2-SS Letter.pdf

This is a sole source authorization letter from Xylem Dewatering Solutions, Inc., regarding a procurement opportunity with Hillsborough County, Florida. The letter establishes that Xylem Dewatering Solutions, Inc., is the sole manufacturer and exclusive representative for Godwin Pumps of America products and services within the state of Florida, including new products, original equipment manufacturer (OEM) repair and replacement parts, maintenance, repair services, field services, and technical support. The company operates four service locations throughout Florida: Lakeland, Jacksonville, Pompano Beach, and Sanford, with corporate support provided from its facility in Bridgeport, New Jersey. Hillsborough County intends to award a sole source contract for OEM Godwin parts, maintenance, and services for stationary, diesel-driven, high-head pump systems located throughout the county for a five-year term with an estimated total cost of $1,462,350.00, which includes $152,000.00 for parts and accessories. These OEM parts and services are required to maintain critical equipment in a constant state of readiness for potential power outages, storm flooding, or other emergencies.

The procurement is being conducted in accordance with Section 3-205(2)(e) of the County's Procurement Policy, recognizing Xylem Dewatering Solutions, Inc., as the sole manufacturer and provider of Godwin pumps and related services. The County reserves the right to extend the contract term, adjust the scope of services based on changing conditions and requirements, and increase the award accordingly. This sole source notice is not a request for competitive proposals; however, contractors able and interested in providing the identified proprietary parts, goods, and services may submit clear and convincing information challenging the intended award. Any challenges must be received by the specified close date through EUNA Procurement, and the County will review properly submitted responses to determine whether bona fide competition exists, potentially converting this to a competitive solicitation if warranted.