20-R-88JA PWS AB-18000-8JA.pdf

SECTION 1: PERFORMANCE WORK STATEMENT

PART 1 – GENERAL

1. GENERAL: If there is conflict among any law, regulation, specification, standard, or policy, the most stringent will apply. The following provisions shall apply to the performance of work under this contract:

1.1. SCOPE OF WORK:

1.1 Project Purpose and Description

The project involves the development of a design for the upgrade of the HVAC system, lighting, and select windows of facility at 10785, Main Post Chapel, and Child Development Center (CDC) 6 years of age and under.

1.2 Project Location

The facility is located on Fort Drum, NY at the west end of North Post, at 10785 Chapel Drive. The facility is surrounded by playgrounds, parking lots, and other administrative and child centers which see high volumes of traffic and visitors. A location map is attached.

1.3 Project Design Objectives

The objectives for this A/E design project are: (1) provide construction level engineering design plans and specifications for PW Engineering to competitively solicit construction proposals using one or more IDIQ construction contracts (i.e., MATOC, JOC, and/or Requirements Contract) vehicles: (2) provide engineering design solutions to meet PW Engineering’s customer’s needs for a complete design: (3) Provide an engineering design solution that meets the customer needs within the cost limits of the Government’s estimate for construction and as necessary prepare bid alternates to maintain the construction cost within cost limitations: (4) develop a detailed engineer’s opinion of cost for construction consistent with the design. (5) respond to construction contractor Requests for Information (RFIs) generated during the bidding process: (6) prepare and issue design amendments for revised engineering designs, scopes, and cost estimates resulting from responses to contractor RFIs, as required..

1.4 Performance Period/Milestones

The following table presents milestones for design of this project. These milestones were developed based on the Government’s need for a 100% final design to meet projected construction contract bidding and award.

Milestones Days Comments Design Charrette Agenda and Schedule

10 Business Days after Contract Award

Design Charrette Report to include Site Investigation

10 Business Days after completion of the design charrette meeting.

Concept Design 35% 60 Calendar Days after Contract Award Interim Design 65% 90 Calendar Days after Contract Award Final Progress Design 95%

120 Calendar Days after Contract Award

Final Design 100% 130 Calendar Days after Contract Award

SITE VISIT: There will be a site visit, if necessary, TBD after evaluation of SF 330. The meeting place will be at building P10785 Chapel Drive, Fort Drum, NY 13602. The group will leave from building P25 promptly at TBD to go to the site. If access to the installation is required, and an Application for Sponsorship (IMDR-ES Form 2) must be completed and returned e-mailed to Justin.l.wood22.civ@mail.mil by TBD.

QUESTIONS: All questions shall be in writing and e-mailed to alfredo.m.sanchez.civ@mamil.mil. Questions concerning this solicitation will be accepted up to the Close of Business (4:00 PM EST) on TBD. Fort Drum does not commit to providing responses to questions submitted after this date; however attempts to answer questions will be made.

1.2. HOURS OF OPERATION: Contractor operating hours shall be consistent with normal core duty hours of Fort Drum unless otherwise directed by the Contracting Officer (KO) or the Contracting Officer Representative (COR). Normal core duty hours are 7:30 AM - 4:00 PM, Monday through Friday, excluding Government holidays.

1.3. CONTRACTOR PERSONNEL: For the purpose of this contract, the term “Contractor personnel” applies to all Contractor employees, subcontractor employees, or any other person(s) acting for or on behalf of the Contractor to perform work on this contract.

1.3.1. Reserved.

1.3.2. Contractor Employee

1.3.2.1. General Qualifications: Contractor employees shall be trained, qualified, certified and/or licensed under the requirements specified in this contract prior to starting work. The Contractor shall maintain records of training qualifications, certifications, and licenses and provide them to the Contracting Officer upon request. The Contractor shall ensure that the employees remain fully qualified to perform work under this contract. The Contractor shall maintain the work force in such a manner as to ensure that the employees remain fully qualified.

The Contractor shall only employ persons able to speak, read, write, and understand English for those positions interacting with Government personnel, and where English is used or essential to provide the product, record, data, information, or service. Contractor personnel shall be physically capable of performing work under all climatic conditions.

1.3.2.2. Specialized Qualifications: Firms must have demonstrated a minimum of five (5) years of experience in the design, estimating of construction costs, and preparation of construction plans and specifications of HVAC and lighting projects meeting Unified Facilities Criteria. Must have experience on designing a minimum of ten (10) HVAC projects exceeding a construction cost of $1 million. Firms shall also demonstrate a minimum of five (5) years of experience with construction support (answering requests for information, performing bid analysis, submittal reviews, producing as built drawings, and verifying Testing and Balancing (TAB) and commissioning of equipment meets the design standards.)

1.3.3. Employee Conduct: The Contractor shall not allow any employee to perform work who has illegal possession of, or who is under the influence of alcohol or controlled substances.

Government rules, regulations, laws, directives, and requirements, which are in place or issued during the contract term shall be applicable to all Contractor employees or representatives who enter the Installation or who travel using Government transportation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Individuals who violate such rules, regulations, laws, directives, or requirements may be denied access to the Installation, either temporarily or permanently. Contractor personnel receiving a driving under the influence (DUI) conviction may be prohibited from driving on the installation.

1.3.4. Employee Appearance: Contractor employees shall be appropriately dressed including any necessary individual protective clothing and equipment.

1.3.5. Personnel Constraints/Conflicts of Interest: The Contractor shall not hire for this contract, any person whose employment would result in a conflict of interest, or employment which is prohibited by Department of Defense Regulation 5500.7-R entitled "Joint Ethics Regulation (JER)", Dated November 17, 2011.

1.3.6. Personnel Safety: The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The Contractor shall comply with all applicable federal, state, local, and Fort Drum laws and regulations including, but not limited to environmental, safety, and occupational health laws and regulations.

Except as otherwise stated in the contract, if the Contractor encounters material on the project site reasonably believed to be hazardous (such as ammunitions), the Contractor shall immediately stop work in the affected area and give notice of the condition to Range Control (772-7152) and contact the Contracting Officer or COR. Work in the affected area shall not resume without written permission of the Contracting Officer or COR.

1.4. SERIOUS ACCIDENT AND INCIDENT REPORTING:

1.4.1. The Contractor shall report serious accidents and incidents incurred while performing work under this contract immediately by the most expeditious means possible but not more than one hour following the accident or incident to the Fort Drum Directorate of Emergency Services, the Safety Office, and Contracting Officer. Serious accidents and incidents include, but are not limited to, those defined in AR 385-10 and AR 190-40 respectively or referenced in other applicable directives. Examples are as follows: One or more lives lost, one or more persons critically injured, three or more persons hospitalized due to one incident, property damage estimated to exceed $2,000, fire causing major damage to structures, equipment, or vehicles, and HAZMAT, hazardous substances, and HAZWASTE incidents.

1.4.2. Record of Injury Form: Immediately after a job-connected injury, the Contractor shall prepare a record of the incident/accident and forward it to the COR. The COR will forward the incident/accident report to the Command Safety Office. If more information is required the Command Safety office will coordinate with the COR for the required information.

1.5. CLAIMS LIABILITY ARTICLE: The Contractor shall indemnify, save harmless, and defend the Government from and against any and all claims, damages, actions, debts, liabilities, and attorneys' fees arising out of or in any manner predicated upon loss of or damage to the property of, and injury to or death of any and all persons whatsoever, in any manner caused or contributed to by the Contractor, his agents, servants, employees or subcontractors while in, upon, or about the military installation wherein this work is located, or while going to or departing from the same; and to indemnify and save harmless the Government from, and on account of damage of any kind which the Government may suffer as the result of acts of negligence, fraud or misconduct of any of Contractor's agents, servants, employees, or subcontractors in or about said military installation.

1.6. SECURITY, INSTALLATION ACCESS AND CONTROL, AND TRAINING:

1.6.1. Reserved

1.6.2. Access and general protection/security policy and procedures.

1.6.2.1 Installation Access and Identification of Contractor’s Employees: Entry to the installation requires the following: current vehicle registration, proof of insurance, valid driver's license for the vehicle driver, and picture identification for other personnel.

Contractors/Subcontractors and their employees requiring access to the installation will be required to comply with the installation access control policy/procedures. The Government will not be responsible for damages due to delay/stoppages caused by failure to comply. Contractors shall be restricted to physically sign in at Paul Cerjan Gate, Gas Alley, or WSAAF Gates for entry unless they have a DoD issued ID card, a local temporary pass, or a local access badge (LAB). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.2.2. The Contractor shall provide a list of names and dates of birth of all employees that will be working on this contract to include subcontractors. CORs/Contract Technical Representatives are required to complete an IMDR-ES Form 2 (Application for Sponsorship) for all individuals needing access under the contract and submit to usarmy.drum.imcom-atlantic.mbx.des-acp@mail.mil at least 7 days prior to access being needed.

1.6.2.3. Each employee who requires access to Fort Drum to perform work under any contract, at any tier, must obtain a DoD identification credential, temporary pass, or a LAB to obtain access to Fort Drum.

1.6.2.4. The Contractor shall provide information as required by the Fort Drum Chief, Physical Security to enable the government to conduct a criminal history background check (CHBC) on contractor employees who are to have access to Fort Drum. If the CHBC is not adverse, a 30 day temporary access pass will be prepared by the Fort Drum Physical Security Division while the contractor’s employee makes an appointment for a Local Access Badge (LAB) to be created if access is needed longer than 30 days. A LAB will be issued for a period of no longer than 365 days at a time. If the CHBC is adverse, the employee will be denied access. If access is denied for any reason, the contractor’s employee may request a waiver from the installation utilizing the Access Waiver Denial Program. If a contractor’s employee is denied access for any reason the employee will not be allowed access until a waiver is requested and approved. There is an appeals process through the Directorate of Emergency Services. Final determination to allow entry and the issuance of a DoD credentials rest with the Garrison Commander or his designee, the Director, Emergency Services.

1.6.2.5. If an employee no longer needs the DoD identification credential for any reason (e.g. quits his/her job or no longer performs under the contract), the contractor is required to collect the DoD identification credential from the employee and surrender it to the Fort Drum Physical Security Division within four (4) calendar days of such change. If the DoD identification credential cannot be returned within the required time frame for any reason, the contractor shall immediately notify the Physical Security Division verbally, followed up in writing the next work day. Email notification is authorized. An employee’s inability to obtain entrance to a Government installation because he/she does not have the required identification badge or visitor’s pass shall not excuse timely performance of the requirements of this contract.

DoD identification credentials are currently issued at the Fort Drum Physical Security Division located in the Fort Drum MP Station. The Government may change the location at which DoD identification credential are issued or returned, with or without advance notice to the contractor.

Any such changes shall not be a basis for adjusting the contract price under any clause of this contract.

1.6.2.6. DoD identification credential will not be reproduced or copied by the contractor, its subcontractors, or their employees. If an employee’s DoD identification credential is lost, stolen, or reproduced, the contractor shall verbally report the loss, theft, or reproduction to the Fort Drum Physical Security Division on the day such loss, theft, or reproduction is discovered, followed by a written report of the circumstances to the Fort Drum Physical Security Division within two (2) calendar days.

1.6.2.7. Each contractor employee shall possess/wear the DoD identification credential while performing work under the contract. The DoD identification credential shall be worn on the upper front of the outer garment unless precluded by OSHA regulation(s). The DoD identification credential will not be used for access to any Government installation except for performance of work under the contract for which is was issued. The contractor, shall upon expiration or termination of the contract, collect all DoD identification credentials and turn them into the COR.

1.6.2.7.a. Reserved

1.6.2.7.b. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7. Reserved

1.7. ENVIRONMENTAL COMPLIANCE: N/A

1.8. TOXIC/HAZARDOUS MATERIAL AND WASTE MANAGEMENT: N/A

1.9 REPORTS:

1.9.1. The Contractor shall complete responses in a timely manner to all requirements for reports and requests for information and data, both one-time and recurring.

1.9.2. Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September

30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

1.10. Reserved.

PWS PART 2: DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS: The definitions set forth below are those unique to this contract.

Definitions for technical terms or words that are included in this contract can be found in the technical documents referenced in the individual functional areas of the PWS. The definitions provided below are oriented to Fort Drum’s PWS. In many cases, definitions are specific by situation. The listing of definitions is not all-inclusive, but it has been derived from official publications (e.g., regulations and technical manuals) when available.

Army Regulations (ARs): Publications issued by Department of the Army (DA) which are directive in nature and contain missions, responsibilities, policies and administrative procedures necessary to insure uniform compliance with those policies.

Business Day: Monday through Friday, except for Government recognized holidays and days the Fort Drum duty day has been cancelled for all but emergency business.

Contracting Officer (KO): An individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer's Representative (COR): An individual from the functional activity appointed by the Contracting Officer and delegated specific authority to monitor contract performance and to perform specific contract administration functions.

Contract Discrepancy Report (CDR): A formal method documenting unsatisfactory Contractor performance (contract deficiencies and defects against the AQL) in the contract file.

Defective Service: A unit of service, which contains one or more defects and does not conform to specified requirements.

Federal Acquisition Regulation (FAR): Provides uniform policies and procedures for acquisitions by executive agencies of the federal Government.

Government Furnished Property: All tangible property of Government furnished to Contractor.

Hazardous Waste: A waste as defined in title 40, CFR, Part 261.3. Special handling procedures and disposal facilities are required for their disposal in compliance with federal, state and local regulations.

Performance Requirements Summary (PRS): The PRS identifies key performance indicators and standards that represent logical service outputs that will be evaluated by the Government to assure the Contractor is fulfilling the terms of the contract.

Performance Standard: A measurable output or result associated with the performance-based description of a requirement found in the PWS.

Performance Threshold: The Performance Threshold is the lowest case quality level (percent) of defective outcomes/service that the Government indicates will be accepted using acceptable sampling techniques and procedures. However the Contractor is still expected to meet the performance standard outlined utilizing the re-work process at no additional cost to the government.

Quality Control: Those actions taken by the Contractor to control the in-process performance of goods or services to ensure that contract quality standards are met.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance.

2.2. ACRONYMS: For the purpose of the resultant contract, the acronyms listed below shall apply:

AQL Acceptable Quality Level CFR Code of Federal Regulations DA Department of the Army DA Cir Department of the Army Circular DA Pam Department of the Army Pamphlet DEC Department of Environmental Conservation GFP Government Furnished Property MSDS Material Safety Data Sheets NYSDEC New York State Department of Environmental Conservation POV Privately Owned Vehicle

PWS PART 3: GOVERNMENT FURNISHED RESOURCES

3.1. GENERAL: This section describes those items that will be furnished by the Government to the Contractor for performance of the requirements of this contract. The Contractor shall not make use of any property or services described in this section for any purpose other than performing the requirements of this contract. Contractor personnel are responsible for safeguarding GFP, equipment, and facilities. The Contractor shall be required to reimburse the Government for lost, damaged, or misappropriated property for which Contractor personnel are responsible.

3.2. GOVERNMENT FURNISHED SERVICES:

3.2.1. Emergency Services:

3.2.1.1. Emergency Medical Treatment: Government furnished medical service is not available to Contractor personnel, except in emergency on-the-job situations when Contractor personnel suffer serious injury or acute pain. Government emergency treatment will be provided as the first point of medical care. Transfer to non-Government facilities shall be affected as soon as possible and as determined by attending medical authorities. Contractor employees experiencing emergency on-the-job injuries or illnesses may use Guthrie Clinic. The Contractor shall be responsible for any charges resulting from treatment at Guthrie Clinic. The hours of operation for Guthrie Acute Care Clinic are 9am -9pm. Any arrangement between the Contractor and Contractor employees relative to health care, and insurance(s) for health care, shall not interfere with the Government's right to reimbursement in the manner selected by the Government for each occurrence where emergency medical service is rendered. The Emergency Medical Services (EMS) telephone number is 911 (or 766 from a cell phone).

3.2.1.2. Fire Protection: The Government will provide fire protection and prevention services to the contract site. These services are obtained by calling the Fort Drum Fire Department for non-emergencies at 772-4131 and by dialing 911 (or 766 from a cell phone) for emergencies.

3.2.1.3. Police Protection and Law Enforcement: The Government will provide Police Protection and Law Enforcement services to the Contractor and Contractor personnel on the installation. This service shall also include any investigative services related to physical security of Government owned property and incidents involving Contractor owned property inclusive of privately owned property of Contractor personnel if the incident occurs on the installation. These services are obtained by calling the Directorate of Emergency Services.

3.3. GOVERNMENT FURNISHED SUPPLIES: None

3.4. GOVERNMENT FURNISHED PROPERTY: None.

PWS PART 4: CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1. GENERAL: With the exception of items specifically identified as Government furnished in Part 3, the Contractor shall furnish all supplies, equipment, supervision, materials and services necessary to perform the requirements of this contract.

4.2. PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS: NOT

APPLICABLE

4.3. CONTRACTOR OWNED PROPERTY:

4.3.1. Condition of Property: All Contractor property shall be in an operable condition and meet all applicable Federal, State, Local, and Installation requirements for its operation.

Equipment shall also have complete and intact design and safety features as if they were new excluding the appearance of fair wear and tear on the equipment.

4.3.2. Identification and Markings:

4.3.2.1. Equipment: All Contractor furnished equipment shall be inscribed, engraved, stamped, or otherwise permanently marked to identify it as Contractor Owned property. The method of marking and information shall be at the Contractor's discretion except that it shall minimally identify the name of the Contractor’s concern.

4.3.2.2. Vehicles: The Contractor shall provide and maintain sufficient vehicles required to fulfill the terms of this contract. Contractor Vehicles shall bear the name of the Contractor's concern on both right and left side of the vehicle. Identification affixed to vehicles shall be in bold text letters not less than one half (1/2) inch in stock and not less than three (3) inches high.

Color and style of text are at the Contractor's discretion providing the text is in clear and sharp contrast to the surrounding area.

4.3.2.3. Operation: All Contractor owned equipment shall be operated according to applicable Federal, State, Local, and Installation laws and regulations as they apply to the equipment. This includes the requirement that Contractor personnel shall be adequately trained and possesses all necessary licenses, certification, or other required documents to operate the equipment.

4.4. A/E SERVICES

4.4.1 General

The Contractor will conduct a design charrette, scoping and planning meeting.

The design charrette will be held at PW Engineering’s Conference Room (Building 4894.) A site visit(s) will be held during the design charrette.

The contractor will prepare a design charrette agenda and schedule for review and approval by the Contracting Officer. The design charrette shall address all aspects of the project requirements.

The Contractor will prepare a design charrette report and preliminary plans and submit the same to the contracting officer.

4.4.2 Statement of Design

The building at 10785 Chapel Drive is a 63,813 square foot (SF) facility originally constructed in 1989-1990, which houses two distinct functions; the Main Post Chapel and Child Development Center, which are attached but largely function as two independent building systems. Multiple additions and modifications have been constructed at the facility which has led to a less than efficient HVAC system with no central control.

The Chapel and Religious Education Center comprises 38,278 SF of the footprint with Sanctuary, Fellowship Hall, and offices. The 25,534 SF Child Development Center is for children ages six (6) and under. The Heating Ventilation and Air Conditioning system at this facility has reached the end of its useful life and is underperforming to meet peak heating and cooling demands. Much of the equipment is vintage and needs to be replaced and/or upsized to meet heating and cooling loads and current codes. The controls are separate and shall be upgraded with a new centralized Building Management System (BMS) controls system.

In addition to performing a complete evaluation and design of a new HVAC system, in accordance with Fort Drum PEWS, the contractor shall include design for replacement of acoustic ceiling tiles, upgrade all lighting to LED fixtures, and replacement of all windows in the Chapel which predate the 2014 expansion project.

Important note: A phase construction plan shall be developed to maintain occupancy and operation of one wing of the CDC at all times. Once the first wing is complete, occupancy will switch and construction can begin on the other wing.

4.4.3 Building Systems Evaluation Report

Complete a comprehensive evaluation of the existing building HVAC system, electrical system, lighting, and windows. Information shall be submitted in an engineering report with executive summary of findings, table of contents, and specific sections including but not limited to the following topics:

1. Inventory and evaluation/analysis of all HVAC equipment, age, capacity, and condition, with labeled photographs. Shall include narrative defining current capacity limitations, and overall function of the system.

2. Inventory and evaluation/analysis of building electrical system, components, and capacity with labeled photographs. Shall include narrative defining current capacity limitations, and overall function of the system.

3. Inventory and evaluation of building lighting in all areas, including interior and exterior building lighting (excludes parking lot light poles), with example labeled photographs.

4. Inventory and evaluation of all windows in the MAIN POST CHAPEL ONLY, including window frame, and assembly with labeled photographs.

5. Recommended course of action for upgrading the HVAC system in compliance with current codes and regulations to meet peak heating and cooling demands, including equipment, duct work, supply piping, electrical, plumbing, and associated appurtenances and incidental impacts. Include an estimated cost of construction, break out by trade, along with a construction schedule.

4.4.4 HVAC System

Two (2) new hydronic boilers, pumps, and associated appurtenances were installed at 10785 CDC portion of the facility, in December 2019 and shall be incorporated into the new HVAC system to the maximum extent possible. The Sanctuary operates on a newer HVAC system that will be considered to remain in service if determined to be satisfactory and part of the recommended Course of Action, but at a minimum shall be tied into the new BMS control system. The existing CDC and original Chapel HVAC system’s shall be designed for complete replacement including, but not limited to, ductwork, diffusers, return and supply lines, electrical, plumbing, pumps, chillers, condensing coils, AHU’s, controls, boilers, dampers, exhaust fans.

Fire Suppression System Upgrades as required by code and impacted by the new HVAC system shall be designed and incorporated into the construction plans and specifications.

4.4.5 Lighting Upgrades

Lighting throughout 10785 shall be replaced with LED fixtures and meet lighting standards based on use. All acoustic ceiling tiles will be replaced during demolition and installation of HVAC system. A/E shall include new acoustic ceiling tiles and LED lighting in the design plans.

4.4.6 Window Upgrades

The original windows in the Chapel are experiencing infiltration and provide poor insulation values. Design for replacement of all windows in the Chapel, excluding the building renovations/additions in 2014.

(The Sanctuary was part of the 2014 project and does not need new windows.)

4.4.7 Site Investigation

The contractor shall complete a site investigation to evaluate site conditions that will affect design and construction of the project. The site investigation shall include, but not limited to, subsurface soil conditions, horizontal and vertical location of aboveground and underground utilities, and adjacent facilities and services in the immediate vicinity of the project site. Complete an instrument survey of the site and immediate surrounding area. The survey shall be prepared by, and bear the seal and signature of, a licensed land surveyor. The survey shall establish at least two temporary benchmarks for horizontal and vertical control for construction.

4.4.8 Construction Services.

Contractor shall provide construction support services to respond to contractor questions and unforeseen or differing conditions during construction. This shall include issuance of supplemental drawings, design revisions, as well as estimated cost of construction. Contractor shall perform periodic inspections to ensure compliance with plans and specifications, and TAB Commissioning.

PWS PART 5: DELIVERABLES

5.1 Format and Media:

Concept Design (35%), Interim Design (65%) and Final Progress Design (95%) and Final Design (100%) shall be submitted to the Government for review and comments. Submit one bound set of hard copy prints on ANSI D standard sized sheet and one set of bound hard copy prints on ANSI B standard sized sheet (1/2-scale). Provide for each design phase a CD/DVD containing all drawing sheets in Adobe PDF format, all CAD files used to prepare the design drawings to include the CAD models, and all CAD recourses (line types, color charts, design libraries, and others). Electronic submission via email or through a Government controlled FTP site is acceptable.

All design phase deliverables shall be submitted to the PW Engineering Project Manager using ENG Form 4025. The ENG Form 4025 shall be in Adobe PDF fill-in format and digitally designed by the Contractor QC Manager. Submit the ENG Form 4025 electronically.

5.2 Electronic Transmittals:

All CAD data and files developed under this contact shall be delivered to the Government on electronic digital media. The electronic digital data and files shall be provided on CD-ROM (compact disk, read only memory). Each CD-ROM shall be delivered to the Government is a separate container, commonly referred to as a “jewel box.” The electronic digital media shall be in a format that can be read and processed by the Government’s target CAD system.

Model files, sheet files, and other associated files shall not be device dependent, nor shall the directory structure of the CD-ROM require any reconfiguration or other manipulation on the Government’s part to view, print, and plot the files directly from the CD-ROM. The directory structure of the CD-ROM shall be configured such that a complete download of the CD- ROM’s contents to an electronic folder on a Government computer hard drive will not require any reconfiguration or their manipulation on the Government’s part to view, print, and plot the files. A portable document format (.pdf) final containing the set of full-sized plotted sheet files shall be included on each CD-ROM. Each CD-ROM shall be labeled with a printed label, and each printed CD-ROM label shall contain, as a minimum, the following information:

a. The project name, contract number, contract date and version and/or submission number;

b. The format and version of operating system software;

c. The name of the preparer’s firm, and the name and phone number of the preparer’s Point-Of-Contact for the project;

d. The sequence number of the digital media; and

e. A description of the contents of the CD-ROM (e.g., Civil Plans, Architectural Plans).

The jewel box label for each CD-ROM shall be printed and each printed jewel box label shall contain, as a minimum, the following information:

a. The project name, contract number, contract, date and version and/or submission number;

b. The format and version of operating system software;

c. The name of the preparer’s firm, and the name and phone number of the preparer’s Point-Of-Contact for the project;

d. The sequence number of the digital media; and

e. A description of the contents of the CD-ROM (e.g., Civil Plans, Architectural Plans).

i. A tabular listing of all files on the CD-ROM.

ii. A chart clearly showing the directory structure of the CD-ROM.

iii. For multiple CD-ROM packages, a tabular list of all files in the package with clear indication of the total number of CD-ROMs in the package, and a list of the contents or, as per item (g) above, of each CD-ROM.

iv. A complete listing of the project’s version and submission history.

5.3 Quality Control:

Before a file is placed on the delivery digital media, the Contractor shall ensure that the following is performed:

a. Remove all extraneous graphics outside of the border area and set the active parameters to a standard setting.

b. Check to ensure that all reference files are attached without device or directory specifications.

c. All digital files shall be delivered to the Government uncompressed.

d. Include all support files, both graphic and non-graphic, used to prepare the drawings, such as, but not limited to, color tables, pen tables, font libraries, symbol libraries, user command files, plot configuration files, design and computation manager files, AML plot routines, cell libraries, and line style files.

e. Make sure that all support files, such as those listed above, are in the same directory and the references to those files do not include device or directory specifications.

f. All sheets to include, but not be limited to, abbreviation sheets, standard symbol sheets, legend and index sheets contained in the construction plan package.

5.4 Government Review and Comment:

The Contractor shall prepare a review and comment form to be used. The format of the review and comment form shall be submitted to the Government for approval. The final format of the form shall be mutually agreeable to both the Contractor and Government. Upon approval of the form, the form shall not be modified unless approved by the Contracting Officer. The form shall be prepared in Microsoft Word. For each design phase submittal, the Government will, distribute the design phase submittal to project stakeholders for review and comment. The Contractor shall consolidate all review comment forms into one master document where the Contractor shall respond directly to each specific Government review comment. DrChecks, an online system used to submit review comments, will generally not be used for Government review and comment. However, if DrChecks is required, the requirement will be specified in the project statement of work.

5.5 Concept Design (35%):

The Concept Design (35%) shall primarily consist of project concepts, preliminary drawings, field investigation narrative reports indicating analysis of existing conditions, economic analysis, identification of permit requirements and proposed scheme of work. It shall include drawings and design analysis assuring compliance with Government criteria. It shall also include a tentative Table of Contents showing proposed specification sections to be used.

5.6 Interim Design (65%):

The Interim Design (65%) is used to check progress, schedule, cost, and identify any risks to timely completion of the design. The Interim Design shall consist of drawings, redlined UFGS, prepared project specification drafts, updated design analysis, revised cost estimate, and draft design reports. Drawing, specifications, and design analysis will be updated by all comments and project development. The basis for changes will be documented.

5.7 Final Progress Design (95%):

The 95% interim design shall be the Final Progress Design, and shall be complete in the final format and accurate in the best judgment of the Contractor, except for minor typographical errors and pencil-in corrections. This deliverable shall include a reproducible copy of the 65% design comments with responses.

5.8 Independent Technical Review:

The Contractor shall have an independent technical review conducted (review by someone technically qualified from each discipline other than the designer/designer engineer(s)) of all drawings, specifications and other required technical documents prior to the final review.

The intent of this independent review is to eliminate errors, interferences, and inconsistencies, and will be used to verify that all design criteria, review comments, guide specifications, and contract requirements are incorporated into the final design.

5.9 Final Design (100%):

The Final Design (100%) represents the total design effort. The Contractor will incorporate the 95% review comments into the 100% submission. This submission shall consist of completed permits, drawings, specifications, submittal registry, cost estimate, design analysis, reports, and a reproducible copy of the 95% design comments. If it is determined by the Government that all necessary comments were not incorporated into the final submittal, the Contractor shall, at no additional cost to the Government, make immediate correction to the contract documents. If requested in the contract, final GIS deliverables shall be provided. The final design analysis shall be complete and support the requirements of the project. Final design drawings, specifications, cost estimate, and other deliverables shall have been thoroughly checked with all comments incorporated. Any required permit applications, permit approval letters, and/or any requirements that apply to project construction shall be included in appendices to the specifications. The Contractor shall submit with the final design a written certification that the Independent Technical Review was completed prior to submitting to the Government.

5.10 Final Back-Checked:

A revised final submittal shall be required to assure all comments have been satisfactorily resolved and the design documents are ready to be used for solicitation of construction proposals. The final contract documents shall contain the necessary details to permit prudent and competitive bids, and must be sufficient in technical quality, accuracy, and completeness to afford a clear understanding of the construction project.

PWS PART 6 SPECIFICATIONS

6.1 Purpose and Applicability:

This section provides requirements for project specifications. The specifications will be prepared from standard Unified Facility Guide Specifications (UFGS), unless written permission is given by the Contracting Officer to waive it, or it’s explicitly waived in the project scope of work. The specifications, when combined with contract drawings, will provide sufficient detail to permit fair and competitive bids, and to allow the Government to conduct equitable negotiations. Specifications shall be prepared in accordance with approved and established engineering standards, as well as established design requirements.

Specifications shall be prepared using SPECSINTACT. UFGS and SPECSINTACT can be obtained from the Whole Building Design Guide website at the following URL:

http://www.wbdg.org/

When a specification section is required that is not covered by the UFGS, the preparer shall use a SPECSINTACT template and create the new section in accordance with UFC 1-300-02 (format) and the project requirements. Manufacturer/supplier specifications that promote proprietary systems and/or materials shall not be used. Where the Government’s scope explicitly states than an agency specification (i.e., NYSDOT Standard Specifications) is to be used, the Contractor shall use the agency specification.

6.2 Reference Documents:

Specifications shall comply with the requirements UFC 1-300-02 Unified Facility Guide Specifications (UFGS) Format Standards (latest edition).

6.3 Units of Measure:

All specifications shall be prepared in SI (English inch-pound) units, unless specified otherwise.

6.4 Preparation of Specifications:

When a set of specifications is edited, the specifications preparer shall use sections from the most current UFGS master available. For example, if the Concept submittal is submitted in March, but the editing of the sections does not occur until April, the preparer will use the UFGS sections for the April release. Similarly, the preparer will use the UFGS section for the latest release for the Final design submittal. It is the responsibility of the Contractor to ensure that all revisions and notices are incorporated into the current UFGS for the period ending with the acceptance of the final design specifications by the Government.

6.5 Concept Specifications:

The Contractor shall add UFGS and template sections to a new SpecsIntact job to create a list of specifications to cover all parts of the project. For the outline, the Contractor will print the table of contents from a SpecsIntact developed project. The preparer will pull the UFGS sections that are applicable to the project. Sections will come from the current UFGS master available on the WBDG website. The Contractor shall pull additional sections and change the section name to create placeholders for any non-UFGS sections required for the design.

The outline will cover applicable CSI Divisions 1 through 49. The table of contents forms an outline of the specification to print, or made into a PDF file, and shall be submitted with the concept design submittal.

6.6 Interim Specifications:

At the Interim Design level, the draft specifications shall be submitted for review in redline form using SpecsIntact revision features. Discarded design choices will be visible in spite of markings. Specifications shall be edited to the level of design completion, and will accompany the drawings; inserts will be inserted in the UFGS pages with accompanying added text indicators.

6.7 Final Specifications:

At the Final Design level, the specifications, Divisions 1 through 49, shall be coordinated with the drawings. Comments from the intermediate review will be incorporated. If an intermediate submittal is not required by the contract, redline specifications shall be submitted in addition to the manuscript with the final design submittal. A final review will determine that all previous review comments have been either incorporated of justifiably withdrawn; the specifications have been coordinated with the drawings and the design analysis; and the individual UFGS have the latest notices and revisions incorporated into them. The redline corrections will be removed from the specifications after all review comments have been shown to be incorporated. The contents of the final design specifications package shall be as follows:

(a) Cover sheet with title of job, contract number, contract location, date, and name of the Contractor. The cover sheet shall bear the seal and signature of the Engineering/Architect of Record.

(b) Table of contents for the entire project, listing in order the section number and title.

(c) Specification Section, Division 1 should include, as a minimum:

i. Contractor Quality Control (QC) requirements.

ii. Submittal Descriptions and Submittal Procedures, including properly filled out ENG Form 4288 Submittal Register.

iii. Environmental Protection.

iv. Site Specific Sections.

(d) Specifications Section, Divisions 2 through 49 as applicable.

PWS PART 7 MECHANICAL ENGINEERING:

7.1 Purpose and Applicability: This section presents requirements, responsibilities, and objectives for the engineering design of mechanical systems. The purpose is to ensure that the mechanical design provides a firm basis for obtaining equipment and items which are operable, maintainable, measureable, cost effective, and technically sound.

7.2 Reference Documents: Mechanical engineering design shall be completed in accordance Government and non-Government publications, and nationally recognized standards and codes. Mechanical design will be completed in accordance with, but shall not limited to, the following:

(a) UFC 1-200-01 General Building Requirements

(b) UFC Series 3-400 Mechanical

(c) UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

(d) UFC 4-010-02 (FOUO) DoD Minimum Antiterrorism Standards for Buildings

(e) ASME American Society of Mechanical Engineers Standards

(f) ASHRAE American Society of Heating Refrigeration Air Conditioning Engineers Standards

7.3 Fire Protection: All designs must comply with UFC criteria. The Contractor will show all information necessary to construct the fire protection system(s) total design. The information provided will be detailed to the extent that the construction contractor will only need to provide shop drawings that show compliance with the construction contract requirements. The Contractor will include all technical data, occupancy classification, design density, design areas, hose steam (where applicable), and duration of the water supply. The design will include adequate hydraulic calculations. The Contractor will ensure that all designs provide the most cost effective fire protection that complies with all applicable requirements for life, health, and safety.

7.3.1 Concept Design:

a. Design Analysis: Provide a description of the system(s) to be used, along with a list of standards upon which the design is based. A preliminary version of the fire protection design analysis will be included.

b. Drawings: Drawings shall show the location and arrangement of all fire protection devices, equipment, and piping systems in the design. Equipment will be shown to scale.

c. Concept Specifications: Provide the outline in accordance with contract requirements.

7.3.2 Intermediate Design:

a. Design Analysis: The concept descriptions will be updated to reflect any changes in the design since the concept submittal. The basis for changes will be documented.

Calculations shall be complete for all systems.

b. Drawings: The layout plan of all equipment and piping will be shown. Section and detail views will be identified.

c. Specifications: Specifications shall be updated and provided in accordance with contract requirements.

7.3.3 Final Design:

a. Design Analysis: The interim descriptions will be updated to reflect any changes in the design since the interim submittal. The basis for changes will be documented.

Catalog cuts from at least three vendors, sufficient in detail to demonstrate compliance with all contract requirements, including contract specifications, will be included for all major items of equipment. For total design of water sprinkler systems, complete hydraulic calculations or equivalent information for other extinguishing systems will be submitted.

b. Design Drawings: The intermediate drawings will be expanded to include the location of all sprinklers, risers, and piping, or equivalent information for other extinguishing systems. Center-to-center dimensions between sprinklers on branch lines and between branch lines, from end sprinklers to adjacent walls, from walls to branch lines, from sprinkler mains and cross mains and branch lines to finished floors and roof or ceiling will be shown. Sections will be included that show typical branch lines and cross main pipes routing, as well as the elevation above finished floor for typical sprinklers.

c. Specifications: Specifications shall be updated and provided in accordance with contract requirements.

7.4 Plumbing: All design must comply with UFC criteria. The Contractor will show all information necessary to construct plumbing systems.