2-RFB-RC-2025-106 Sludge collection Equipment- Replacement Parts.pdf

PAGE: 1

COUNTY OF ROCKLAND - DGS-PURCHASING

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Parts

RFB #: RFB-RC-2025-106

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies available to the County of Rockland.

ELECTRONIC BID SUBMISSION ENCOURAGED

Proposals may be submitted electronically through the County’s BONFIRE BID Submission Portal. Please refer to the instructions titled: Electronic Bid Submission Instructions for Suppliers

BIDDER’S NAME: __________________________________________________________________________________________

PHYSICAL ADDRESS: _______________________________________________________________________________________ Bidders must list a physical address

MAILING ADDRESS : _______________________________________________________________________________________

(P.O. BOX NUMBER, IF APPLICABLE)

Bids for the above referenced bid number and title will be received until 3:00 PM on September 25, 2025, via electronic bid submission through the BONFIRE Portal or at the Rockland County Purchasing Department, at the above address and at that time all bids will be publicly opened and read. Specifications and bid forms may be downloaded at: https://rocklandgov.bonfirehub.com/portaland/or www.bidnetdirect.com. Please make note that the United States Postal Service does not deliver directly to this facility, however, other overnight couriers DO deliver directly to our facility. It is recommended that proposals be submitted in advance, at least one day prior to the specified date and time to allow for a timely receipt. LATE BIDS will NOT be considered

TERMS: One year with four (4) one-year options

DELIVERY: AS NEEDED- FOB Destination prepaid and allowed

Prices are to be quoted F.O.B. DESTINATION, FREIGHT PREPAID AND ALLOWED with deliveries to be made to:

4 Route 340, Orangeburg, NY 10962

IMPORTANT NOTICE – Bid Distribution:

The County of Rockland officially distributes bidding documents from the Purchasing Division Office or through the Empire State

Purchasing Group's Regional Bid Notification System. Copies of bidding documents obtained from any other source are not considered official copies. Only those vendors who obtain bidding documents from either the Purchasing Division Office or the Regional Bid

Notification System are guaranteed to receive addendum information, if such information is issued. Appendix A (Revised 08/2010) –

General Terms and Conditions for all Purchasing Division Contracts is a separate attachment. Bidders must download, read, and acknowledge acceptance of Appendix A on the proposal page. If you have obtained this document from a source other than the

Rockland County Purchasing Division or the Empire State Regional Bid Notification System, it is recommended that you obtain an official copy.

NOTE: The proposal of each bidder must contain the certification to non-collusive bidding as set forth in section 103-d of the General Municipal Law included in the specifications. This requirement must be strictly complied with. Filing of

Affidavit of Disclosure is mandatory when submitting your bid for this project.

The undersigned reserves the right to reject any and all proposals and to accept any proposal or proposals as submitted, or as modified, which in the opinion of the undersigned will be in the best interests of the County of Rockland.

DATED: 9/4/25 COUNTY OF ROCKLAND

POMONA, NY

BY: PAUL J. BRENNAN, FNIGP,NIGP-CPP CPPO, DIRECTOR OF

PURCHASING

PLEASE MAKE COPY OF BID FOR YOUR RECORDS

https://rocklandgov.bonfirehub.com/portal/?tab=openOpportunities http://www.bidnetdirect.com/

PAGE: 2

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

BIDDER’S CHECK LIST

Your response to the above referenced bid may be considered unresponsive and may be rejected if the following forms are not included at the time of the bid opening. If submitting your pricing via electronic bid submission please see Electronic Bid Submission Instructions for Suppliers.

FORMS

STATEMENT OF REQUIRED DISCLOSURES, REPRESENTATIONS AND

CERTIFICATIONS

Experience / References form

Valid NYS Worker’s Compensation and Disability Certificates or Attestation of

Exemption

Signed Bid Acknowledgment Form

BID DEPOSIT

BID SECURITY

If required, each bid must be accompanied by a certified check made payable to the County of Rockland in the amount indicated below. In lieu of such check, the bidder may furnish a bid bond in the same amount, and having as surety thereon a surety company licensed to do business in the State of New York and approved by the County Attorney. Checks or bid bonds of all formal bidders will be returned after an award has been made.

The amount of the bid deposit required for this bid is:

$500.00 5% of Total Bid Waived Other: _____________

INSURANCE INFORMATION

The County of Rockland requires a current insurance certificate, with the County of

Rockland listed as additional insured, to be on file in the Purchasing Department. You will be given five (5) business days from notice of award to supply this form or the award will be rescinded.

OTHER INFORMATION/REQUIREMENTS

Specifications and side by side comparison if bidding an alternate

Copies of Chain Test performed on Identical Chain ( line items 39-42)

Letter of Guarantee of Compatibility in writing

Pre-Bid Meeting – See detailed Instructions under the Specification Section

(recommended but not required).

PAGE: 3

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

Electronic Bid Submission Instructions for Suppliers

Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Manufacturer product specifications if bidding an alternate

File Type: PDF

(.pdf) 1 Required

Side by Side comparison if bidding ant alternate

File Type: PDF

(.pdf) 1 Required

Copies of

Chain Test performed on identical chain

( lines items

39-42)

File Type: PDF

(.pdf) 1 Required

Letter of

Guarantee of

Compatibility

File Type: PDF

(.pdf) 1 Required

Statement of

Disclosures

File Type: PDF

(.pdf) 1 Required

PAGE: 4

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

Name Type # Files Requirement Instructions

Certificate of

Experience

File Type: PDF

(.pdf) 1 Required

RFB-RC-2025-

106 (BT-09AV)

BidTable:

Excel (.xlsx) 1 Required

You will need to fill out the provided

Response

Template for this BidTable.

The Response

Template can be downloaded from the project listing on the Bonfire portal.

Valid NYS

Wkm's

Compensation and NYS

Disability

Certificates or

Attestation of

Exemption

File Type: PDF

(.pdf) 1 Optional

Valid

Certificate of

Liability

Insurance (see sample certificate which identifies the

File Type: PDF

(.pdf) 1 Optional

PAGE: 5

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

Name Type # Files Requirement Instructions coverage and limits required as well as sample language to name the

County of

Rockland as additionally insured)

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 89065

Sewage and

Waste Treating

Equipment and

Supplies

NIGP 89077

Waste Water

Reclamation

Systems, Including

Parts and

Accessories

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

PAGE: 6

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

Requested BidTables:

The BidTable Response Templates can be obtained at https://rocklandgov.bonfirehub.com/opportunities/200482.

Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

https://rocklandgov.bonfirehub.com/opportunities/200482

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Sep 25, 2025 3:00

PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before

Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Rockland County uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us

PAGE: 7

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

RECEIPT CONFIRMATION FORM

PLEASE COMPLETE AND RETURN THIS CONFIRMATION FORM

WITHIN 5 WORKING DAYS OF RECEIVING BID PACKAGE TO:

PAUL J. BRENNAN, FNIGP, NIGP-CPP, CPPO

Director of Purchasing, Department of General Services County of Rockland Sanatorium Road, Bldg. A, Pomona, NY 10970 Tele. (845) 364-3820 Fax: (845) 364-3809 Email: Purchasing@co.rockland.ny.us

Failure to return this form may result in no further communication or addenda regarding this Bid.

Company Name: ________________________________________________________________________

Address: ______________________________________________________________________________

City: ______________________________________________ State: _________ Zip Code: ________

Contact Person: _________________________________________________________________________

Phone Number: ______________________________EXT:_____ Fax Number: ______________________

Email: _____________________________________

I have received a copy of the above noted BID.

We will be submitting a Bid

We will NOT be submitting a Bid – (please indicate reason)

Is your firm:

NYS Certified MWBE or

Service-Disabled Veteran Own Business

Signature: __________________________________________________________________

Title: __________________________________________________________________

If a bidders meeting has been arranged for this Bid, please indicate if you plan to attend: Yes / No

PAGE: 8

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

PURCHASES BY OTHER

LOCAL GOVERNMENTS, SCHOOL DISTRICTS, AND NON-PROFIT AGENCIES

As per the New York State General Municipal Law, all political subdivisions of New York State are allowed to make purchases through the resulting contract(s). As per Rockland County Procurement Policy, Non-Profit

Agencies approved to participate in New York State’s Contract Extension Program are authorized to make purchases through the resulting contract(s).

1. The County of Rockland shall make all contract award information available to other political subdivisions and non-profit agencies through our website: www.rcpurchasing.com

2. Any other political subdivision or Rockland County non-profit agency will issue purchase orders directly to vendors within the specified contract period referencing the County’s contract and shall be liable for any payments due on such purchase orders; and shall accept sole responsibility for any payment due.

3. All purchases shall be subject to audit and inspection by the other political subdivisions and Rockland County non-profit agencies for which the purchase was made.

4. No officer, board or agency of a county, town, village, or school district shall make any purchase through the

County when bids have been received for such purchase by such officer, board or agency, unless such purchase may be made upon the same terms, conditions and specifications at a lower price through the County.

5. All Bidders shall be on notice that as a condition of the award of a County contract, the successful bidder shall accept the award of a similar contract with any other political subdivision in New York State and Rockland

County non-profit agencies authorized to use New York State’s contracts, if called upon to do so. A listing of approved Rockland County non-profit agencies is available on the Purchasing Division’s website at www.rcpurchasing.com. The County, however, will not be responsible for any debts incurred by the participants pursuant to this or any other agreement.

6. Necessary deviations from the County’s specifications in the award of a participant contract, whether such deviations relate to quantities, or delivery points shall be resolved between the successful bidder and the other political subdivisions and Rockland County non-profit agencies.

PAGE: 9

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

SPECIFICATIONS

A Virtual Pre-Bid via Microsoft Teams will be hosted on September 11, 2025 at 11:00am.

To Participate select the link below.

Microsoft Teams Meeting Link:

SPECIFICATIONS

1. SCOPE

1.1. The purpose of this bid is to solicit suppliers to provide pricing for the purchase of specified replacement parts for the Rockland County Sewer District #1 primary and secondary settling tanks (A and B Sides) at the Rockland County Sewer District # 1 treatment plant.

1.2. This bid is for pricing only. All Prices submitted must be FOB Destination prepaid and allowed.

1.3. Quantities shown are estimates. Items purchased will depend on the requirements of the Rockland

County Sewer District # 1.

1.4. Bidders must be authorized manufacturer resellers.

1.5. Suppliers must have knowledge of and experience in providing these parts or similar to other municipal agencies.

1.6. No refurbished or second hand parts will be accepted.

1.7. This equipment must have the ability to interconnect with the existing equipment. Bidder must guarantee interconnectability in writing with the bid.

1.8. Bidders are strongly encouraged to schedule a site visit as specified. .

2. PRICE ADJUSTMENT

2.1. The County recognizes this product or service has a price component that may have a commodity with changing costs. The Contractor/Supplier may request a Price Adjustment no more frequently than once per 6-month period.

2.2. A Price Adjustment request must be made in writing and include the reason for the request, documentation supporting the request (ie, commodity increases), the current pricing, and the requested revised pricing.

2.3. The County will review the Price Adjustment request. If the Price Adjustment is deemed reasonable the Price Adjustment request will be accepted by written acknowledgement. If the request is not

Meeting ID: 277 912 248 276 6 Passcode: X9G6bT37 https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTY3YWEwMTItYWEwMC00MDFiLWEyNDYtNWQ0MzgwNTRkMjNm%40thread.v2/0?context=%7b%22Tid%22%3a%2223b7091d-d4a1-4811-acff-f31110db3743%22%2c%22Oid%22%3a%22fe377cd2-b696-4160-8a1a-22110403413b%22%7d velezst Typewriter

CLICK HERE TO JOIN MEETING

PAGE: 10

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies accepted the County may entirely reject the request or may counter with revised pricing. In either case the County will provide a written explanation in support of the decision.

2.4. The Director of Purchasing may use available indexes (e.g. CPI or PPI) to determine if the requested

Price Adjustment is reasonable. Typically, a Price Adjustment that exceeds 5% will not be approved unless very unusual and significant changes have occurred in the industry.

2.5.

In the event industry costs decline, the County shall have the right to receive, from the Contractor, a reasonable reduction in prices/pricing that reflect such cost changes in the industry. The County will make a written request to the Contractor for a Price Adjustment in writing with supporting documentation.

3. TARIFF ADJUSTMENTS DUE TO TARIFF CHANGES

3.1. In the event of changes to import tariffs or duties imposed by the U.S. government on the goods covered under this contract, the contractor may request an adjustment to tariff rates from time of award to the applicable tariff rate at time of order. The following conditions apply:

3.1.1. Requested for adjustments must be submitted in writing and include official government documentation on the tariff change.

3.1.2. The county reserves the right to accept negotiate or reject any proposed price modifications.

3.1.3. The awarded supplier must provide documentation of the tariff rate/cost at time of order

3.1.4. The awarded supplier must provide documentation for actual tariff amount paid at the time of the invoice submission.

3.1.5. If tariffs are reduced or removed, the contractor must adjust pricing downward accordingly.

4. SITE VISIT

4.1. A site visit is highly recommended but not required. Bidders must contact Jeff Kmetz at 845-364-6494 or KmetzJ@co.rockland.ny.us to schedule a site visit.

4.2. Site visits must be completed on or before September 17, 2025.

4.3. Bidders who have scheduled a site visit must check in at the RCSD#1, Administration Office located at

4 Route 340, Orangeburg, NY 10962.

4.4. Each bidder must inform himself fully of the conditions relating to the contract and is encouraged to visit the site.

5. REQUIREMENTS

5.1. Items bid shall be Mfg. by FMC, Brewton, Charter Machine Company, James Eagen Sons Co., Brandts, Martin specified on the proposal pages or approved equal.

mailto:KmetzJ@co.rockland.ny.us

PAGE: 11

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

6. INTERCONNECTABILITY

6.1. This equipment must have the ability to interconnect with the existing equipment. Bidder must guarantee interconnectability in writing with the bid. In addition, vendor must provide any required data within five business days of request from the Rockland County Sewer District # 1 authorized representative.

7. COMPATIBILITY

7.1. Equipment offered shall be compatible with the existing equipment/environment in the plant settling tanks without the use of adapters. Guarantee letter must be submitted with bid.

8. APPROVED EQUAL OR EQUIVALENT PRODUCTS

8.1. Bidders shall submit an item by item listing and explanation of any differences between their product specifications and performance and the listed bid specifications. Product and service warranties must be included with bid.

8.2. If bidders submit or bid for equivalent or approved equal products, they must submit manufacturer’s product description and specifications. Bidder shall also include a side by side comparison of the offered product to the specified product.

8.3. Items requiring adapters will not be acceptable. Bidder must provide a list of 5 installations where items bid are being used with the same type of equipment that is being utilized by the Rockland County

Sewer District # 1. The equipment shall have been in use for a minimum of three years. References need to include location, contact email and telephone number of each installation. See Certification of

Experience Form.

8.4. Bidder must be able to demonstrate within one week after notice and guarantee in writing that the item bid is interconnectable with existing equipment.

9. BRAND NAME

9.1. The use of a brand name is for the purpose of describing a standard of quality, performance and characteristics desired and is not intended to limit or restrict competition.

10. DELIVERIES

10.1. All parts must be delivered Monday – Friday, excluding holidays, between the hours of 8 AM – 2 PM.

11. DETAILED SPECIFICATIONS

11.1. SPROCKETS

11.1.1. Sprockets are to be deep chilled with a Birnell hardness of 360 min. and 3/16” minimum depth chill.

PAGE: 12

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

11.2. SPECIFICATIONS FOR NON-METALLIC COLLECTOR CHAIN AND ATTACHMENT

LINKS ITEMS 39-42

11.2.1. All collector flight chain furnished by the Contractor must meet the following specifications:

11.2.1.1. Chains shall be 6” pitch type 720, curved side bar with an average weight of 1.3 to 1.4 lbs. per foot. Side bars shall be curved to a 10” radius. The chain shall have a catalog working load of not less than 2,600 lbs. based upon both strength and wear considerations.

11.2.1.2. Lengths and attachments shall be manufactured of reinforced polyester alloy with barrel and side bars integrally molded to insure squareness of the links. Connecting pins of glass reinforced polyester alloy or fiberglass fortified acetal shall have a T-head feature to prevent pin rotation, and shall be held in place without the need for spring clips, cotters or similar devices. The pins shall be pressed into the link side bars to exclude abrasives. Rigid attachments shall extend the full depth of the flight and shall be designed to push the flight to minimize the loading on the flight attachment bolts. Attachments are to be spaced at 10 foot centers.

11.2.1.3. The chain barrel shall have a diameter along its full working length, which allows proper engagement, with a 1” maximum face width of a 720 sprocket.

11.2.1.4. Each link must have a 6” pitch with .941” diameter pins.

11.2.1.5. Chain lengths shall be proof tested at a load of 5,000 lbs. Proof loads must not cause damage or distortion to the chain.

11.2.1.6. Copies of chain tests performed on identical chain must be submitted to document compliance with the specifications.

11.2.2. Quality Control

11.2.2.1. The chain manufacturer must have an approved SPC System in effect and in use from raw material inspection through and including chain test. To insure in process control, the following tests shall be run at the appropriate time in the manufacturing cycle:

11.2.2.1.1. Ultimate strength of single links and pins - Two links and pins shall be pull tested for every 125 pieces molded. This shall be continuous throughout the molding operation.

The loading shall be averaged to verify that the ultimate strength is not less than

6,300 lbs.

11.2.2.1.2. Qualification ultimate strength testing of assembled chain - Six pitch sample strands from each lot of molded links and pins shall be qualified prior to chain assembly.

Qualification testing shall consist of ultimate strength test performed by the chain manufacturer. The ultimate strength of the sample strands shall exceed 6,300 lbs.

with an elongation not to exceed 3 percent.

11.2.2.1.3. Proof loading of assembled ten-foot (20 pitches) chain strands - Every assembled ten-foot strand of chain shall be proof loaded to 5,000 lbs. prior to shipping.

11.2.2.1.4. Chain strands shall be shipped in 10-foot sections and shall be checked for matching per ANSIB 29.21M - 1981. Chain to be matched within .190”.

PAGE: 13

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

11.2.2.1.5. Length specifications - Assembled 20 - Link strands of 6” pitch chain under a 130-pound measuring load shall not be less than 120.0 inches and not greater than 120.75 inches.

11.2.2.1.6. Camber specifications - Chain camber shall comply with requirements of ANSIB

29.21M - 1981. Chain to camber a minimum of 1 inch in each direction and to be equal to each other within 1 1/2 inch.

11.2.2.1.7. Twist specifications - Chain twist shall comply with requirements of ANSIB 29.21M

- 1981. Assembled 10-foot strands shall twist a minimum of 100 in each direction and be equal to each other within 150.

11.2.2.1.8. Certified test data on the above shall be submitted to the owner for their review and approval.

11.3. SPECIFICATIONS FOR FLIGHTS ITEMS 43 AND 44

11.3.1. The fiberglass flights shall be 3” x 8” nominal size, essentially rectangular in cross section, with the front having a transverse concave indentation to provide structural support, and a transverse gap in the back to allow circulation of water through the member to render it non-buoyant. The member shall have a Moment of Inertia of not less than 2.01 about its minor axis. The flight shall be of pultruded isothalic polyester composite construction with an average fiberglass content of 45 percent to ensure total encapsulation of the glass fibers to prevent wicking. The use of extenders in the resin is prohibited.

11.3.2. Maximum water absorption shall be no greater than 0.5% in accordance with ASTM D-570. The flight section shall include a scraper lip on the leading edge of the flight to optimize cleaning of the tank floor. Polypropylene filler books shall be furnished to allow the flight to be securely bolted to the chain attachment. The blocks shall provide an interference fit with the flight to maintain proper positioning during assembly. Flight shall be accurately drilled and notched at the factory and banded together for shipment.

11.4. SPECIFICATIONS FOR FLIGHTS ITEM 45

11.4.1. Flights shall be 3” x 6” nominal size fiberglass construction, essentially rectangular in cross section, with the front having a transverse concave indentation to provide structural support, and a transverse gap in the back to allow circulation of water through the member to render it non-buoyant. The member shall have a Moment of Inertia of not less than * in.4 about its minor axis.

The flight shall be of pultruded isothalic polyester composite construction with a minimum fiberglass content of 50 % but no greater than 60%, to ensure member strength and to insure total encapsulation of the glass fibers to prevent wicking. The use of extenders in the resin is prohibited.

11.4.2. Maximum water absorption shall be no greater than 0.6% after immersion for 48 hrs. at 73.40 F

(230 C) in accordance with ASTM D-570. The flight section shall include a scraper lip on the leading edge of the flight to optimize cleaning of the tank floor. Polypropylene filler blocks shall be furnished to allow the flight to be securely bolted to the chain attachment. The blocks shall

PAGE: 14

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies provide an interference fit with the flight to maintain proper positioning during assembly. Flight spacing shall be approximately 10 ft. for longitudinal collectors (and 5 ft. for cross collectors).

Flight shall be accurately drilled and notched at the factory and banded together for shipment.

11.4.2.1. a* Moment of inertia for a 6” sigma flight = 1.6.

11.5. SPECIFICATIONS FOR UHMW WEAR SHOES ITEMS 46 AND 47

11.5.1. Each flight shall be provided with 1/2” thick UHMW wear shoes designed to run on the return track and floor rails respectively. Material shall be all virgin as defined by ASTM D 4020-81.

Wear shoes shall be made from a powder having a molecular weight exceeding four million and intrinsic viscosity greater than 24. Finished wear shoes shall have a relative abrasion resistance of

12. Water absorption after 24 hours immersion per ASTM D570 shall be nil.

11.5.2. Maximum water absorption shall be no greater than 0.6% after immersion for 48 hrs. at 73.40 F

(230 C) in accordance with ASTM D-570. The flight section shall include a scraper lip on the leading edge of the flight to optimize cleaning of the tank floor. Polypropylene filler blocks shall be furnished to allow the flight to be securely bolted to the chain attachment. The blocks shall provide an interference fit with the flight to maintain proper positioning during assembly. Flight spacing shall be approximately 10 ft. for longitudinal collectors (and 5 ft. for cross collectors).

Flight shall be accurately drilled and notched at the factory and banded together for shipment.

11.5.2.1.a * Moment of inertia for a 6” sigma flight = 1.6.

11.6. SPECIFICATIONS FOR SPROCKETS ITEMS 48,49 AND 50

11.6.1. Turn Shaft Sprockets - Sprockets for the collector chains shall be machined totally of UHMW-PE, virgin material having a hardness of not less than Rockwell R56, having a tensile of no less than

6,400 PSI based on ASTM D638 standards, and a water absorption rate not to exceed 1.3 percent at saturation in accordance with ASTM D570. The sprockets shall be of split construction. The sprockets halves shall be assembled on the shafting with stainless steel bolts through the hub which exert compressive force around the full periphery of the hub. All sprockets shall have a chain saver rim retained into the body for the full 3600 of the sprocket. Chain saver rims utilizing bolts, wraps, or fasteners to retain the chain saver flange to the sprocket will not be accepted. One shaft sprocket per turn shaft shall be affixed by set screws machined through the hub of the sprockets. The other sprocket shall be freewheeling, restricted from lateral movement by use of collars.

11.6.1.1. Sprocket size: Min. Pitch Diameter: 12.89”, Min. Number of teeth: 13.

11.6.1.2. Bore Size: 2 15/16”.

11.6.2. Head Shaft Sprockets - Sprockets for the head shaft shall utilize a combination design with a cast iron body, split with keyway and set screw. The head shaft sprockets shall have the keyway machined into the hub in such a way as to restrict lateral movement of the key. The teeth shall be replaceable and machined out of UHMW-PE as described above. The cast iron hubs shall be shop painted by the manufacturer with two coats of an approved corrosion resistant paint.

11.6.2.1. Sprocket size: Min. Pitch Diameter: 18.45”, Min. Number of teeth: 19.

PAGE: 15

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

11.6.2.2. Bore Size: 2 15/16”.

11.7. SPECIFICATIONS FOR ITEM 51 – CHAIN

11.7.1. The collector chain shall be type 715 stainless steel 403 grade as manufactured by Hitachi-Maxco

Ltd., FMC, or approved equal.

11.7.2. Each link shall have a 6.00 inch pitch with 9/16” diameter pin. The weight of the chain including an F228 attachment in 10 foot long strands shall not be less than 3.9 pounds/foot.

11.7.3. The steel sidebars shall be 15/64” thick x 1 57/64” maximum height of type 403 stainless steel.

The sidebar shall be annealed and treated for stress relieved stabilized microstructure. The sidebar shall be of the curvature to accepting onto chain saver type sprockets.

11.7.4. All barrels shall be made of type 403 stainless steel. The barrels shall have a hardness range of 35-

45 Rockwell C, and shall have adequate toughness to withstand normal abuse in handling installation and service. Barrel diameter shall be 1.024 inches.

11.7.5. The chain barrel shall have a diameter along its full working length which allows proper engagement with a 1 inch maximum face of sprocket.

11.7.6. All chain pins shall be made of type 403 stainless steel. Heat treated to a hardness of 35-45

Rockwell C, all pins shall have Type 304 stainless steel J cotters.

11.7.7. The chain shall be furnished in accordance with good chain manufacturing practice, including link squareness and removal of burrs.

11.7.8. Chain shall be furnished with a black protective finish. Finish is to protect chain during shipment and storage prior to use.

11.8. SPECIFICATIONS FOR ITEMS 52 AND 53 SHAFTS

11.8.1. Shafts shall be cold rolled steel, straight and true, continuous between bearings. Shafts shall be shipped stripped and painted with 3 mills of suitable coating. Set collars for each turn shaft shall be supplied.

11.8.2. SHAFT DIAMETER, INCHES

ITEM #48 Head Turn 3 15/16”

ITEM #49 Turn Shaft 3 7/16"

11.8.3. Item #48 is 19 feet and 6 inches in length and has three keyways.

11.8.4. Item #49 is 19 feet in length.

11.8.5. Items #48 and #49 shall be painted with 3 mils of suitable coating – Houghtons #344 Rust

Preventative or approved equal.

11.9. SPECIFICATIONS FOR ITEM 54 – WEAR STRIPS FOR FLOOR RAILS AND

RETURN TRACKS

PAGE: 16

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

11.9.1. UHMW-Polyethylene wear strips, 1/2 inch thick by 3 inches wide, shall be provided and attached to the existing steel floor rails and return tracks. Each strip shall include one anchoring hole and not less than two slotted holes to accommodate the 316 stainless steel weld washers used to secure the wear strips to the steel rails and tracks. Ends of the strips shall be beveled to allow a smooth transition from section to section.

11.10. SPECIFICATIONS FOR ITEM 55 – TURN SHAFT SPROCKETS

11.10.1. Sprockets for the collector chains shall be machined totally of UHMW-PE, virgin material having a hardness of not less than Rockwell R56, having a tensile of no less than 6,400 PSI based on ASTM D638 standards, and a water absorption rate not to exceed 1.3 percent at saturation in accordance with ASTMD570. The sprockets shall be of split construction and shall have a tooth profile compatible with stainless steel chains.

The sprocket halves shall be assembled on the shafting with stainless steel bolts through the hub which exert compressive force around the full periphery of the hub.

All sprockets shall have a chain saver rim retained into the body for the full 360 degrees of the sprocket. Chain saver rims utilizing bolts, wraps, or fasteners to retain the chain saver flange to the sprocket will not be accepted. One turnshaft sprocket per turn shaft shall be affixed by set screws machined through the hub of the sprockets. The other sprocket shall be freewheeling, restricted from lateral movement by use of collars.

11.10.2. Sprocket Size: Min. Pitch - 16.60, Min. # of Teeth – 17

11.11. SPECIFICATIONS FOR ITEM 56 – HEAD SHAFT SPROCKETS

11.11.1. Sprockets for the head shaft shall utilize a combination design with a cast iron body, split with keyway and set screw. The head shaft sprockets shall have the keyway machined into the hub in such a way as to restrict lateral movement of the key. The teeth shall be replaceable and machined out of UHMW as described above. The cast iron hubs shall be

Shop painted by the manufacturer with two coats of an approved corrosion resistant paint.

11.11.2. Sprocket Size: Min. Pitch - 18.45, Min. # of Teeth – 19

11.12. SPECIFICATIONS FOR ITEM 57 – DRIVE SPROCKET

11.12.1. The drive sprocket shall be designed to operate on H78 drive chain. The sprocket shall be of split construction. Hubs shall be made of cast iron, conforming to ASTM A48, and be of the offset design. The drive sprocket shall have not less than 40 teeth.

Sprocket teeth shall be manufactured of UHMW. UHMW material shall be made from a powder having a molecular weight exceeding four million and intrinsic viscosity greater than 24 and have a relative abrasion resistance of 12. Water absorption after twenty four (24) hours immersion per ASTM D570 shall be nil. Teeth

PAGE: 17

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies shall be furnished in replaceable segments and attached to the hubs with type 18-8 stainless steel fasteners.

11.13. SPECIFICATIONS FOR ITEMS 58 AND 59 – SUBMERGED BEARINGS

11.13.1 All underwater bearings shall be babbitted and of the water lubricated Peak Cap self-aligning type specially designed to prevent accumulation of settled solids on their surfaces. Bearings shall be two piece to permit easy removal of the shaft without removing the bearing bracket from the wall. These bearings shall be bolted directly to the concrete wall in a manner which will permit their easy adjustment. The bearings shall be equipped with grease fittings for lubrication when the tanks are dewatered.

11.14. SPECIFICATIONS FOR ITEM 60 – NON-METALLIC COLLARS

11.14.1. All collars furnished for sludge collector shafting shall be manufactured of polyurethane.

The collars shall be of split construction mounted with 3/8” diameter stainless steel hardware. The collars shall have male-female locators to assure proper alignment.

11.15. SPECIFICATIONS FOR ITEM 61 – TAKE-UP BEARING ASSEMBLY

11.15.1. Take-up assemblies shall be provided for one shaft of each longitudinal collector; shall provide not less than 12” horizontal travel; shall be of the cantilever fabricated steel design with bronze take-up screws, so designed that no recesses in the concrete are required to maintain clearances.

11.16. Item #62 - 2 3/16 Dia x 2’ 2” Lg. Jack Shaft, Material - #C-1045

11.17. Item #63 - 2 3/16 Dia x 4’ 3” Lg. Jack Shaft, Material - #C-1045

11.18. Item #64- Ductile Iron Style 2 Sliding Base Chain Tighteners Complete with 7T Cast Iron

Chilled Rim Sprocket

11.19. Item #65 - 11T78 Jaw Clutch/Handwheel Sprocket Style-2, RH 2 3/16 Bore Cast Iron Chilled

Rim

11.20. Item #66 - 13T78 Jaw Clutch/Handwheel Sprocket Style-2, LH 2 3/16 Bore Cast Iron Chilled

Rim

12. MANUFACTURERS DISCOUNTS ( Lines 2-1 to 2-5)

12.1. Bidders may submit % discount off Manufacturers List Price on Manufacturers Parts numbers not specified. Bidders who do not provide Manufacturers current price list may be deemed non-responsive.

12.2. Price list shall list all parts including, but not limited to, bearings, shafts, sprockets, drives related to the

12.3. % discounts submitted must account for FOB Destination prepaid and allowed, in the discount.

12.4. No shipping costs will be paid by the county

PAGE: 18

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

12.5. The ordering department may request a quote for the product and quantities needed. All quotes provided must include the Manuf. List price- Discount- Net Price per item and product lead time with quote.

12.6. The county must be able to verify that price offered meets the percent discount awarded on the contract at time of order.

12.7. Once awarded a contract, the percentage discount offered to authorized users, may be increased at the contractor’s option, based on individual orders, but in no instance shall the discount be lower than the awarded discount for the duration of the contract.

12.8. All price list updates must be approved, in writing, by the Purchasing Director before they become effective.

12.9. Price increases will not be approved if requested upon receipt of an order.

13. AWARD

13.1. Award shall be made on a line-by-line basis to the lowest responsive responsible bidder(s) meeting the stated requirements.

13.2. Quantities listed are estimates. Actual quantities may be more or less than the estimated amounts.

Items purchased will depend on the requirements of the Rockland County Sewer District # 1.

13.3. In an effort to expedite the award of this contract and to immediately process a Purchase Order, the

County is requesting all bidders submit the required Workman’s Compensation Certificate, NYS

Disability Certificate and Certificate of Liability with their bid submission, however, the apparent low bidder shall have minimum of five days after notification to submit the required documentation.

PAGE: 19

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

INSURANCE: THE BID NUMBER IS TO APPEAR ON ALL INSURANCE CERTIFICATES

INDEPENDENT CONTRACTOR: The CORPORATION / CONTRACTOR/ AGENCY / CONSULTANT, is an independent contractor and covenants and agrees that it, its agents, servants and/or employees, will neither hold itself/themselves out as, nor claim to be an employee, servant or agent of the COUNTY, and that it, its agents and employees will not make claim, demand or application to or for any right or privilege applicable to an officer or employee of the COUNTY including, but not limited to, Worker’s Compensation coverage, unemployment insurance benefits, Social Security Coverage or retirement membership or credit.

ROCKLAND COUNTY’S INSURANCE REQUIREMENTS:

GENERAL LIABILITY: Prior to commencing work, the CONTRACTOR or CONSULTANT must, at its/his/her own cost and expense, procure and maintain insurance to cover his/her/its work, services, employees, agents and servants under the terms of the contract or purchase order which must include, but not be limited to the coverage that is selected on the attached matrix. Insurance must be obtained from insurance companies licensed in the State of New York, carrying a Best’s financial rating of A or better. Upon failure to furnish, deliver and maintain such insurance, the agreement, contract award or purchase order may be declared suspended, discontinued or terminated or canceled. If at any time any of the policies required herein must be or become unsatisfactory to the County, as to form or substance, or if a company issuing any such policy must be or become unsatisfactory to the County, the CONTRACTOR OR CONSULTANT must upon notice to that effect from the County, promptly obtain a new policy and submit same with a certificate for approval by the County.

Forced Placed Insurance. If CONTRACTOR OR CONSULTANT does NOT provide the County of Rockland with evidence of the insurance coverage required by this Agreement, the County may purchase insurance (at Contractor’s or Consultant’s sole expense) to protect the County’s interests. This insurance may, but need not, protect Contractor’s or Consultant’s interest. If the County purchases insurance under this Section, Contractor or Consultant will be responsible for the cost of that insurance, including interest and any other charges the County may impose in connection with the placement of the insurance, until the effective date of the cancellation or expiration of the insurance. The cost of insurance under this Section may be more than the cost of insurance that Contractor or Consultant may be able to obtain on its own.

In relation to purchases that are not a result of a County Bid, RFP or Contract; Vendors who cannot provide the coverage limits on the attached matrix may provide the County with an ACORD Certificate detailing the coverage limits they currently have in place and the County will review such certificates on a case-by-case basis to determine if sufficient coverage is in place in relation to the perceived risks associated with the proposed purchase.

COVERAGES – (SEE ATTACHED MATRIX)

An ACORD Certificate of Insurance will confirm that the required policies have been issued to the named insured; for the policy period indicated. The ACORD Certificate is to be provided to the County of Rockland within five (5) business days of notice of contract award or of notice of intent to issue a Purchase Order. Please NOTE: the Certificate of Insurance must be updated to give the County of Rockland immediate notice of the following:

1. Dilution of the limits of insurance shown on the Certificate of Insurance by more than 20% as a result of the payment of claims or expenses;

2. The downgrading of any insurer listed on the Certificate of Insurance by AM Best to less than an “A” rating;

3. The receipt, from any listed insurer, of a notice of cancellation before the expiration date thereof or non-renewal will be delivered in accordance with the policy provisions;

4. The receipt, from any listed insurer, of any failure of the named insured to comply with an insurance policy term or condition.

All Certificates of Insurance must be updated at least annually to remain valid.

PAGE: 20

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Sludge Collection Equipment- Replacement

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

The ACORD Certificate of Insurance must contain a Description of Operations and include any exclusions or special provisions added by endorsement that in any way restrict coverage. The Contract Number and/or Purchase Order Number and the name of the department requiring the insurance should be stated under the description. The description must also contain a statement to the effect that “The following are named as Additional Insured’s under General Liability and (if required) Automobile Liability, Excess Umbrella Liability, and Professional Liability (if applicable) on a primary basis, and on the broadest form available through the listed insurers with respect to this Contract or Purchase Order: The County of Rockland, its employees, elected officials and affiliated municipal entities. The signing authorized representative warrants that the insurance carrier(s) have been informed of and accepted the County of Rockland as an additional insured.

WORKERS COMPENSATION REQUIREMENTS UNDER WORKERS’ COMPENSATION LAW §57: The Vendor must procure, pay for, and maintain during the entire term of the contract such insurance as will protect both the owner and the vendor from claims under worker’s compensation acts and amendments thereto and from any other claims for property damage and for personal injury including death, which may arise from operations under this contract, whether such operations by the Vendor or by any other party directly or indirectly employed by the Vendor. Vendors must provide copies of the required certificate to the County of Rockland within five (5) business days of notice of contract award or of notice of intent to issue a Purchase Order.

To comply with coverage provisions of the Workers’ Compensation Law (“WCL”), businesses must:

A. Be legally exempt from obtaining workers’ compensation insurance coverage; or B. Obtain such coverage from insurance carriers; or C. Be a Board-approved self-insured employer or participate in an authorized group self-insurance plan.

The Contractor must prove that they are in compliance with §57of the Workers Compensation Law (WCL) by providing ONE of the following forms indicating that they are:

• Insured Form C-105.2 or U-26.3 – (All private insurance carriers and their licensed insurance agents are authorized to use the Form C-105.2 as their Certificate of NYS Worker’s Comp Insurance. The State Insurance Fund uses the U-26.3 form as its Certificate of Workers Compensation Insurance). Upon obtaining a permit, license or contract from a government agency Employers must obtain this form from their private insurance carrier. Carriers and their licensed agents may contact the Board's Bureau of Compliance to obtain this form.

• Self-Insured Form SI-12 – Certificate of Worker’s Compensation Self-Insurance or Form GSI-105.2 Certificate of Participation in Worker’s Compensation Group Self-Insurance). Upon obtaining a permit, license or contract from a government agency.