2-RFI - Golf Courses Professional Services.pdf

City of Little Rock

Request for Information (RFI)

Golf Course Professional Services City of Little Rock

500 W. Markham St.

Little Rock Arkansas 72201

(501) 371-4560

Schedule and Access Information

Project Title Golf Course Professional Services Department City of Little Rock Parks and Recreation Department Inquiry Date September 9, 2025 Deadline for Questions September 23, 2025 Closing Date October 7, 2025

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Introduction

The City of Little Rock, through its Parks and Recreation Department is seeking responses to this Request for Information (“RFI”) from interested parties, firms, vendors, and others regarding the format, requirements, and information of proposed solicitations listed herein for services for the City of Little Rock golf courses located at:

❖ Rebsamen Golf Course 3400 Rebsamen Park Road, LR, AR ❖ First Tee Golf Course 1 First Tee Way, LR, AR ❖ War Memorial Park 5511 W Markham Street, LR, AR

The intent is to use the information received through this RFI to develop future solicitations, such that the solicitations are as broad as possible to provide for public-private partnerships (e.g. vendor operation of pro shop, concessions, course maintenance, etc.) or a full privatization of the golf course operations while ensuring the opportunities for all interested parties.

This RFI is informational only. There is no associated cost or selection component, nor is this RFI an order or funding opportunity announcement.

Any work performed by a Respondent to this RFI will be at the Respondent’s own discretion and expense. Responding to this RFI provides no advantage or disadvantage to potential https://www.littlerock.gov/business/little-rock-business-portal/ https://www.littlerock.gov/city-administration/city-departments/finance/divisions/procurement/ https://littlerock.bonfirehub.com/portal/?tab=openOpportunities applicants for future solicitations should the City of Little Rock choose to issue such solicitations. Furthermore, this RFI offers no guarantee that the City of Little Rock will issue a bid solicitation.

If a solicitation is released, it will be advertised on the City’s Procurement website at:

City of Little Rock Open Bid Opportunities

It is the responsibility of potential respondents to monitor these sites for additional information.

Background

The City of Little Rock golf courses are public owned golf facilities where daily pro shop operations, to include, but not limited to café, pro shop sales, merchandise sales, tournament coordination, lessons, etc., are overseen by a golf professional. The City of Little Rock golf courses are maintained by the Park and Recreation Department and are open to the public year-round. The courses in total host approximately 48,000 rounds of golf each year.

The City of Little Rock Parks and Recreation Department has managed operations of the golf courses. The Parks and Recreation Department is interested in considering alternative means of managing the operation of one or more of its two golf courses and is seeking RFI solicitations to guide the Park and Recreation Department in realizing a path forward for alternative means of operations, to include, but may not be limited to:

❖ Request for Proposals (RFP) for a management agreement in the form of a:

o Management and operations agreement for the day-to-day operations of concessions; or o Management and operational oversight for golf pro shop operations and merchandise as identified above, and to include management of the daily golf course maintenance activities and associated equipment operations.

Objective

The objective of this RFI is to allow interested parties to provide feedback regarding best methods and practices to better craft future solicitations.

Associated Costs

No compensation is available to any party for providing information for this RFI solicitation.

Any/all costs associated with responding to this RFI will be solely at the respondent’s expense and the City will not pay for any information or administrative costs incurred in response to this solicitation.

Notices & Inquiries

This RFI and any related amendment and notices will be published to this solicitation on Euna Bonfire. Notices related to this RFI will be sent to the vendor lists registered with Euna Bonfire for the associated goods/services, and other known potential vendors through additional outreach search functions/databases.

Questions regarding this RFI shall be submitted in writing through the online procurement portal, the City’s procurement portal website at City of Little Rock Procurement Portal.

Verbal questions will not be accepted. Responses to any inquiries submitted through Bonfire will be answered by publishing an addendum to this solicitation.

Closing Date is listed under [Important Events]. Submissions may be revised and resubmitted prior to the Closing Date.

For any system-related questions, technical errors and/or help, please contact Euna Bonfire Technical Support or using the Help Button or at support@gobonfire.com. Mon-Fri 8:00am-8:00pm EST.

Forum & Industry Discussion

Once this RFI closes and responses have been received, the City may schedule an optional Request for Information (RFI) Forum to determine feasible solutions and recommendations for consideration that may be included in future proposed solicitations. Such discussions would be intended only to receive further clarification of organizational capabilities and feasibility to meet specification requirements. The RFI Forum is for clarification only for the purposes of an informational opportunity. City representatives may or may not choose to meet with RFI respondents. The RFI Forum will not represent the City’s engagement in any pre-selection process for any organization or party. Participants will still be required to follow any tender or procurement process in the future. This RFI does not indicate or represent any commitment to any course of action.

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Response Format & Content

This RFI is being issued by the City of Little Rock to seek initial input through written response. There is no response format requirement, nor are there any required document templates to follow. Respondents should provide any applicable information they feel is responsive to the request.

Respondents are requested to submit responses to this RFI through City of Little Rock Procurement Portal beginning September 9, 2025.

Terms & Conditions

In addition to any rights reserved elsewhere in this RFI, the City reserves, and may in its sole discretion, exercise any one or more of the following rights and options with respect to this RFI if determined that doing so is in the best interest of the City:

1. The City reserves the right to cancel the RFI at any time; to elect to proceed or not to proceed with presentations regarding its subject matter with any respondent and with firms that do not respond to the RFI; or to reissue the RFI or to issue a new RFI (with the same, similar, or different terms).

2. The City reserves the right to extend the Submission Date/Time and/or to supplement, amend, substitute, or otherwise modify the RFI at any time prior to the Submission Date/Time, by posting an addendum in Bonfire.

3. The City reserves the right to require, request or permit, discussions with any respondent, any information relating to the subject matter of this RFI that the City deems appropriate.

4. At any time determined by the City, the City may discontinue discussions with any respondent or all respondents regarding the subject matter of this RFI, and/or initiate discussions with any other respondent or with vendors that did not respond to the RFI.

5. To the best of the City’s knowledge, the information provided herein is accurate.

Respondents are advised to undertake appropriate investigation in preparation of responses.

6. This RFI is issued solely for information and planning purposes and does not constitute a solicitation or commitment to contract. Responses to this solicitation are not an offer and cannot be accepted by the City to form a binding contract. The City is not obligated to conduct subsequent discussions with any respondent to this RFI and reserves the right to conduct discussions regarding its subject with firms that do not respond to this

RFI.

7. By submitting its Response, the respondent agrees to the terms and conditions of this

RFI.

8. All submissions are bound by the City of Little Rock Standard Terms and Conditions and EUNA Terms & Conditions.

https://www.littlerock.gov/media/22981/standards-and-conditions-2025.pdf https://www.bonfire.com/terms-and-conditions/