2-SS-26-00179 Department Estimated Quantities.pdf

This is a Department Estimated Quantities document for Hillsborough County, Florida's advanced wastewater, water, and reclaimed treatment parts and services procurement (2-SS-26-00179), a sole source award to Fluid Control Specialties, LLC. The procurement encompasses products and services from nine manufacturers: DeZurik, APCO, Rotork, Cla-Val, Rodney Hunt, Titan, TideFlex, Red Valve, and Dwyer. The contract includes product line items with estimated quantities of one unit each, ranging from $50,000 to $300,000, along with service offerings including standard hourly service at $255 per hour (200 hours estimated), emergency rate service at $410 per hour (75 hours estimated), overtime services, travel time, preventive maintenance surveys, training, equipment start-up and configuration, and shipping. The contract term extends through December 31, 2031, with the total estimated cost of $1,458,835.00.

The pricing structure incorporates a standard 5% discount on all product lines and varied hourly rates for services based on timing and conditions, with emergency services commanding the highest rate at $410 per hour, followed by weekday and weekend overtime at $382 per hour. Training services are provided at no additional cost with a minimum of eight personnel required, while non-emergency travel time is billed at $183 per hour. The procurement is classified as a sole source award under Section 3-205(2)(b)(f) of Hillsborough County's Procurement Policy, justified by the need for interchangeability and compatibility within the county's existing integrated water systems and Fluid Control Specialties, LLC's exclusive representation of the specified manufacturers in Florida. The county reserves the right to extend the contract term, adjust the scope of services, and increase the award amount in response to changing conditions and updated requirements.