2-Scope of Work.pdf

This Scope of Work document outlines a catalog bid RFP issued by Donna Independent School District (ISD) in Texas to establish primary resources of direct distributors and vendors for auto and bus parts and supplies for classroom instruction and administrative use. The requested materials encompass a comprehensive range of automotive components and supplies, including air conditioning systems, alternators, starters, batteries, bearings, belts, hoses, brakes, electrical and ignition systems, emission and exhaust components, engine and drivetrain parts, filters, gaskets, seals, heating and cooling systems, lamps, lighting, mirrors, oils, lubricants, suspension systems, shocks, struts, steering components, wipers, washers, and shop supplies and equipment. The contract is structured as an "as needed basis" procurement model with purchase orders issued throughout the school year, and the district intends to award the bid to multiple vendors. No guaranteed annual volume is specified, and the district explicitly reserves the right to purchase quantities that may be more or less than those proposed. The contract term is effective September 1, 2026, through August 31, 2027, with an option to extend for up to two additional one-year periods if all parties agree.

Pricing will be based on a percentage discount from current catalog prices, manufacturer's price lists, website prices, or shelf prices, with all discount prices including shipping and handling charges delivered F.O.B. Destination unless otherwise negotiated. The district makes no guarantees regarding purchase quantities and selection of vendors will be determined based on value, selection, service, and price. This procurement approach allows district employees flexibility to contact awarded vendors to identify the best value for specific items on a transactional basis.