2-Sole Source Form Truleo.docx

AWARD OF CONTRACT WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS REQUEST FORM

· Award of contract without engaging in a standard procurement process is appropriate if the procurement unit determines in writing that: there is only one source for the procurement item; transitional costs are a significant consideration in selecting a procurement item; or the award of a contract is under circumstances, described in rules adopted by the applicable rulemaking authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.

· An urgent or unexpected circumstance or requirement for a procurement item does not justify the award of contract without engaging in a standard procurement process.

· Instructions to end user (Recipient of Goods and/or Services):

Complete each section and provide as much information as needed to fully respond. Please click on the grey fields to insert your information. Use your tab key to advance to the next field. Please complete all fields below.

· Attach the proposed Scope of Work that the end user has developed as part of this Notice of Intent to Award a Contract without Engaging in a Standard Procurement Process Request Form.

· Attach the quote received from the vendor, so that the procurement unit can confirm the quote. Quotes cannot be marked as confidential, as they may be published.

· Attach any provided justification from the vendor, and any related communication so that the procurement unit can verify the end user’s justification.

· End user must demonstrate an internal analysis for its justification that is not derived from vendor material or messaging.

· Any undue support, coaching or coordination provided by the vendor outside general research and inquiries may result in rejection including denial of sole source or vendor being ineligible for contract award regardless of methodology used. See Utah Administrative Rules R33-4-103(3).

The first two pages will not be posted; however, all of the subsequently numbered pages may be posted, as is, for public notice and comment. Please be complete in your answers.

Complete the following vendor information:

All items in the above section are required.

Complete the following if no vendor number exists:

End User Contact Information:

The public notice period shall be (Check the box that applies):

Published: |X| Not Published: |_|

|_| For any procurement item identified in R33-8-101e.(2a)(i-xii);

|_| For award to a specific supplier, service provider, or contractor is a condition of a donation that will fund the full cost of the supply, service, or construction item;

|_| For other circumstances as determined in writing by the chief procurement officer or head of a procurement unit with independent procurement authority.

The Terms and Conditions that will be attached to the awarded contract/purchase order:

Notice#:

Commodity Code(s):

# of Vendors Sent To:

Additional Research & Comments:

Summary of Contest(s) Received & Determination:

Procurement Unit:

NOTICE OF INTENT TO AWARD A CONTRACT WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS

The procurement unit is publishing this notice pursuant to the Utah Procurement Code. The procurement unit is claiming that it intends to award a contract without competition if it is determined by the procurement unit, in writing, that:

· there is only one source for the procurement item;

· transitional costs are a significant consideration in selecting a procurement item; or

· the award of a contract is under circumstances, described in rules adopted by the applicable rulemaking authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.

In the subsequent pages the procurement unit has identified its justification for wanting to award a contract without engaging in standard procurement process.

Determination of Other Interested Vendors The intent of this notice is to determine if there are any other interested and qualified vendors that meet the specifications of this notice. Any such vendors must submit the following information:

· The name of the contesting person; and

· A detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item.

In addition, a vendor should include:

· Documentation that your firm can provide a comparable or better procurement item that meets or exceeds the specifications;

· Documentation that your firm can also provide the same proprietary procurement item or an equivalent procurement item; and

· If transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with your firm’s anticipated transitional costs.

Regardless of any prior communications with the procurement unit, all vendors interested in responding to this notice must submit a response to this posting containing complete responses to all of the information requested above.

Any questions regarding this notice, including obtaining additional information, can be obtained through the procurement unit during the publication period. No action is required if you agree with this Notice.

If, after the public notice period has passed, the procurement unit determines that there are other interested and qualified vendors that meet the specifications of this notice, the procurement unit will not award a contract pursuant to this notice and the procurement unit may move forward with a solicitation.

If, after the public notice period has passed, no valid challenges have been received, then the procurement unit may award a contract to the identified vendor without competition.

Please read the entire form very carefully before responding to this notice.

It is anticipated that this procurement will result in a:

xx|_|

Contract

1. The term of this contract will be: 12 months and renewal options: .

2. The procurement unit may not make the procurement until the solicitation process is completed and a contract is written and signed by the procurement unit and the vendor.

Description of procurement item to be purchased:

AI assistant and AI report writing

Explain in detail the service or product to be procured (additional information can be found on the attached Scope of Work):

AI assistant, Automated Feedback, AI-assisted reports, Virtual Intelligence

Complete disclosure must be included with this request if the end user has any personal, financial, or fiduciary relationship with the vendor. (Please Attach)

CHECK THE BOX THAT IDENTIFIES WHY A CONTRACT SHOULD BE AWARDED WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS:

the results of a cost-benefit analysis demonstrate that transitional costs are unreasonable or cost-prohibitive, and that the award of a contract without engaging in a standard procurement process is in the best interest of the procurement unit Complete section B

SECTION A: ONLY ONE SOURCE

Patented AI Powered Police Officer Assistant. Only Technology that separates Officer language from Community Language. Automatically redacts Officer and Community member personal identifiable information.

No

We’ve also done a T & E with Axon Draft One

Searched State Contract Website

None available

SECTION B: TRANSITIONAL COSTS

Subscription Service

SECTION C: STANDARD PROCUREMENT PROCESS IMPRACTICABLE

Revised December 22, 2021