20-5617 RFB AMD 1.docx
DOCX document 328 KB Posted
- Solicitation number
- 20-5617
- Issued by
- Dane County, Wisconsin
About this file
This is Amendment #1 to Request for Bid (RFB) #20-5617 issued by the University of Wisconsin-Madison Purchasing Services for Veterinary Pharmaceutical and Medical Supplies. The amendment was issued on July 15, 2019, with a bid due date of July 30, 2019, and addresses questions received from bidders regarding the original bid specifications. The bid prices and terms shall remain firm for sixty days from the date of bid opening. Bidders must acknowledge receipt of the amendment; failure to return it will be assumed to indicate that the original bid meets all conditions of the amendment. All other terms and conditions from the original RFB remain unchanged.
The amendment addresses pricing provisions, specifically clarifying the handling of manufacturer-restricted items and price increase notifications. The original RFB stipulates that price changes occur only once annually with thirty days' notice. The amendment allows bidders to identify specific items classified as "manufacturer restricted" and provide documentation of the restricting manufacturer and a notification plan for price increases. Additionally, the amendment clarifies that bidders must obtain agreements with manufacturers to receive price increase notices with sufficient lead time to provide the University with the required thirty-day notice, or alternatively, distributors may hold existing prices until the notice period expires. The contact agent for questions is Janet Bresnahan at UW Purchasing, located at 21 N Park Street, Suite 6101, Madison, Wisconsin 53715-1218.
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Other files
| File | Type | Posted |
|---|---|---|
| 20-5617 Attachment B - Itemized Bid List.xlsx | XLSX spreadsheet | |
| 20-5617 RFB.docx | DOCX document | |
| 20-5617 RFB AMD 2.docx | DOCX document |
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Text version
Contract No.: 20-5617 University of Wisconsin Madison, Wisconsin 53715-1218
AMENDMENT #1
Request for Bid
THIS IS NOT AN ORDER
Agent: Janet Bresnahan Questions regarding this bid – see section 3.1.
For Submittal of Bid Instructions – See Section #1
Official Sealed
Contract Number: 20-5617 AMD #1 Issue Date: July 15, 2019 Due Date: July 30, 2019 If NO BID ☐ and return.
Bid prices and terms shall be firm for sixty (60) days from the date of the bid opening, unless otherwise specified in the Request for Bid by UW-Madison Purchasing Services.
Unless otherwise noted, public openings will be on the date and time specified.
20-5617 / AMENDMENT #1 / Veterinary Pharmaceutical and Medical Supplies Amendment #1 is issued to answer questions received from bidders.
If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment.
All other terms and conditions remain the same. Please revise and submit your bid accordingly.
In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.
By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment.
The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.
COMPANY NAME:
COMPANY STREET ADDRESS:
COMPANY CITY, STATE & ZIP:
SIGNATURE:
DATE:
TYPE OR PRINT NAME:
TITLE:
| TELEPHONE NUMBER: |
| ( ) |
| FAX NUMBER: ( ) |
EMAIL ADDRESS:
FEIN NUMBER:
DUNS #:
QUESTIONS AND ANSWERS FOR RFB #20-5617
Section 5.1.4 Q1: The Request for Bid stipulates price changes are to occur only once a year with 30 days’ notice. There are quite a few restricted items from our Manufacturing partners where we do not have price control. There are items that are considered “Manufacturer restricted” that we are contractually obligated to price an item at the exact price the Manufacturer mandates with no deviations.
A1: If there are a subset of items that can be identified as “manufacturer restricted” in your response you can identify who the manufacturer is and what items are restricted, as well as a plan for notification of these price increases. If this information is provided, the University will consider responses that addresses variations to the annual price increase requirement.
Q2: We also are not notified of price changes with 30 day notice. A lot of times we get a communication from the Manufacturer that prices are changing immediately.
A2: In order to manage the Contract we need to have 30 days’ notice of price increases. If a bidder wishes to distribute for a manufacturer, they need to have an agreement with the manufacturer to get notice of price increases in sufficient time prior to them becoming effective, so there is time to give the University the 30 day notice. Alternatively, the distributor can hold the old price until the notice of price increase expires.
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