDN Data Entry Center

1. Data Entry, Scanning and Processing

1. Shipping Requirements/Forms Management

1. Management of the EDN Help Desk

See Question and Answer #62 in amendment 00001:

What is the level of effort required for each subtask ?

i. Management of the EDN Data Entry Center

ii. Data Entry, Scanning and Processing

iii. Shipping Requirements/Forms Management

iv. Management of the EDN Help Desk The estimated level of effort for Sample Task 2 is included in section 3.0. Please use previous experience and management expertise to propose specific levels of efforts for each subtask. Performance

6) Will the same FTE headcount be required for the Surge Capacity CLIN in Task Order II as for the Data Entry Center Management and Operations CLIN?

See Question and Answer #57 in amendment 00001:

In the event surge capacity is required, will additional individuals be required to perform the services, or will the surge services be performed by the same individuals as the base services?

Both could occur, depending on the scope of the need of the event additional hours may be required by the same individuals and/or additional individuals may be required to increase capacity.

7) Attachment J.4 Sample Task Order #2: Page 5, Data Entry Center Management; 1.1 Background: The EDN system has the potential to include several modules dedicated to specific populations and diseases of public health importance

1. Question: What other modules are planned, targeting which conditions, and how many modules can be accommodated at this time?

See Question and Answer #58 in amendment 00001:

At Item 1.1 Background on page 5, what other modules are planned, targeting which conditions, and how many modules can be accommodated at this time?

There are two modules currently in use within EDN, a TB module and a Hansen’s Disease module. There are no specific plans at this time for other disease modules. Other disease modules would require development work outside the scope of this solicitation.

8) Attachment J.4 Sample Task Order #2: 1.3 Scope: states The Contractor will provide a highly motivated, dedicated, professional staff to perform non-professional services…

1. Question: Was this intended to be non-personal services, or do you want offerors to perform non-professional services?

See Question and Answer #59 in amendment 00001:

Item 1.3, Scope, states that “the contractor will provide highly motivated, dedicated, professional staff to perform non-professional services.” Should this be non-personal services?

Yes, this should read “non-personal services.”

9) Attachment J.4 Sample Task Order #2, 1.3.1.4.4 Management of Help Desk, Page 8, states Contact IOM NY regarding missing electronic records

1. Questions: Is IOM NY the only International Organization for Migration (IOM) that adjudicates missing electronic records?

See Question and Answer #60 in amendment 00001:

Item 1.3.1.4.4, Management of Help Desk, page 8, requires that the contractor “contact IOM NY regarding missing electronic records.” Is IOM NY the only International Organization for Migration (IOM) that adjudicates missing electronic records?

IoM NY is the only IoM office that EDN staff contact for missing records.

10) Attachment J.4 Sample Task Order #2, states: 2.1 Places of Performance, Page 8

1. Question: Where will the work be performed? Will all work be performed on CDC facilities or on contractor facilities?

See Question and Answer #61 in amendment 00001:

Will work be performed at CDC facilities or Contractor facilities?

Yes, the work will be performed at an Atlanta-based Government site in one of the locations listed below.

Centers for Disease Control and Prevention Division of Global Migration & Quarantine 1600 Clifton Rd NE Building 16 Atlanta, GA 30329

Centers for Disease Control and Prevention 602 Webb Ginn House Road, Building A Lawrenceville, GA 30045