2-RFPDOC 6000002348.docx

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REQUEST FOR PROPOSAL

PERFORMANCE OF EXPERT PROFESSIONAL FACILITY CONDITION SURVEYS FOR BRIDGES AND BUILDINGS AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

RFP# 6000002348

PROPOSAL SUBMISSION TEMPLATE

I. BACKGROUND:

The Port Authority of New York and New Jersey (the “Authority” or “Port Authority”) Task Order Program (the “Program”) is initiated through an initial Request for Proposal (RFP) solicitation in order to be considered for the performance of expert professional facility condition surveys for bridges and buildings as requested on a “task order” basis defined in general terms. Once the Agreement is awarded to appropriately qualified firms, performance of specific services will be solicited via future task order RFP requests.

II. INSTRUCTIONS:

The Authority is seeking Proposals from firms in response to the subject RFP for the performance of facility condition surveys for bridges and buildings in any or all of the following two categories: A) Bridges; B) Buildings, for a four-year term.

The scope of services to be performed by you are set forth in Attachment A to the Authority’s standard agreement (the “Agreement”) included herewith. You should carefully review this Agreement as it is the form of agreement that the Authority intends that you sign in the event of acceptance of your Proposal and forms the basis for the submission of Proposals. At its discretion, the Authority may retain multiple firms for performance of the subject services.

The Proposer must use this Proposal Template and Proposal forms. We have provided the Proposal Template and Proposal forms to Proposers as Microsoft Word format editable files. Proposers are permitted to add lines or rows to tables in the Proposal forms where this is indicated but must make no other material change to the Proposal Template or Proposal forms. We have not included page limits in the Proposal Template, but in providing responses to questions, the Proposer should use the space allocated in the Proposal Template and be mindful of the length the Proposer’s response to the question asked.

All questions should be directed in writing via email to the Solicitation Manager, Courtney R, Eddington, ceddington@panynj.gov.

For purposes of Proposal presentation, the Firm proposing should separate each section of the Proposal by using a numbered tab, as shown in the table below.

III. PRE-PROPOSAL MEETING

The Pre-Proposal Meeting is intended to review requirements from the Authority Departments including Office of Diversity, Equity and Inclusion, Engineering, Treasury – Risk, and Procurement.

Firms are encouraged to attend the Pre-Proposal Meeting to gain more awareness regarding the services requested in this RFP, future task order solicitations, and the overall procurement process.

A virtual Pre-Proposal Meeting is scheduled on August 22, 2024, at 11:00 A.M. Eastern Time (ET). On August 22, 2024, please use the below link to access the meeting. If you have any issues connecting, please email Courtney R. Eddington at ceddington@panynj.gov.

Event address for attendees:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_Zjk0ZWVjMDAtNTEzYi00NjIwLTlmM2EtZTc5ZDA2M2M3OWM0%40thread.v2/0?context=%7b%22Tid%22%3a%22c4484a25-d0d8-4ad0-916a-a889b6aa7a02%22%2c%22Oid%22%3a%22b2450d76-6c95-4fc6-82e6-3b555bcbacbb%22%7d

IV. PROPOSER REQUIREMENTS:

Only proposals from Firms that can demonstrate compliance with one or both of the following category requirements shall be considered. The below requirements must be met by the Prime Firm only.

A. Bridges:

Prime Firm must meet the below requirements to perform services in New York (NY) or New Jersey (NJ) or both:

1. Prime firm must demonstrate that it has completed a minimum of 10 vehicular bridge inspection projects, within the past ten years, in accordance with the National Bridge Inspection Standards (NBIS) and/or, New York State Department of Transportation (NYSDOT) and/or, New Jersey Department of Transportation (NJDOT), rules and regulations.

2. The Prime firm must demonstrate a minimum of one staff member, for each role identified below, who are currently employed with the firm (a staff member shall only be proposed once, for any role):

a. Manager (Project Engineer): Must be a Professional Engineer, licensed in the State of New York and/or New Jersey with a minimum of 10 years demonstrated structural engineering experience, in a responsible capacity, in design and structural integrity inspections of bridge structures.

b. Team Lead: Must be a Professional Engineer, licensed in the State of New York and/or New Jersey, with a minimum of five years demonstrated bridge inspection experience, within the past seven years, including a minimum of three years in a team lead role.

c. Quality Control Engineer: Must be a Professional Engineer, licensed in the State of New York and/or New Jersey with a minimum of five years demonstrated structural engineering experience, performing quality control or structural integrity inspection of bridge structures, within the past seven years.

d. Assistant Team Lead: Must possess a Bachelor of Science degree in civil engineering or structural engineering from an accredited university or college and demonstrate a minimum of three years bridge experience, within the past seven years, in design, construction, or inspection including demonstrated knowledge of timber, steel, and concrete structures.

e. Load Rating Engineer: Must be a Professional Engineer, licensed in the State of New York and/or New Jersey, with a minimum of three years demonstrated structural engineering experience, performing design and/or load ratings of bridge structures, within the past seven years.

3. The Prime firm’s proposed staff in Items 2a, 2b, and 2c above must include with the proposal a current valid training certification as outlined below:

a. 2-week NHI Course No. 130055 “Safety Inspection of In-Service Bridges”, OR

b. 5-day NHI Course No. 130056 “Safety Inspection of In-Service Bridges for Professional Engineers”.

B. Buildings:

Prime Firm must meet the below requirements to perform services in New York (NY) or New Jersey (NJ) or both:

1. Prime firm must demonstrate that it has completed a minimum of 10 commercial and/or public building structural integrity inspections, within the past ten years.

2. The Prime firm must demonstrate a minimum of one staff member, for each role identified below, who are currently employed with the firm (a staff member shall only be proposed once, for any role):

a. Manager (Project Manager): Must be a Professional Engineer, licensed in New York and/or New Jersey, with a minimum of 10 years demonstrated structural engineering experience in design, construction, or structural integrity inspections of commercial and/or public building structures.

b. Team Lead: Must be a Professional Engineer, licensed in the state of New York and/or New Jersey, with a minimum of five years demonstrated inspection experience of commercial and/or public building structures, within the past seven years.

c. Quality Control Engineer: Must be a Professional Engineer, licensed in the state New York and/or New Jersey with a minimum of five years demonstrated structural engineering experience, performing quality control or structural integrity inspections of commercial and/or public building structures, within in the past seven years.

d. Assistant Team Lead(s): Must possess a Bachelor of Science degree in civil engineering or structural engineering from an accredited university or college and demonstrate a minimum of three years’ experience, performing inspection, design, or construction of commercial and/or public building structures including demonstrated knowledge of timber, steel, and concrete structures, within the past seven years.

A determination that a Prime Firm meets the forgoing requirement(s) is no assurance that the firm will be selected for performance of the subject services. Prime firms that do not meet these requirements shall not be considered.

V. INSTRUCTIONS AND ADDITIONAL INFORMATION:

Tab

· Cover Sheet

· Attachment B – Agreement on Terms of Discussion

(Attachment C) The Firm proposing must include a completed,

· Attachment C – Company Profile

Firms may duplicate the below attachments as required, to demonstrate compliance with said Proposer Requirements listed in Section IV:

· Attachment D – Staff Qualifications and Experience, and

· Attachment E – Firm Qualifications and Experience Joint venture partnerships shall not be considered.

(Attachment F)

The Port Authority has set a goal of twenty percent (20%) participation by qualified and Port Authority certified Minority Business Enterprises (MBEs) and ten percent (10%) for qualified and Port Authority certified Women-owned Business Enterprises (WBEs) on technical service projects for a total combined MWBE goal of thirty percent (30%), and three percent (3%) of the total contract price for Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) or SDVOBs certified in the State of New York.

The Prime Firm must include their MBE/WBE/SDVOBs Participation Plan, being proposed, by completing the below form:

· Attachment F – MBE/WBE/SDVOB Participation Plan

Salary Schedule – The Prime Firm proposing must include the name(s), title(s) and hourly rate(s) that would be in effect at the start of the Agreement term for all professional and technical personnel of the Prime Firm who will be assigned to perform any services requested by completing the below form:

· Attachment G – Salary Schedule

(Statement) If the Firm proposing or any employee, agent or subcontractor/subconsultant of the Firm may have or may give the appearance of a possible conflict of interest, the Firm shall include in its Proposal a Conflict of Interest Statement indicating the nature of the conflict and a proposed Mitigation Plan. The Port Authority reserves the right to disqualify the Firm proposing if, in its sole discretion, any interest disclosed from any source could create, or give the appearance of, a conflict of interest. The Port Authority reserves the right to disqualify the Firm proposing if, in its sole discretion, it is not possible to mitigate the conflict of interest, with respect to any conflict disclosed from any source. The Port Authority's determination regarding any question(s) of conflict of interest shall be final.

· Attachment A

ADDITIONAL INFORMATION

The Firm proposing must register and create a free Bonfire account at the provided link in order to log in and download the referenced solicitation and associated information, and in order to upload proposal submissions. Registration on the Bonfire platform requires a registration that is separate and distinct from all other Authority software platforms.

The Authority shall accept only those proposals in electronic format for which the submission or modification is completed at the time of the Proposal Due Date. Proposal submissions will be accepted by upload only, at https://panynj.bonfirehub.com/portal/?tab=login and must be uploaded and received by the Authority no later than 2:00 P.M. Eastern Time (ET) on September 6, 2024. Emailed submissions, hand deliveries and mailed deliveries (e.g., UPS, USPS) will not be accepted.

Proposal submissions must be uploaded, submitted, and finalized prior to the Proposal Due Date. The Firms proposing are strongly urged to allow sufficient time of at least one (1) day prior to the Proposal Due Date to begin the uploading process and finalizing the Proposal submission. The Firms proposing will receive an email confirmation receipt with a unique confirmation number once a proposal submission is finalized.

The Firm will be permitted to submit modifications to Proposals or withdraw previously submitted Proposals electronically up to, but not after, the time of the Proposal Due Date.

All questions must be submitted in writing and received no later than five business days prior to the RFP due date. All questions shall be directed, via email, to the Solicitation Manager, Courtney R. Eddington at ceddington@panynj.gov.

After consideration of these factors, the Port Authority may enter into negotiations with the firm(s) deemed best qualified in terms of the foregoing factors to perform the required services.

The distribution process does not represent a contractual or other obligation on the part of the Port Authority and does not preclude the Port Authority from distributing work in a manner, which in its judgment will, under all circumstances, best serve the public interest

REQUEST FOR PROPOSAL

PERFORMANCE OF EXPERT PROFESSIONAL FACILITY CONDITION SURVEYS FOR BRIDGES AND BUILDINGS AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

RFP# 6000002348

[PROPOSAL DUE date]

[PROPOSER NAME]

Lillian D. Valenti Chief Procurement Officer

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

1399817 agreement on terms of DISCUSSION (attachment B)

Agreement on Terms of Discussion (Attachment B) The Firm proposing must include a completed and signed Attachment B form.

ATTACHMENT B

PERFORMANCE OF EXPERT PROFESSIONAL FACILITY CONDITION SURVEYS FOR BRIDGES AND BUILDINGS AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

AGREEMENT ON TERMS OF DISCUSSION

The Port Authority’s receipt or discussion of any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) shall not impose any obligations whatsoever on the Port Authority or entitle us to any compensation therefor (except to the extent specifically provided in such written agreement, if any, as may be entered into between the Port Authority and us). Any such information given to the Port Authority before, with or after this Agreement on Terms of Discussion (“Agreement”), either orally or in writing, is not given in confidence. Such information may be used, or disclosed to others, for any purpose at any time without obligation or compensation and without liability of any kind whatsoever. Any statement which is inconsistent with this Agreement, whether made as part of or in connection with this Agreement, shall be void and of no effect. This Agreement is not intended, however, to grant to the Port Authority rights to any matter, which is the subject of valid existing or potential letters patent.

Any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) provided in connection with this procurement is subject to the provisions of the Port Authority Public Records Access Policy adopted by the Port Authority’s Board of Commissioners, which may be found on the Port Authority website at: http://corpinfo.panynj.gov/documents/Access-to-Port-Authority-Public-Records/. The foregoing applies to any information, whether or not given at the invitation of the Authority.

(Company)

(Signature)

(Title)

(Date) company PROFILE (attachment C)

Company Profile (Attachment C) The Firm proposing must include a completed Attachment C form.

ATTACHMENT C

COMPANY PROFILE

1. Company Legal Name as shall appear in the Agreement:

2. Business Mailing Address: ______________________________________________________________________________________________________________________________________________________

6. Officer or Principal of Firm, Title, and email address:

7. Name, telephone number, and email address of contact for questions:

8. Is your firm a registered vendor with the Port Authority? Yes No If yes, please provide your Vendor ID number: ________________

9. If applicable, indicate whether your firm is certified by the Authority in any of the below categories. Please also attach a copy of your Authority certification as a part of this profile.

Minority Business Enterprise (MBE)

Women-owned Business Enterprise (WBE)

Small Business Enterprise (SBE)

Disadvantaged Business Enterprise (DBE)

Service-disabled Veteran-owned Business Enterprise (SDVOB)

If your firm is an MBE/WBE/SBE/DBE/SDVOB not currently certified by the Authority, see the Authority’s website – https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity/certification.html, to receive information and apply for certification.

Note: Company Legal Name shall be identical to the firm’s name in the EIN. Failure to comply with this requirement may lead to delays in contract awards and contract payments.

Proposer Requirements

The Authority will consider only those Prime Firms who are able to demonstrate compliance with the proposer requirements stated in Section IV – Proposer Requirements.

· Use Attachment D for Staff Qualifications and Experience

· Use Attachment E for Firm Qualifications and Experience The Firm proposing must indicate below the services provided. (Please check all boxes that apply).

|_| Bridges |_| Buildings Joint venture partnerships shall not be considered under the “Task Order” Program

STAFF QUALIFICATIONS AND EXPERIENCE (attachment d)

Staff Qualifications and Experience of Personnel:

Please complete one Attachment D for each proposed full-time engineering and technical personnel of the Prime Firm who will be assigned to perform the requested services to demonstrate that the Prime Firm meets the staffing requirements as stated in Section IV – Proposer Requirements. Firms may duplicate Attachment D, as required, to demonstrate compliance with Section IV.

The Firm proposing must include in this section the following completed form(s):

Attachment D – Staff Qualifications and Experience Licenses and Certificates – The Proposer must also provide in this section copies of all applicable licenses and certificates of all full-time engineering and technical personnel of the Prime Firm needed to demonstrate compliance with Section IV.

ATTACHMENT D

STAFF QUALIFICATIONS AND EXPERIENCE

(City and State)

CURRENT PROFESSIONAL REGISTRATION

(State and Discipline -Include License #)

EDUCATION (Degree and Specialization)

OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, Etc.)

BRIEF CAREER SUMMARY

(Please include total number of years of experience performing comparable services under this solicitation)

RELEVANT PROJECTS

(Include a minimum of two and no more than five completed projects comparable to the services contemplated under this solicitation)

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

(Please include scope, size, project cost value, project delivery model) ☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

FIRM QUALIFICATIONS AND EXPERIENCE (ATTACHMENT E)

Firm Qualifications and Experience of Personnel:

Please complete one Attachment E for each relevant project to demonstrate that the Prime Firm meets the firm experience as stated in Section IV – Proposer Requirements. Listed projects shall be comparable to those contemplated under the requested services in Attachment A. Firms may duplicate Attachment E, as required, to demonstrate compliance with Section IV.

The Proposer must include in this section the following completed form:

· Attachment E – Firm Qualifications and Experience

ATTACHMENT E

FIRM QUALIFICATIONS AND EXPERIENCE

RELEVANT PROJECTS

Include the relevant projects as outlined in Section IV – Proposer Requirements and comparable to the services contemplated under this solicitation.

C. BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

D. INDICATE WHETHER ANY PROPOSED PERSONNEL PERFORMED SERVICES UNDER THIS PROJECT AND EXPLAIN THEIR SPECIFIC ROLE ON THIS PROJECT

E. INCLUDE THE NAME OF THE CLIENT/COMPANY AND THE CLIENT/COMPANY’S CONTACT INFORMATION (EMAIL AND PHONE NUMBER), FOR VERIFICATION PURPOSES.

MBE/WBE/SDVOB PARTICIPATION PLAN (ATTACHMENT F)

MBE/WBE/SDVOBs Participation Plan The Port Authority has set a goal of twenty percent (20%) participation by qualified and Port Authority certified Minority Business Enterprises (MBEs) and ten percent (10%) for qualified and Port Authority certified Women-owned Business Enterprises (WBEs) on technical service projects for a total combined MWBE goal of thirty percent (30%), and three percent (3%) of the total contract price for Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) or SDVOBs certified in the State of New York.

The MBE/WBE/SDVOB Plan submitted by the Prime Firm to the Port Authority shall contain, at a minimum, the following:

· Identification of MBE/WBE/SDVOBs: Provide the names and addresses of the MBE/WBE/SDVOBs. If none are identified, describe the process for selecting participant firms in order to achieve the good faith goals under these requested services.

· Scope of Work: Describe the specific scope of work the MBE/WBE/SDVOBs will be expected to perform.

All MBE/WBE/SDVOB subconsultants listed on the MBE/WBE/SDVOB Participation Plan must be certified by the Port Authority in order for the Consultant to receive credit toward the MBE/WBE/SDVOB goals set forth under these requested services. Please go to https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity.html to search for MBE/WBE/SDVOBs by a particular commodity or service. The Port Authority makes no representation as to the financial responsibility of these firms or their ability to perform work under this Agreement.

If the Prime Firm is a Port Authority certified MBE or WBE, the Prime Firm can self-perform its portion of the participation goals of up to $2 million for non-construction projects, subject to the Port Authority’s approval. Port Authority certified M/WBE Prime Firms can only self-perform the MBE portion of the participation goals. However, note that all firms are encouraged to use every good-faith effort to utilize subconsultants who are Port Authority certified MBEs, WBEs or SDVOBs to the maximum extent feasible.

The Prime Firm must include in this Section the following completed form:

· Attachment F – The MBE/WBE/SDVOB Plan submitted by the Proposer to the Port Authority

ATTACHMENT F

MBE/WBE/SDVOB PARTICIPATION PLAN

This matrix is intended to graphically depict the MBE/WBE/SDVOB Participation Plan submitted by the Prime Firm to the Port Authority for the requested services.

IF NO FIRMS ARE IDENTIFIED ABOVE, DESCRIBE THE PROCESS FOR SELECTING PARTICIPANT FIRMS IN ORDER TO ACHIEVE THE GOOD FAITH GOALS UNDER THESE REQUESTED SERVICES.

[IF APPLICABLE, INSERT RESPONSE HERE]

COST (ATTACHMENT G)

Multiplier & Cost Provide the multiplier(s) of the Prime firm, including a breakdown of said multiplier(s), indicating all the multiplier(s) components (e.g., vacation, holiday, sick pay, workers' compensation, office rent, insurance, taxes, profit). Indicate Consultant Office/Port Authority Office Multiplier, as applicable. Multiplier(s) should be provided in the form of a decimal and no more than two decimal places (ex: 0.00).

Consultant Office Multiplier:

Port Authority Office Multiplier:

Include a breakdown of the multiplier(s) components below:

Salary Schedule Include the name(s), title(s) and hourly rate(s) assigned to each position of the personnel that would be assigned to perform the requested services. Indicate billing rates for partners or principals and actual hourly rates for all other billable employees. All firms who are awarded an Agreement will be expected to adhere to the provisions of Section 9.A., fourth paragraph with respect to rate increases. Firms shall not include any rate increase notations on their Salary Rate Schedule.

Typical job titles may include, but are not limited to, the following:

The Proposer must include in this section the following completed form:

· Attachment G – Salary Rate Schedule

ATTACHMENT G

SALARY RATE SCHEDULE

FULL NAME

(LAST, FIRST)

conFLICT OF INTEREST (STATEMENT)

Conflict of Interest If the Firm proposing or any employee, agent or subcontractor/subconsultant of the Firm proposing may have or may give the appearance of a possible conflict of interest, the Firm shall include in its proposal a statement indicating the nature of the conflict. The Port Authority reserves the right to disqualify the Proposer if, in its sole discretion, any interest disclosed from any source could create, or give the appearance of, a conflict of interest. The Port Authority's determination regarding any question(s) of conflict of interest shall be final.

The Firms proposing are advised that, while not currently anticipated, nothing herein shall preclude the Port Authority from determining at a subsequent point in time during performance of the services contemplated hereunder gives rise to the existence of, or the appearance of, a conflict of interest, and thereby conclude that a firm(s) selected for performance of the subject services, is/are expressly precluded from participation in, or the performance of other procurement opportunities for any project on which the firm has provided such services. Firms are directed to the Conflict-of-Interest paragraph of the attached Standard Agreement. Firms are further advised that under this Agreement, firms must provide, upon receipt of a Task Order issued by the Port Authority, written notice to the Port Authority of any existing or potential conflict of interest the firm(s) may have in the performance of services under this Agreement.

Conflict of Interest Statement (describe the nature of the conflict):

[INSERT RESPONSE HERE]

Mitigation Plan:

[INSERT RESPONSE HERE]

ATTACHMENT A

SCOPE OF SERVICES

PERFORMANCE OF EXPERT PROFESSIONAL FACILITY CONDITION SURVEYS FOR BRIDGES AND BUILDINGS AS REQUESTED ON A "TASK ORDER” BASIS FOR A FOUR-YEAR TERM

I. BACKGROUND

For background with respect to The Port Authority of New York and New Jersey (the “Authority”) see www.panynj.gov. Additionally, the most recent electronic version of the Authority’s Annual Report is available at http://www.panynj.gov/corporate- information/annual-reports.html.

The Engineering Department is responsible for the delivery of high-quality and cost-effective planning, architectural and engineering design, and construction management services in support of the Authority’s capital and operating programs. In addition, the department ensures the structural integrity, life safety, and code compliance of all Authority’s facilities. The Engineering Department is comprised of six divisions: Engineering/Architecture Design, Construction Management, Engineering Operations, Quality Assurance, Project Delivery, and Enterprise Asset Management.

The Quality Assurance Division, Structural Integrity unit performs cyclical Condition Surveys to report on the condition of all bridges, buildings, and all other Agency structures including providing repair recommendations.

II. SCOPE OF SERVICES

The services of the Consultant shall generally consist of performing a survey to determine the condition of the specific structures and identify structural and non-structural deficiencies. The Consultant shall develop recommendations for correcting any deficiencies found and describe them in the Condition Survey Report.

The bridge services of the Consultant shall consist of performing condition surveys of various Authority facility bridges and related structures including, but not limited to, signs, lighting structures, cut and cover tunnels designated as bridges, airport bridges, and other bridge structures. Airport bridge inspections may include, but are not limited to, accessing ceilings/soffits and architectural finishes that surround the bridge elements to complete the inspection. All bridge inspections require the submission of a condition survey report, and some bridges also require the preparation and submittal of New York State Department of Transportation (NYSDOT)/New Jersey Department of Transportation (NJDOT) bridge inspection reports.

The building services of the Consultant shall consist of performing condition surveys of various Authority facility buildings and related structures including, but not limited to, parking structures, retaining walls, tollbooths, and utility chambers. All buildings and related structures require the submission of a Condition Survey Report.

III. DESCRIPTION OF CONSULTANT’S TASKS

Services requested via task orders may include but are not limited to the following :

Staff Qualifications (to be demonstrated once specific task orders are issued) Refer to the Authority’s Agreement, Section 23 – Notification of Security Requirements

· All proposed staff must have the ability to pass a Transportation Worker Identification Credential (TWIC) and/or Secure Worker Access Consortium (SWAC) and/or Security Identification Display Area (SIDA) background screening at a High Level.

A. Bridges Proposed Prime staff must meet the following staff qualifications to perform services in either state:

1. All proposed staff performing condition surveys shall meet current qualifications as required by the Federal Highway Administration (FHWA) and Uniform code of bridge inspection (UCBI).

2. Manager(s) (Project Engineer(s): Must be a Professional Engineer, licensed in the State of New York and/or New Jersey with a minimum of 10 years structural engineering experience, in a responsible capacity, and demonstrate a combination of both design and structural integrity inspections of bridge structures .

3. Team Lead(s): Must be a Professional Engineer, licensed in the State of New York and/or New Jersey, with a minimum five years’ bridge inspection experience, within the past seven years, including a minimum of three years in a team lead role. The Team Lead shall be at the site for the duration of the field inspection and shall be responsible to direct the inspection team to assure that each component of the structure is properly inspected, and its condition is properly encountered. The Team Lead shall personally observe and evaluate all situations.

4. Quality Control Engineer(s): Must be a Professional Engineer, licensed in the State of New York and/or New Jersey with a minimum of five years of structural engineering experience, performing quality control or structural integrity inspections of bridge structures, within the past seven years, .

5. Assistant Team Lead(s): Must possess a Bachelor of Science degree in civil engineering or structural engineering from an accredited university or college and demonstrate a minimum of three years bridge experience, within the past seven years, in design, construction, or inspections including demonstrated knowledge of timber, steel, and concrete structures.

6. Load Rating Engineer: Must be a Professional Engineer, licensed in the State of New York and/or New Jersey, with a minimum of three years structural engineering experience, performing design and/or load ratings of bridge structures, within the past seven years. The Load Rating Engineer shall direct, supervise, and sign all structural capacity load rating calculations.

7. Divers (as required): Must be a Professional Engineer, licensed in the State of New York. Divers must have a minimum of five years performing underwater bridge inspections, within the past seven years, and make sound assessments on conditions of materials, retrieve samples, perform non-destructive testing, and take photographs underwater.

a. All Divers must provide a valid training certification for the below:

i. the NHI Course No. 130091 or

ii. the 2-week NHI Course No. 130055 “Safety Inspection of In-Service Bridges” or

iii. the 5-day NHI Course No. 130056 “Safety Inspection of In-Service Bridges for Professional Engineers”.

b. All Divers must complete at least once every five years the NHI Course No. 130053 (BI Refresher) where element level inspection has been covered.

a.

b.

c.

d.

e.

f.

Additional Qualifications for Items 2, 3, and 4 above:

a. Must provide a valid training certification for the below:

i. the 2-week NHI Course No. 130055 “Safety Inspection of In-Service Bridges”, or

ii. the 5-day NHI Course No. 130056 “Safety Inspection of In-Service Bridges for Professional Engineers”.

b. At least once every five years proposed staff must complete the NHI Course No. 130053 (BI Refresher) where element level inspection has been covered.

B. Buildings Proposed Prime staff must meet the following staff qualifications to perform services in either state:

1. Manager (Project Manager): Must be Professional Engineer, licensed in the state where the work is being performed, with a minimum of 10 years demonstrated structural engineering experience in design, construction, or structural integrity inspections of commercial and/or public building structures.

2. Team Lead(s): Must be a Professional Engineer, licensed in the state where the work is being performed, with a minimum of five years demonstrated inspection experience of commercial and/or public building structures, within the past seven years. The Team Lead(s) shall be at the site for the duration of the field inspection and shall inspect the structures, supervise, and direct the inspection team to assure that each component of the structure is properly inspected, and its condition is properly encountered.

3. Quality Control Engineer: Must be a Professional Engineer, licensed in the state of New York and/or New Jersey, with a minimum of five years demonstrated structural engineering experience, performing quality control or structural integrity inspections of commercial and/or public building structures, within in the past seven years.

4. Assistant Team Lead(s): Must possess a Bachelor of Science degree in civil engineering or structural engineering from an accredited university or college and demonstrate a minimum of three years’ experience, performing inspection, design, or construction of commercial and/or public building structures including demonstrated knowledge of timber, steel, and concrete structures, within the past seven years.

Inspections of building facades in excess of 72ft height located in the City of New York, the Manager, Team Leader, or Quality Control Engineer must meet the qualifications of a Qualified Exterior Wall Inspector (QEWI) as defined by the New York City Department of Buildings (NYCDOB) as identified below. The QEWI shall be identified in the Prime Firm’s organizational chart and shall clearly detail the requirements of a QEWI in the staff qualifications section of the proposal. Reference New York City Façade Inspection and Safety Program (NYC FISP), Local Law 11.

1. Qualified Exterior Wall Inspector (QEWI): Must be Professional Engineer licensed in the State of New York with at least seven years demonstrated experience inspecting building facades in excess of 72 ft. in height. The QEWI shall perform all required tasks related to the field inspection and shall confirm the inspection findings. The QEWI shall personally inspect, supervise, and direct the inspection team to assure that each component of the structure is properly inspected and confirm the inspection findings. A QEWI is not required for projects in the State of New Jersey.

Consultant Tasks (to be demonstrated once specific task orders are issued) Tasks to be performed by the Consultant shall include, but are not limited to:

A. General Tasks (applies to both bridges and buildings)

1. Prior to conducting any field inspections, at a minimum, the Consultant shall perform the following tasks:

a. Review all available information concerning the areas to be inspected,

b. Discuss specific project requirements with the Authority; and

c. Discuss facility operations and access arrangements.

2. Prepare comprehensive field inspection forms that will incorporate all observations made during the inspection. Such forms will be approved by the Authority prior to start of inspection.

3. When Immediate Actions are encountered during the field inspection the Consultant shall:

a. Verbally notify the Engineering Quality Assurance Project Manager (QAD PM)

b. Verbally notify the Facility Liaison and Operations Manager.

c. Cordon off the area and/or keep the area closed until interim remedial measures are taken prior to the permanent repairs being completed.

d. The lead team leader must email or fax the same day or next morning to the QAD PM a letter describing in detail the condition found with repair recommendations followed by sketches and photos.

e. Any extra work related to developing remedial action or repairs, or providing construction supervision, shall be performed by the Consultant subject to Authority approval.

4. Meet with the Authority staff from time to time as directed by the Project Manager to review the progress of the inspection.

5. Prepare comprehensive field inspection forms incorporating all observations made during the inspection. Indicate the condition of all areas inspected including those found to be satisfactory and take color photographs as required. As a minimum, photographs shall be taken for all conditions that require priority repairs, safety repairs and other significant findings. All photographs shall display the date and time when the photograph was taken.

6. At the completion of the fieldwork, the Consultant shall make a PowerPoint presentation of findings to QAD. The presentation shall highlight the recommended repairs at each structure and specifically present findings concerning all Priority, Safety, and significant Routine repair recommendations. A comparison of current to previous Priority repairs shall be presented.

B. Bridges

1. Conduct the field inspection survey in accordance with the approved inspection procedure as a minimum, conduct a close visual inspection including, but not limited to, decks and their framing systems, columns, bracing, connections, bearings, deck expansion joints, stairways, abutments, retaining walls, bearing walls, sign and light structure components, utility supports, safety railings, and visible portions of foundations. Should areas of suspect integrity be revealed, recommend the performance of in-depth analyses as deemed necessary for the determination of the structure’s condition. These in-depth analyses may include physical testing, review of original design calculations, and engineering calculations to check the structural adequacy in the present condition.

2. Bridges included in the Department of Transportation (DOT) bridge inventory, complete DOT inspections in accordance with the requirements in the state in which the bridge is located.

3. Elements to be inspected may include, but are not limited to, the following, as determined by the Consultant, and as approved by the Authority:

a. All structural elements which are visible or easily accessible.

b. All critical structural elements and all structural elements whose condition is suspect regardless of location.

c. All non-structural elements, including architectural finishes, when present, whose failure could pose a threat to the public safety or whose condition could cause or accelerate deterioration of structural systems.

d. All drilled holes filled with plug welds in non-redundant fracture critical elements shall be identified and documented.

e. The top and underside of the bridge deck. The underside of the concrete deck shall be sounded with a hammer. All areas of hollow-sounding concrete, which are observed to be loose, bulging, delaminated and/or cracked, shall be removed on an immediate basis (either by the Consultant with a chipping hammer or by others with a light pneumatically powered gun).

f. Drainage systems and utilities.

g. All non-redundant and fracture critical elements as well as all fatigue prone details, special emphasis details and all structural elements whose condition is suspect regardless of location.

h. All bridge mounted sign and lighting structures and all other bridge mounted structural or architectural appurtenances.

i. Support systems for mechanical and electrical systems.

j. For work on Port Authority Trans-Hudson (PATH) railroad lift bridges:

1) The Operator’s house, generator house and power distribution house shall be included in the inspection.

2) Mechanical elements to be inspected shall include air buffers, centering device and locking bar assemblies, live load bearings, brakes, machinery bearings, couplings, shafts, open gearing, wire ropes and terminations, drums and sheaves, sheave trunnion, span and counterweight guides, emergency direct drive system, etc.; and

3) Electrical elements to be inspected shall include the Power Distribution System, Span Control System, Span Motors and Brakes, Limit Switches and Instrumentation, Wiring & Raceway System, Lighting, Signals, Communication Systems, etc.

4. Provide all section losses that could possibly affect the bridge rating to the Authority’s Project Manager for approval prior to updating the latest Bridge Load Rating. Submit the section properties on a grid calculation page signed and sealed by the Quality Control Engineer with an attached framing plan noting the location of the loss including the distance in the span at which the loss occurs.

5. For each soffit in the structure when required by the project specific scope of work, a complete determination of the types of soffit components shall be made, including, but not limited to, sizes and spacings of hangers and framing, determination of hot rolled or cold rolled members, types and sizes of all connections, thickness of ceiling and use of bridging members. The support system for the soffits shall be compared to the current Authority “Lightweight Ceilings and Design Criteria”, and any non-compliance shall be immediately brought to the attention of the Quality Assurance Division (QAD) Project Manager. Further investigation and analysis, if required, shall be performed by the Consultant as directed by the QAD Project Manager.

6. Remove easily removable architectural finishes (soffit/ceiling tiles and the like) as required to gain access for inspection. Restore areas to their original condition after inspection. The Consultant and/or its subconsultant(s) shall not enter an architectural ceiling of any kind or impose any additional loadings on a ceiling without the prior review and approval of the QAD Project Manager. In requesting such approval, the Consultant shall prepare and submit the following to the QAD Project Manager:

a. an analysis indicating that the ceiling can support the additional live load, or

b. an acceptable ceiling shoring system.

7. Remove any mud, dirt, debris, vegetative growth, loose scale, or rust through use of chipper hammers, scrapers, and wire brushes to gain access, as required for performance of a thorough visual inspection, and for determining the extent of deterioration.

8. The Consultant shall immediately contact the Project Manager if, during the course of inspection or at any time, the Consultant determines that:

a. Immediate repair or shoring of any element is required to assure the integrity of the structure and/or public safety.

b. Evidence of recent settlement or abnormal movement is detected.

C. Buildings

1. Conduct a field inspection survey in accordance with the approved inspection procedure. Should areas of suspect integrity be revealed, recommend the performance of in-depth analyses as deemed necessary for the determination of the structure’s condition. These in-depth analyses may include physical testing, review of original design calculations, and engineering calculations to check the structural adequacy in the present condition.

2. Elements to be inspected may include, but not be limited to, the following, as determined by the Consultant:

a. All structural elements in both tenant and non-tenant areas which are visible or easily accessible.

b. All critical structural elements and all structural elements whose condition is suspect regardless of location.

c. All non-structural elements, including architectural finishes (for example, fascia panels and ceilings) in public tenant areas (as defined in the specific scope of work) and non-tenant areas whose failure could pose a threat to the public safety or whose condition could cause or accelerate deterioration of structural systems.

d. Support systems for mechanical and electrical systems.

e. Exposed structural or architectural elements of weathering steel, if any.

f. Soffits or the underside of other horizontal surfaces of exterior offsets of the building

g. Roofs and roof top elements of roofs adjacent to aircraft taxiways, runways, parking areas, etc. to determine the presence of Foreign Object Debris (FOD) that could potentially damage aircraft if it were to fall or be blown off the roof,

h. All elements of the building facade in both tenant and non-tenant areas which are visible or easily accessible including full height drops using scaffolds, lift vehicles, rope climbing techniques, etc. to inspect the façade. Use of drones (Unmanned Aircraft Systems) to inspect the façade if required by a project specific scope of work.

i. If included in a project specific scope of work, complete removal, and restoration of masonry to inspect masonry tiebacks to the building structure.

3. Remove easily removable architectural finishes (ceiling tiles and the like) as required to gain access for inspection. Restore areas to their original condition after inspection. Inform the QAD Project Manager if removal of major architectural elements requiring restorative construction is necessary. Recommend methods for gaining access to these areas. The Authority will provide for this access subject to the discretion of the QAD Project Manager.

4. For each hung ceiling/soffit in the structure, conduct a complete determination of the types of ceiling/soffit components, including, but not limited to, sizes and spacings of hangers and framing, determination of hot rolled or cold rolled members, types and sizes of all connections, thickness of ceiling and use of bridging members. The support system for the ceiling/soffits shall be compared to the current Authority “Lightweight Ceilings and Design Criteria” and “Plaster Ceiling Design Standards”, and any non-compliance shall be immediately brought to the attention of the Quality Assurance Division (QAD) Project Manager. Further investigation and analysis, if required, shall be performed by the Consultant as directed by the QAD Project Manager.

5. The Consultant and/or its subconsultant(s) shall not enter an architectural ceiling of any kind or impose any additional loadings on a ceiling without the prior review and approval of the QAD Project Manager.