2-RFP 6247 ATTACHMENT B Cost Proposal.pdf
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- Solicitation number
- RFP #6247 PUBLIC LIBRARY PRINT MATERIALS AND RELATED SERVICES
- Issued by
- Ventura County, California
About this file
This cost proposal attachment for RFP #6247 pertains to Ventura County Library's procurement of print materials and related services in California. The solicitation seeks qualified vendors to supply print books, non-print media, and optional cataloging and processing services to support the library system's thirteen service locations across Ventura County. The estimated annual expenditure for print materials is approximately $400,000, provided for planning purposes only without volume guarantee. The RFP was issued March 16, 2026, with a deadline for vendor questions by March 30, 2026, and proposals due no later than 5:00 p.m. PDT on April 17, 2026. Award and contract start dates were anticipated for May 2026, contingent upon completion of required meetings between the County and selected contractor.
The cost proposal requires bidders to provide firm and fixed discount percentages from publisher's list price across multiple material categories including wholesale and retail books, legal reference materials, foreign language materials, large type books, magazines, audiobooks, DVDs, CDs, digital media, streaming resources, and library supplies and equipment. Additionally, vendors must submit itemized pricing for processing services including full-level MARC record cataloging (original and copy), property labels, mylar jackets, barcode application, RFID tag activation, spine labels, format and collection stickers, and any additional rush cataloging fees. Contractors must base all discount calculations on publisher's list prices and provide single discount figures rather than ranges; any subsequent discount modifications require County negotiation and approval.
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Text version
ATTACHMENT 1
PROPOSAL FORM
DISCOUNT FOR LIBRARY MATERIALS
Indicate the discounts from publisher's list price that you would provide on materials ordered. Discounted charges for library materials shall be firm and fixed for the specified contract period. Contractor shall base all discounts on publisher's list price. Please provide a single number for each category, rather than a range of discounts or an average discount. Note that any change in discount must be negotiated with County.
CATEGORY DESCRIPTION
DISCOUNT
PERCENT
BOOKS PURCHASED FROM A WHOLESALE DISTRIBUTOR %
BOOKS & NON-PRINT MEDIA PURCHASED FROM A RETAIL DISTRIBUTOR %
LEGAL REFERENCE BOOKS %
FOREIGN LANGUAGE MATERIALS %
ADULT AND JUVENILE REFERENCE STANDING ORDER BOOKS
PUBLISHED BY CONTRACTORS INCLUDING, BUT NOT LIMITED
TO, THOMSON/GALE
LARGE TYPE BOOKS %
MAGAZINES AND NEWSPAPERS (PRINT, MICRO %
DMIUGSIITCAL) CDs, AUDIOBOOKS ON CD, DIGITAL MEDIA & SERVICES
BIBLIOGRAPHIC SERVICES, TRAINING AND SPECIALIZED
TECHNICAL SERVICES AND PROCESSING MATERIALS
ENTERTAINMENT DVDS %
DOCUMENTARY DVDs %
TECHNICAL SERVICES AND PROCESSING MATERIALS %
LIBRARY SUPPLIES/EQUIPMENT %
STREAMING OR MULTIMEDIA EDUCATIONAL RESOURCES %
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COST
CATEGORY DESCRIPTION
DISCOUNT
PERCENT
Adult fiction audiobooks %
Adult non-fiction audiobooks %
Adult unabridged audiobooks %
Adult feature film DVDs %
Adult non-fiction DVDs %
Adult music CDs %
Teen fiction audiobooks %
Teen non-fiction audiobooks %
Teen unabridged audiobooks %
Teen feature film DVDs %
Teen music CDs %
Children’s fiction audiobooks %
Children’s non-fiction audiobooks %
Children’s feature film DVDs %
Children’s non-fiction/educational DVDs %
Children’s music CDs %
Children’s storytelling CDs %
Language learning DVDs and CDs (languages other than English) %
English language learning DVDs and CDs (i.e. Engl %
English language audiobooks %
Children’s Spanish language audiobooks %
Adult Spanish language DVDs %
Children’s Spanish language DVDs %
Adult Spanish language music CDs %
Children’s Spanish language music CDs %
Children’s Spanish language storytelling CDs %
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Provide prices for each of the following processing services, per item:
Pricing
Full-level MARC record (original cataloging) $
Full-level MARC record (copy cataloging) $
Price per item record when matching bibliographic record exists in Ventura County Library database.
Price for any item records (949) when contractor supplies bibliographic record
Hub labels applied to each CD or DVD $
Property/disc count label applied to front of container $
List any additional fees for cataloging. $
List any fees charged for rush cataloging and processing.
Mylar jacket applied to dust jacket of hardcovers, and taped
Single property stamp $
Spine label, trimmed as needed, applied, and covered with clear label protector tape
Broad label applied $
Barcode applied $
RFID tag applied, activated, and locked $
Stickers (if needed) applied and covered with clear protective tape
Spine label applied (when applicable) and covered with clear label protector tape “C” (children’s) or “YA” (young adult) sticker applied to spine (when applicable) Format sticker (e.g., “DVD”, “CD”) applied to spine
TOTAL $
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