2-WSRCA Financial Fiscal Monitoring Services RFP 320-15-2601 6.12.26.pdf

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 1

REQUEST FOR PROPOSALS (RFP) 320-15-2601

FINANCIAL & FISCAL MONITORING SERVICES

FOR

RURAL CAPITAL AREA WORKFORCE DEVELOPMENT BOARD, INC.

d.b.a.

WORKFORCE SOLUTIONS RURAL CAPITAL AREA (WSRCA)

Issue Date: Friday, June 12, 2026

Proposals Due: Friday, July 10, 2026, 11:00 PM. CST

SOLICITATION links:

https://workforcesolutionsrca.com/procurement https://workforcesolutionsrca.bonfirehub.com/ https://www.txsmartbuy.gov/esbd

Workforce Solutions Rural Capital Area is an Equal Opportunity Employer/Program Auxiliary Aids and Services are available upon request to individuals with disabilities.

Relay TX: 711 or 1-800-735-2988 (Voice) or 1-800-735-2989 (TDD) https://workforcesolutionsrca.com/procurement

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 2

TABLE OF CONTENTS

PART 1. INTRODUCTION AND BACKGROUND

PART 2. SOLICITATION INFORMATION

2.1 Purpose

2.2 Definitions

2.3 Procurement Standards

2.4 Applicable Authorities

2.5 Eligible Proposers

2.6 Ineligible Proposers

2.7 Proposer Qualifications & Competencies

2.8 Solicitation Process

2.9 Solicitation Manager

2.10 Solicitation Schedule

2.11 Intent To Post Financial & Fiscal Monitoring Services

2.12 Solicitation Questions

2.14 Proposal Submission

2.15 Withdrawal of Proposals

2.16 Open Records and Texas Public Information Act

2.17 Award

2.18 Contract Type

2.19 Contract Period

2.20 Funding

2.21 Contract Re-Assignment

2.22 Equal Opportunity / Non-Discrimination

2.23 Governing Provisions and Limitations

2.24 Administrative Requirements and Other Limitations

PART 3. SCOPE OF WORK

3.1 Overview

3.2 Monitoring Services

3.3 Areas to Review

3.4 Sampling

3.5 Monitoring Plan and Timeline

3.6 Report Specifications

3.7 Deliverables

3.8 Financial Information

3.9 Records & Documentation

PART 4. PROPOSAL REVIEW AND EVALUATION PROCESS

4.1 Proposal Review and Evaluation

4.2 Evaluation Process

4.3 Evaluation Criteria

4.4 Best and Final Offers

4.5 Selection and Award Announcement

4.6 Inquiry And Appeal Process

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 3

PART 5. PROPOSAL PREPARATION AND SUBMISSION

5.1 Instructions for Submitting a Proposal

5.2 Proposal Validity Period

5.3 Submission Order

5.4 Proposal Response

PART 6. EXHIBITS

EXHIBIT A – GOVERNING PROVISIONS AND LIMITATIONS

EXHIBIT B – ADMINISTRATIVE PROVISIONS AND LIMITATIONS

EXHIBIT C - INQUIRY AND APPEAL PROCESS

PART 7. ATTACHMENTS

ATTACHMENT A – PROPOSAL RESPONSE CHECKLIST/ORDER OF

SUBMISSION 320-15-2601

ATTACHMENT B – PROPOSAL COVER SHEET

ATTACHMENT C - PROPOSER CERTIFICATION-SIGNATURE AUTHORITY . 35

ATTACHMENT D - REFERENCES FORM

ATTACHMENT E – CERTIFICATION REGARDING LOBBYING

ATTACHMENT F – CERTIFICATION REGARDING DEBARMENT

ATTACHMENT G – CERTIFICATION REGARDING DRUG-FREE WORKPLACE

ATTACHMENT H – TEXAS CORPORATE FRANCHISE TAX CERTIFICATION 41

ATTACHMENT I – CERTIFICATION REGARDING CONFLICT OF INTEREST 42

ATTACHMENT J – STATE ASSESSMENT CERTIFICATION

ATTACHMENT K – TEXAS FAMILY CODE PAYMENT OF CHILD SUPPORT ... 44

ATTACHMENT L – NON-DISCRIMINATION & EQUAL OPPORTUNITY

ATTACHMENT M – UNDOCUMENTED WORKER CERTIFICATION

ATTACHMENT O – TEXAS SALES AND USE TAX

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 4

PART 1. INTRODUCTION AND BACKGROUND

Rural Capital Area Workforce Development Board (RCAWDB), INC. d/b/a Workforce Solutions Rural Capital Area (hereinafter referred to interchangeably as the “Board,” “Workforce Solutions,” or “WSRCA” serves as the leadership and governing body for the area’s workforce system. The Board is charged with planning and oversight responsibilities for workforce programs and services in our nine-county region.

WSRCA is organized as a nonprofit corporation in the State of Texas, with tax-exempt status under IRS code 501(C) (3). WSRCA, a private, non-profit organization established in 1987, is part of the Texas Workforce Solutions Network, and one of twenty-eight boards in the State.

Our service area, known as the Rural Capital Workforce Development Area, serves a 9-county region: Bastrop, Blanco, Burnet, Caldwell, Fayette, Hays, Lee, Llano, and Williamson Counties. Information on WSRCA services may be found at https://workforcesolutionsrca.com.

The Board is led by a volunteer Board of Directors comprised of a group of community leaders appointed by local elected officials. The Board is a public/private partnership, with its Directors representing business, education, labor, economic development, community-based organizations, and public entities. Board members are the “trustees” or guardians of the state’s workforce development system.

The Board serves as the designated grant recipient and administrative entity for workforce development program funds allocated to the Rural Capital Area. WSRCA’s annual revenues for 2025 are approximately $59 million. Over 98% comes from federal and state funding sources under grants awarded by the Texas Workforce Commission and federal agencies.

The Board’s responsibilities include, not limited to:

1. Strategic and operational planning

2. Design of the local workforce delivery system, including the establishment of one-stop Workforce Centers.

3. Oversight and evaluation of workforce development activities.

4. Connecting and aligning the components of the regional workforce system.

5. Leveraging and investing in workforce development resources.

6. Providing policy guidance.

7. Advocacy for workforce issues and needs.

8. Building partnerships in support of local workforce initiatives.

9. Linking the workforce system and its owners (taxpayers).

https://workforcesolutionsrca.com/

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 5

PART 2. SOLICITATION INFORMATION

2.1 Purpose

The purpose of this Request For Proposal (RFP) is to solicit proposals from experienced and qualified organizations/firms to conduct independent Financial and Fiscal Monitoring Reviews, and Fiscal Integrity Reviews of the Board, its Sub- Recipients, (Workforce and Childcare Operators), and contractors in the nine-county Rural Capital Area.

The selected contractor will assess financial management practices and systems, internal controls, fiscal operations, and compliance with applicable requirements, and identify areas of risk, non-compliance, weakness, or needed corrective action to ensure fiscal accountability, transparency, and program integrity.

These reviews are performed to ensure Sub-Recipients and Contractors comply with WSRCAs contractual obligations under its contract with Texas Workforce Commission (TWC), U.S. Department of Labor (DOL) and other federal, state, and local regulations and oversight requirements. The monitoring review records the overall financial health and performance, compliance, and stewardship of funds allocated to the Board.

In addition, the financial monitor may perform other related reviews and consultation as deemed necessary to ensure financial, compliance and fiscal integrity.

The full range of service expectations is detailed in Part 3.0 – Scope of Work.

A contract will be awarded for a one-year period beginning August 1, 2026, ending July 31, 2027. Options to renew up to four additional years are based on available funding and contractor performance. A total contract term may not exceed five consecutive years.

2.2 Definitions

a) The words “Bidder,” “Offeror,” “Vendor”, and “Proposer” are interchangeable and shall refer to an entity submitting a proposal in response to this Solicitation.

b) The words “Board,” “Workforce Solutions Rural Capital Area,” “WSRCA” and

“RCA” are interchangeable and refer to the Workforce Solutions Rural Capital Area Board, the issuer of this Solicitation.

c) The term “Sub-Recipient and Contractor” shall refer to entities awarded and entering a formal contract with WSRCA.

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 6

2.3 Procurement Standards

The Request For Proposal (RFP) provides a uniform method for the procurement of specified services, allowing for f u l l a nd open competition. It contains the necessary background, requirements, technical specifications, information, and instructions for responding to the RFP. The services solicited under this RFP are procured under the competitive negotiation method of procurement, as described in the Texas Workforce Commission’s (TWC), Texas Grant Management Standards, TxGMS and Financial Manual For Grants and Contracts (FMGC) dated April 1, 2026.

This Procurement 1) Outlines the expectations of the Board regarding the contractual relationship with the successful offeror(s), 2) Provides guidance on responding to this Solicitation, 3) Provides information for offerors to determine if their services, business culture and management philosophy meets the Board’s expectations for excellent performance, quality services, and customer service, and 4) Provides the proposal evaluation/selection process.

This Procurement is not to be construed to be as a purchase agreement, contract or as a commitment of any kind. Nor does it commit WSRCA to pay for costs incurred in the preparation of a response or any other costs incurred prior to the execution of formal contract unless such costs are specifically authorized in writing by WSRCA.

Contractual obligations will be negotiated with the successful proposer (s). Failure to successfully agree on the terms, conditions, and obligations within 30 days can result in termination of negotiations for a contract, and the Board reserves the right to open negotiations with the next highest ranked offeror. Additionally, the Board reserves the right to withdraw or reduce the amount of an award if there is misrepresentation of the proposer’s ability to perform as stated in the proposal/contract.

2.4 Applicable Authorities

The Board is funded via the Texas Workforce Commission (TWC) and is responsible for administering an integrated workforce development system for the State of Texas, including job training, employment, and employment related educational programs.

The selected Proposer must be well informed about all TWC rules and regulations pertaining to all applicable state and local laws and requirements including practices that may be mandated by TWC and the Board including WD Letters, TA bulletins, TEGLs and other guidance communicated by TWC, DOL, the Board and other governing bodies.

The selected contractor shall have experience in financial and fiscal monitoring and fiscal integrity reviews including but not limited to the following federal laws for which funding is provided:

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 7

Workforce Innovation and Opportunity Act (WIOA), enacted July 22, 2015;

Wagner-Peyser Act of 1933, as amended, [29 USCA S. 29 et seq.];

Social Security Act [42 USC §301, et seq.];

Food Stamp Act of 1977 [7 USC § 2000 et. seq.];

Personal Responsibility and Work Opportunity and Reconciliation Act of 1996

[Public Law 104-193] as amended by the Deficit Reduction Act of 2005;

Federal regulations issued by the U.S. Department of Health and Human for

Services, inclusive, funded for Temporary Assistance to Needy Families;

Federal regulations issued by the U.S. Department of Agriculture at 7 CFR

§271 through 273 Food Stamp employment and training services;

Federal laws and regulations concerning nondiscrimination and equal Heart State and federal guidance and regulations from Office of Management and

Budget 2 CFR Chapter 1, Chapter 11, Part 200, et al. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;

Final Rule;

State legislation Senate Bill 642 as amended by House Bill 1863;

Sections of the Texas Administrative Code Title 40, Part 20 and the Texas

Government Code Chp. 2308, as they pertain to workforce center systems, operations and programs;

Plans and policies of the Workforce Solutions Rural Capital Area related to workforce system programs and operation.

For more information, see the Texas Workforce Commission web page at:

https://twc.texas.gov/agency/laws-rules-policy

2.5 Eligible Proposers

WSRCA will review all proposals for responsiveness, completeness and compliance with the terms and condition of the RFP. Proposals that do not meet the requirements will be eliminated from review and consideration. Proposals that meet the requirements will be evaluated against criteria in Part 5 Proposal Preparation And Submission.

a. Entities possessing the capacity and demonstrated ability to perform successfully under the terms and conditions of a contract with the Workforce Solutions Rural Capital Area are encouraged to respond.

b. Organizations (private for-profit, private non-profit, governmental, or faith-based); individuals or a team of individuals applying in collaboration under an established legal entity; and individuals proposing a personal contract arrangement are eligible to apply.

c. Entities with demonstrated experience, financial stability, and the ability to deliver the services listed in Part 3. Scope of Work.

https://twc.texas.gov/agency/laws-rules-policy

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 8

d. Public and private, for profit and nonprofit organizations, community Based Organizations (CBO’s), and Faith Based licensed to conduct business in the State of Texas.

e. Businesses that are certified by the State through the Veteran Heroes United in Business (VetHUB) program are encouraged to respond to this RFP.

2.6 Ineligible Proposers

a. Entities that are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any procurement of non-procurement programs by any Federal department or agency are not eligible to respond to this Solicitation or receive a contract.

b. The Board is prohibited from contracting with any entity debarred, suspended, or otherwise excluded from or ineligible for participation. Accordingly, a contract requires contractors to certify compliance with the Federal regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participant’s Responsibilities. The contractor must certify that to the best of its knowledge and belief that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by a Federal Department or Agency.

c. Any entity that has an outstanding Unemployment Insurance overpayment balance payable to the State of Texas or any for-profit corporation that is delinquent in its franchise tax payments to the State of Texas is ineligible to respond to this Solicitation. Entities that directly provide developmental services (training or education services) are ineligible to respond to this Solicitation.

d. In addition, violation of the following provisions may cause a bidder’s application to be rejected:

a. Bidders shall not under penalty of law, offer or provide any gratuities, favors, or anything of monetary value to an officer, member, employee, or agent of the Board to influence their selection.

b. No employee or agent of WSRCA shall participate in the selection or administration of a contract if a conflict of interest, or potential conflict, is involved.

c. Bidders shall not engage in any activity that restricts or eliminates competition.

d. The contents of a successful bid may become a contractual obligation. Failure of the Bidder to accept this obligation may result in cancellation of the award. No plea of error or mistake shall be available to successful offeror as a basis for release of proposed services at stated price/cost.

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 9

2.7 Proposer Qualifications & Competencies

The Board is seeking proposals from Entities that possess the following:

a. Demonstrated experience and expertise conducting financial and fiscal monitoring and fiscal integrity reviews of Texas Workforce Boards or similar organizations.

b. Knowledge, understanding and experience with the Texas Workforce Commission’s (TWC), Texas Grant Management Standards, (TxGMS) and Financial Manual For Grants and Contracts (FMGC) and the FMGC Supplement on Procurement dated April 1, 2026

c. Demonstrated capacity, skills, professional judgment, and demonstrated ability to accomplish the work solicited in the Solicitation and perform successfully under the terms and conditions of a contract with the Board.

d. Assurance the Contractor’s performance of the terms and conditions of a contract with the Board will be undertaken in accordance with the highest level of integrity and business ethics.

2.8 Solicitation Process

WSRCA Uses Euna Procurement/Bonfire to manage procurement opportunities. Vendor registration in Euna Procurement/Bonfire is required to respond to open solicitations. Proposers will be able to access solicitation documents and submit proposals and communicate only through the EUNA/Bonfire portal.

WSRCA will post all solicitation notices and updates on the WSRCA Website, EUNA/Bonfire WSRCA Portal, ESBD website, and LinkedIn, links are listed below. It is the responsibility of proposers to check any of the websites for updates.

Vendors, please register for free with the Workforce Solutions Rural Capital Area Euna Procurement/Bonfire Portal: https://workforcesolutionsrca.bonfirehub.com/ Website Links https://workforcesolutionsrca.bonfirehub.com/ https://workforcesolutionsrca.com/procurement https://www.txsmartbuy.gov/esbd search Rural Capital Area A1991.

https://www.linkedin.com/company/workforce-solutions-rural-capital-area/

2.9 Solicitation Manager

The WSRCA Financial & Fiscal Monitoring Services RFP is managed by Nellie Reyes.

Director of Procurement and Contract Administration.

2.10 Solicitation Schedule

The following schedule is subject to change at the discretion of WSRCA.

https://workforcesolutionsrca.com/procurement https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fworkforce-solutions-rural-capital-area%2F&data=05%7C02%7Cnellie.reyes%40ruralcapital.net%7Cde8bba7c74ee4d77bf9408debc2188fe%7Ca58b719c69574e65aad36285dbb3fe80%7C0%7C0%7C639155049386263970%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=JWBfWkW%2FVaCat1CgCxE7aw7ujs6wzCUnVzPIKn%2FwnG4%3D&reserved=0

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 10

Activity Date Time Solicitation Intent To Post Notice

Friday, May 29, 2026 RFP Release Date Friday, June 12, 2026 Proposers’ Written Questions Due Friday, June 19, 2026 5:00 PM Questions & Responses Posted Wednesday, June 24, 2026 12:00 PM Proposals Due Friday, July 10, 2026 11:00 PM Evaluation Period July 13 - July 17, 2026

Oral Interviews (Tentative) July 20-24, 2026 Award Notifications on or about Tuesday, July 28, 2026 Contract Start Date (tentative) August 1, 2026

Proposals are due via https://workforcesolutionsrca.bonfirehub.com./

2.11 Intent To Post Financial & Fiscal Monitoring Services

The Intent To Post the Financial & Fiscal Monitoring Services Solicitation notice was issued Friday, May 29, 2026, by the Workforce Solutions Rural Capital Area (WSRCA) Board, under the direction of Paul Fletcher, Chief Executive Officer, 701 E Whitestone Blvd., Suite 200, Cedar Park, TX 78613.

2.12 Solicitation Questions

Bidders may submit questions to https://workforcesolutionsrca.bonfirehub.com/ By Friday, June 19, 2026. All properly submitted questions will be compiled and responded to in a Q&A document posted by Wednesday, June 24, 2026, 12:00 pm https://workforcesolutionsrca.bonfirehub.com/. WSRCA reserves the right to determine the appropriateness of comments and questions that will be posted.

All WSRCA staff, Board members, officers, or authorized representatives are precluded from entertaining or answering questions concerning this Solicitation. Bidders are asked to respect this condition by not asking questions or making requests for assistance, except by submitting questions as stated above.

2.14 Proposal Submission

Proposers will need to download the “Proposal Submission Documents” for completion from https://workforcesolutionsrca.bonfirehub.com/. Proposal Submission Documents are due in Bonfire no later than Friday, July 10, 2026, 11:00 PM.

Proposals received after the due date and time will not be accepted or considered under this procurement. No exceptions will be made to this requirement for any reason. The timely delivery of proposals is the sole responsibility of the proposer.

WSRCA is not responsible for any failures and/or errors of omission. Disputes concerning late or non-delivered proposals cannot be appealed. Any proposals or amendments received after the specified deadline will not be considered and will be deemed as late and non-responsive.

https://workforcesolutionsrca.bonfirehub.com./ https://workforcesolutionsrca.bonfirehub.com/

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 11

Any modification or amendment to a proposal already submitted must also comply with the above requirements and response deadline. Any proposals or amendments delivered/received after the specified deadline will not be considered for review and will be deemed late and non-responsive.

2.15 Withdrawal of Proposals

A proposal may be withdrawn at any time prior to the scheduled due date in Bonfire.

A withdrawn proposal will not be considered for review or award and will become the property of WSRCA.

2.16 Open Records and Texas Public Information Act

Proposers are hereby notified WSRCA strictly adheres to the Texas Public Information Act, Government Code, Chapter 552, to all statues, court decisions and the opinions of the Texas Attorney General with respect to disclosure of public information.

Proposals submitted in response to the Solicitation are subject to the Texas Public Information Act, Government Code, Chapter 552, and may be disclosed to the public upon request. Therefore, any confidential, privileged, or proprietary information contained within a proposal must be clearly identified by the proposer in the proposal itself (each applicable page clearly marked). Such information will be kept confidential by WSRCA to the extent permitted by State law.

The Board may seek to protect from disclosure all information submitted in response to this Solicitation until a final agreement is reached. Upon execution of a final agreement, the Board will consider all information documentation, and other materials requested to be submitted in response to this Solicitation to be of a non-confidential and non-propriety nature; therefore, subject to public disclosure under Chapter 552.001.

Proposers will be notified of a request for public information that applies to their materials and will have the opportunity to raise any objections to disclosure to the Texas Attorney General. Certain information protected from release is found in Sections 552.101, 552.110, 552.113 and 552.131 of the Government Code.

2.17 Award

This is a competitive procurement utilizing the Request For Proposal (RFP) method, as such, an award does not have to be based on the lowest priced proposal. The proposals most advantageous to WSRCA in terms of proposer’s qualifications and quality of the proposals will be recommended for contract negotiations and may not be the lowest bid. An award will be offered to an eligible organization possessing the qualifications and demonstrated ability to perform successfully under the terms and conditions of a contract with WSRCA.

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 12

2.18 Contract Type

WSRCA expects to execute a single contract resulting from this RFP. This will be a fixed price contract. Proposers will include hourly rates and reimbursement for travel accommodation required to perform the Financial and Fiscal Monitoring Services listed in Part 3 Scope of Work in the nine-county area. Travel costs must be based on the state rate as listed in the https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php

2.19 Contract Period

Any contract resulting from this Solicitation will be for a one-year period, beginning on or after August 1, 2026, and ending July 31, 2027. WSRCA may renew the contract up to four (4) additional one-year (1) periods not to exceed five total years. Contract renewals are at the sole discretion of WSRCA and are based on compliance with contractual obligations, Contractor’s performance, availability of funds, and other factors as determined by WSRCA.

WSRCA reserves the right to: vary or change the terms of the contract, to terminate the contract prior to, or extend the end date, to increase or decrease the contract award, and/or change the scope of work, at any time based on Contractor performance or non-compliance as it deems necessary in the interest of Workforce Solutions Rural Capital Area.

2.20 Funding

Funding for the Financial & Fiscal Monitoring Services Contract is contingent upon the availability of state funding and receipt of sufficient program funds from the Texas Workforce Commission and other funding sources of WSRCA. WSRCA reserves the right to negotiate fees and costs with any vendor who is qualified per the evaluation criteria. The actual amount of the contract award will be based on the proposed budgets, availability of funds, and standards for the use of public funds. All costs must be reasonable and necessary to conduct the requested services.

Any contract award resulting from this Solicitation will be subject to early termination in the event Federal and/or State funding from Texas Workforce Commission is terminated or reduced to a level that continued funding of contracted services is no longer feasible. Such termination shall be without penalty. The Funding Clause will be added to any resulting contract agreement.

2.21 Contract Re-Assignment

If a Contractor fails to perform as required or expected, WSRCA reserves the right to terminate the contract and assign the contract in whole or in part, to a similarly ranked proposal obtained through this procurement. WSRCA may choose an alternative means of reassigning the contract based on its best interests. The Contractor may not reassign any aspect of the contract.

https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 13

2.22 Equal Opportunity / Non-Discrimination

As a condition of the award of financial assistance from the Department of Labor under Title 1 of WIOA, the respondent to this SOLICITATION assures us that it will comply fully with the nondiscrimination and equal opportunity provisions of the following laws:

Section 188 Workforce Innovation and Opportunity Act of 2014 (WIOA), which prohibits discrimination against all individuals in the United States on the basis of race, color, religion, sex, national origin, age, disability, political affiliation or belief, and against beneficiaries on the basis of either citizenship/status as a lawfully admitted immigrant authorized to work in United States of participation in any WIOA Title I financially assisted program or activity.

Titles VI and VII of the Civil Rights Act of 1964, 42 U.S.C. § 20000d et seq., and § 2000e-16, as amended;

The Rehabilitation Act of 1973 §§ 503, 504, and 508, 29 U.S.C. §§ 793. 794, and 794d, as amended, Title IX of the Education Amendments of 1972, 20 U.S.C. §§ 1681-1688, as amended;

The Age Discrimination Act of 1975, 42 U.S.C. § 6101 et seq., as amended;

The Americans with Disabilities Act, 42 U.S.C. § 12101 et seq., as amended;

The Non-Traditional Employment for Women Act of 1991, as amended;

WIOA § 188, 29 U.S.C. §3248;

29 C.F.R., Part 38, Implementation of the nondiscrimination and Equal

Opportunity provisions of WIOA, and all other regulations implementing the laws listed above.

2.23 Governing Provisions and Limitations

Exhibit A WSRCA Governing Provisions And Limitations are the conditions that apply to this Solicitation and any subsequent contract. Any potential contract resulting from this Solicitation is contingent on the results of a pre-award process performed prior to signing a contract. The ultimate result of the Solicitation process is to select a contractor with whom to negotiate a contract for the items listed in Part 3.0 Scope of Work; however, the Board has no legal requirement to execute a contract based on any proposal received. Please review the Governing Provisions and Limitations, sign Attachment D Proposer Certification - Signature Authority acknowledging it has been read and understood.

2.24 Administrative Requirements and Other Limitations

Exhibit B WSRCA Administrative Requirements and Other Limitations are the administrative conditions that apply to this Solicitation and any subsequent contract.

Any potential contract resulting from this Solicitation is contingent. Please review the Administrative Provisions and Other Limitations, sign Attachment D Proposer Certification Signature Authority acknowledging it has been read and understood.

https://www.dol.gov/agencies/oasam/regulatory/statutes/title-vi-civil-rights-act-of-1964 https://www.eeoc.gov/statutes/title-vii-civil-rights-act-1964 https://www.govinfo.gov/content/pkg/USCODE-2008-title42/pdf/USCODE-2008-title42-chap21-subchapV.pdf https://www.govinfo.gov/content/pkg/USCODE-2008-title42/pdf/USCODE-2008-title42-chap21-subchapV.pdf https://assets.section508.gov/files/rehabilitation-act-of-1973-amended-by-wioa.pdf https://assets.section508.gov/files/rehabilitation-act-of-1973-amended-by-wioa.pdf https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-A/part-86 https://www.govinfo.gov/content/pkg/USCODE-2020-title20/pdf/USCODE-2020-title20-chap38-sec1681.pdf https://www.dol.gov/agencies/oasam/regulatory/statutes/age-discrimination-act https://www.eeoc.gov/americans-disabilities-act-1990-original-text https://www.dol.gov/agencies/oasam/centers-offices/civil-rights-center/statutes/section-188-workforce-innovation-opportunity-act https://www.ecfr.gov/current/title-29/subtitle-A/part-38 https://www.ecfr.gov/current/title-29/subtitle-A/part-38 https://www.ecfr.gov/current/title-29/subtitle-A/part-38

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 14

PART 3. SCOPE OF WORK

3.1 Overview

The selected Contractor will conduct independent Financial and Fiscal Monitoring Reviews, and Fiscal Integrity Reviews of the Board, its Sub-Recipients, (Workforce and Childcare Operators), and contractors in the nine-county Rural Capital Area.

The Contractor will assess financial management practices and systems, internal controls, fiscal operations, and compliance with applicable requirements, and identify areas of risk, non-compliance, weakness, or needed corrective action to ensure fiscal accountability, transparency, and program integrity.

The Contractor will conduct monitoring reviews to provide WSRCA the information to ensure:

a. Intended program resources are expended on allowable activities;

b. Resources are efficiently and effectively used for authorized purposes and are protected from economic waste, fraud, and abuse.

c. Reliable and accurate financial information is captured and reported within a timely manner;

d. Applicable laws, rules, regulations, policies, and contract terms and conditions are adhered to.

3.2 Monitoring Services

Services to be provided under this RFP consist of the provision of financial and fiscal monitoring services and fiscal integrity reviews.

Selected contractor will be required to:

a. Perform review of fiscal requirements.

b. Perform on-site/field work and/or desk reviews for financial and fiscal reviews, and fiscal integrity reviews.

c. Develop financial and fiscal risk assessment tools to identify high risk areas, develop monitor plans, and submit annually at the beginning of the contract year and revise as needed.

d. Develop monitoring tools based on TWC/QAN and WSRCA requirements.

https://www.twc.texas.gov/agency/grant-administration-financial-reporting

e. Meet in person or via conference call with WSRCA Leadership regarding their work and reports.

f. Consult with WSRCA management to address fiscal and program compliance plans or other compliance issues identified by State or Federal funding agencies.

g. Coordinate monitoring plans and activities with WSRCA staff.

h. Develop a timeline for monitoring reviews and reports submission to WSRCA.

i. Conduct entrance and exit conferences.

j. Develop a follow-up plan to ensure implementation of corrective action.

k. Develop recommendations for resolving compliance issues.

https://www.twc.texas.gov/agency/grant-administration-financial-reporting

WSRCA FINANCIAL & FISCAL MONITORING SERVICES 15

l. Prepare and submit draft, final and follow-up monitoring reports for each entity monitored with all identified deficiencies (findings/ observations) and required corrective actions, if applicable.

m. Present results to WSRCA board members.

n. Provide all reports, responses, and supporting documentation for all monitoring visits to WSRCA.

Selected Contractor may:

a. Perform cost analysis for planned programs/projects/services.

b. Conduct fiscal integrity reviews prior to WSRA entering new contracts and prior to renewing contracts.

c. Conduct Single Audit Reviews in accordance with WSRCA policy.

d. WSRCA may require special reviews dependent upon results of monitoring.

3.3 Areas to Review

The monitoring areas to review will be based on the applicant’s risk assessment results and previous financial monitoring observations and findings. Financial monitoring should focus on the adequacy of internal controls over cash management, financial reporting, disbursements, and, if applicable: procurement, lease agreements, and property management.

Review Procedures should assess whether cash draws align with actual expenditures, financial reports accurately reconcile to the general ledger, and expenditures are reasonable, necessary, allowable, properly documented, correctly allocated, and accurately recorded. Monitoring should also evaluate compliance with procurement requirements, including appropriate procurement methods, competition requirements, cost and price analyses, contract award documentation, fiscal integrity reviews, and adherence to contract terms.

For lease procurements, reviewers should verify that the selected procurement method was appropriate, adequately documented, supported by required analyses, and that amendments and renewals were properly justified. Additionally, monitoring should include verification of property inventory controls to ensure assets are accurately tracked, physically located, and properly tagged. Collectively, these review areas help ensure fiscal accountability, regulatory compliance, and the safeguarding of public funds and assets.

3.4 Sampling

The amount of sampling will range between 15% - 25% based upon risk assessment. WSRCA may ask for additional sampling.

3.5 Monitoring Plan and Timeline

The Contractor will develop a Monitoring Plan and Timeline. The plan and timeline are developed annually and provided to WSRCA for review and approval. The plan

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provides details and a timeline for the financial and fiscal reviews, fiscal integrity reviews and monitoring services for the contract period. The plan and timeline become part of the Statement of Work in the contract. The monitoring timeline will be conducted during a specific period and time each year as specified by WSRCA to meet the Texas Workforce Commission’s monitoring timeline.

For this contract period, August 1, 2026 – July 31, 2027, the Contractor will monitor the Sub-Recipients and Contractors for the review period of January 1, 2026 – December 31, 2026 – with the reports completed and submitted to WSRCA by February 28, 2027. The dates may be subject to revision. Future dates may be negotiated.

The proposers monitoring plan and timeline must address the timeline listed above and address the following:

a. Initial meeting with WSRCA

b. Development of the Risk Assessment in accordance with TWC requirements

c. Development of a fiscal monitoring instrument (guide) that meets WSRCA specifications and in accordance with TWC requirements.

d. Entrance and Exit conference with WSRCA and Contractor staff.

e. Start and end dates for fieldwork for each Sub-Recipient/Contractor and Board offices –

i. C2GPS LLC

ii. BakerRipley

f. Submission of draft reports with findings and recommendations based on supporting fieldwork documentation to the WSRCA Chief Executive Officer.

g. Submission of final reports to the WSRCA Chief Executive Officer.

3.6 Report Specifications

The Contractor will develop and provide WSRCA specific types of monitoring reports and documentation for all financial and fiscal monitoring reviews and fiscal integrity reviews. The Contractor will provide WSRCA with periodic monitoring updates.

Monthly or quarterly updates may be requested at the discretion of WSRCA.

The reports will consist of, but not be limited to, the following elements:

a. Scope of review of the engagement.

b. Sampling methodology.

c. Description of the documentation and systems reviewed.

d. Findings, systemic issues, and/or observations for each entity reviewed including identified strengths and weaknesses.

e. Identify weaknesses and reasons improvement is needed for each area reviewed.

f. Recommendations for identifying weaknesses and development of corrective actions plans.

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g. Draft reports will be forwarded to WSRCA within ten (10) days of the exit conference. Contractor or board will submit a response prior to issuance of final report.

h. Final reports will be issued after approval is received from

WSRCA.

i. All related work papers will be delivered to WSRCA upon acceptance of final report.

3.7 Deliverables

The contract deliverables will include the following:

a. Annual Risk-Based Monitoring Plan and Timeline

b. Entrance and Exit Conference Documentation

c. Draft and Final Monitoring Reports and supporting documentation

d. Corrective Action tracking

e. Annual Summary Report

3.8 Financial Information

WSRCA has cost reimbursement contracts with its Sub-Recipients, C2GPS for workforce management of the workforce centers, BakerRipley for management of childcare services. The chart below provides the funding amounts for the FY 26 period. Additionally, the funding amount for each of the grants WSRCA receives is listed below. The budgets are approximate and subject to change.

Subrecipient Contractors

Sub-Recipient - Contractor Contract Services Contract Award

BakerRipley Child Care Services $40,605,415

C2GPS Workforce Development Services $11,244,266

Breakdown of Awarded Grants

Workforce Innovation and Opportunity Act (WIOA) Adult $2,211,383

WIOA Dislocated Worker $2,708,900

WIOA Youth $2,631,901

Non-Custodial Parent $131,924

Temporary Assistance to Needy Families (TANF) /Choices $1,983,021

Supplemental Nutrition Assistance Program Employment and Training $233,935

Trade Adjustment Assistance $4,500

Re-employment Services and Eligibility $895,718

Rapid Response $31,756

Wagner-Peyser Employment Services $565,530

Workforce Commission Initiative $52,147

Teacher Externships $200,000

Skills Development Fund $122,541

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Apprenticeship Texas Expansion $257,635

Breakdown of State Awarded Contracts

Summer Earn and Learn $450,000

VR Navigator $113,000 All Sub-Recipients and Contractors submit monthly invoices to WSRCA for reimbursement for some or all of the following expenses:

Salaries Postage Fringe Benefits Telephone Travel Audit Services Training Indirect Fees Other Personnel Costs Profit *Pass through costs Supplies/Materials

*Pass through costs for training, subsidized employment, and support services apply to C2GPS.

WSRCA directly pays all other operational expenses including, but not limited to the following:

Facility Rent Data Lines LAN/WAN maintenance Utilities Consumable Supplies Repairs and Maintenance Furniture Computer Software Janitorial Expenses Dues and subscriptions Equipment Customer Recruitment

3.9 Records & Documentation

During the term of the contract, the Contractor shall maintain accurate records and any documentation required by the State and/or Federal regulations. The Contractor shall provide copies of all such documentation and records as determined by WSRCA.

After termination of the contract, the Contractor shall be required to keep all records a period of three (3) years from the time of service as well as three (3) years from the close of an audit.

The Contractor agrees to maintain the confidentiality of all records required by law or administrative rule to be protected from disclosure. The Contractor further agrees to hold harmless, defend, and indemnify WSRCA from any claim or damage, including reasonable attorney's fees and costs or from any fine or penalty imposed because of an improper disclosure by the Contractor of confidential records at its expense. The Contractor shall maintain all records required to be maintained pursuant to the resulting contract in such manner as to be accessible by WSRCA upon demand. Where permitted under applicable law, access by the public shall be permitted without delay.

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PART 4. PROPOSAL REVIEW AND EVALUATION PROCESS

4.1 Proposal Review and Evaluation

The selection of a contract resulting from this Solicitation will be made only to a “responsible contractor” who has demonstrated competence and qualifications, including but not limited to a satisfactory record of past performance; integrity and business ethics; fiscal accountability; sufficient financial and technical resources;

and ability to meet the requirements and expectations of this Solicitation.

4.2 Evaluation Process

The evaluation process will consist of the following:

a. All proposals received by the submission deadline, in the required format, documents contain all required signatures, not containing evidence or real or apparent conflict of interest will be reviewed for initial responsiveness to the compliance, requirements, technical specifications, and other criteria of the Solicitation conducted by the Board staff.

b. Proposals deemed “responsive” will be evaluated/ scored by a designated review team, using specific criteria and a standardized instrument.

c. Selection and Award of a contract will be based on demonstrated competence and qualifications.

d. Budget Costs will be evaluated for fair and reasonableness, prudency and allowability.

e. Proposals will be scored independently by each evaluator. The evaluation results will be ranked based on the average scores of the evaluation team.

f. WSRCA reserves the right to

1) Negotiate price and terms with all Proposers,

2) Accept or reject all or any part of an offer,

3) Waive minor technicalities,

4) Request Best and Final Offers from all or any bidders and make an award that represents the best value to WSRCA.

5) Determine the final price/terms during Best and Final Offer negotiations.

6) Consider performance and expenditure information on other contracts or grants in awarding funds under this Solicitation.

g. Final selection and award of contract shall be made by the CEO subject to successful contract negotiations.

h. All contract awards will be considered conditional, pending a pre-award review and successful completion of contract negotiations.

NOTE: The Board is not required to contract with the entity receiving the highest score/ranking because of the evaluation process. The Board reserves the right to depart from the scoring/ranking if it deems such departure better serves the value and interests of the Board and the workforce system’s customers.

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4.3 Evaluation Criteria

Proposals must achieve an overall score of 70 to be considered for selection and award. Proposals will be evaluated based on proposer’s responses to Part 5 Proposal Preparation And Submission. The review and evaluation of proposals shall be based upon the following criteria: 1) Demonstrated Experience, 2) Demonstrated Capability & Capacity, 3) Design and Approach, 4) Budget. 5 additional bonus points will be provided for any entity, that is a certified Vet/HUB for a total of 105 points.

The evaluation criteria and point values are as follows:

Demonstrated Experience (25 points) Proposer demonstrates a history of successfully providing financial, fiscal monitoring and fiscal integrity reviews for Workforce Boards in Texas or similar within the past three years for any publicly funded Non-Profit, Municipal, or Government Agency.

Demonstrated Capability/Capacity (25 points) Proposer demonstrates the ability to accomplish its work through the knowledge, skills, and abilities (i.e., qualifications and experience of staff). Capacity refers to the entities’ ability to ensure sufficient staffing to successfully meet the Scope of Work requirements and understanding of FMGC and Board oversight functions.

Design and Approach (25 points) Proposer’s Monitoring Plan & Timeline demonstrates an approach, design, and strategies to meet the financial and fiscal monitoring and fiscal integrity reviews based on the Scope of Work and WSRCA requested timeline.

Budget (25 points) Proposer’s costs are deemed reasonable and competitive to support the Scope of Work. The Proposer must provide the inflationary factor rate for years 2-5.

Veterans Heroes United in Business (Vet/HUB) / Bonus (5 bonus points) Proposals that document State of Texas HUB status will be awarded five bonus points.

HUBs must attach a copy of the notice of certification to be eligible for these points.

TOTAL POSSIBLE POINTS 105 Points

4.4 Best and Final Offers

WSRCA reserves the right to negotiate with and/or to request Best and Final Offers (BAFO) from any or all bidders as a part of the formal evaluation process. If WSRCA requests a formal, written BAFO, the bidder will be notified of the allotted time to respond to the request. If the bidder does not respond to WSRCA’s request within the allotted time, WSRCA will consider the most recent offer to be the BAFO.

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4.5 Selection and Award Announcement

WSRCA will officially select and award a single or multiple contract (preference is single) to the successful proposer(s). Once the Board officially awards the contract, all proposers will be notified in writing of the selection of the award within 10 business days of the decision.

4.6 Inquiry And Appeal Process

WSRCA is the responsible authority for handling complaints or protests regarding the procurement and proposal selection process. This includes, but is not limited to, disputes, claims, protests of selection or non-selection for award, or other matters of a contractual or procurement nature. Matters concerning violation of laws shall be referred to such authority as may have proper jurisdiction. Note: Scoring is not grounds for an appeal unless there are material violations of the procurement process. Please read EXHIBIT C - INQUIRY AND APPEAL PROCESS for information on the appeal process.

PART 5. PROPOSAL PREPARATION AND SUBMISSION

5.1 Instructions for Submitting a Proposal

The Proposal Submission Documents are a separate set of required forms in EUNA/Bonfire to complete and submit. This section provides details on the Proposer’s response requirements.

Proposers must download, complete and submit in EUNA Bonfire the Proposal Submission Documents. The submission must contain all the responses, signatures, and required documents in ONE Document, not submitted as several individual documents or they will be deemed non-responsive. The exception, the Excel Budget will be submitted as a separate form. Any confidential or proprietary information should be clearly marked as such.

PROPOSAL SUBMISSION

Proposals and/or amendments will be deemed non-responsive and not considered for review or award if they are submitted as individual forms/documents and if they are received after the Solicitation deadline, Friday, July 10, 2026, 11:00 PM. Emphasis must be placed on addressing all the requirements of this Solicitation in a clear and concise manner. All documents submitted must be legible, complete, and fully assembled in the order as stated in ATTACHMENT B Proposal Response Checklist. .

5.2 Proposal Validity Period

Proposals submitted in response to this Solicitation shall remain valid for WSRCA’s acceptance for a minimum of one hundred twenty (120) calendar days after the submittal deadline, to allow for evaluation, selection, and Board action.

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5.3 Submission Order

The proposal must be submitted with all required documents and information assembled in the order and clearly marked using the ATTACHMENT A PROPOSAL RESPONSE CHECKLIST/ORDER OF SUBMISSION. Any additional documents must be added to the checklist and placed in order after the Certification of VetHUB and before Attachment E Certification Regarding Lobbying.

Complete all information on ATTACHMENT B. PROPOSAL COVER SHEET. Identify a liaison or primary contact person as well as the Signatory Authority – a person with the legal authority to negotiate and sign a contract on behalf of the proposing organization to sign ATTACHMENT C. PROPOSER CERTIFICATION- SIGNATURE AUTHORITY. The same person should sign all certifications.

EXECUTIVE SUMMARY is a requirement in 5.4 B below. Prepare a brief (1-2) page highlighting the proposer’s organizational history; qualifications and experience in providing the Financial & Fiscal Monitoring Services detailed in Part 3.0 Scope of Work, and the overall approach to delivering the services solicited in the Solicitation;

and any unique or innovative aspects of your proposal. Also describe the benefit or value-add your organization would bring to WSRCA and what separates you from other proposers.

5.4 Proposal Response

Proposers shall address each item listed below in their proposal response. The proposal should provide a complete description of the proposed plan for providing Financial & Fiscal Monitoring Services as listed in Part 3.0 Scope of Work.

Narrative responses for each item should be clear, concise, and relevant. Be sure to include all required attachments.

A. Demonstrated Experience (25 points)

1. Describe the history of the organization, year established, number of years in operation. Describe the organization’s structure, and the number of employees’ experience to support the statement of work.

2. Describe the…